The tender is for the supply and delivery of catering services for departmental events, including but not limited to conferences, workshops, and meetings. The service provider must be able to cater for up to 200 delegates per event, providing breakfast, lunch, and refreshments. The contract will run for 12 months from the date of appointment.

Submit a sealed quotation in the tender box at the Department of Public Works, 123 Main Street, Pretoria, before 11:00 on 15 September 2025. Quotations must be completed in black ink, signed, and all pages numbered. Late, faxed, or emailed quotations will be disqualified. The quotation must include a valid tax clearance certificate and a completed SBD 4 declaration of interest.

Preference points will be awarded for BBBEE status level (maximum 20 points) and price (maximum 80 points). Bidders must submit a valid BBBEE certificate or sworn affidavit. The contract will be awarded to the bidder with the highest total points, provided they meet all mandatory requirements.

provisions

in the SCC shall prevail.

Table of clauses

1. Definitions
2. Application
3. General
4. Standards
5. Use of contract documents and information; inspection
6. Patent rights
7. Performance security
8. Inspections, tests and analysis
9. Packing
10. Delivery and documents
11. Insurance
12. Transportation
13. Incidental services

Goods supplied must conform to standards in bidding documents and specifications. Inspection and testing may be required at any stage of production or execution; premises must be open for inspection. Non-compliant supplies may be rejected and removed at supplier's cost. Pre-bid testing is for the bidder's account.

No specific health and safety content beyond general contract obligations; not applicable.

16. Payment
17. Prices
18. Contract amendments
19. Assignment
20. Subcontracts
21. Delays in the supplier’s performance
22. Penalties
23. Termination for default
24. Dumping and countervailing duties
25. Force Majeure
26. Termination for insolvency
27. Settlement of disputes
28. Limitation of liability
29. Governing language
30. Applicable law
31. Notices
32. Taxes and duties
33. National Industrial Participation Programme (NIPP)
34. Prohibition of restrictive practices

General Conditions of Contract

1. Definitions 1. The following terms shall be interpreted as indicated:

1.1 “Closing time” means the date and hour specified in the bidding

documents for the receipt of bids.

1.2 “Contract” means the written agreement entered into between the

purchaser and the supplier, as recorded in the contract form signed by

the parties, including all attachments and appendices thereto and all

documents incorporated by reference therein.

1.3 “Contract price” means the price payable to the supplier under the

contract for the full and proper performance of his contractual

obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting

of any thing of value to influence the action of a public official in the

procurement process or in contract execution.

1.5 "Countervailing duties" are imposed in cases where an enterprise

abroad is subsidized by its government and encouraged to market its

products internationally.

1.6 “Country of origin” means the place where the goods were mined,

grown or produced or from which the services are supplied. Goods are

produced when, through manufacturing, processing or substantial and

major assembly of components, a commercially recognized new

product results that is substantially different in basic characteristics or

in purpose or utility from its components.

1.7 “Day” means calendar day.

1.8 “Delivery” means delivery in compliance of the conditions of the

contract or order.

1.9 “Delivery ex stock” means immediate delivery directly from stock

actually on hand.

1.10 “Delivery into consignees store or to his site” means delivered and

unloaded in the specified store or depot or on the specified site in

compliance with the conditions of the contract or order, the supplier

bearing all risks and charges involved until the supplies are so

delivered and a valid receipt is obtained.

1.11 "Dumping" occurs when a private enterprise abroad market its goods

on own initiative in the RSA at lower prices than that of the country of

origin and which have the potential to harm the local industries in the

RSA.

1.12 ”Force majeure” means an event beyond the control of the supplier and

not involving the supplier’s fault or negligence and not foreseeable.

Such events may include, but is not restricted to, acts of the purchaser

in its sovereign capacity, wars or revolutions, fires, floods, epidemics,

quarantine restrictions and freight embargoes.

1.13 “Fraudulent practice” means a misrepresentation of facts in order to

influence a procurement process or the execution of a contract to the

detriment of any bidder, and includes collusive practice among bidders

(prior to or after bid submission) designed to establish bid prices at

artificial non-competitive levels and to deprive the bidder of the

benefits of free and open competition.

1.14 “GCC” means the General Conditions of Contract.

1.15 “Goods” means all of the equipment, machinery, and/or other materials

that the supplier is required to supply to the purchaser under the

contract.

1.16 “Imported content” means that portion of the bidding price represented

by the cost of components, parts or materials which have been or are

still to be imported (whether by the supplier or his subcontractors) and

which costs are inclusive of the costs abroad, plus freight and other

direct importation costs such as landing costs, dock dues, import duty,

sales duty or other similar tax or duty at the South African place of

entry as well as transportation and handling charges to the factory in

the Republic where the supplies covered by the bid will be

manufactured.

1.17 “Local content” means that portion of the bidding price which is not

included in the imported content provided that local manufacture does

take place.

1.18 “Manufacture” means the production of products in a factory using

labour, materials, components and machinery and includes other

related value-adding activities.

1.19 “Order” means an official written order issued for the supply of goods

or works or the rendering of a service.

1.20 “Project site,” where applicable, means the place indicated in bidding

documents.

1.21 “Purchaser” means the organization purchasing the goods.

1.22 “Republic” means the Republic of South Africa.

1.23 “SCC” means the Special Conditions of Contract.

1.24 “Services” means those functional services ancillary to the supply of

the goods, such as transportation and any other incidental services,

such as installation, commissioning, provision of technical assistance,

training, catering, gardening, security, maintenance and other such

obligations of the supplier covered under the contract.

1.25 “Written” or “in writing” means handwritten in ink or any form of

electronic or mechanical writing.

2. Application 2.1 These general conditions are applicable to all bids, contracts and orders

including bids for functional and professional services, sales, hiring,

letting and the granting or acquiring of rights, but excluding

immovable property, unless otherwise indicated in the bidding

documents.

2.2 Where applicable, special conditions of contract are also laid down to

cover specific supplies, services or works.

2.3 Where such special conditions of contract are in conflict with these

general conditions, the special conditions shall apply.

3. General 3.1 Unless otherwise indicated in the bidding documents, the purchaser

shall not be liable for any expense incurred in the preparation and

submission of a bid. Where applicable a non-refundable fee for

documents may be charged.

3.2 With certain exceptions, invitations to bid are only published in the

Government Tender Bulletin. The Government Tender Bulletin may be

obtained directly from the Government Printer, Private Bag X85,

Pretoria 0001, or accessed electronically from www.treasury.gov.za

4. Standards 4.1 The goods supplied shall conform to the standards mentioned in the

bidding documents and specifications.

5. Use of 5.1 The supplier shall not, without the purchaser’s prior written consent,

contract disclose the contract, or any provision thereof, or any specification,

documents plan, drawing, pattern, sample, or information furnished by or on

and behalf of the purchaser in connection therewith, to any person other

information; than a person employed by the supplier in the performance of theinspection. contract. Disclosure to any such employed person shall be made in

confidence and shall extend only so far as may be necessary for

purposes of such performance.

5.2 The supplier shall not, without the purchaser’s prior written consent,

make use of any document or information mentioned in GCC clause

5.1 except for purposes of performing the contract.

5.3 Any document, other than the contract itself mentioned in GCC clause

5.1 shall remain the property of the purchaser and shall be returned (all

copies) to the purchaser on completion of the supplier’s performance

under the contract if so required by the purchaser.

5.4 The supplier shall permit the purchaser to inspect the supplier’s records

relating to the performance of the supplier and to have them audited by

auditors appointed by the purchaser, if so required by the purchaser.

6. Patent rights 6.1 The supplier shall indemnify the purchaser against all third-party

claims of infringement of patent, trademark, or industrial design rights

arising from use of the goods or any part thereof by the purchaser.

7. Performance 7.1 Within thirty (30) days of receipt of the notification of contract award,

security the successful bidder shall furnish to the purchaser the performance

security of the amount specified in SCC.

7.2 The proceeds of the performance security shall be payable to the

purchaser as compensation for any loss resulting from the supplier’s

failure to complete his obligations under the contract.

7.3 The performance security shall be denominated in the currency of the

contract, or in a freely convertible currency acceptable to the purchaser

and shall be in one of the following forms:

(a) a bank guarantee or an irrevocable letter of credit issued by a

reputable bank located in the purchaser’s country or abroad,

acceptable to the purchaser, in the form provided in the

bidding documents or another form acceptable to the

purchaser; or

(b) a cashier’s or certified cheque

7.4 The performance security will be discharged by the purchaser and

returned to the supplier not later than thirty (30) days following the

date of completion of the supplier’s performance obligations under the

contract, including any warranty obligations, unless otherwise

specified in SCC.

8. Inspections, 8.1 All pre-bidding testing will be for the account of the bidder.

tests and

analyses 8.2 If it is a bid condition that supplies to be produced or services to be

rendered should at any stage during production or execution or on

completion be subject to inspection, the premises of the bidder or

contractor shall be open, at all reasonable hours, for inspection by a

representative of the Department or an organization acting on behalf of

the Department.

8.3 If there are no inspection requirements indicated in the bidding

documents and no mention is made in the contract, but during the

contract period it is decided that inspections shall be carried out, the

purchaser shall itself make the necessary arrangements, including

payment arrangements with the testing authority concerned.

8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3

show the supplies to be in accordance with the contract requirements,

the cost of the inspections, tests and analyses shall be defrayed by the

purchaser.

8.5 Where the supplies or services referred to in clauses 8.2 and 8.3 do not

comply with the contract requirements, irrespective of whether such

supplies or services are accepted or not, the cost in connection with

these inspections, tests or analyses shall be defrayed by the supplier.

8.6 Supplies and services which are referred to in clauses 8.2 and 8.3 and

which do not comply with the contract requirements may be rejected.

8.7 Any contract supplies may on or after delivery be inspected, tested or

analyzed and may be rejected if found not to comply with the

requirements of the contract. Such rejected supplies shall be held at the

cost and risk of the supplier who shall, when called upon, remove them

immediately at his own cost and forthwith substitute them with

supplies which do comply with the requirements of the contract.

Failing such removal the rejected supplies shall be returned at the

suppliers cost and risk. Should the supplier fail to provide the

substitute supplies forthwith, the purchaser may, without giving the

supplier further opportunity to substitute the rejected supplies,

purchase such supplies as may be necessary at the expense of the

supplier.

8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the

purchaser to cancel the contract on account of a breach of the

conditions thereof, or to act in terms of Clause 23 of GCC.

9. Packing 9.1 The supplier shall provide such packing of the goods as is required to

prevent their damage or deterioration during transit to their final

destination, as indicated in the contract. The packing shall be

sufficient to withstand, without limitation, rough handling during

transit and exposure to extreme temperatures, salt and precipitation

during transit, and open storage. Packing, case size and weights shall

take into consideration, where appropriate, the remoteness of the

goods’ final destination and the absence of heavy handling facilities at

all points in transit.

9.2 The packing, marking, and documentation within and outside the

packages shall comply strictly with such special requirements as shall

be expressly provided for in the contract, including additional

requirements, if any, specified in SCC, and in any subsequent

instructions ordered by the purchaser.

10. Delivery 10.1 Delivery of the goods shall be made by the supplier in accordance with

and documents the terms specified in the contract. The details of shipping and/or other

documents to be furnished by the supplier are specified in SCC.

10.2 Documents to be submitted by the supplier are specified in SCC.

11. Insurance 11.1 The goods supplied under the contract shall be fully insured in a freely

convertible currency against loss or damage incidental to manufacture

or acquisition, transportation, storage and delivery in the manner

specified in the SCC.

12. Transportation 12.1 Should a price other than an all-inclusive delivered price be required,

this shall be specified in the SCC.

13. Incidental 13.1 The supplier may be required to provide any or all of the following

services services, including additional services, if any, specified in SCC:

(a) performance or supervision of on-site assembly and/or

commissioning of the supplied goods;

(b) furnishing of tools required for assembly and/or maintenance

of the supplied goods;

(c) furnishing of a detailed operations and maintenance manual

for each appropriate unit of the supplied goods;

(d) performance or supervision or maintenance and/or repair of

the supplied goods, for a period of time agreed by the parties,

provided that this service shall not relieve the supplier of any

warranty obligations under this contract; and

(e) training of the purchaser’s personnel, at the supplier’s plant

and/or on-site, in assembly, start-up, operation,

maintenance, and/or repair of the supplied goods.

13.2 Prices charged by the supplier for incidental services, if not included in

the contract price for the goods, shall be agreed upon in advance by the

parties and shall not exceed the prevailing rates charged to other

parties by the supplier for similar services.

14. Spare parts 14.1 As specified in SCC, the supplier may be required to provide any or all

of the following materials, notifications, and information pertaining to

spare parts manufactured or distributed by the supplier:

(a) such spare parts as the purchaser may elect to purchase from the

supplier, provided that this election shall not relieve the supplier

of any warranty obligations under the contract; and

(b) in the event of termination of production of the spare parts:

(i) Advance notification to the purchaser of the pending

termination, in sufficient time to permit the purchaser to

procure needed requirements; and

(ii) following such termination, furnishing at no cost to the

purchaser, the blueprints, drawings, and specifications of the

spare parts, if requested.

15. Warranty 15.1 The supplier warrants that the goods supplied under the contract are

new, unused, of the most recent or current models, and that they

incorporate all recent improvements in design and materials unless

provided otherwise in the contract. The supplier further warrants that

all goods supplied under this contract shall have no defect, arising from

design, materials, or workmanship (except when the design and/or

material is required by the purchaser’s specifications) or from any act

or omission of the supplier, that may develop under normal use of the

supplied goods in the conditions prevailing in the country of final

destination.

15.2 This warranty shall remain valid for twelve (12) months after the

goods, or any portion thereof as the case may be, have been delivered

to and accepted at the final destination indicated in the contract, or for

eighteen (18) months after the date of shipment from the port or place

of loading in the source country, whichever period concludes earlier,

unless specified otherwise in SCC.

15.3 The purchaser shall promptly notify the supplier in writing of any

claims arising under this warranty.

15.4 Upon receipt of such notice, the supplier shall, within the period

specified in SCC and with all reasonable speed, repair or replace the

defective goods or parts thereof, without costs to the purchaser.

15.5 If the supplier, having been notified, fails to remedy the defect(s)

within the period specified in SCC, the purchaser may proceed to take

such remedial action as may be necessary, at the supplier’s risk and

expense and without prejudice to any other rights which the purchaser

may have against the supplier under the contract.

16. Payment 16.1 The method and conditions of payment to be made to the supplier

under this contract shall be specified in SCC.

16.2 The supplier shall furnish the purchaser with an invoice accompanied

by a copy of the delivery note and upon fulfillment of other obligations

stipulated in the contract.

16.3 Payments shall be made promptly by the purchaser, but in no case later

than thirty (30) days after submission of an invoice or claim by the

supplier.

16.4 Payment will be made in Rand unless otherwise stipulated in SCC.

17. Prices 17.1 Prices charged by the supplier for goods delivered and services

performed under the contract shall not vary from the prices quoted by

the supplier in his bid, with the exception of any price adjustments

authorized in SCC or in the purchaser’s request for bid validity

extension, as the case may be.

18. Contract 18.1 No variation in or modification of the terms of the contract shall be

amendments made except by written amendment signed by the parties concerned.

19. Assignment 19.1 The supplier shall not assign, in whole or in part, its obligations to

perform under the contract, except with the purchaser’s prior written

consent.

20. Subcontracts 20.1 The supplier shall notify the purchaser in writing of all subcontracts

awarded under this contracts if not already specified in the bid. Such

notification, in the original bid or later, shall not relieve the supplier

from any liability or obligation under the contract.

21. Delays in the 21.1 Delivery of the goods and performance of services shall be made by

supplier’s the supplier in accordance with the time schedule prescribed by the

performance purchaser in the contract.

21.2 If at any time during performance of the contract, the supplier or its

subcontractor(s) should encounter conditions impeding timely delivery

of the goods and performance of services, the supplier shall promptly

notify the purchaser in writing of the fact of the delay, its likely

duration and its cause(s). As soon as practicable after receipt of the

supplier’s notice, the purchaser shall evaluate the situation and may at

his discretion extend the supplier’s time for performance, with or

without the imposition of penalties, in which case the extension shall

be ratified by the parties by amendment of contract.

21.3 No provision in a contract shall be deemed to prohibit the obtaining of

supplies or services from a national department, provincial department,

or a local authority.

21.4 The right is reserved to procure outside of the contract small quantities

or to have minor essential services executed if an emergency arises, the

supplier’s point of supply is not situated at or near the place where the

supplies are required, or the supplier’s services are not readily

available.

21.5 Except as provided under GCC Clause 25, a delay by the supplier in

the performance of its delivery obligations shall render the supplier

liable to the imposition of penalties, pursuant to GCC Clause 22,

unless an extension of time is agreed upon pursuant to GCC Clause

21.2 without the application of penalties.

21.6 Upon any delay beyond the delivery period in the case of a supplies

contract, the purchaser shall, without canceling the contract, be entitled

to purchase supplies of a similar quality and up to the same quantity in

substitution of the goods not supplied in conformity with the contract

and to return any goods delivered later at the supplier’s expense and

risk, or to cancel the contract and buy such goods as may be required

to complete the contract and without prejudice to his other rights, be

entitled to claim damages from the supplier.

22. Penalties 22.1 Subject to GCC Clause 25, if the supplier fails to deliver any or all of

the goods or to perform the services within the period(s) specified in

the contract, the purchaser shall, without prejudice to its other remedies

under the contract, deduct from the contract price, as a penalty, a sum

calculated on the delivered price of the delayed goods or unperformed

services using the current prime interest rate calculated for each day of

the delay until actual delivery or performance. The purchaser may also

consider termination of the contract pursuant to GCC Clause 23.

23. Termination 23.1 The purchaser, without prejudice to any other remedy for breach of

for default contract, by written notice of default sent to the supplier, may

terminate this contract in whole or in part:

(a) if the supplier fails to deliver any or all of the goods within

the period(s) specified in the contract, or within any

extension thereof granted by the purchaser pursuant to GCC

Clause 21.2;

(b) if the Supplier fails to perform any other obligation(s) under

the contract; or

(c) if the supplier, in the judgment of the purchaser, has

engaged in corrupt or fraudulent practices in competing for

or in executing the contract.

23.2 In the event the purchaser terminates the contract in whole or in part,

the purchaser may procure, upon such terms and in such manner as it

deems appropriate, goods, works or services similar to those undelivered,

and the supplier shall be liable to the purchaser for any excess costs for

such similar goods, works or services. However, the supplier shall

continue performance of the contract to the extent not terminated.

23.3 Where the purchaser terminates the contract in whole or in part, the

purchaser may decide to impose a restriction penalty on the supplier by

prohibiting such supplier from doing business with the public sector for a

period not exceeding 10 years.

23.4 If a purchaser intends imposing a restriction on a supplier or any

person associated with the supplier, the supplier will be allowed a time

period of not more than fourteen (14) days to provide reasons why the

envisaged restriction should not be imposed. Should the supplier fail to

respond within the stipulated fourteen (14) days the purchaser may regard

the intended penalty as not objected against and may impose it on the

supplier.

23.5 Any restriction imposed on any person by the Accounting Officer /

Authority will, at the discretion of the Accounting Officer / Authority,

also be applicable to any other enterprise or any partner, manager,

director or other person who wholly or partly exercises or exercised or

may exercise control over the enterprise of the first-mentioned person,

and with which enterprise or person the first-mentioned person, is or was

in the opinion of the Accounting Officer / Authority actively associated.

23.6 If a restriction is imposed, the purchaser must, within five (5) working

days of such imposition, furnish the National Treasury, with the

following information:

(i) the name and address of the supplier and / or person restricted by the

purchaser;

(ii) the date of commencement of the restriction

(iii) the period of restriction; and

(iv) the reasons for the restriction.

These details will be loaded in the National Treasury’s central database

of suppliers or persons prohibited from doing business with the public

sector.

23.7 If a court of law convicts a person of an offence as contemplated in

sections 12 or 13 of the Prevention and Combating of Corrupt Activities

Act, No. , the court may also rule that such person’s name be

endorsed on the Register for Tender Defaulters. When a person’s name

has been endorsed on the Register, the person will be prohibited from

doing business with the public sector for a period not less than five years

and not more than 10 years. The National Treasury is empowered to

determine the period of restriction and each case will be dealt with on its

own merits. According to section 32 of the Act the Register must be

open to the public. The Register can be perused on the National Treasury

website.

24. Anti-dumping 24.1 When, after the date of bid, provisional payments are required, or antiand countervailing dumping or countervailing duties are imposed, or the amount of a

duties and rights provisional payment or anti-dumping or countervailing right is

increased in respect of any dumped or subsidized import, the State is

not liable for any amount so required or imposed, or for the amount of

any such increase. When, after the said date, such a provisional

payment is no longer required or any such anti-dumping or

countervailing right is abolished, or where the amount of such

provisional payment or any such right is reduced, any such favourable

difference shall on demand be paid forthwith by the contractor to the

State or the State may deduct such amounts from moneys (if any)

which may otherwise be due to the contractor in regard to supplies or

services which he delivered or rendered, or is to deliver or render in

terms of the contract or any other contract or any other amount which

may be due to him

25. Force 25.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the

Majeure supplier shall not be liable for forfeiture of its performance security,

damages, or termination for default if and to the extent that his delay in

performance or other failure to perform his obligations under the

contract is the result of an event of force majeure.

25.2 If a force majeure situation arises, the supplier shall promptly notify

the purchaser in writing of such condition and the cause thereof.

Unless otherwise directed by the purchaser in writing, the supplier

shall continue to perform its obligations under the contract as far as is

reasonably practical, and shall seek all reasonable alternative means for

performance not prevented by the force majeure event.

26. Termination 26.1 The purchaser may at any time terminate the contract by giving written

for insolvency notice to the supplier if the supplier becomes bankrupt or otherwise

insolvent. In this event, termination will be without compensation to

the supplier, provided that such termination will not prejudice or affect

any right of action or remedy which has accrued or will accrue

thereafter to the purchaser.

27. Settlement of 27.1 If any dispute or difference of any kind whatsoever arises between the

Disputes purchaser and the supplier in connection with or arising out of the

contract, the parties shall make every effort to resolve amicably such

dispute or difference by mutual consultation.

27.2 If, after thirty (30) days, the parties have failed to resolve their dispute

or difference by such mutual consultation, then either the purchaser or

the supplier may give notice to the other party of his intention to

commence with mediation. No mediation in respect of this matter may

be commenced unless such notice is given to the other party.

27.3 Should it not be possible to settle a dispute by means of mediation, it

may be settled in a South African court of law.

27.4 Mediation proceedings shall be conducted in accordance with the rules

of procedure specified in the SCC.

27.5 Notwithstanding any reference to mediation and/or court proceedings

herein,

(a) the parties shall continue to perform their respective obligations

under the contract unless they otherwise agree; and

(b) the purchaser shall pay the supplier any monies due the supplier.

28. Limitation of 28.1 Except in cases of criminal negligence or willful misconduct, and inliability the case of infringement pursuant to Clause 6;

(a) the supplier shall not be liable to the purchaser, whether in

contract, tort, or otherwise, for any indirect or consequential loss

or damage, loss of use, loss of production, or loss of profits or

interest costs, provided that this exclusion shall not apply to any

obligation of the supplier to pay penalties and/or damages to the

purchaser; and

(b) the aggregate liability of the supplier to the purchaser, whether

under the contract, in tort or otherwise, shall not exceed the total

contract price, provided that this limitation shall not apply to the

cost of repairing or replacing defective equipment.

29. Governing 29.1 The contract shall be written in English. All correspondence and other

language documents pertaining to the contract that is exchanged by the parties

shall also be written in English.

30. Applicable 30.1 The contract shall be interpreted in accordance with South African

law laws, unless otherwise specified in SCC.

31. Notices 31.1 Every written acceptance of a bid shall be posted to the supplier

concerned by registered or certified mail and any other notice to him

shall be posted by ordinary mail to the address furnished in his bid or

to the address notified later by him in writing and such posting shall be

deemed to be proper service of such notice

31.2 The time mentioned in the contract documents for performing any act

after such aforesaid notice has been given, shall be reckoned from the

date of posting of such notice.

32. Taxes and 32.1 A foreign supplier shall be entirely responsible for all taxes, stamp

duties duties, license fees, and other such levies imposed outside the

purchaser’s country.

32.2 A local supplier shall be entirely responsible for all taxes, duties,

license fees, etc., incurred until delivery of the contracted goods to

the purchaser.

32.3 No contract shall be concluded with any bidder whose tax matters are

not in order. Prior to the award of a bid the Department must be in

possession of a tax clearance certificate, submitted by the bidder.

This certificate must be an original issued by the South African

Revenue Services.

33. National 33.1 The NIP Programme administered by the Department of Trade and

Industrial Industry shall be applicable to all contracts that are subject to the

Participation (NIP) NIP obligation.

Programme

34 Prohibition of In terms of section 4 (1) (b) (iii) of the Competition Act No. , asRestrictive practices amended, an agreement between, or concerted practice by, firms, or a

decision by an association of firms, is prohibited if it is between parties in a

horizontal relationship and if a bidder (s) is / are or a contractor(s) was /

were involved in collusive bidding (or bid rigging).

34.2 If a bidder(s) or contractor(s), based on reasonable grounds or evidence

obtained by the purchaser, has / have engaged in the restrictive practice

referred to above, the purchaser may refer the matter to the Competition

Commission for investigation and possible imposition of administrative

penalties as contemplated in the Competition Act No. .

34.3 If a bidder(s) or contractor(s), has / have been found guilty by the

Competition Commission of the restrictive practice referred to above, the

purchaser may, in addition and without prejudice to any other remedy

provided for, invalidate the bid(s) for such item(s) offered, and / or

terminate the contract in whole or part, and / or restrict the bidder(s) or

contractor(s) from conducting business with the public sector for a period

not exceeding ten (10) years and / or claim damages from the bidder(s) or

contractor(s) concerned.

Js General Conditions of Contract (revised July 2010)

1.12 ”Force majeure” means an event beyond the control of the supplier and

not involving the supplier’s fault or negligence and not foreseeable.

obtained directly from the Government Printer, Private Bag X85,

Pretoria 0001, or accessed electronically from www.treasury.gov.za

4. Standards 4.1 The goods supplied shall conform to the standards mentioned in the

bidding documents and specifications.

5. Use of 5.1 The supplier shall not, without the purchaser’s prior written consent,

contract disclose the contract, or any provision thereof, or any specification,

documents plan, drawing, pattern, sample, or information furnished by or on

and behalf of the purchaser in connection therewith, to any person other

information; than a person employed by the supplier in the performance of theinspection. contract. Disclosure to any such employed person shall be made in

confidence and shall extend only so far as may be necessary for

purposes of such performance.

5.2 The supplier shall not, without the purchaser’s prior written consent,

make use of any document or information mentioned in GCC clause

5.1 except for purposes of performing the contract.

5.3 Any document, other than the contract itself mentioned in GCC clause

5.1 shall remain the property of the purchaser and shall be returned (all

copies) to the purchaser on completion of the supplier’s performance

under the contract if so required by the purchaser.

5.4 The supplier shall permit the purchaser to inspect the supplier’s records

relating to the performance of the supplier and to have them audited by

auditors appointed by the purchaser, if so required by the purchaser.

6. Patent rights 6.1 The supplier shall indemnify the purchaser against all third-party

claims of infringement of patent, trademark, or industrial design rights

arising from use of the goods or any part thereof by the purchaser.

7. Performance 7.1 Within thirty (30) days of receipt of the notification of contract award,

security the successful bidder shall furnish to the purchaser the performance

security of the amount specified in SCC.

7.2 The proceeds of the performance security shall be payable to the

purchaser as compensation for any loss resulting from the supplier’s

failure to complete his obligations under the contract.

7.3 The performance security shall be denominated in the currency of the

contract, or in a freely convertible currency acceptable to the purchaser

and shall be in one of the following forms:

(a) a bank guarantee or an irrevocable letter of credit issued by a

reputable bank located in the purchaser’s country or abroad,

acceptable to the purchaser, in the form provided in the

bidding documents or another form acceptable to the

purchaser; or

(b) a cashier’s or certified cheque

7.4 The performance security will be discharged by the purchaser and

returned to the supplier not later than thirty (30) days following the

date of completion of the supplier’s performance obligations under the

contract, including any warranty obligations, unless otherwise

specified in SCC.

8. Inspections, 8.1 All pre-bidding testing will be for the account of the bidder.

tests and

analyses 8.2 If it is a bid condition that supplies to be produced or services to be

rendered should at any stage during production or execution or on

completion be subject to inspection, the premises of the bidder or

contractor shall be open, at all reasonable hours, for inspection by a

representative of the Department or an organization acting on behalf of

the Department.

8.3 If there are no inspection requirements indicated in the bidding

documents and no mention is made in the contract, but during the

contract period it is decided that inspections shall be carried out, the

purchaser shall itself make the necessary arrangements, including

payment arrangements with the testing authority concerned.

8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3

show the supplies to be in accordance with the contract requirements,

the cost of the inspections, tests and analyses shall be defrayed by the

purchaser.

8.5 Where the supplies or services referred to in clauses 8.2 and 8.3 do not

comply with the contract requirements, irrespective of whether such

supplies or services are accepted or not, the cost in connection with

these inspections, tests or analyses shall be defrayed by the supplier.

8.6 Supplies and services which are referred to in clauses 8.2 and 8.3 and

which do not comply with the contract requirements may be rejected.

8.7 Any contract supplies may on or after delivery be inspected, tested or

analyzed and may be rejected if found not to comply with the

requirements of the contract. Such rejected supplies shall be held at the

cost and risk of the supplier who shall, when called upon, remove them

immediately at his own cost and forthwith substitute them with

supplies which do comply with the requirements of the contract.

suppliers cost and risk. Should the supplier fail to provide the

substitute supplies forthwith, the purchaser may, without giving the

supplier further opportunity to substitute the rejected supplies,

purchase such supplies as may be necessary at the expense of the

supplier.

8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the

purchaser to cancel the contract on account of a breach of the

conditions thereof, or to act in terms of Clause 23 of GCC.

9. Packing 9.1 The supplier shall provide such packing of the goods as is required to

prevent their damage or deterioration during transit to their final

destination, as indicated in the contract. The packing shall be

sufficient to withstand, without limitation, rough handling during

transit and exposure to extreme temperatures, salt and precipitation

during transit, and open storage. Packing, case size and weights shall

take into consideration, where appropriate, the remoteness of the

goods’ final destination and the absence of heavy handling facilities at

all points in transit.

9.2 The packing, marking, and documentation within and outside the

packages shall comply strictly with such special requirements as shall

be expressly provided for in the contract, including additional

requirements, if any, specified in SCC, and in any subsequent

instructions ordered by the purchaser.

10. Delivery 10.1 Delivery of the goods shall be made by the supplier in accordance with

and documents the terms specified in the contract. The details of shipping and/or other

documents to be furnished by the supplier are specified in SCC.

10.2 Documents to be submitted by the supplier are specified in SCC.

11. Insurance 11.1 The goods supplied under the contract shall be fully insured in a freely

convertible currency against loss or damage incidental to manufacture

or acquisition, transportation, storage and delivery in the manner

specified in the SCC.

12. Transportation 12.1 Should a price other than an all-inclusive delivered price be required,

this shall be specified in the SCC.

13. Incidental 13.1 The supplier may be required to provide any or all of the following

services services, including additional services, if any, specified in SCC:

(a) performance or supervision of on-site assembly and/or

commissioning of the supplied goods;

(b) furnishing of tools required for assembly and/or maintenance

of the supplied goods;

(c) furnishing of a detailed operations and maintenance manual

for each appropriate unit of the supplied goods;

(d) performance or supervision or maintenance and/or repair of

the supplied goods, for a period of time agreed by the parties,

provided that this service shall not relieve the supplier of any

warranty obligations under this contract; and

(e) training of the purchaser’s personnel, at the supplier’s plant

and/or on-site, in assembly, start-up, operation,

maintenance, and/or repair of the supplied goods.

13.2 Prices charged by the supplier for incidental services, if not included in

the contract price for the goods, shall be agreed upon in advance by the

parties and shall not exceed the prevailing rates charged to other

parties by the supplier for similar services.

14. Spare parts 14.1 As specified in SCC, the supplier may be required to provide any or all

of the following materials, notifications, and information pertaining to

spare parts manufactured or distributed by the supplier:

(a) such spare parts as the purchaser may elect to purchase from the

supplier, provided that this election shall not relieve the supplier

of any warranty obligations under the contract; and

(b) in the event of termination of production of the spare parts:

(i) Advance notification to the purchaser of the pending

termination, in sufficient time to permit the purchaser to

procure needed requirements; and

(ii) following such termination, furnishing at no cost to the

purchaser, the blueprints, drawings, and specifications of the

spare parts, if requested.

15. Warranty 15.1 The supplier warrants that the goods supplied under the contract are

new, unused, of the most recent or current models, and that they

incorporate all recent improvements in design and materials unless

provided otherwise in the contract. The supplier further warrants that

all goods supplied under this contract shall have no defect, arising from

design, materials, or workmanship (except when the design and/or

material is required by the purchaser’s specifications) or from any act

or omission of the supplier, that may develop under normal use of the

supplied goods in the conditions prevailing in the country of final

destination.

15.2 This warranty shall remain valid for twelve (12) months after the

goods, or any portion thereof as the case may be, have been delivered

to and accepted at the final destination indicated in the contract, or for

eighteen (18) months after the date of shipment from the port or place

of loading in the source country, whichever period concludes earlier,

unless specified otherwise in SCC.

15.3 The purchaser shall promptly notify the supplier in writing of any

claims arising under this warranty.

15.4 Upon receipt of such notice, the supplier shall, within the period

specified in SCC and with all reasonable speed, repair or replace the

defective goods or parts thereof, without costs to the purchaser.

15.5 If the supplier, having been notified, fails to remedy the defect(s)

within the period specified in SCC, the purchaser may proceed to take

such remedial action as may be necessary, at the supplier’s risk and

expense and without prejudice to any other rights which the purchaser

may have against the supplier under the contract.

16. Payment 16.1 The method and conditions of payment to be made to the supplier

under this contract shall be specified in SCC.

16.2 The supplier shall furnish the purchaser with an invoice accompanied

by a copy of the delivery note and upon fulfillment of other obligations

stipulated in the contract.

16.3 Payments shall be made promptly by the purchaser, but in no case later

than thirty (30) days after submission of an invoice or claim by the

supplier.

16.4 Payment will be made in Rand unless otherwise stipulated in SCC.

17. Prices 17.1 Prices charged by the supplier for goods delivered and services

performed under the contract shall not vary from the prices quoted by

the supplier in his bid, with the exception of any price adjustments

authorized in SCC or in the purchaser’s request for bid validity

extension, as the case may be.

18. Contract 18.1 No variation in or modification of the terms of the contract shall be

amendments made except by written amendment signed by the parties concerned.

19. Assignment 19.1 The supplier shall not assign, in whole or in part, its obligations to

perform under the contract, except with the purchaser’s prior written

consent.

20. Subcontracts 20.1 The supplier shall notify the purchaser in writing of all subcontracts

awarded under this contracts if not already specified in the bid. Such

notification, in the original bid or later, shall not relieve the supplier

from any liability or obligation under the contract.

21. Delays in the 21.1 Delivery of the goods and performance of services shall be made by

supplier’s the supplier in accordance with the time schedule prescribed by the

performance purchaser in the contract.

21.2 If at any time during performance of the contract, the supplier or its

subcontractor(s) should encounter conditions impeding timely delivery

of the goods and performance of services, the supplier shall promptly

notify the purchaser in writing of the fact of the delay, its likely

duration and its cause(s). As soon as practicable after receipt of the

supplier’s notice, the purchaser shall evaluate the situation and may at

his discretion extend the supplier’s time for performance, with or

without the imposition of penalties, in which case the extension shall

be ratified by the parties by amendment of contract.

21.3 No provision in a contract shall be deemed to prohibit the obtaining of

supplies or services from a national department, provincial department,

or a local authority.

21.4 The right is reserved to procure outside of the contract small quantities

or to have minor essential services executed if an emergency arises, the

supplier’s point of supply is not situated at or near the place where the

supplies are required, or the supplier’s services are not readily

available.

21.5 Except as provided under GCC Clause 25, a delay by the supplier in

the performance of its delivery obligations shall render the supplier

liable to the imposition of penalties, pursuant to GCC Clause 22,

unless an extension of time is agreed upon pursuant to GCC Clause

21.2 without the application of penalties.

21.6 Upon any delay beyond the delivery period in the case of a supplies

contract, the purchaser shall, without canceling the contract, be entitled

to purchase supplies of a similar quality and up to the same quantity in

substitution of the goods not supplied in conformity with the contract

and to return any goods delivered later at the supplier’s expense and

risk, or to cancel the contract and buy such goods as may be required

to complete the contract and without prejudice to his other rights, be

entitled to claim damages from the supplier.

22. Penalties 22.1 Subject to GCC Clause 25, if the supplier fails to deliver any or all of

the goods or to perform the services within the period(s) specified in

the contract, the purchaser shall, without prejudice to its other remedies

under the contract, deduct from the contract price, as a penalty, a sum

calculated on the delivered price of the delayed goods or unperformed

services using the current prime interest rate calculated for each day of

the delay until actual delivery or performance. The purchaser may also

consider termination of the contract pursuant to GCC Clause 23.

23. Termination 23.1 The purchaser, without prejudice to any other remedy for breach of

for default contract, by written notice of default sent to the supplier, may

terminate this contract in whole or in part:

(a) if the supplier fails to deliver any or all of the goods within

the period(s) specified in the contract, or within any

extension thereof granted by the purchaser pursuant to GCC

Clause 21.2;

(b) if the Supplier fails to perform any other obligation(s) under

the contract; or

(c) if the supplier, in the judgment of the purchaser, has

engaged in corrupt or fraudulent practices in competing for

or in executing the contract.

23.2 In the event the purchaser terminates the contract in whole or in part,

the purchaser may procure, upon such terms and in such manner as it

deems appropriate, goods, works or services similar to those undelivered,

and the supplier shall be liable to the purchaser for any excess costs for

such similar goods, works or services. However, the supplier shall

continue performance of the contract to the extent not terminated.

23.3 Where the purchaser terminates the contract in whole or in part, the

purchaser may decide to impose a restriction penalty on the supplier by

prohibiting such supplier from doing business with the public sector for a

period not exceeding 10 years.

23.4 If a purchaser intends imposing a restriction on a supplier or any

person associated with the supplier, the supplier will be allowed a time

period of not more than fourteen (14) days to provide reasons why the

envisaged restriction should not be imposed. Should the supplier fail to

respond within the stipulated fourteen (14) days the purchaser may regard

the intended penalty as not objected against and may impose it on the

supplier.

23.5 Any restriction imposed on any person by the Accounting Officer /

damages, or termination for default if and to the extent that his delay in

performance or other failure to perform his obligations under the

contract is the result of an event of force majeure.

25.2 If a force majeure situation arises, the supplier shall promptly notify

the purchaser in writing of such condition and the cause thereof.

shall continue to perform its obligations under the contract as far as is

reasonably practical, and shall seek all reasonable alternative means for

performance not prevented by the force majeure event.

26. Termination 26.1 The purchaser may at any time terminate the contract by giving written

for insolvency notice to the supplier if the supplier becomes bankrupt or otherwise

insolvent. In this event, termination will be without compensation to

the supplier, provided that such termination will not prejudice or affect

any right of action or remedy which has accrued or will accrue

thereafter to the purchaser.

27. Settlement of 27.1 If any dispute or difference of any kind whatsoever arises between the

contract, the parties shall make every effort to resolve amicably such

dispute or difference by mutual consultation.

27.2 If, after thirty (30) days, the parties have failed to resolve their dispute

or difference by such mutual consultation, then either the purchaser or

the supplier may give notice to the other party of his intention to

commence with mediation. No mediation in respect of this matter may

be commenced unless such notice is given to the other party.

27.3 Should it not be possible to settle a dispute by means of mediation, it

may be settled in a South African court of law.

27.4 Mediation proceedings shall be conducted in accordance with the rules

of procedure specified in the SCC.

27.5 Notwithstanding any reference to mediation and/or court proceedings

herein,

(a) the parties shall continue to perform their respective obligations

under the contract unless they otherwise agree; and

(b) the purchaser shall pay the supplier any monies due the supplier.

28. Limitation of 28.1 Except in cases of criminal negligence or willful misconduct, and inliability the case of infringement pursuant to Clause 6;

(a) the supplier shall not be liable to the purchaser, whether in

contract, tort, or otherwise, for any indirect or consequential loss

or damage, loss of use, loss of production, or loss of profits or

interest costs, provided that this exclusion shall not apply to any

obligation of the supplier to pay penalties and/or damages to the

purchaser; and

(b) the aggregate liability of the supplier to the purchaser, whether

under the contract, in tort or otherwise, shall not exceed the total

contract price, provided that this limitation shall not apply to the

cost of repairing or replacing defective equipment.

29. Governing 29.1 The contract shall be written in English. All correspondence and other

language documents pertaining to the contract that is exchanged by the parties

shall also be written in English.

30. Applicable 30.1 The contract shall be interpreted in accordance with South African

law laws, unless otherwise specified in SCC.

31. Notices 31.1 Every written acceptance of a bid shall be posted to the supplier

concerned by registered or certified mail and any other notice to him

shall be posted by ordinary mail to the address furnished in his bid or

to the address notified later by him in writing and such posting shall be

deemed to be proper service of such notice

31.2 The time mentioned in the contract documents for performing any act

after such aforesaid notice has been given, shall be reckoned from the

date of posting of such notice.

32. Taxes and 32.1 A foreign supplier shall be entirely responsible for all taxes, stamp

duties duties, license fees, and other such levies imposed outside the

purchaser’s country.

32.2 A local supplier shall be entirely responsible for all taxes, duties,

license fees, etc., incurred until delivery of the contracted goods to

the purchaser.

32.3 No contract shall be concluded with any bidder whose tax matters are

not in order. Prior to the award of a bid the Department must be in

possession of a tax clearance certificate, submitted by the bidder.

In addition to the 80/20 preference point system, the evaluation will consider the bidder's proposed menu, quality of food, and ability to meet dietary requirements. Bidders must submit a sample menu with their quotation. The evaluation committee will assess the bidder's capacity to deliver on time and within budget.

The tender is for the supply and delivery of tactical and crime scene equipment to the State for the period ending 30 June 2028. The National Industrial Participation (NIP) Programme applies to all government procurement contracts with imported content.

NIP Programme effective date: 1 September 1996. Closing date: not stated in the source.

{"name":"Mr Elias","email":"[email protected]","phone":null,"department":"of Trade and Industry (dti) is charged with the","address":null}

Returnable documents: SBD 5 (National Industrial Participation Programme) must be signed and submitted with the bid. Bidders must comply with the NIP Programme, which applies to all government procurement contracts with imported content. Successful bidders with contracts exceeding R10 million must report contract details to the dti within five working days of award, including bid/contract number, description, date accepted, government institution details, contract value, and imported content. The dti must be contacted immediately after award for contracts exceeding R10 million. The NIP Programme became effective on 1 September 1996.

Bidders must sign and submit SBD 5. NIP obligations apply to contracts with imported content equal to or exceeding US$10 million (or multiple contracts exceeding US$3 million each). Successful bidders with contracts exceeding R10 million must report to the dti.

The National Industrial Participation (NIP) Programme applies to all government procurement contracts with imported content. The programme became effective on 1 September 1996. NIP is obligatory and must be complied with. The threshold of US$10 million can be reached via: (a) any single contract with imported content exceeding US$10 million; (b) multiple contracts for the same goods, works or services each with imported content exceeding US$3 million awarded to one seller over a 2-year period totalling over US$10 million; (c) a contract with a renewable option clause where exercising the option would make total imported content exceed US$10 million; or (d) multiple suppliers of the same goods, works or services under the same contract, where each allocation's imported content equals or exceeds US$3 million, totalling over US$10 million over two years. The NIP obligation for suppliers in respect of sub-paragraphs 1.1(a) to 1.1(c) amounts to 30% of the imported content. Successful bidders with contracts exceeding R10 million must submit contract details to the dti immediately after award.

Bid Bond: performance guarantee to the dti;

d. the contractor will submit a business concept for consideration and approval by the dti;

e. upon approval of the business concept by the dti, the contractor will submit detailed business plans

outlining the business concepts;

f. the contractor will implement the business plans; a

No specific compliance requirements beyond the NIP Programme obligations. The NIP Programme applies to all government procurement contracts with imported content. Successful bidders must report contracts exceeding R10 million to the dti within five working days of award.

The NIP Programme applies to all government procurement contracts with imported content. The programme became effective on 1 September 1996. NIP is obligatory. The threshold for NIP obligations is US$10 million in imported content, which can be reached through single or multiple contracts as specified. The NIP obligation for suppliers is 30% of imported content. Successful bidders with contracts exceeding R10 million must report contract details to the dti immediately after award.

The NIP Programme is obligatory for all government procurement contracts with imported content. The programme became effective on 1 September 1996. The NIP obligation for suppliers is 30% of imported content. Successful bidders with contracts exceeding R10 million must report contract details to the dti immediately after award.

Closing date: 30 October 2026 at 09:00

The next table is an explanation of response fields used in E-Procurement.

No specific eligibility criteria (e.g., CSD registration, tax clearance, B-BBEE level, CIDB grading) are stated in the provided document. Bidders must comply with the response field instructions and any standard forms that may be part of the full tender pack (not included in the extracted text).

The next table is an explanation of response fields used in E-Procurement.

Bidders must mark COMPLY or DO NOT COMPLY in writing against every specification field in Annexure A. Leaving any field unmarked is treated as DO NOT COMPLY and disqualifies the bid.

{"closingDate":"25 June 2026"}

{"name":null,"email":null,"phone":null,"department":"of the front outer vest","address":"ication covers the material, cut and make of lightweight body armour (bullet resistant vests) intended to"}

Bidders must complete the compulsory compliance declaration in Annex K, indicating COMPLY or DO NOT COMPLY for every specification field; failure to do so will be interpreted as DO NOT COMPLY and will result in disqualification. Bidders must be registered on the Central Supplier Database (CSD). Bidders must complete all mandatory National Treasury standard forms, including SBD 4 (Declaration of Interest), SBD 6.2 (Declaration for Local Production and Content), and SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices). Bidders must comply with local content requirements as specified in SBD 6.2. Bidders must not have any director or shareholder employed by the state or connected to anyone at the procuring institution, as declared in SBD 4. Bidders must not have a history of poor supply chain management practices, as declared in SBD 8. Bidders must be able to supply and deliver the specified tactical and crime scene equipment for the period ending 30 June 2028.

construction (i.e., the number of layers of one or more types of

ballistic resistant material assembled in a specific manner or the manner in which

the armour is held in place upon the torso).

As an example, differences in stitching (e.g. box stitch versus quilt stitch) would

make the ballistic panels different models. If a model of armour fails compliance

testing, the manufacturer may never resubmit any armour under that model

designation.

Nominal: Subject to the tolerances normal to good

Workmanship: The body armour shall be cut and made with first-class workmanship, uniform and acceptable make, colour and finish, free from defects, marks, spots and stains. Seams and stitches shall be smooth and uniform, free from twists, pleats and puckers, and sufficiently extensible. Ends of sewing shall be trimmed and back-tacked if unsecured. Laminated hard ballistic armour plates shall not have burrs, sharp edges, air holes, bubbles, or poor finishing. PVC casing shall have no air holes, be uniform at the sealed edge, and be sealed securely.

Property Type Test Method 80 mm 120 mm Composition, % ISO 1833-1 Polyester ................................................. 72 Latex ....................................................... 28 Construction ........................................... woven Physical analysis Width, mm ................................................. 80 ± 2 120 ± 2 SANS 5488 Mass .......................................................... 70 g/m ± 5% 90 g/m ± 5% Dimensional stability (shrinkage), %, max. ......................................................... 3 Abrasion Resistance (Martindale), min. ISO 20345:2011, § 5.5.2 Dry .......................................................... Shall not develop any holes before 25 000 cycles Wet ......................................................... Shall not develop no holes before 12 000 cycles Doc Number Date Responsibility Version Page No. SAPS 323355/25 June 2026 SAPS 01.0 6.1.5 Closed cell foam  acceptable closed cell, cross-linked expanded Polyethylene foam (SPX33) of nominal thickness 5 mm and 8 mm  to comply with the performance requirements as given in table 6 Table 6 – Closed cell foam requirements 1 2 3 ISO number Property (unless otherwise indicated) Range Nominal (Average) Density, kg/m3 ................................ 26 - 37 31 845 Tensile strength, kPa CD ................................................. >220 271 1798 MD................................................. >225 275 Elongation, % CD ................................................. ˃137 189 1798 MD................................................. ˃ 136 181 Shore Hardness, 00 ...................... 50 - 59 54 International Water absorption, % ...................... <1 ASTM D 570-98 Compression set 1856 25% 22 h COMP/30 min REC ...... <17 13 25% 22 h COMP/24h REC ........... <6 3 50% 22 h COMP/30 min REC ...... <31 26 50% 22 h COMP/24h REC ........... <20 15 Compression deflection 3386/1 10% ............................................. 26-49 38 25% ............................................. 42-67 54 50% ............................................. 88-124 106 6.1.6. Slide fasteners  one-way closed-end that complies with the requirements for Class C of SANS 1822 “Slide fasteners”  synthetic spiral (nylon)  metal sliders and pullers  colour to be an acceptable match to the colour of the outer material with which it is used 6.1.7 Webbing  to comply with the requirements as given in table 7  colour to be black (colour not important for the webbing will be concealed) Doc Number Date Responsibility Version Page No. SAPS 323355/25 June 2026 SAPS 01.0 Table 7 – Webbing requirements 1 2 3 SANS number Property Requirement (unless otherwise indicated) Composition, % ....................................... All continuous filament AATCC 20 polyester Selvedge .................................................. Lockstitch Physical analysis Width, mm ................................................. 47 ± 1 5488 Thickness, mm ........................................ 1.10 ± 0.10 85 Breaking strength, min. KN ..................... 26.0 13934-1 6.1.8 Paint compound for printing  to be silkscreen printing  printed with a textile water based ink (no dilution allowed)  to be an opaque bright white colour  the cure process shall comply with the following: ─ step 1: printed panels to be air-dried until dry to the touch ─ step 2: Heat treated at 180°C – 250°C for a period of 50 – 105 s (range given to accommodate the different heat-and-time-correlation variations)  paint compound shall adhere to the base fabric and properly cured to ensure the compound shall not crack, flake or peel for the full service life of the vest  edges of printing shall be sharp and base fabric colour of fabric shall never show through the printed areas 6.1.9 Sewing threads 6.1.9.1 General  to comply with relevant requirements of SANS 1362 “Sewing threads”, but with the deviations as given in 6.1.9.2  colour to be an acceptable match to the colour with which it is used 6.1.9.2 Sewing thread:  to be an acceptable 3-ply high tenacity continuous filament Polyester thread, ticket No. 36  Linear density (dtex): 945  Breaking strength (N), min.: 54  Elongation at break, %, range 23 - 30 6.1.9.3 Overlocking thread:  crimp-textured polyester  ticket No 140 Doc Number Date Responsibility Version Page No. SAPS 323355/25 June 2026 SAPS 01.0 6.2 Soft ballistic armour packs NOTE: The make of the soft ballistic armour packs and square flat test packs for qualification purposes of the soft ballistic textile material are specified in section in 10.2. 6.2.1 Components of the soft ballistic armour packs 6.2.1.1 Soft ballistic textile material requirements  an acceptable para-aramid fabric such as either Kevlar® or Twaron®  the microfiber technology of the yarns used shall have a proven track record of being in the marketplace for at least 7 years (NOTE: this requirement refers specifically to the microfiber technology and not the brand itself)  comply with the yarn requirements as given in table 8(a)  comply with the woven ballistic material requirements as given in table 8(b)  markings on the soft ballistic textile layers shall be as given in 13.3.1 Table 8(a) – Yarn requirements that are to be used for the woven soft ballistic material 1 2 3 ISO number Property Requirement (unless otherwise indicated) Fibre composition, %, .................................... 100% High tenacity AATCC method 20 ballistic para-aramid microfilament yarn Number of filaments of microfiber yarn, min.. 1000 Visual examination and physical analysis Fiber linear density (dtex) ............................... 1100 a 2060 Breaking strength, N, min. ............................. 244 ASTM D7269 a Subject to a tolerance within the following range: 1093 (min.) to 1163 (max.) Table 8(b) – Requirements of woven soft ballistic material 1 2 3 ISO number Property Requirement (unless otherwise indicated) Weave construction ....................................... Plain Visual examination and physical analysis Mass per area (Conditioned), g/m2. ........... .. 280 a 3801 Number of threads per cm 7211-2 or 4602 Warp ............................................................... 12 b Weft ................................................................ 12 b Water repellency 4920 Spray rating, min ............................................ 4 a Subject to a tolerance of ± 5%. b Subject to a tolerance of ± 3%. Doc Number Date Responsibility Version Page No. SAPS 323355/25 June 2026 SAPS 01.0 6.2.1.2 PVC encasing material requirements  to comply with the requirements as given in table 8(c)  be an acceptable calendared opaque monomerically plasticized PVC film  colour to be white  such that it can be high frequency heat sealed  to be such that the markings on the soft ballistic panels shall be clearly visible after it has been encased in this material  to be such that it can be printed (such that markings shall outlast the vest)  to prevent moisture absorption and shall be water resistant  markings on the PVC casing shall be as given in 13.3.2 Table 8(c) – Requirements of PVC encasing material 1 2 3 Property Requirement Test method Thickness, mm, range ..................................... 0.18 – 0.25 ISO 2286-3 Mass per area, g/m2. .............. ....................... 250 a BS EN 22286:1994 Tensile strength, N/50 mm, min. ISO 1421 WMD ............................................................... 100 AMD ................................................................ 100 Elongation at break, N, min. ISO 1421 WMD .............................................................. 20 AMD ................................................................ 10 Trap Tear Resistance, N, min. ISO 9073-4 WMD ............................................................... 20 AMD ................................................................ 25 Fusion and state of cure, 5 minutes, min. BS 3424-22 Acetone. ........................................................... No Flaking Ethyl Acetate ................................................... No Flaking a Subject to a tolerance of ± 20 g/m2 6.2.1.3 Sewing thread  to be a 100% Aramid thread  yarns to have a Linear density of 840 dtex  yarn to have a nominal breaking strength of 215 N when tested in accordance with ASTM D7269 6.2.2 Performance requirements  to comply with the relevant performance requirements as specified in section 9 6.3 Hard ballistic armour plates 6.3.1 Physical requirements  front plate shall comply with the values as given in table 9  back plate shall comply with the values as given in table 10 Doc Number Date Responsibility Version Page No. SAPS 323355/25 June 2026 SAPS 01.0  made from prime ballistic material that shall be uniform over the total plate surface, right up to the edges of the plate (note: covering fabric layer shall not have ballistic properties)  each component material used for the manufacture of the ballistic armour plate shall extend along the full width and length of the plate (no partial application of a specific component/material shall be allowed)  each plate shall be completely covered with fabric − fabric to comply with the performance requirements as specified for type C290 of SANS 1585, with the following deviations ➢ single acrylic coat with surface treatment that will enhance adhesion, but excludes waterhead coatings ─ fabric to be laminated to the tile in such a way that the bonding shall be uniform with no untreated areas, ripples or bubbles present ─ finish on fabric to be such that it shall allow printing (such that makings shall outlast vest) ─ fabric to be such that the edges and joins can be heat sealed to such an extent that the sealed areas shall never part ─ colour of fabric to be black  to be multi-curved and shaped to be provide maximum protection and maximum comfort to the wearer  guidelines on the required shapes and curves are given in Annexes G and H  markings on hard armour plates shall be as given in 13.2 6.3.2 Performance requirements  to comply with the relevant performance requirements as specified in section 9 Table 9 – Finished dimensions and weight of front covered hard ballistic armour plate 1 2 3 4 5 6 Weight Width Length Top corners Bottom Shape (measurement corners to follow the curve at centre front) A B C1 & C2 D1 & D2 Multi-Curve 0.9 kg See figure G-6 270 mm ± 3 mm 280 mm ± 3 mm 150 mm x 60 mm 30 mm x 60 mm ± 0.05 kg in Annex G Doc Number Date Responsibility Version Page No. SAPS 323355/25 June 2026 SAPS 01.0 Table 10 – Finished dimensions and weight of back covered hard ballistic armour plate 1 2 3 4 5 6 Weight Width Length Top corners Bottom corners Shape (measurement to follow the curve at centre back) 1.0 kg E F G1 & G2 H1 & H2 Multi-Curve ± 0.05 kg 270 mm ± 3 mm 280 mm ± 3 mm 45 mm x 40 mm 45 mm x 40 mm 6.4 Carry bag components 6.4.1 Outer material  to comply with the relevant requirements for Type C140 of SANS 1585 “Coated fabrics for shelters and rainwear” when tested for the following: ─ Mass per unit area ─ Breaking strength (warp and weft) ─ Tearing strength (warp and weft) ─ Spray test ─ Colour fastness to rubbing (wet and dry)  colour to be black 6.4.2 Edge binding tape  to be an acceptable polyester herringbone tape of nominal width 25 mm  cut edges to be heat-sealed to prevent fraying  colours shall be applied as per size requirement and as given in table 11 Table 11 – Colours identification of the edge binding tape 1 2 3 4 5 6 7 8 Small Medium Large X-Large XX-Large XXX-Large 4X-Large 5X-Large Light Blue Olive Green Signal Red Black Yellow Brown Purple Royal Blue Doc Number Date Responsibility Version Page No. SAPS 323355/25 June 2026 SAPS 01.0 6.4.3 Carry bag handle webbing  shall be an acceptable polyester webbing  shall be heat sealed at the ends to prevent fraying  shall comply with the requirements as specified in table 12  colour to be black Table 12 – Webbing requirements for carry bag handles 1 2 3 SANS number Property Requirement (unless otherwise indicated) Composition, % ...................................... All continuous filament polyester AATCC 20 Weave ....................................................... Pebble Physical analysis Selvedge .................................................. Lockstitch Physical analysis Width, mm................................................. 25 ± 1 5488 Thickness, mm ........................................ 0.95 ± 0.10 85 Breaking strength, min. KN ..................... 8.0 13934-1 Mass/100 m, g .......................................... 1900 5330 Number of weft threads per 10 cm ......... 160 ± 2 Physical analysis 6.4.4. Carry bag slide fasteners  one-way closed-end that complies with the requirements for Class C of SANS 1822 “Slide fasteners”  synthetic spiral/coil (nylon)  colour to be black 6.4.5 Transparent sheeting for user manual pouch  an acceptable PVC sheeting of nominal thickness 500 μm (0.5 mm)  transparent (clear) 6.4.6 Threads  to comply with relevant requirements of SANS 1362 “Sewing threads”  colour to be an acceptable match to the colour with which it is used  staple polyester of ticket No 60 or 80 6.5 Operating manual materials  160g – 200 g paperboard  dimensions to be 12.7 cm x 22 cm (before folding) Doc Number Date Responsibility Version Page No. SAPS 323355/25 June 2026 SAPS 01.0

Workmanship The body armour shall be:  cut and made with first-class workmanship throughout  of uniform and acceptable make, colour and finish Shall be free from:  defects, that affect their appearance or may affect their serviceability (or both)  marks, spots and stains incurred in the making-up Seams and stitches shall be:  smooth and uniform  free from twists, pleats and puckers  sufficiently extensible to avoid seam cracking and undue shrinkage in use Ends of sewing shall be:  trimmed and loose threads removed  back-tacked if unsecured Laminated hard ballistic armour plates shall NOT have:  any burrs, sharp edges, air holes, bubbles  poor finishing of lamination and bonding to the base plate PVC casing shall:  have no air holes around the sealed edge  be uniform at the high frequency sealed edge  be sealed securely to avoid the seam from opening during use Doc Number Date Responsibility Version Page No. SAPS 323355/25 June 2026 SAPS 01.0

Sizes and dimensions All measurements are nominal. 8.1 PATTERN MEASUREMENTS: SOFT BALLISTIC TEXTILE MATERIAL CUT LAYERS/PLIES 8.1.1 Finished dimensions and measuring points of the front soft ballistic textile material cut layers/plies (NOT the PVC Cover). Additional seam allowances shall be added for the PVC cover. Table 13(a) – Finished dimensions of each front soft ballistic textile material cut layer/ply 1 2 3 4 Size designation A B C Finished measurements in cm Small 42 34 21.5 Medium 43.5 35.5 22 Large 45 37 22.5 X-Large 46.5 38.5 23 2X-Large 48 40 23.5 3X-Large 49.5 41.5 24 4X-Large 51 43 24.5 5X-Large 52.5 44.5 25 Doc Number Date Responsibility Version Page No. SAPS 323355/25 June 2026 SAPS 01.0 Table 13(b) – Finished dimensions of each front soft ballistic textile material cut layer/ply (continued) 1 2 3 4 5 6 7 8 9 Size D E F & G H I J K L designation Finished measurements in cm Small 30 36 46 4.4 6.7 21.3 20.7 7.6 Medium 31 38 51 4.9 6.9 21.8 21.7 7.6 Large 32 40 56 5.4 7.2 22.3 22.7 7.7 X-Large 33 42 61 5.9 7.4 22.8 23.7 7.7 2X-Large 34 44 66 6.4 7.7 23.3 24.7 7.7 3X-Large 35 46 71 6.9 7.9 23.8 25.7 7.8 4X-Large 36 48 76 7.4 8.2 24.3 26.7 7.8 5X-Large 37 50 81 7.9 8.4 24.8 27.7 7.8 Doc Number Date Responsibility Version Page No. SAPS 323355/25 June 2026 SAPS 01.0 8.1.2 Finished dimensions and measuring points of the back soft ballistic textile material cut layers/plies (NOT the PVC Cover). Additional seam allowances shall be added for the PVC cover. Table 14 – Finished dimensions of each back soft ballistic textile material cut layer/ply 1 2 3 4 5 6 7 8 9 10 11 Size A B C D & E F G H I J K designation Finished measurements in cm Small 40 30 16 63 29 34 20 20 30.2 5.8 Medium 41.5 31.5 16.5 68 30 36 20.5 21 31.4 6 Large 43 33 17 73 31 38 21 22 32.8 6.3 X-Large 44.5 34.5 17.5 78 32 40 21.5 23 34.2 6.5 2X-Large 46 36 18 83 33 42 22 24 35.8 6.8 3X-Large 47.5 37.5 18.5 88 34 44 22.5 25 37.4 7 4X-Large 49 39 19 93 35 46 23 26 39 7.3 5X-Large 50.5 40.5 19.5 98 36 48 23.5 27 40.4 7.5 Doc Number Date Responsibility Version Page No. SAPS 323355/25 June 2026 SAPS 01.0 8.2 OUTER PANEL MEASUREMENTS 8.2.1 Finished dimensions and measuring points of the front outer panel Table 15 – Finished measurements of front outer panel 1 2 3 4 5 6 7 8 Nominal finished measurements in cm A – A B – B C – C D – D E – E A – G x Size Front Front Depth of Depth of Vertical desig- Front Front upper body upper lower measurement nation1 bottom length width width section section where D – D width is measured Small 49 44.5 33.5 40 3 8.5 22.5 Medium 54 46 35 42 3 10 23 Large 59 47.5 36 44 3.5 11 23.5 X-Large 64 49 37 46 3.5 12.5 24 2X-Large 69 50.5 38.5 48 3.5 14 24.5 3X-Large 74 52 40 50 4 15 25 4X-Large 79 53.5 41 52 4 16,5 25.5 5X-Large 84 55 42 54 4 18 26 MEASURING POINT DESCRIPTION A – A Front bottom width Measure across the front, from the one side seam to the other along the mid- section-to-lower section seam. B – B Front length Measure vertically from the centre shoulder point to the bottom edge of the front panel. B – F Front neck drop Measure vertically from a point in line with the top edge of the shoulder to the centre front neck point. C – C Front upper width Measure along the upper-to-mid-section seam from one armhole to the other. D – D Front body width Measure across the width of the body of the front panel at a specific point as given in “x”. E – E Depth of upper section Measure from the top edge at centre front to the upper-to-mid-section seam. A – G Depth of lower section Measure from the centre of the mouth opening to the bottom edge of the front panel. E – A Mid section length Measure vertically from the upper-to-mid-section seam to the mid-section-to-lower section seam. Doc Number Date Responsibility Version Page No. SAPS 323355/25 June 2026 SAPS 01.0 8.2.2 Finished dimensions and measuring points of the back outer panel Table 16 – Finished measurements of back outer panel 1 2 3 4 5 6 7 8 9 Nominal finished measurements in cm A – A B – B C – C D – D E – E F – B H – K x Size Bottom Mid Depth of Vertical Upper Lower designation1 edge back Back Depth of lower measurement back back width width length armhole section where D – D width width is measured Small 31 67 67 34.2 42.5 30 14 14.5 Medium 32 72 72 36 44 31.5 15.5 15 Large 33 77 77 37 45.5 33 17 15.5 X-Large 34 82 82 38.5 47 34.5 18.5 16 2X-Large 35 87 87 40.2 48.5 36 20 16.5 3X-Large 36 92 92 42 50 37.5 21.5 17 4X-Large 37 97 97 43.8 51.5 39 23 17.5 5X-Large 38 102 102 45.2 53 40.5 24.5 18 MEASURING POINT DESCRIPTION A – A Upper back width Measure across the back along the upper-to-mid-section seam from one edge to the other. B – B Lower back width Measure across the back at the base of the armhole, from one side edge to the other. C – C Bottom edge width Measure along the bottom edge of the back panel, from the one edge to the other (excluding the torso straps). B – C Depth of side seam Measure from the base of the armhole to the bottom edge of the back panel. D – D Mid back width Measure across the width of the body of the back panel at a specific point as given in “x”. E – E Back length Measure vertically from centre back to the bottom edge of the back panel. F – B Depth of armhole Measure vertically from the centre back neck point to the base of the armhole. G – G Back neck depth Measure vertically, from a point in line with the top edge of the shoulder to the centre back point at the neck. H – K Depth of lower Measure from the centre of the mouth opening to the bottom edge of the back panel. section G – J Depth of upper Measure from the top edge at centre back to the upper-to-mid-section seam. section J – H Mid section length Measure vertically from the upper-to-mid-section seam to the mid-section-to-lower section seam. Doc Number Date Responsibility Version Page No. SAPS 323355/25 June 2026 SAPS 01.0

The vests must be supplied in two colour options: SAPS field dress grey and Jet Black. Each complete ensemble comprises eight items: front and back outer panels, front and back soft ballistic armour packs, front and back hard ballistic plates, and associated components. No materials are supplied by SAPS; the bidder must source all materials. Patterns are supplied in DXF format only; the bidder is responsible for determining markers and ratings and for sourcing a suitable pattern maker. Workmanship must be first-class, uniform, and free from defects. All measurements are nominal. The bidder must have a marketplace track record of at least 7 years for the microfiber technology (not the brand). The bidder must comply with yarn requirements in table 8(a) and performance requirements in section 9. The webbing must comply with table 7 and be black. The operating manual must be printed on 160g–200g paperboard, dimensions 12.7 cm x 22 cm before folding. The front and back hard ballistic plates must comply with tables 9 and 10 respectively.

The compulsory compliance declaration in Annex K must be completed, marking COMPLY or DO NOT COMPLY for every specification field; failure to do so results in disqualification. All mandatory National Treasury standard forms must be completed, including SBD 4 (Declaration of Interest), SBD 6.2 (Declaration for Local Production and Content), and SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices).

Bidders must complete all columns in the specification document, indicating only 'Comply' or 'Not comply' in the 'State:' box (no 'X' or '✓' marks). If a column cannot be completed, a detailed explanation must be provided for the department's discretion.

No clear eligibility criteria are stated in the extracted document. The full tender pack may contain additional conditions (e.g., CSD registration, tax clearance, B-BBEE requirements) that are not visible in this specification.

Offer: please

Only state:

Comply or

Not comply

Below

K53 DLTC Obstacles refer to the demarcation markers that comprise a base and pole used

to outline the parallel parking bays and alley docking limits which form part of the yard test

during K53 driving license examinations. These manoeuvres are conducted for both light

and heavy motor vehicles.

1. K53 dltc obstacle base requirements

1.1. Must be manufactured from non-metallic material, preferably heavy-duty STATE:

plastic / PVC.

1.2. A handle must be provided to enable the easy handling and manoeuvring STATE:

of the bases.

1.3. A designated cavity must be provided within which a pole is placed to STATE:

form the complete obstacle.

1.4. The base must have sufficient weight, preferably solid, to ensure stability STATE:

when combined with the pole to form a complete obstacle.

Doc No Date Responsibility Version Page Number

KZNDOTE008/2024 2024-11-05 KZN rti logistics 001

The KwaZulu-Natal Department of Transport requires K53 DLTC Obstacles for use at the Driving

Licence Testing Centres (DLTCs) regarding the testing of applicants for competence to obtain their

driving licence. These obstacles comprise a sturdy base and non-flexible pole, that together form the

complete obstacle used when conducting drivers' license tests.

Important notice!

➢ Attention is drawn to the detailed specification technical requirements herein.

➢ The KZN Department of Transport requires that all columns in the specification document must be

completed. If a specific column cannot be completed, a detailed explanation must be provided. The KZN

Spec number KZNDOTE008/2024

1.5. The base must be designed to maintain stability even during strong STATE:

winds.

1.6. The base must be designed to withstand being damaged due to a heavy STATE:

motor vehicle driving onto or over the base.

1.7. The base must be designed not to disintegrate or shatter if driven onto or STATE:

over, to prevent damage to tyres and/or injury to persons.

1.8. Base dimensions: STATE:

1.8.1. Height – 150mm STATE:

1.8.2. Width – Sufficient to optimize stability STATE:

1.9. Base colour: Black STATE:

1.10. The cavity for the pole placement must be no more than 20mm from the STATE:

anterior edge.

1.11. Dimensions of the cavity must be such to securely fit a pole with a 50mm STATE:

outside diameter.

1.12. A pole of such dimension must be able to fit into the cavity easily, yet the STATE:

cavity must not be too big which will cause the pole to sway or move

unduly.

1.13. Must preferably be designed to be stackable for ease of storage. STATE:

2. K53 dltc obstacle pole requirements

2.1. The pole must be manufactured from non-metallic material, preferably STATE:

Pvc.

2.2. The pole must be lightweight, to ensure stability when combined with the STATE:

base to form a complete obstacle.

2.3. The pole must not be flexible. STATE:

2.4. Pole dimensions: STATE:

2.4.1. Minimum Height – 1800mm STATE:

2.4.2. Maximum Height – 2000mm STATE:

2.4.3. Outside diameter – 50mm STATE:

2.5. Pole colour: White or Yellow. Different colour options are required for STATE:

different placements/purposes on the DLTC testing yard.

2.6. A pole must be able to fit securely into the cavity in the base, yet the pole STATE:

must not sway or move unduly.

K53 DLTC Obstacles refer to the demarcation markers that comprise a base and pole used to outline the parallel parking bays and alley docking limits which form part of the yard test during K53 driving license examinations. These manoeuvres are conducted for both light and heavy motor vehicles. Base must be manufactured from non-metallic material (preferably heavy-duty plastic/PVC), have a handle, a designated cavity for the pole, sufficient weight for stability, maintain stability in strong winds, withstand damage from heavy vehicles, not disintegrate or shatter if driven over, dimensions: height 150mm, width sufficient for stability, colour black, cavity within 20mm of anterior edge, cavity sized for 50mm pole, stackable for storage. Pole must be non-metallic (preferably PVC), lightweight, non-flexible, dimensions: height 1800-2000mm, outside diameter 50mm, colour white or yellow (different options for different placements), fit securely into the cavity without swaying. Workmanship: first class, free from defects and rough/sharp edges. Packaging: bases delivered clean and dry, packed to prevent damage, bulk containers acceptable; poles packed in bundles of 10 with suitable wrap. Deviation from specification must be clearly indicated; the department has the right to accept or reject alternative offers.

Returnable form

• SBD 6.2 Annex D (Declaration for Local Production and Content): records the local-content values claimed for the bid and must be completed and submitted with the offer.

The tender is for the supply and delivery of red emergency warning flags for the KwaZulu-Natal Department of Transport, used for effective traffic control during daytime hours. The specification includes detailed technical requirements for the flag's material, construction, and packing.

Closing date: 2024-10-19 (as per the document header). No other dates (briefings, site visits, clarification deadlines) are stated.

Returnable documents: complete the specification document, stating "Comply" or "Not comply" for each technical requirement; deviations must be clearly indicated and are subject to acceptance or rejection. All columns in the specification must be completed; if a column cannot be completed, provide a detailed explanation. Submit the completed offer and any required annexures (e.g., Annexure A Red Emergency Warning Flag) before the closing time. Bids received after the closing time will be disqualified.

Bidders must indicate "Comply" or "Not comply" for each technical requirement. Deviations must be clearly indicated and are subject to acceptance or rejection. The department reserves the right to accept or reject any alternative offer or deviation. No other evaluation criteria (e.g., price, B-BBEE, local content) are stated.

The specification covers the supply and delivery of red emergency warning flags for the KwaZulu-Natal Department of Transport. Key requirements: the flag must be made of durable bunting material conforming to SANS-1010, colourfast and resistant to fading or UV degradation; edges must be turned in 10mm and turned over 10mm, with two rows of stitching (one 2mm and one 7mm from the outer edge); the ends of each hem must be securely box-stitched; the adhesive used must not contain toxic or irritating constituents; packing must be in bundles of 10, wrapped in shrink-wrap for protection during transit and storage. The flag must be manufactured in accordance with sound industry practices. Deviations from the technical requirements must be clearly indicated and are subject to acceptance or rejection.

Manufactured in accordance with sound industry practices. Made with first-class workmanship throughout. Shall be free from any defects that affect their serviceability. Shall be free from any rough or sharp edges. All seams shall be smooth and all stitching shall be uniform and free from twists, pleats and creases. All ends of sewing that are not secured in seams or in other sewing shall be adequately back-tacked. All ends of sewing shall have been trimmed and loose threads removed. The adhesive used shall be of the high-performance permanent type. The adhesive used shall be such that it adheres to both materials and will not become undone or tacky for the expected service life of three years (minimum). The adhesive to bond the flag to the pole shall be such that it shall render a finished product that is free from perforations, untreated areas, and other imperfections. The adhesive used shall not contain any constituent that may have a toxic or irritating effect on the skin.

Delivered in a clean and commercially dry condition. Packed in such a manner that it will not be damaged in transit or in storage. Unless otherwise specified in the order or contract, acceptably packed in bundles of 10, which may be packed into acceptable bulk containers for transit. Packed bundles to be wrapped in shrink-wrap for protection during transit and storage.

3.1. Manufactured in accordance with sound industry practices. STATE:

3.2. Made with first-class workmanship throughout. STATE:

3.3. Shall be free from any defects that affect their serviceability. STATE:

3.4. Shall be free from any rough or sharp edges. STATE:

3.5. All seams shall be smooth and all stitching shall be uniform and free from STATE:

twists, pleats and creases.

3.6. All ends of sewing that are not secured in seams or in other sewing, shall STATE:

be adequately back-tacked.

3.7. All ends of sewing shall have been trimmed and loose threads removed. STATE:

3.8. The adhesive used shall be of the high-performance permanent type. STATE:

3.9. The adhesive used shall be such that it adheres to both materials and will STATE:

not become undone or tacky for the expected service life of three years

(minimum).

3.10. The adhesive to bond the flag to the pole shall be such that it shall render STATE:

a finished product that is free from perforations, untreated areas, and other

imperfections.

3.11. The adhesive used shall not contain any constituent that may have a toxic STATE:

or irritating effect on the skin.

4.1. Delivered in a clean and commercially dry condition. STATE:

4.2. Packed in such a manner that it will not be damaged in transit or in STATE:

storage.

4.3. Unless otherwise specified in the order or contract, acceptably packed in STATE:

bundles of 10, which may be packed into acceptable bulk containers for

transit.

4.4. Packed bundles to be wrapped in shrink-wrap for protection during transit STATE:

and storage.

6.1 Red emergency warning flag dimensions

No special conditions are stated.

Bidders must indicate "Comply" or "Not comply" for each technical requirement. Deviations must be clearly indicated and are subject to acceptance or rejection. No other evaluation criteria are stated.

Returnable Documents:

• All mandatory documents as listed in the tender must be completed, signed and submitted.
• The exact list of returnable forms was not specified in the available text.

Supply and delivery of tactical and crime scene equipment to the State.

The specific items, quantities and specifications are not detailed in the available text. The tender head indicates a duffel bag item in the file name, but no technical details were recoverable.

Supply and delivery of tactical and crime scene equipment to the state under a transversal contract for the period ending 30 June 2028.

Name of the bidder: ___________________________________________________

Closing date: 9 October 2026. No closing time, briefing, site visit, or clarification deadline is stated in the extracted text.

Bidders must submit the completed and signed returnable documents by the closing date and time. The closing date is 9 October 2026. The submission method and address are not stated in the extracted text. Returnable documents include: the authorisation declaration (signed), the third-party undertaking (TCD 13.2) if sourcing from a third party, and the completed table of goods/services offered. The third-party undertaking must be unconditional, cover the full tenure of the transversal contract, and be on the third party's official letterhead, addressed to the bidding company. A separate authorisation letter is required for each third party. If the undertaking does not cover the full contract period, the items concerned will be disqualified. The bidder must declare that the information is true and correct, and acknowledges that the State may verify the information and invoke remedies if it is false.

Bidders must sign the authorisation declaration. If sourcing from a third party, the third party must provide an unconditional written undertaking (TCD 13.2) for the full tenure of the transversal contract. The evaluation criteria beyond this are not stated in the extracted text.

Name of the bidder: ___________________________________________________

The tender is for the supply and delivery of female beige colour and concealed bullet resistant vests to the South African Police Service (SAPS). The vests must be designed to be worn underneath clothing and must meet the detailed technical specification, including ballistic performance, materials, construction, marking, labelling, packaging, and quality assurance requirements.

{"name":null,"email":null,"phone":null,"department":"pouch.","address":"ecification covers the material, cut and make of body armour (bullet resistant vests)"}

Bidders must complete the specification document with 'Comply' or 'Not comply' for each requirement. The successful bidder must provide pre-production samples and a trim chart. The contractor must have an integrated quality management system based on ISO 9002. The contractor must be responsible for obtaining weapons and ammunition for ballistic testing. The contractor must keep traceability records for at least 10 years and submit a copy to SAPS on completion of the contract. The contractor must comply with all normative references (NIJ 0101.04, SANS standards). No specific eligibility criteria such as CSD registration, B-BBEE level, or tax clearance are stated in the provided document.

Offer:

Please

Only state:

Comply or

Not comply

Below

Body armour male bullet resistant vest reqrements

1. Scope

➢ This specification covers the material, cut and make of body armour (bullet resistant vests)

intended to be worn over the female wearer’s clothing/uniform.

➢ The concealed body armour (bullet resistant vests) intended to be worn underneath the

wearer’s clothing for female personnel of the South African Police Service.

➢ The bullet resistant vests shall be supplied in variations as given below:

1.1

SAPS beige colour standard bullet proof vest. State:

1.2

SAPS concealed standard bullet proof vest. State:

2. Bullet proof vest components & accessories (parts)

Each complete body armour, when ensemble, shall consist of eight (8) State:

individual items:

➢ Separate front panel, to be fitted with:

✓ A hard armour plate pocket.

✓ Female touch and close fastener sections.

✓ Inner soft ballistic textile unit pouch.

➢ Separate back panel to be fitted with:

✓ A hard armour plate pocket.

✓ A patch pocket on the inside of the back (user’s manual pocket)

✓ Attachment straps at the sides that fastens with touch and close fastener.

✓ Inner soft ballistic textile u

all the required equipment and has been approved by the inspecting authority.

Testing shall be done in accordance with Level II and Level III of NIJ 0101.04. State:

Note! Twenty five layers of aramid material are used strictly for testing purposes only State:

• Actual dimensions to be included such that all orders are the same

accordance with above mentioned table, using applicable sampling plans of MIL-STD-

105E.

General inspection level 1.

minor may be approved by the Quality Assurance.

and they persistently re-occur, the Quality Assurance Representative has the

right to reject the garments and refer the issue to the Client.

constitute provisions of this specification. All standards are subject to revision and,

since any reference to a standard is deemed to be a reference to the latest

edition of a standard, parties to agreements based on this specification are

encouraged to take steps to ensure the use of the most recent editions of the

standards indicated below. Information on currently valid national and international

standards may be obtained from Standards South Africa.

NIJ 0101.04: Ballistic resistance of personal body armour (National Institute of Justice

• Usa).

CKS 129: Colour for textiles.

CKS 410: Unsupported flexible polyvinyl chloride (PVC) sheeting.

SANS 291: Plastics-Standard atmospheres for conditioning and testing.

SANS 432: Indelible marking ink for textiles.

SANS 456: Corrugated board containers.

SANS 985: Polyester-and-wool uniform fabrics.

SANS 1272: Military webbing.

SANS 1309: Printed labels for textiles.

SANS 1362: Sewing threads.

SANS 1387-2: Woven cotton and similar apparel fabrics Part 2: Polyester-and-cotton

work wear fabrics.

SANS 1387-7: Woven cotton and similar apparel fabrics Part 7: Jacket linings.

SANS 1585: Coated fabrics for shelters and rainwear.

SANS 1822: Slide fasteners.

SANS 1823: Touch and close fasteners

SANS 10011: Care-labelling of textiles and clothing.

SANS 10076-1: The assessment of defects in textile piece-goods and made-up

articles Part 1: Defects in woven piece-goods (cellulosic and cellulosic blends).

SANS 10076-6: The assessment of defects in textile piece-goods and made-up

articles Part 6: Defects in woven filament piece goods.

SANS 10188: Standard methods of garment measurement

SANS 10188: Fibre-content labelling of textiles and textile products.

Specification21 for the supply and delivery of a female beige colour and concealed bullet

supplied complies with the requirements of the specification. All raw materials being used in the

making of these garments shall be supplied with a by a trim chart and a certificate of

compliance, accompanied by the relevant test results. These documents shall be submitted to

the SAPS at the time of inspection and the SAPS reserves the right to verify and check the test

results of such items at the expense of the contractor to determine the validity of the certification.

➢ Yarn batch number from the original yarn manufacturer

➢ Textile material type

➢ Date received

➢ Weaver details

➢ Manufacturer details

➢ Testing date

➢ Ballistic standards tested against

➢ Results of tests conducted

for the performance of all inspection requirements as specified herein. The contractor shall use

his own or any other facilities within the RSA suitable for the performance of the inspection

requirements specified herein, unless not approved by the SAPS or otherwise specified in the

contract or purchase order.

assure that all items supplied be strictly in accordance with this specification and comply with it in

all respects and better. The inspection and test requirements specified in this document shall also

form part of this contractor quality management system. The Procurement Authority shall have

the right to call for periodic audits of the contractor’s management of quality. The contractor shall

have in operation an integrated Quality System based on ISO 9002 and the inspection and test

requirement specified in this document shall form part of the contractor’s system.

• Pre-production sample inspection
• In-process quality conformance inspection

Specification24 for the supply and delivery of a female beige colour and concealed bullet

The contractor shall submit to SAPS, Division: Supply Chain Management an integrated quality

plan which specifies the process to be followed during the manufacture, with applicable hold

points for verification of components during the make-up process to ensure compliance with the

specified requirements. The Acceptance Authority shall, during normal working hours, be given

all reasonable facilities, for carrying out his duties and shall have the right of entry into the

contractor’s factory and the factory or works of any subcontractor where work on Body Armour

supplied to this specification may be in process.

Inspection Lots (batch)

The maximum lot size for acceptance shall not exceed 100 Body Armours, for either front or back

ballistic panels or hard armour plates.

➢ A sample shall be selected from every 100 plates being presented for release and will

constitute a test batch. Should this sample be successful, the batch will be accepted. In the

event of a failure, an additional two samples shall be selected from the same test batch for

re-testing.

➢ If one of the additional samples fails, the test batch of hard armour plates will be rejected.

➢ SANS 1658:2007/ NIJ 0101.04 shall be applicable for testing of soft ballistic units.

➢ SANS 1658: 2007/ NIJ 0101.04 shall be applicable for testing method of hard ballistic

plates.

necessary test. The contractor shall be responsible to proof to the Acceptance Authority/SAPS

before any testing commence, that the test equipment has been calibrated. An updated

calibration certificate must be available. The calibration certificate must be issued by an

accredited institution.

None of the defects listed in Table 18 shall be allowed/accepted.

above mentioned table, using applicable sampling plans of MIL-STD-105E, General inspection

level 1, Single sampling plan for normal inspection.

The acceptance quality level (AQL) for the Major class shall be 0.65% and for the Minor class

15%.

o All deviations from specification shall be recorded on a concession/deviation form.

o Defects classified as major shall be approved by the client. Defects classified as minor may

be approved by the Quality Assurance Representative of the client and shall be forwarded to

the client for notification.

o If no corrective action is taken by the Contractor on defects classified as minor and they

persistently re-occur, the Quality Assurance Representative has the right to reject the

garments and refer the issue to the Client.

Quality inspection (applicable to the successful bidder), as clearly

submitting them to the inspecting authority for final inspection.

well as all testing facilities and the test weapon may be a handgun, rifle or test barrel chambered

as appropriate for the test bullet required by the type or armour that is being tested. The test

facility and all relevant test equipment shall be acceptable to the SAPS and Armscor Quality

inspections as deemed necessary to assure supplies and services conform to prescribed

requirements.

DOCUMENTATION (as mentioned in the specification above)

One container of each consignment shall be marked "DOCUMENTS" and shall, in addition to

dresses, contain the following:

♦ The packing slip / delivery note

♦ Where applicable, the inspection certificate(s)

♦ A copy of the invoice containing the following

• The order number
• The financial authority number
• A full description of the consignment, i.e. items, quantity, sizes, etc.

Specification27 for the supply and delivery of a female beige colour and concealed bullet

SCOPE 1.1. This specification covers the material, cut and make of the body armour (bullet resistant vest, level II) with carry bag for female personnel of the South African Police Services.

STYLE 2.1. ➢ Outer garment (front and back) State: ➢ Removable soft ballistic protection panels (front and back) ➢ Carry bag ➢ User operating instruction

MATERIALS See female bullet resistant vest materials. 3.1. Outer material The outer material of the garment: Shall be an acceptable ripstop material that complies with table 1. State: Shall be an acceptable white colour as agreed upon between the saps and State: manufacturer. 3.2. The outer lining material of the garment: Shall be a 100% polyester mesh material. State: State: Shall be of minimum mass 120g/m2. Shall be an acceptable white colour to match the outer material. State

COMPONENT MATERIAL 4.1 Soft ballistic panels See specification requirements and standards of female BRV in this State: specification. 4.2 Plastics casing material See specification requirements and standards of female BRV in this State: specification. 4.3 Slide fasteners See specification requirements and standards of female BRV in this State: specification. 4.4 Touch and close fastener See specification requirements and standards of female BRV in this State: specification. 4.5 Webbing See specification requirements and standards of female BRV in this State: specification. 4.6 Edge binding See specification requirements and standards of female BRV in this State: specification. 4.7 Carry bag material See specification requirements and standards of female BRV in this State: specification. SPECIFICATION22 FOR THE SUPPLY AND DELIVERY OF A FEMALE BEIGE COLOUR AND CONCEALED BULLET RESISTANT VESTS TO THE SOUTH AFRICAN POLICE SERVICE SAPS SPEC NUMBER: 323311/2024 4.8 Carry bag handle material See specification requirements and standards of female BRV in this State: specification. 4.9 Foam See specification requirements and standards of female BRV in this State: specification. 4.10 Threads See specification requirements and standards of female BRV in this State: specification.

Performance characteristics See specification requirements and standards of female BRV in this State: specification.

Workmanship See specification requirements and standards of female BRV in this State: specification.

Sizes and dimensions See specification requirements and standards of female BRV in this State: specification.

Special requirements See specification requirements and standards of female BRV in this State: specification.

Make See specification requirements and standards of female BRV in this State: specification.

Ceramic tile pockets shall be excluded

Carry bag inside patch pocket shall be excluded

Stitches, seams and stitching See specification requirements and standards of female BRV in this State: specification.

Defects See specification requirements and standards of female BRV in this State: specification.

Qualification process See specification requirements and standards of female BRV in this State: specification.

Packing, care labelling and marking See specification requirements and standards of female BRV in this State: specification.

Normative references See specification requirements and standards of female BRV in this State: specification.

Annexure A See female BRV (Bullet resistant vest) State: Annexure B See female BRV (Bullet resistant vest) State: Annexure C No ceramic plate State: Annexure D See female BRV (Bullet resistant vest) or refer to NIJ 0101-04 (No ceramic State: plates) Annexure E See female BRV (Bullet resistant vest) State: Annexure F See female BRV (Bullet resistant vest) State: SPECIFICATION23 FOR THE SUPPLY AND DELIVERY OF A FEMALE BEIGE COLOUR AND CONCEALED BULLET RESISTANT VESTS TO THE SOUTH AFRICAN POLICE SERVICE SAPS SPEC NUMBER: 323311/2024 QUALITY ASSURANCE PROVISION BY THE SUCCESSFUL BIDDER GENERAL The Acceptance Authority shall be specified in the contract. QUALITY CONFORMANCE INSPECTION Certificate of Compliance (COC) The contractor manufacturing the Body Armour shall provide evidence that the product being supplied complies with the requirements of the specification. All raw materials being used in the making of these garments shall be supplied with a by a trim chart and a certificate of compliance, accompanied by the relevant test results. These documents shall be submitted to the SAPS at the time of inspection and the SAPS reserves the right to verify and check the test results of such items at the expense of the contractor to determine the validity of the certification. The COC, as mentioned in the specification above, shall include the following information: ➢ Yarn batch number from the original yarn manufacturer ➢ Textile material type ➢ Date received ➢ Weaver details ➢ Manufacturer details ➢ Testing date ➢ Ballistic standards tested against ➢ Results of tests conducted Responsibility for Inspection Unless otherwise specified in the contract or purchase order, the contractor shall be responsible for the performance of all inspection requirements as specified herein. The contractor shall use his own or any other facilities within the RSA suitable for the performance of the inspection requirements specified herein, unless not approved by the SAPS or otherwise specified in the contract or purchase order. The SAPS reserves the right to perform any of the inspections as deemed necessary to assure supplies and services conform to prescribed requirements. Responsibility for Compliance The contractor shall have in operation an integrated quality management system, which shall assure that all items supplied be strictly in accordance with this specification and comply with it in all respects and better. The inspection and test requirements specified in this document shall also form part of this contractor quality management system. The Procurement Authority shall have the right to call for periodic audits of the contractor’s management of quality. The contractor shall have in operation an integrated Quality System based on ISO 9002 and the inspection and test requirement specified in this document shall form part of the contractor’s system. Classification of Inspection The inspection requirements specified herein are classified as follows

Pre-production sample inspection

In-process quality conformance inspection SPECIFICATION24 FOR THE SUPPLY AND DELIVERY OF A FEMALE BEIGE COLOUR AND CONCEALED BULLET RESISTANT VESTS TO THE SOUTH AFRICAN POLICE SERVICE SAPS SPEC NUMBER: 323311/2024 Pre-production Sample Inspection See Annex I. In-process Quality Conformance Inspection The contractor shall submit to SAPS, Division: Supply Chain Management an integrated quality plan which specifies the process to be followed during the manufacture, with applicable hold points for verification of components during the make-up process to ensure compliance with the specified requirements. The Acceptance Authority shall, during normal working hours, be given all reasonable facilities, for carrying out his duties and shall have the right of entry into the contractor’s factory and the factory or works of any subcontractor where work on Body Armour supplied to this specification may be in process. Inspection Lots (batch) The maximum lot size for acceptance shall not exceed 100 Body Armours, for either front or back ballistic panels or hard armour plates. QUALIFICATION PROCESS Qualification process shall comply with NIJ Standard 0101-04 Hard Armour Plates ➢ A sample shall be selected from every 100 plates being presented for release and will constitute a test batch. Should this sample be successful, the batch will be accepted. In the event of a failure, an additional two samples shall be selected from the same test batch for re-testing. ➢ If one of the additional samples fails, the test batch of hard armour plates will be rejected. Should both samples be successful, the test batch will be accepted. Ballistic Panels ➢ One panel shall be taken for every 100 garments being manufactured. The contractor shall be responsible for ensuring that enough panels are tested to represent one panel for every 100 garments manufactured. The contractor shall only supply the sealed ballistic panels and not the outer garment for qualification. ➢ Should the test be successful, the lot/batch of material will be accepted. In the event of a failure, an additional two samples will be selected from the same lot/batch. If one of the additional samples fails, the lot/batch of material will be rejected, Should both samples be successful, the lot/batch of material will be accepted. Lower and Higher Velocities ➢ Lower velocities: Should velocities be under the required minimum velocity, the average will be calculated for this particular test. ➢ Should the average fall below the minimum specified requirement, the test must be repeated. ➢ Higher velocities: Should velocities in a particular test be higher than the maximum required velocity and a penetration occur, the test must be repeated. ➢ Section 14 prevails for the normal failures. SPECIFICATION25 FOR THE SUPPLY AND DELIVERY OF A FEMALE BEIGE COLOUR AND CONCEALED BULLET RESISTANT VESTS TO THE SOUTH AFRICAN POLICE SERVICE SAPS SPEC NUMBER: 323311/2024 Sampling process A sample will be selected from a delivery lot/batch being presented for release. Ballistic test results shall be available for that sample. Qualification standards ➢ SANS 1658:2007/ NIJ 0101.04 shall be applicable for testing of soft ballistic units. ➢ SANS 1658: 2007/ NIJ 0101.04 shall be applicable for testing method of hard ballistic plates. Calibration of Test Equipment The contractor shall have in his possession, all the applicable test equipment t conduct the necessary test. The contractor shall be responsible to proof to the Acceptance Authority/SAPS before any testing commence, that the test equipment has been calibrated. An updated calibration certificate must be available. The calibration certificate must be issued by an accredited institution. None of the defects listed in Table 18 shall be allowed/accepted. Defects Examination for major and minor defects shall be performed on a class basis in accordance with above mentioned table, using applicable sampling plans of MIL-STD-105E, General inspection level 1, Single sampling plan for normal inspection. Acceptance: The acceptance quality level (AQL) for the Major class shall be 0.65% and for the Minor class 15%. o All deviations from specification shall be recorded on a concession/deviation form. o Defects classified as major shall be approved by the client. Defects classified as minor may be approved by the Quality Assurance Representative of the client and shall be forwarded to the client for notification. o If no corrective action is taken by the Contractor on defects classified as minor and they persistently re-occur, the Quality Assurance Representative has the right to reject the garments and refer the issue to the Client. QUALITY INSPECTION (APPLICABLE TO THE SUCCESSFUL BIDDER), AS CLEARLY STATED IN THE SPECIFICATION ABOVE General Unless otherwise stated, Armscor Quality Assurance shall be the inspecting authority for the CMT, the inner panels and ballistic qualifications. Three pre-production sample body armour of each size, shall have been inspected, tested and approved by the inspecting authority before bulk production is commenced. Each one of these samples shall be accompanied by a trim chart containing a sample of each component material SPECIFICATION26 FOR THE SUPPLY AND DELIVERY OF A FEMALE BEIGE COLOUR AND CONCEALED BULLET RESISTANT VESTS TO THE SOUTH AFRICAN POLICE SERVICE SAPS SPEC NUMBER: 323311/2024 (as given in 7) and the relevant certificates. It shall be the duty of the manufacturer to give adequate notice to the inspecting authority of the availability of these samples. The body armour shall be subject to inspection during the course of manufacture. The inspector shall, during normal working hours, be given all reasonable facilities for carrying out his duties and shall have the right of entry into the contractor's factory and the factory or works of any subcontractor where work on the body armour supplied to this specification may be in progress. The contractor shall inspect the finished body armour for compliance with the specification before submitting them to the inspecting authority for final inspection. Before acceptance, the body armour shall have been inspected and tested by the inspecting authority and found to comply with the requirements of the specification. A sample will be selected from a delivery lot/batch being presented for release. Ballistic test results shall be available for that sample. Should this sample be successful, the lot/batch acceptance shall take place. In the event of a failure, an additional two samples shall be taken from the same lot/batch. If one of the additional samples fails, the lot/batch will be rejected. Should both samples be successful, the lot/batch will be accepted. Sample sizes shall be determined by the SAPS and Armscor Quality. The contractor shall also be responsible for providing a marksman for the duration of testing as well as all testing facilities and the test weapon may be a handgun, rifle or test barrel chambered as appropriate for the test bullet required by the type or armour that is being tested. The test facility and all relevant test equipment shall be acceptable to the SAPS and Armscor Quality Assurance. The SAPS, SABS, Armscor Quality Assurance reserves the right to perform any of the inspections as deemed necessary to assure supplies and services conform to prescribed requirements. DOCUMENTATION (as mentioned in the specification above) One container of each consignment shall be marked "DOCUMENTS" and shall, in addition to dresses, contain the following: ♦ The packing slip / delivery note ♦ Where applicable, the inspection certificate(s) ♦ A copy of the invoice containing the following

The order number

The financial authority number

A full description of the consignment, i.e. items, quantity, sizes, etc. SPECIFICATION27 FOR THE SUPPLY AND DELIVERY OF A FEMALE BEIGE COLOUR AND CONCEALED BULLET RESISTANT VESTS TO THE SOUTH AFRICAN POLICE SERVICE SAPS SPEC NUMBER: 323311/2024

Drawings, Tables and Illustrations Back Front Figure 4 – Inside view of back panel of vest Table 1 – Webbing requirements 1 2 3 Property Requirement SANS number (unless otherwise indicated) Composition, % Polyester Polyester Width 25 ± 1 mm 50 ± 1 mm Pics/10cm 160 ± 2 76 ± 3 Thickness 0.95 ± 0.1mm 1.25 ± 0.1 mm Breaking strength 8000 N 8000 N Selvedge Lockstitch Lockstitch Elongation @ 10KN 13 ± 2% 13 ± 2% Tensile strength 25kN 25kN Table 2 – Requirements for carry bag outer material 1 2 3 Property Requirements Method of test Fibre composition ............................. 100% Polyester Microscopically examination and chemical analyses Weave ............................................... Plain SANS 79 Mass per unit area, g/m2, min. .......... 120 Tensile strength, N, min SANS 13934 - 1 Warp ............................................. 1600 Weft ............................................ 1200 Tearing strength, N, min. SANS 410 Warp ............................................. 150 Weft ............................................ 100 Spray test, min. .............................. 4 SANS 5300 a Use test specimens of size 180 mm X 150 mm and a tongue width of 50 mm. Report the mean of the median peak values. Table 5 - Colours identification of the edge binding 1 2 3 4 5 6 7 8 Small Medium Large X-Large XX-Large XXX-Large 4X-Large 5X-Large Light Blue Olive Green Signal Red Black Yellow Brown Purple Royal Blue Table 6 – Webbing requirements for carry bag handles 1 2 3 SANS number Property Requirement (unless otherwise indicated) Composition, % ...................................... All continuous filament polyester AATCC 20 Weave ....................................................... Pebble Physical analysis Selvedge .................................................. Lockstitch Physical analysis Width, mm................................................. 25 ± 1 5488 Thickness, mm ........................................ 0.95 ± 0.10 85 Breaking strength, min. KN ..................... 8.0 13934-1 Mass/100 m, g .......................................... 1900 5330 Number of weft threads per 10 cm ......... 160 ± 2 Physical analysis SIZE AND DIMENSIONS The following sizes will be ordered to fit ladies with measurements as follow: Body dimensions The following sizes will be ordered to fit ladies with measurements as follow: Underbust 65-70 75-80 85-90 95-100 105-110 115-120 Overbust 77-82 87-92 97-102 107-112 117-122 127-132

The above measurements shall be taken in accordance with SANS 10188. Dimensions of soft ballistic panels Front 1 2 3 4 5 6 Size designation1 Nominal finished garment measurements, cm Bottom width Front length Across front Neck drop Top width A-A B-B C-C D-D E-E Small (87 – 92) 42 37 34 7.5 26 Medium (97 – 102) 47 39 39 7.5 28 Large (107 – 112) 52 41 44 7.5 30 X-Large (117 – 122) 57 43 49 7.5 32 2X-Large (127 – 132) 62 45 54 7.5 34 3X-Large (137 – 142) 67 47 59 7.5 36 1 Based on the chest circumference of the wearer in centimeters 10.3.2 Back 1 2 3 4 5 Size designation1 Nominal finished garment measurements, cm Bottom width Back length Depth of scye Top width F-F or J-J G-G G-H I-I Small 50 36 23 27 Medium 55 38 24 29 Large 60 40 25 31 X-Large 65 42 26 33 2X-Large 70 44 27 35 3X-Large 75 46 28 37 1 Based on the chest circumference of the wearer in centimeters ♦ Soft ballistic panels shall be as dimensions above and fit tightly into the outers. ♦ Body measurements shall be taken correctly before requesting the correct size and physical fitting is recommended for correct fit. 10.5 Item Control Number (ICN) 10.5.1 Outers BACK and FRONT OUTER GREY BEIGE CONCEALED Small 8470T05043488 8470T05043489 8470T05022067 Medium 8470T05013136 8470T05013132 8470T05020066 Large 8470T05013137 8470T05013133 8470T05020065 X-Large 8470T05013138 8470T05013134 8470T05020068 2X-Large 8470T05043490 8470T05043491 8470T05043494 3X-Large 8470T05043492 8470T05043493 8470T05043495 10.5.2 Soft ballistic panels (Inner) 10.5.2.1 Back BACK INNER BRV / GREY &CONCEALED Small 8470T05019973 Medium 8470T05013129 Large 8470T05013130 X-Large 8470T05013131 2X-Large 8470T05019974 3X-Large 8470T05019975 10.5.2.2 Front FRONT INNER BRV / GREY & CONCEALED Small 8470T05019969 Medium 8470T05013126 Large 8470T05013127 X-Large 8470T05013128 2X-Large 8470T05019970 3X-Large 8470T05019971 10.5.3 Ceramic tiles 10.5.3.1 Back TILE 8470T05011414 10.5.3.2 Front TILE 8470T05011413 Table 3 – Covered hard armour plate requirements 1 2 3 4 Weight Width Length Top and bottom corners 2.00 kg ± 0.05 kg 237 mm ± 3 mm 287 mm± 3 mm 30 mm x 30 mm POLICE Ceramic tile patch pocket Torso straps

B-BBEE Minimum Level: 1

Defects that affect their appearance or may affect their serviceability (or both). State:

Be of finished width and depth 25 cm and 30 cm. State:

Turned-in and stitched 2 mm and 7 mm from the pocket mouth edge. State:

Of finished width 50 mm. State:

Of finished length 20 mm from the top and bottom mouth ends. State:

scye (lower back section).

Be faced with outer material (upper back lining section) that extends and lines the State:

upper back (creating a flap at the shoulder area).

Be of finished width and depth 10 cm and 17 cm respectively in accordance with State:

patterns.

Be centrally positioned 70 mm below the back neck on the back lining. State:

Be turned-in 10 mm at the side and bottom edges. State:

Specification13 for the supply and delivery of a female beige colour and concealed bullet

Be of finished width and depth 26 cm and 33 cm respectively. State:

Turned-in and stitched 2 mm and 7 mm from the pocket mouth edge. State:

Of finished width 50 mm. State:

Of finished length that extends 20 mm from the top and bottom mouth ends. State:

least:

Upper case 5 mm, lower case 3 mm, with marking ink that complies with the

requirements of SANS

432 “Indelible marking ink for textiles”, and shall provide the information as specified

in Annexure B. The information shall be printed on the removal ballistic casing

approximately 70 mm below the centre back and front neck in the following colours

for the various sizes:

Small: Light blue

Medium: Olive Green

Large: Signal Red

X-Large: Black

2X-Large: Yellow

3X-Large: Brown

Note - The sentence “THIS SIDE FACES BODY”, shall be of height at least 10 mm

14.3.3 Ballistic panels

1 2 3 4 5 6

Size designation1 Nominal finished garment measurements, cm

10.3.2 Back

1 2 3 4 5

Size designation1 Nominal finished garment measurements, cm

Bidders must complete the specification document with 'Comply' or 'Not comply' for each requirement. The evaluation will consider compliance with the specification, including technical requirements, quality assurance, and testing. Samples may be tested for ballistic performance and other criteria. The contract will be awarded to the bidder who meets the requirements and offers the best value for money.

Preference points claim form in terms of the preferential procurement regulations 2022

Bidders claiming specific goal points must meet the definitions in the Preferential Procurement Regulations 2022, including historically disadvantaged individuals (HDI), women, youth (ages 14-35 as of the original closing date), and people with disabilities. Trusts, consortia, or joint ventures qualify based on the percentage of contract value managed or executed by qualifying individuals. Tertiary institutions and public companies are not eligible for specific goal points. Bidders must submit proof of claim for specific goals with the bid; failure to do so means no preference points for specific goals will be awarded.

Preference points claim form in terms of the preferential procurement regulations 2022

The tender is for the supply and delivery of tactical and crime scene equipment to the state, under a transversal contract for the period ending 30 June 2028.

Closing date: 9 October 2026. Closing time: as stipulated in the tender document (not explicitly stated in the extracted text). No briefing or site visit dates are mentioned.

Bids must be submitted online through the e-Tender Publication Portal at https://www.etenders.gov.za. Bids must be delivered by the stipulated closing time; late bids will not be accepted. Bids must be submitted on the official forms provided, not re-typed. Each party in a consortium, joint venture, or subcontracting arrangement must submit a separate TCS certificate, PIN, or CSD number. Bidders must be tax compliant and provide a TCS PIN or CSD number. The successful bidder will be required to complete and sign a written contract form (SBD 7).

The document indicates the bid is subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations. Specific evaluation criteria, such as B-BBEE points or functionality, are not detailed in the extracted text.

Nb: failure to provide / or comply with any of the above particulars may render the bid invalid.

The tender is for the supply and delivery of ICT equipment to National Treasury under a transversal contract. The scope includes various items with technical specifications detailed in Annexure A. Bidders must offer items that comply with the specifications and include standard accessories. Multiple offers for the same line item are allowed, but each must include all standard accessories. The State reserves the right to arrange contracts with more than one contractor.

{"closingDate":"30 JUNE 2028","closingTime":"11H00","briefingSession":"{"date":"18 SEPTEMBER 2026","time":"11H00","venue":"E AND TIME OF BID","is_compulsory":true}"}

A non-compulsory virtual briefing session will be held on 18 September 2026 from 10:00 am to 11:00 am via Microsoft Teams. The link to register and attend is on the National Treasury website and e-tenders portal. The session provides an opportunity for bidders to obtain clarity on the procurement process. National Treasury reserves the right to answer questions at the session and/or respond formally afterwards.

Returnable Documents: v. Annexure B– Pricing Schedule, distributor, will result in the disqualification of the relevant item(s) offered

Returnable documents include: Pricing Schedule (Annexure B) in Excel XLSX format, SBD 1, proof of authority, SBD 4, SBD 5, SBD 6.1, full CSD report, written confirmation for SARS tax status disclosure, TCD 13, TCD 13.1, CIPC registration documents, TCD 13.2 Letter of Undertaking, Technical Specification Document, Capability Report, Test Reports, Certificate of Conformance, SBD 6.2 with Annexures C, D, E, proof of business shareholding/ownership, cost breakdown, and signed Special and General Conditions of Contract.

Bidders must be registered on the Central Supplier Database (CSD) and submit a full CSD report. Tax compliance status must be disclosed to SARS. CIPC company registration documents are required. Proof of authority (company resolution) must be submitted as per SBD 1. Bidders must complete SBD 4 (Declaration of Interest), SBD 5 (NIPP), SBD 6.1 (Preference Points Claim), and SBD 6.2 (Local Production and Content Declaration) with Annexures C, D, and E. For local content claims, products must meet minimum local production and content thresholds as per Annexure B, and bidders must use SATS 1286:2011 to calculate local content. Exemptions from DTIC are required if imported content is used. Failure to submit mandatory documents may invalidate the bid. Bidders must not set counter conditions or amend bid conditions. Fronting is prohibited and may lead to disqualification and restriction from doing business with the public sector for up to 10 years.

5.1 Technical specifications

5.1.1 This bid is for the supply and delivery of tactical and crime scene equipment to the State for

the period ending 30 June 2028.

5.1.2 The detailed technical specifications are as per the attached Annexure A.

Table 2: Technical Specification Categories

Category Name Number of items

1. Crime Scene Equipment 2
2. Roadblock Equipment 7
3. Tactical Equipment 72

Total 81

of 48 Initials_______

Special conditions of contract for RT66-1-2025

Section b: conditions of bid

6. Part 1: evaluation criteria

6.1 The details of the evaluation phases are outlined in Table 3 below:

Table 3: Evaluation Criteria

Phase 1 Phase 2 Phase 3 Phase 4

Administrative and Technical

Mandatory Price and

Legislative Requirements and

Requirement Specific Goals Requirements Sample Evaluation

Compliance with Compliance with Compliance with

Bids evaluated in

mandatory administrative technical terms of the 90/10

preference system requirement requirements requirements

6.2 Phase 1: mandatory requirements evaluation

6.2.1 Bidders’ must submit all required documents indicated hereunder with the bid documents

at the closing date and time of the bid. During this phase bidders’ responses will be

evaluated against the mandatory requirements for compliance.

6.2.2 Pricing Schedule

6.2.2.1 The pricing schedule (see Annexure B) provided in these bid forms an integral part of the

bid document and bidders must ensure that it is completed without changing the

structure thereof.

6.2.2.2 Bidders are required to submit responsive bids by completing all pricing and item

information on the provided pricing schedule (Annexure B) for the individual items and all

required forms.

6.2.2.3 Bid prices must be inclusive of all costs and VAT.

6.2.2.4 All prices must be in rands and rounded off to two (2) decimal places.

6.2.2.5 The pricing schedule (Annexure B) must not be a scanned PDF but must be submitted in an

excel at the closing date and time of the bid. Furthermore, Pricing Schedule should be in an

XLSX excel sheet format and not any other format.

6.2.2.6 Prices submitted for this bid must be entered into the fields provided on the pricing

schedule included with the bid. Failure to adhere to this format may result in the bid being

invalidated.

of 48 Initials_______

Special conditions of contract for RT66-1-2025

6.2.2.7 Failure to submit any of the above-mentioned documents will invalidate your bid.

6.3 Phase 2: administrative and legislative requirements evaluation

6.3.1 Bidders are required to submit the below documents to comply with the policy to guide

uniformity in procurement reform processes in Government as per section 2 of Practice

Note No. regarding bid documentation for supply chain management.

6.3.1.1 SBD 1 invitation form to bid.

6.3.1.2 Proof of Authority – This is a company resolution for the capacity under which this bid is

signed as per SBD 1

6.3.1.3 SBD 4 bidder’s disclosure.

6.3.1.4 SBD 6.1 preference points claim form.

6.3.1.5 TCD 13 and 13.1 Authorisation Declaration – All bidders must complete the “Authorisation

Declaration” form (TCD 13 and TCD 13.1) for all relevant goods and/or service in full, sign

and submit together with the bid response at the closing date and time of the bid.

6.3.1.6 Central Supplier Database – A Central Supplier Database report must be submitted.

6.3.1.7 Written Confirmation to disclose tax status – It is a requirement that bidders grant a written

confirmation when submitting this bid response that SARS may on an ongoing basis during

the tenure of the transversal contract disclose the bidder’s tax compliance status and by

submitting this bid such confirmation is deemed to have been granted.

6.3.1.8 CIPC Company Registration Documents.

6.3.2 Failure to submit the documents above, even after being allowed to submit within the seven

calendar days that have lapsed, will invalidate the bid.

6.4 Phase 3: technical requirements and sample evaluation

6.4.1 During this phase, the bidder's response will be evaluated based on the technical

requirements for each item offered. Non-compliance with all the evaluation requirements

below will result in the disqualification of the relevant line item being evaluated.

6.4.2 The technical compliance evaluation is in two parts, Part A and Part B. Only items which

complied with Part A of the evaluation requirements will be evaluated further on Part B of

the technical evaluation.

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Part a

6.4.3 TCD 13.2 Authorisation Letter /Letter of Undertaking

6.4.3.1 Any bidder who is sourcing goods or services from a third party must submit a valid Third-

Party letter of Undertaking (template provided as TCD 13.2) in full for all relevant goods or

services. The letter of undertaking must include but not limited to the following:

a) List of item(s) number, item description and brand/model name and number,

b) Letter must be on the original manufacturer’s and or third-party undertaking letter

head, dated and signed,

c) Letter must not be older than 30 days at the closing date and time of the bid,

d) Have contact person’s name, address, telephone, or email details, and

e) All information on the letter must be in English.

6.4.3.2 The State reserves the right to verify any information supplied by the bidder in the Letter of

Undertaking and should the information be found to be false or incorrect, the State will

exercise any of the remedies available to it in the bid documents.

6.4.3.3 The bidder must ensure that all financial and supply arrangements for goods or services

have been mutually agreed upon between the bidder and the third party. No agreement

between the bidder and the third party will be binding on the State.

6.4.3.4 The letter of undertaking must be from an Original Equipment Manufacturer (OEM) or an

authorised importer/distributor. In the case where the letter of undertaking is from an

authorised importer/distributor, the bidder must submit in addition to the letter of

undertaking, documentary proof from OEM, that the authorised importer/distributor is

authorised by the OEM. The letter of undertaking and supporting documents must

submitted with the bid at the closing date and time of the bid.

6.4.3.5 Failure to submit a duly completed and signed Letter of Undertaking, with the required

Annexure(s), in accordance with the above provisions will invalidate the bid for such goods

or services offered.

6.4.3.6 Failure to submit a valid and duly completed Third-Party Letter of Undertaking in accordance

with the requirements stipulated above, including any required supporting documentation

from the Original Equipment Manufacturer (OEM), authorised importer, or authorised

distributor, will result in the disqualification of the relevant item(s) offered

6.4.3.7 Failure to submit any of the requires provisions will result in the invalidation of the

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corresponding line item in the bid.

6.4.4 Technical Specification document per item

6.4.4.1 Bidders are required to indicate compliance with the technical specification document

Annexure A.

6.4.4.2 Bidders must not respond with “Yes” or “No” but must explicitly indicate whether they are

compliant or not compliant.

6.4.4.3 Bidders must not respond with "Yes" or "No" in the technical specification compliance

document. Bidders are required to provide a detailed response against each specification

requirement and clearly indicate whether the offered item is "Compliant" or "Not Compliant

6.4.4.4 Failure to complete the required information as specified above will invalidate the relevant

line item.

6.4.4.5 Failure to clearly indicate compliance status and provide the required supporting

information and evidence will result in the relevant item being regarded as non-responsive

and disqualified from further evaluation

6.4.5 Test Reports

6.4.5.1 Where applicable, as indicated in the pricing schedule and technical specification

document, bidders are required to submit valid test reports for the items offered that

require testing. All items offered will be verified against this requirement.

6.4.5.2 Test reports must be issued in the name of the manufacturer of the product and must be

issued by a SANAS-accredited testing laboratory or an equivalent nationally. The test report

must clearly identify the product tested and demonstrate compliance with the applicable

technical specification and/or standard.

6.4.5.3 The test report not older than 24 months must be submitted on or before the closing date

and time of the bid. However, where a bidder has submitted samples to a SANAS-

accredited testing institution, and the test report is not yet available at the closing date and

time of the bid, the bidder may submit a sample submission letter issued by the SANAS-

accredited testing institution confirming receipt of the samples for testing.

6.4.5.4 The procedures for sampling and testing for product compliance may differ and should be

obtained from the relevant testing institution. The cost of compliance testing will be for the

account of the bidder.

6.4.5.5 Failure to submit either a valid test report (not older than 24 months) or a sample submission

letter issued by a SANAS-accredited testing institution confirming that samples have been

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submitted for testing, for an item where a test report is required, will result in the

disqualification of the affected item from further evaluation.

6.4.6 Capability Report

6.4.6.1 Where applicable as indicated in the pricing schedule, bidders are required to submit a valid

original capability report, in the name of the manufacturing company and not older than 24

months, by the closing date and time of the bid.

6.4.6.2 Bidders must ensure that all items offered are reflected in the capability report. The

capability report must demonstrate that the manufacturer has the capability and capacity

to manufacture the product(s) offered. Where a bidder offers products manufactured by a

third party, whether locally manufactured or imported, the capability report of the relevant

manufacturer must clearly list the item(s) offered.

6.4.6.3 The full capability report must be issued by an organisation accredited or recognised by

SANAS. The capability report must confirm the manufacturer's production capability and

manufacturing capacity for the product(s) offered

6.4.6.4 The capability report must, as a minimum, contain the following information:

a. Production capacity and capability;

b. List of items/products manufactured by the company;

c. Manufacturing facilities and equipment;

d. Quality management and quality control systems;

e. Inspection and testing processes; and

f. Packaging and product traceability processes.

6.4.6.5 Where a bidder sources an item, component, material, fabric or any part of the product from

another manufacturer/mill or third party must be obtained and submitted with the bid at

the closing date and time of the bid.

6.4.6.6 The cost of obtaining the required capability evaluation and capability report shall be for the

account of the bidder.

6.4.6.7 Failure to submit the required capability report, or the submission of a capability report that

does not comply with the requirements of this bid, will result in the disqualification of the

affected item(s) from further evaluation.

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6.4.7 Certificate of Compliance (COC)

6.4.7.1 Where applicable, as indicated on the pricing schedule, bidders are required to submit a

valid certificate of compliance for the relevant item(s) offered. The COC must verify that the

product complies with the applicable standards, regulations, specifications or certification

requirements stipulated in the bid documents and meets certain standards, regulations, or

requirements for specific items as per the technical specification compliance document

(Annexure A) at the closing date and time of the bid.

6.4.7.2 The Certificate of Compliance must be issued by an Original Equipment Manufacturer

(OEM), where the applicable standard permits manufacturer-issued declarations; or

SANAS-accredited certification body, testing laboratory, or inspection body; or the South

African Bureau of Standards (SABS).

6.4.7.3 The Certificate of Compliance must clearly identify the manufacturer, the product name

and model number; the applicable standard, specification, or regulation; and the

compliance status of the product.

6.4.7.4 The Certificate of Compliance must be submitted with the bid at the closing date and time

of the bid.

6.4.7.5 Failure to submit a Certificate of Compliance where required, or submission of a Certificate

of Compliance that does not meet the requirements of this bid, will result in the

disqualification of the affected item(s) from further evaluation.

Part b

6.4.8 Samples evaluation

6.4.8.1 Only bidders who qualified on Phase 3 Part A will be required to submit samples for the

items offered to verify compliance with technical specifications at the venue, date, and

time that will be communicated by the National Treasury. Failure to submit samples will

invalidate the items for which the samples are not submitted.

6.4.8.2 The request to submit samples may be immediately after the closing date and therefore

bidders are required to be ready to submit the samples from the closing date of the bid.

6.4.8.3 Items offered must comply with technical specifications as provided in this bid as stated in

the technical specification detail of each item. Failure to comply will invalidate the items

concerned.

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6.4.8.4 The submitted sample must match the exact brand and manufacturer specified in the

pricing schedule. Any samples that do not meet this requirement, including those from

different manufacturers or brands, will be disqualified.

6.4.8.5 Deviation Consideration: The State may consider products that deviate from the technical

specification by not more than ±5% in respect of dimensions, weight, volume, capacity,

performance, or other measurable attributes, provided that.

6.4.8.5.1 the deviation does not compromise safety, functionality, quality, durability, or fitness for

purpose;

6.4.8.5.2 the deviation provides an equivalent or improved output; and

6.4.8.5.3 the Bid Evaluation Committee is satisfied that the intended functional outcome of the

specification is achieved.

6.4.8.6 Where different sizes and colours of the same item are called for against different item

numbers, samples of size medium for each different colour must be submitted (no

representative samples will be accepted).

6.4.8.7 Brochures - Bidders must submit with the samples, an original manufacturer’s technical

specification sheet (brochure) for all equipment offered, preferably in colour, with fully

comprehensive product technical specification information. The brochure must clearly

indicate the product name and description, make/model, equipment images and all

information required to verify compliance to technical specification requirements.

6.4.8.8 Marking of samples to be submitted for Visual Screen Evaluation - The following

requirements for the marking and submission of samples are applicable to samples that

are submitted for visual screening as well as for samples submitted to testing institutions.

a) Samples must be placed in suitable containers and be clearly marked with a HANG

TAG(S) on the outside with the bid number, item number(s), and the bidder’s name.

This detail must appear on a label attached to each individual item package.

b) For ease of handling during the evaluation process, laminating stickers or loose

papers should not be submitted with the sample, as the identity of the sample can

be misplaced.

c) All samples, including the labelling requirements, must be a true representation of

the product that will be supplied during the contract period.

d) All the products shall be clearly marked with the name and trademark of the

manufacturer.

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e) Failure to comply with this condition may invalidate the bid against the relevant item.

6.4.8.9 Collection of all samples

a) If practical for samples to be collected, bidders will be informed of the date, time,

and place where samples may be collected. If samples have not been collected by

the bidder after National Treasury has issued a request to bidders to collect the

samples, the samples will be disposed of at the discretion of National Treasury.

6.5 Phase 4: price and specific goals

6.5.1 Preference Point System

6.5.1.1 The pricing evaluation will be in terms of regulation 5 of the Preferential Procurement

Regulations pertaining to the Preferential Procurement Policy Framework Act, 2000 (Act No.

), responsive bids will be adjudicated by the State on the 90/10 preference point

system.

6.5.1.2 The following formula will be used to calculate the points for price:

 Pt − P min  Ps = 90 1 − 

 P min 

Where,

Ps = Points scored for comparative price of bid under consideration

Pt = Comparative price of bid under consideration

Pmin = Comparative price of lowest acceptable bid

6.5.2 Applicable Taxes

6.5.2.1 All bid prices must be inclusive of all applicable taxes.

6.5.2.2 Failure to comply with this condition may invalidate the bid.

6.5.2.3 All bid prices must be inclusive of fifteen percent (15%) Value Added Tax.

6.5.2.4 Failure to comply with this condition may invalidate the bid.

6.5.3 Points Scored for Specific Goals

6.5.3.1 The following formula will be used to calculate the points for specific goals:

Pssg= mpa xpoe

Where,

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PSSG = Points scored for specific goals

MPA = Maximum points allocated for a specific goal

POE = Percentage of equity ownership by an HDI

6.5.4 Proof of equity ownership and related matters

6.5.4.1 The specific goals contemplated in paragraph above must be equated to the percentage of

an enterprise or business owned by individuals or, in respect of a company, the percentage

of a company’s shares that are owned by individuals, who are actively involved in the

management of the enterprise or business and exercise control over the enterprise,

commensurate with their degree of ownership at the closing date of the tender.

6.5.4.2 Preference points may not be claimed in respect of individuals who are not actively involved

in the management of an enterprise or business and who do not exercise control over an

enterprise or business commensurate with their degree of ownership.

6.5.4.3 All claims made for specific goals must be considered according to the following criteria:

a) equity in private companies must be based on the percentage of equity ownership,

and

b) preference points may not be awarded to public companies and tertiary institutions.

6.5.4.4 Equity claims for a Trust may only be allowed in respect of those persons who are both

trustees and beneficiaries and who are actively involved in the management of the Trust.

6.5.4.5 Documentation to substantiate the validity of the credentials of the trustees contemplated

in paragraphs above must be submitted to the Office.

6.5.4.6 A consortium or Joint Venture may claim points for specific goals, based on the percentage

of the contract value managed or executed by individuals who are actively involved in the

management or exercise control of the respective parties of the consortium or Joint Venture.

6.5.4.7 A tenderer must submit proof of its ownership.

6.5.4.8 A tenderer who does not submit proof of their ownership may not be disqualified from the

bidding process, but they score points out of 90/10 for price and zero (0) points out of 90/10

for specific goals.

6.5.4.9 Preference points may not be claimed in respect of individuals who are not actively involved

in the management of an enterprise or business and who do not exercise control over an

enterprise or business commensurate with their degree of ownership.

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6.5.4.10 In the event that the percentage of ownership contemplated in the paragraph above

changes after the closing date of the tender, the tenderer must notify the Office, and such

tenderer will not be eligible for any preference points.

6.5.5 Responsive Bids

6.5.5.1 Bidders are required to submit responsive bids by completing all pricing and item

information on the provided pricing schedule (Annexure B) for the individual items and all

required forms. Non-submission of the pricing schedule (Annexure B) will invalidate the bid

response.

6.5.6 Items Grouped as a Series

6.5.6.1 Items that have been grouped as a series as indicated in the pricing schedule or technical

specifications will be allocated preference points for price using the total amount of the

group series.

6.5.6.2 Bidders must provide prices for all units of measure specified in the series and for every item

within a group series. Additional offers should include the relevant accessories.

6.5.6.3 If multiple offers are submitted for the same line item (e.g., different brands or models of the

equipment), each offer must include all the standard accessories relevant to the

submission.

6.5.6.4 All items in a series must be compatible.

6.5.7 Specific Goals

6.5.7.1 The following will be used to calculate the points for historically disadvantaged individuals

as well as specific goals.

a) A maximum of 10 points may be awarded to a bidder for being a historically disadvantaged

individual and/or subcontracting with a historically disadvantaged individual and/or

achieving any of the specified goals stipulated in regulation 2022 of the Preferential

Procurement regulations. For this bid, the maximum number of points that could be

allocated to a bidder is indicated in the paragraph above. The State reserves the right to

arrange contracts with more than one contractor.

b) The government intends to promote the following goals with this bid, and the points to be

allocated are indicated against each goal:

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Table 4: Preference Point System

Points formula to calculate the

Specific goals allocated points out of 10

Out of 10

Peo

Preference points for equity PSSG = MPA x

ownership by historically

Where:

disadvantaged Individuals who,

PSSG = Points scored for a

due to the apartheid policy that specific goal

had been in place, had no MPA = Maximum points allocated

franchise in national elections 4 for a specific goal

PEO = Percentage of equity by an before the introduction of the

HDI Constitution of the RSA, 1983 (Act

) or the Constitution of

the RSA,1993 (Act ),

(“the Interim Constitution”) and or

Pslc = mlc xplc

PSLC = Points scored for local

content

Local Manufacturing (Local

6 MLC = Maximum points allocated Production and content)

for Local Content

PLC = Percentage of Local

Content for product offered

Points 10

c) The points scored by a bidder in respect of the goals indicated above will be added to the

points scored for price.

d) Bidders are required to complete the SBD 6.1 forms in order to claim preference points.

Only a bidder who has completed and signed the declaration part of the SBD 6.1 preference

points claim forms will be considered for preference points.

e) The bidders must submit Identity Documents (ID), Central Supplier Database (CSD) and

CIPC registration documents. These documents will serve as proof of ownership and

directorship of the company.

f) Failure on the part of a bidder to submit proof or documentation required in terms of this

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tender to claim points for specific goals with the tender will not be allocated with the points

claimed.

g) The State may, before a bid is adjudicated or at any time, require a bidder to substantiate

claims it has made about preference.

h) Points scored will be rounded off to the nearest 2 decimals.

i) If two or more bids have scored equal total points, the contract will be awarded to the bidder

scoring the highest number of points for the specified goals. Should two or more bids be

equal in all respects, the award shall be decided by the drawing of lots.

j) A contract may, on reasonable and justifiable grounds, be awarded to a bid that did not

score the highest number of points.

k) Preference points may not be claimed in respect of individuals who are not actively involved

in the management of an enterprise or business and who do not exercise control over an

enterprise or business commensurate with their degree of ownership.

l) Failure on the part of the bidder to claim points for specific goals will give the bidder a score

of zero (0).

6.5.8 Objective Criteria

6.5.8.1 As per Section 2(1) (f) of the PPPFA, it is the objective criterion of this bid to award bids that

offer goods with local content and/or local value added. Please refer to the Pricing

Schedule (Annexure B) for the percentage (%) of Local Production and Content

requirements to be achieved to meet this objective criterion.

6.5.8.2 Bidders must submit SBD 6.2 to claim points for local content. Preference points may only

be claimed for products, which will be manufactured (fabricated, processed or

assembled), in the Republic of South Africa (Refer to Annexure B - Pricing Schedule).

6.5.8.3 Local content means that portion of the bid price, which is not included in imported

content, provided that local manufacture does take place.

6.5.8.4 Imported content means that portion of the bid price represented by the costs of

components, parts or materials which have been or are still to be imported (whether by the

bidder or his suppliers or sub-contractors) and which costs are inclusive of the costs

abroad, plus freight and other direct importation costs such as landing costs, dock dues,

import duties, sales duties, or other similar taxes or duties at the South African place of

entry as well as transportation and handling charges to the factory in the Republic where

the supplies for which a bid has been submitted are manufactured.

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6.5.8.5 Bidders must indicate in the Pricing Schedule (Annexure B) which product(s) [item

number(s)] is/are manufactured locally and indicate the local content % of each

product/item in relation to the bid price.

6.5.8.6 To qualify for the points of local manufacturing, the definition of a locally produced product

will be limited to at least the conversion process (substantiated value adds) being in the

Republic of South Africa. Substantial supporting documents may be required at any point

in time before and post-award of the contract. Due diligence which includes site visits will

be conducted in this regard.

6.5.8.7 The following aspects regarding the manufacturing process must be complied with:

a) Bidders must indicate on the pricing schedule if the product is 100% locally

manufactured.

b) Bid offers for items which have been declared as locally manufactured must meet the

minimum threshold for local production and content as per the attached Pricing Schedule

(Annexure B).

6.5.8.8 Only the South African Bureau of Standards (SABS) approved technical specification

number SATS 1286:2011 must be used to calculate local content.

6.5.8.9 The technical specification and the Guidance on the calculation of local content together

with the Local Content Declaration Templates namely [Annexure C (Local Content

Declaration: Summary Schedule), D (Imported Content Declaration: Supporting Schedule

to Annexure C) and E (Local Content Declaration: Supporting Schedule to Annexure C)].

These Annexures are accessible to all bidders on the DTIC website

https://www.thedtic.gov.za/sectors-and-services-2/industrial-development/industrial-

procurement/ at no cost.

6.5.8.10 Bidders must ensure compliance with the local production and content declarations and

submit all the supporting documents (Annexure C, D, E) and the SBD 6.2 form together with

the bid.

6.5.8.11 Bidders are required to declare the local production and content using Annexure C for all

the items offered and submit the documents together with the bid.

6.5.8.12 The DTIC has a right, as and when necessary, to request auditors‟ certificates confirming

the authenticity of the declarations made in respect of local content.

6.5.8.13 A copy of the exemption letter or confirmation that the exemption was requested must be

submitted together with the bid document at the closing date and time of the bid. For

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further information, bidders may also submit confirmation that the email is received.

Bidders may contact the Textiles, Clothing, Leather and Footwear Unit within the DTIC.

6.5.8.14 In order to be allocated points for local content, items that have been declared are

produced locally but do not meet the minimum threshold of the local content will not be

allocated points for local content. Bidders need to submit an exemption letter from the

DTIC in order to be allocated points for the items that has been declared as locally

produced.

6.5.8.15 Suppliers must not sub-contract in such a manner that the local production and content of

the overall value of the items concerned is reduced to below the stipulated minimum

threshold.

6.5.8.16 Where, after the award of this bid, suppliers experience challenges in meeting the

stipulated minimum threshold for local content, the DTIC must be informed accordingly to

verify and in consultation with the National Treasury provide directives in this regard.

6.5.8.17 Exempt Imported Content: If the raw material or input to be used for a specific item is not

available locally, the bidder must obtain an exemption from the DTIC. A copy of the

exemption letter issued by the DTIC to the bidder must be submitted together with the bid.

Failure on the part of the bidder to submit the exemption from the DTIC, will disqualify the

product where applicable as per the Technical Specification – Annexure A.

6.5.8.18 For any Local Content and Production enquiries and exemptions, please contact:

6.5.8.19 Belinda Pick

Department of Trade, Industry and Competition (The DTIC)

Tel: (012) 394-5480

Cell: 066 306 8455

Email: [email protected]

6.5.9 Applicable Taxes

6.5.10 All bid prices must be inclusive of all applicable taxes.

6.5.11 All bid prices must be inclusive of fifteen percent (15%) Value Added Tax.

6.5.12 Failure to comply with this condition may invalidate the bid.

6.5.13 Cost Breakdown

6.5.13.1 Bidders are requested to submit the cost breakdown of their pricing for each item offered in

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the response fields allocated on the pricing schedule. The cost breakdown will be utilised

during the price adjustment consideration.

6.5.13.2 Bidders should itemise the cost of each item into various components, which are cost

drivers. The cost needs to be broken down into direct and indirect costs. Each cost driver

should be assigned a Rand value. The Rand value of the cost drivers should be expressed as

a percentage of the total cost. Example in Table 5 below:

Table 5: Example of Cost Breakdown

Cost-driver Percentage of Total Cost

D1 – Imported Raw Material / Finished product 20%

D2 - Local Raw Material / Finished product (if 20%

applicable)

D3 – Labour 20%

D4 – Transport 20%

D5 – Overheads 10%

D6-Other 10%

Total Price of item 100%

7. Part 2: additional bid requirements

7.1 Terms and conditions

7.1.1 Counter Conditions

7.1.1.1 Bidders’ attention is drawn to the fact that amendments to any of the bid conditions or

setting of counter conditions by bidders may result in the invalidation of such bids.

7.1.1.2 The National Treasury reserves the right to change or supplement any information or to issue

any addendum to this bid before the closing date and time. The National Treasury and its

officers, employees and advisors will not be liable in connection with either the exercise of,

or failure to exercise this right.

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7.1.1.3 If the National Treasury exercises its right to change or supplement information in terms of

the above clause, it may seek amended bid documents from all bidders.

7.1.2 Fronting

7.1.2.1 The National Treasury supports the spirit of broad-based black economic empowerment

and recognises that real empowerment can only be achieved through individuals and

businesses conducting themselves in accordance with the Constitution and in an honest,

fair, equitable, transparent, and legally compliant manner. Against this background, the

National Treasury does not support any form of fronting.

7.1.2.2 The National Treasury, in ensuring that bidders conduct themselves in an honest manner,

will, as part of the bid evaluation processes, conduct, or initiate the necessary

enquiries/investigations to determine the accuracy of the representation made in this bid

document. Should any of the fronting indicators as contained in the Guidelines on Complex

Structures and Transactions and Fronting, issued by the Department of Trade, Industry and

Competition, be established during such enquiry/investigation, the onus will be on the

bidder to prove that fronting does not exist.

7.1.2.3 Failure to do so by the bidder within a period of fourteen (14) days from the date of

notification by National Treasury may invalidate the bid/contract and may also result in the

restriction of the bidder to conduct business with the public sector for a period not

exceeding ten (10) years, in addition to any other remedies the National Treasury may have

against the bidder concerned.

7.2 Third party agreements and sub-contractor agreements

7.2.1.1 No agreement between the bidder and any third party will be binding to the State.

7.2.1.2 In the event that the bidder intends using sub-contractors to execute the Contract or part

thereof, the bidder must note that it shall remain responsible and accountable for the

completion of the work or delivery of services requirements.

7.2.1.3 The bidder must declare its intention to subcontract and the percentage of subcontracting

thereof and must provide a full description of the subcontractor.

7.3 Compliance with standards

7.3.1 Bidders are required to ensure that all products and services provided under this contract

comply with relevant industry standards, including but not limited to ISO standards and

other applicable regulations in the tactical and crime scene equipment. All equipment,

materials, and processes must meet or exceed the current standards set by recognized

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bodies for safety, quality, and performance.

7.4 Product adherence / brand change

7.4.1 If a bidder offers a specific brand against an item and the item is subsequently awarded to

the bidder, it is required of the successful bidder to continue to supply the brand awarded

throughout the contract period. No alternative will be accepted within the first year of the

contract. Alternative brand will only be done on a six-month basis.

7.4.2 If the brand is discontinued and/or replaced with a new brand, National Treasury,

Transversal Contracting must be notified of such an occurrence, and upon approval, an

official amendment will be issued. The service provider is required to submit supporting

documents from the manufacturer substantiating the changes.

7.4.3 No approval will be granted without a letter from a manufacturer.

7.4.4 It must be noted that the new brand will be required to undergo the evaluation process

before receiving approval for the brand change issued by the National Treasury. The new

brand must adhere to the technical specifications for the item.

7.4.5 Furthermore, service providers are to take note that the price of the new brand should not

be higher than the current contract price of the original brand.

7.4.6 Service providers are not allowed to deliver new brands other than the brand awarded to

them before the approval of brand change from the National Treasury.

7.4.7 The National Treasury reserves the right not to approve any brand.

7.5 Submission of bids

7.5.1 Online bid submission

7.5.1.1 Bidders must submit their bids online through the eTenders publication portal.

7.5.1.2 Manual or hardcopy bids are not acceptable.

7.5.1.3 The online eTenders publication portal can be accessed on the following link:

https://www.etenders.gov.za/

7.5.1.4 E-Tender submission guide.

7.5.1.5 Bidders to adhere to all the rules for the online bid submission.

7.5.1.6 Bidders’ attention is drawn to the sequential submission format as per the checklist on

Table 1.

7.5.1.7 The Pricing Schedule (Annexure B) should be in an XLSX excel sheet format and not any other

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format.

7.5.1.8 Non-compliance with online bid submission WILL invalidate the bidder’s response.

7.5.1.9 Submit all bid queries via email to [email protected].

7.6 Late bids

7.6.1 Bids received after the closing date and time will NOT be accepted for consideration.

7.7 Communication and confidentiality

7.7.1 The Chief Directorate: Transversal Contracting (TC) within the Office of the Chief

Procurement Officer (OCPO) may communicate with bidders where clarity is sought after

the closing date and time of the bid and prior to the award of the transversal contract, or to

extend the validity period of the bid, if necessary.

7.7.2 Any communication to any State official or a person acting in an advisory capacity for the

State in respect of this bid between the closing date and the award of the bid by the bidder

is discouraged.

7.7.3 Whilst all due care has been taken in connection with the preparation of this bid, the

National Treasury makes no representations or warranties that the content in this bid or any

information communicated to or provided to bidders during the bidding process is, or will

be, accurate, current, or complete. The National Treasury, and its officers, employees and

advisors will not be liable with respect to any information communicated which is not

accurate, current, or complete.

7.7.4 If a bidder finds or reasonably believes it has found any discrepancy, ambiguity, error or

inconsistency in this bid or any other information provided by the National Treasury (other

than minor clerical matters), the bidder must promptly notify the National Treasury in writing

of such discrepancy, ambiguity, error or inconsistency in order to afford the National

Treasury an opportunity to consider what corrective action is necessary (if any).

7.7.5 Any actual discrepancy, ambiguity, error or inconsistency in this bid or any other information

provided by the National Treasury will, if possible, be corrected and provided to all bidders

without attribution to the bidder who provided the written notice.

7.7.6 All communication between the bidder and the National Treasury TC office must be done in

writing as per the Contact Details below.

7.7.7 No representations made by or on behalf of the National Treasury in relation to this bid will

be binding on the National Treasury unless that representation is expressly incorporated

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into the contract ultimately entered into between the National Treasury and the successful

bidder(s).

7.7.8 All persons (including all bidders) obtaining or receiving this bid and any other information

in connection with this bid, or the tendering process must keep the contents of the bid and

other such information confidential and not disclose or use the information except as

required for the purpose of developing a response to this bid.

7.8 Contact details

7.8.1 General: National Treasury, Office of the Chief Procurement Officer, Chief Directorate:

Transversal Contracting, Private Bag X115, Pretoria, 0001. Physical address: 40 Church

Street, Pretoria.

7.8.2 Bid Enquiries: All enquiries should be in writing to [email protected].

The closing date for receipt of all enquiries is 25 September 2026. All enquiries beyond the

closing date will not be considered.

8. Part 3: recommendation and appointment of bidders

8.1.1 Once the evaluation process is complete, there will be a recommendation report by the BEC

to the Bid Adjudication Committee (BAC), which has the authority to either support

(approve) or not support (not approve) the recommendation/s and appointment/s.

8.1.2 On approval of the recommendation/s and appointment/s, the successful bidder(s) will sign

an appointment letter together with the Transversal Contract Agreement for the supply and

delivery of tactical and crime scene equipment to the State for the period ending 30 June

2028 and unsuccessful bidder(s) will be informed accordingly.

8.2 Tax compliance requirements

8.2.1 It is a condition of this bid that the tax matters of the successful bidder(s) are in order, or

that satisfactory arrangements have been made with South African Revenue Service (SARS)

to meet the bidder’s tax obligations.

8.2.2 The Tax Compliance status requirements are also applicable to potential foreign

bidders/individuals who wish to submit a bid.

8.2.3 It is a requirement that bidders grant a written confirmation when submitting this bid

response that SARS may, on an ongoing basis during the tenure of the transversal contract,

disclose the bidder’s tax compliance status and by submitting this bid such confirmation is

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deemed to have been granted.

8.2.4 Bidders are required to be registered on the Central Supplier Database (CSD), and National

Treasury shall verify the bidder’s tax compliance status through the CSD or through SARS.

8.2.5 Where Consortia/Joint Ventures/Sub-Contractors are involved, each party must be

registered on the CSD, and their tax compliance status will be verified through the CSD or

through SARS.

8.3 Negotiations

8.3.1 The State reserves the right to negotiate with the shortlisted bidders prior to or post-award.

The terms and conditions for negotiations will be communicated to the shortlisted bidders

prior to invitation to negotiations. This phase is meant to ensure value for money is achieved

through the measure of quality that will assess the monetary cost of the items or services

against the quality and/or benefits of that item or services.

8.4 Due diligence

8.4.1 The State reserves the right to:

8.4.1.1 Conduct due diligence during the evaluation process to determine the ability of the bidder

to honour contractual obligations that might emanate from this tendering process. The due

diligence is not only limited to the bidder but to all parties the bidder might have confirmed

to do business with for the fulfilment of the contract that might be awarded.

8.4.1.2 Conduct due diligence prior to final award or at any time during the transversal contract

period and this may include pre-announced/ non-announced site visits. During the due

diligence process the information submitted by the bidder will be verified and any

misrepresentation thereof may disqualify the bid in whole or parts thereof.

8.4.1.3 Conduct any evaluation verifications prior to final award or at any time during the transversal

term contract period.

8.4.1.4 Where applicable, through the BEC, subject item samples to applicable clinical

evaluations, applications, or tests at any State facility to verify compliance with the

technical specifications. This will be arranged with the bidder.

8.5 Multiple award

8.5.1 The State reserves the right to award the same item to more than one (1) bidder to address

item availability and compatibility. Due diligence will be applied to ensure that pricing is

affordable, market-related and aligned to end-user requirements.

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Bidders must ensure all products and services comply with relevant industry standards, including ISO standards and other applicable regulations for tactical and crime scene equipment. Equipment, materials, and processes must meet or exceed current standards set by recognised bodies for safety, quality, and performance.

Bidders must complete the pricing schedule (Annexure B) without changing its structure, in Excel XLSX format (not scanned PDF). Prices must be inclusive of all costs and VAT (15%), in rands rounded to two decimal places. Failure to adhere to format may invalidate the bid. Bidders must also submit a cost breakdown for each item, itemising cost drivers (e.g., imported raw material, local raw material, labour, transport, overheads, other) as percentages of total cost, to be used for price adjustment considerations.

tax compliance status and by

Tax compliance requirements

Tax Compliance status requirements are also applicable to potential foreign

tax compliance status and by submitting this bid such confirmation is

tax compliance status through the CSD or through SARS

tax compliance status will be verified through the CSD or

Central Supplier Database

Central Supplier Database Report No Yes

Central Supplier Database – A Central Supplier Database report must be submitted

Central Supplier Database (CSD) and

Central Supplier Database (CSD), and National

appointment letter together with the Transversal Contract Agreement for the supply and

proof of ownership and

distributor, will result in the disqualification of the relevant item(s) offered

v. Annexure B– Pricing Schedule

6.2.2 Pricing Schedule

6.2.2.1 The pricing schedule (see Annexure B) provided in these bid forms an integral part of the

information on the provided pricing schedule (Annexure B) for the individual items and all

6.2.2.5 The pricing schedule (Annexure B) must not be a scanned PDF but must be submitted in an

excel at the closing date and time of the bid. Furthermore, Pricing Schedule should be in an

6.3.1.1 SBD 1 invitation form to bid.

1. Pricing Schedule Yes Yes
2. SBD 1 Invitation to Bid Yes Yes
3. SBD 4 Declaration of Interest Yes Yes
4. SBD 6.1 Preference Points Claim Form Yes Yes
5. Full Central Supplier Database Report No Yes
6. CIPC Company Registration Documents No Yes
7. Pricing Schedule Yes Yes

Yes Yes 18. SBD 6.1 Preference Points Claim Form

Points Allocation: 10 points

B-BBEE Details: se in the national election

and/or

iii) Who is female; and/or

iv) Who has a disability.

Provided that a person who obtained South African citizenship on or after the

coming to effect of the interim Constitution, is deemed not to be an HDI.

Female refers to a female person who is a South African citizen

Person with are persons who have a long-term or recurring physical or mental impairment,

Disability which substantially limits their prospects of entry into or advancement in

employment.

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Specifc Goals means specific goals as contemplated in section 2(1)(d) of the Preferential

Procurement Policy Framework Act, 2000 (Act No.) which may include

contracting with persons, or categories of persons, historically disadvantaged by

unfair discrimination on the basis of race, gender and disability including the

implementation of programmes of the Reconstruction and Development

Programme as published in Government Gazette No. 16085 dated 23 November

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Bid document checklist and returnable

Table 1: Bid Document Checklist and Returnable Documents

Included in

Bidder to

the To be

tick Yes if

Document Name1 published returned by

document

bid bidder?

is submitted

document?

Phase 1: mandatory requirements evaluation

1. Pricing Schedule Yes Yes

Phase 2: administrative requirements evaluation

2. SBD 1 Invitation to Bid Yes Yes

Proof of authority must be submitted as per SBD

3. 1 e.g., company resolution for the capacity No Yes

under which this bid is signed

4. SBD 4 Declaration of Interest Yes Yes
5. SBD 5 NIPP Yes Yes
6. SBD 6.1 Preference Points Claim Form Yes Yes
7. Full Central Supplier D

Specific goals for this bid: up to 4 points for equity ownership by historically disadvantaged individuals (HDIs) who had no franchise in national elections before the interim Constitution, and up to 6 points for local manufacturing (local production and content). Points are calculated using formulas. Bidders must submit SBD 6.1 to claim preference points, and provide ID documents, CSD and CIPC registration as proof of ownership. Failure to submit proof results in zero points for specific goals. Preference points cannot be claimed for individuals not actively involved in management or control. For local content, bidders must use SATS 1286:2011 to calculate local content, submit SBD 6.2 and Annexures C, D, E, and meet minimum thresholds. Exemptions from DTIC may be required for imported content.

employment.

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Specifc Goals means specific goals as contemplated in section 2(1)(d) of the Preferential

Procurement Policy Framework Act, 2000 (Act No.) which may include

contracting with persons, or categories of persons, historically disadvantaged by

unfair discrimination on the basis of race, gender and disability including the

implementation of programmes of the Reconstruction and Development

Programme as published in Government Gazette No. 16085 dated 23 November

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the To be

tick Yes if

Document Name1 published returned by

document

bid bidder?

is submitted

document?

Phase 1: mandatory requirements evaluation

the To be

tick Yes if

Document Name1 published returned by

document

bid bidder?

is submitted

document?

2.1 This bid and all contracts will be subjected to the General Conditions of Contract issued in

accordance with Treasury Regulation 16A published in terms of the Public Finance

Management Act, 1999 (Act No. ) (PFMA) as well as the Preferential Procurement

Policy Framework Act 2000 (PPPFA) with its latest 2022 regulations.

2.2 The Special Conditions of Contract (SCC) are supplementary to that of General Conditions

of Contract (GCC). However, where the Special Conditions of Contract conflict with the

6.4.8 Samples evaluation

6.4.8.1 Only bidders who qualified on Phase 3 Part A will be required to submit samples for the

items offered to verify compliance with technical specifications at the venue, date, and

time that will be communicated by the National Treasury. Failure to submit samples will

invalidate the items for which the samples are not submitted.

6.4.8.2 The request to submit samples may be immediately after the closing date and therefore

bidders are required to be ready to submit the samples from the closing date of the bid.

6.4.8.3 Items offered must comply with technical specifications as provided in this bid as stated in

the technical specification detail of each item. Failure to comply will invalidate the items

concerned.

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6.4.8.4 The submitted sample must match the exact brand and manufacturer specified in the

pricing schedule. Any samples that do not meet this requirement, including those from

different manufacturers or brands, will be disqualified.

6.4.8.5 Deviation Consideration: The State may consider products that deviate from the technical

specification by not more than ±5% in respect of dimensions, weight, volume, capacity,

performance, or other measurable attributes, provided that.

6.4.8.5.1 the deviation does not compromise safety, functionality, quality, durability, or fitness for

purpose;

6.4.8.5.2 the deviation provides an equivalent or improved output; and

6.4.8.5.3 the Bid Evaluation Committee is satisfied that the intended functional outcome of the

specification is achieved.

6.4.8.6 Where different sizes and colours of the same item are called for against different item

numbers, samples of size medium for each different colour must be submitted (no

representative samples will be accepted).

6.4.8.7 Brochures - Bidders must submit with the samples, an original manufacturer’s technical

specification sheet (brochure) for all equipment offered, preferably in colour, with fully

comprehensive product technical specification information. The brochure must clearly

indicate the product name and description, make/model, equipment images and all

information required to verify compliance to technical specification requirements.

6.4.8.8 Marking of samples to be submitted for Visual Screen Evaluation - The following

requirements for the marking and submission of samples are applicable to samples that

are submitted for visual screening as well as for samples submitted to testing institutions.

a) Samples must be placed in suitable containers and be clearly marked with a HANG

TAG(S) on the outside with the bid number, item number(s), and the bidder’s name.

D1 – Imported Raw Material / Finished product 20%

D2 - Local Raw Material / Finished product (if 20%

applicable)

D3 – Labour 20%

D4 – Transport 20%

D5 – Overheads 10%

D6-Other 10%

Total Price of item 100%

7. Part 2: additional bid requirements

7.1 Terms and conditions

7.1.1 Counter Conditions

7.1.1.1 Bidders’ attention is drawn to the fact that amendments to any of the bid conditions or

setting of counter conditions by bidders may result in the invalidation of such bids.

7.1.1.2 The National Treasury reserves the right to change or supplement any information or to issue

any addendum to this bid before the closing date and time. The National Treasury and its

officers, employees and advisors will not be liable in connection with either the exercise of,

or failure to exercise this right.

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7.1.1.3 If the National Treasury exercises its right to change or supplement information in terms of

the above clause, it may seek amended bid documents from all bidders.

7.1.2 Fronting

7.1.2.1 The National Treasury supports the spirit of broad-based black economic empowerment

and recognises that real empowerment can only be achieved through individuals and

businesses conducting themselves in accordance with the Constitution and in an honest,

fair, equitable, transparent, and legally compliant manner. Against this background, the

bidder to prove that fronting does not exist.

7.1.2.3 Failure to do so by the bidder within a period of fourteen (14) days from the date of

notification by National Treasury may invalidate the bid/contract and may also result in the

restriction of the bidder to conduct business with the public sector for a period not

exceeding ten (10) years, in addition to any other remedies the National Treasury may have

against the bidder concerned.

7.2 Third party agreements and sub-contractor agreements

7.2.1.1 No agreement between the bidder and any third party will be binding to the State.

7.2.1.2 In the event that the bidder intends using sub-contractors to execute the Contract or part

thereof, the bidder must note that it shall remain responsible and accountable for the

completion of the work or delivery of services requirements.

7.2.1.3 The bidder must declare its intention to subcontract and the percentage of subcontracting

thereof and must provide a full description of the subcontractor.

7.3 Compliance with standards

7.3.1 Bidders are required to ensure that all products and services provided under this contract

comply with relevant industry standards, including but not limited to ISO standards and

other applicable regulations in the tactical and crime scene equipment. All equipment,

materials, and processes must meet or exceed the current standards set by recognized

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bodies for safety, quality, and performance.

7.4 Product adherence / brand change

7.4.1 If a bidder offers a specific brand against an item and the item is subsequently awarded to

the bidder, it is required of the successful bidder to continue to supply the brand awarded

throughout the contract period. No alternative will be accepted within the first year of the

contract. Alternative brand will only be done on a six-month basis.

7.4.2 If the brand is discontinued and/or replaced with a new brand, National Treasury,

List of attachments and annexures..................................................................................... 4

List of tables ............................................................................................................................ 4

Definitions ............................................................................................................................... 5

Bid document checklist and returnable............................................................................ 7

Section a: introduction and terms of reference ............................................................. 9

1. Description and format of the bid ........................................................................... 9
2. Legislative and regulatory framework ................................................................. 9
3. Objective of the bid ..................................................................................................... 9
4. Briefing session ........................................................................................................ 10
5. Terms of reference .................................................................................................. 10

Section b: conditions of bid ............................................................................................... 11

6. Part 1: evaluation criteria ....................................................................................... 11
7. Part 2: additional bid requirements ...................................................................... 25
8. Part 3: recommendation and appointment of bidders ........................................ 29

Section c: conditions of contract ................................................................................... 31

9. Conclusion of transversal contract agreement ............................................. 31
10. Participating state institutions ............................................................................. 32
11. Post award participation ........................................................................................ 32
12. Contract management: roles and responsibilities ............................................ 32
13. Transversal contract price adjustment .............................................................. 33
14. Undesirable/improper practices............................................................................ 38
15. Quality assurance .................................................................................................... 40
16. Delivery adherence, orders and payments .......................................................... 40
17. Item requirements ..................................................................................................... 41
18. Warranty period ....................................................................................................... 41
19. Continuity of supply ................................................................................................ 41
20. Packaging and labelling ......................................................................................... 42
21. Suspension for material breach ............................................................................ 43
22. Assignment, cession and changes of contact details ...................................... 45
23. Post-award product compliance procedures ................................................... 46
24. Registration on databases of participating institutions .................................. 46

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25. Monitoring ................................................................................................................. 47
26. Termination ................................................................................................................ 48

official amendment will be issued. The service provider is required to submit supporting

documents from the manufacturer substantiating the changes.

7.4.3 No approval will be granted without a letter from a manufacturer.

7.4.4 It must be noted that the new brand will be required to undergo the evaluation process

before receiving approval for the brand change issued by the National Treasury. The new

brand must adhere to the technical specifications for the item.

7.4.5 Furthermore, service providers are to take note that the price of the new brand should not

be higher than the current contract price of the original brand.

7.4.6 Service providers are not allowed to deliver new brands other than the brand awarded to

them before the approval of brand change from the National Treasury.

7.4.7 The National Treasury reserves the right not to approve any brand.

7.5 Submission of bids

7.5.1 Online bid submission

7.5.1.1 Bidders must submit their bids online through the eTenders publication portal.

7.5.1.2 Manual or hardcopy bids are not acceptable.

7.5.1.3 The online eTenders publication portal can be accessed on the following link:

https://www.etenders.gov.za/

7.5.1.4 E-Tender submission guide.

7.5.1.5 Bidders to adhere to all the rules for the online bid submission.

7.5.1.6 Bidders’ attention is drawn to the sequential submission format as per the checklist on

Table 1.

7.5.1.7 The Pricing Schedule (Annexure B) should be in an XLSX excel sheet format and not any other

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format.

7.5.1.8 Non-compliance with online bid submission WILL invalidate the bidder’s response.

7.5.1.9 Submit all bid queries via email to [email protected].

7.6 Late bids

7.6.1 Bids received after the closing date and time will NOT be accepted for consideration.

7.7 Communication and confidentiality

7.7.1 The Chief Directorate: Transversal Contracting (TC) within the Office of the Chief

Procurement Officer (OCPO) may communicate with bidders where clarity is sought after

the closing date and time of the bid and prior to the award of the transversal contract, or to

extend the validity period of the bid, if necessary.

7.7.2 Any communication to any State official or a person acting in an advisory capacity for the

Bidders must submit a detailed response against each technical specification requirement, indicating 'Compliant' or 'Not Compliant' with a detailed response, not just 'Yes' or 'No'. Test reports must be from a SANAS-accredited laboratory, not older than 24 months, and in the manufacturer's name. A capability report must confirm the manufacturer's production capability and manufacturing capacity. A Certificate of Compliance must be issued by an OEM or SABS, clearly identifying the manufacturer, product name, model number, and compliance status. Samples must be submitted for specified items, placed in suitable containers with HANG TAGS on the outside with bid number, item number(s), and bidder's name. Bidders must not sub-contract in a manner that reduces local production and content below the stipulated minimum threshold.

Evaluation is conducted in phases. Phase 1: Mandatory requirements evaluation - bidders must submit all required documents at closing date and time. Phase 2: Technical evaluation - bidders must indicate compliance with technical specifications, with detailed responses. Phase 3: Preference points - points allocated for price (90) and specific goals (10). Specific goals include HDI ownership, with proof of ownership required. Local content points are allocated based on the percentage of local content as per SATS 1286:2011. Bidders who do not submit proof of ownership may not be disqualified but score zero points for specific goals. Deviations up to ±5% may be considered if they don't compromise safety, functionality, quality, durability, or fitness for purpose.

b) Use the search function to find the tender by number, department, or keywords

{"closingTime":"08:00"}

{"name":null,"email":"[email protected]","phone":"012 406 9222","department":"ies” in the menu","address":null}

Bids must be submitted electronically via the National Treasury eTender Portal. Bidders must have a registered user account on the Central Supplier Database (CSD) and log in to the portal. Use the search function to find the tender by number, department, or keywords. Download and read all tender documents, complete required forms (e.g. SBD forms, TCD forms, pricing in Microsoft Excel format only, company profile, etc.), and save documents as PDF files except for the pricing schedule, which must be in Microsoft Excel format. Name files clearly (e.g. Company Name, Technical Proposal.pdf). Upload all required documents under each container, review the submission, and click 'Submit Now' before the closing date and time. Ensure all required forms are signed and saved as per the tender instructions or special conditions of contract.

Bidders must have a registered user account on the Central Supplier Database (CSD). No other eligibility criteria are stated in the provided document.

The tender is for the supply and delivery of tactical and crime scene equipment to the state for the period ending 30 June 2028. Specific quantities, standards, or service levels are not stated in the provided document.

a) Download and read all tender documents

b) Complete required forms (e.g. SBD forms, TCD forms, pricing in Microsoft Excel format

only, company profile, etc.)

c) Save your documents as PDF files except for the pricing schedule, which must be in

Pricing must be submitted in Microsoft Excel format only. No other financial requirements are stated in the provided document.

Bidders must have a registered user account on the Central Supplier Database (CSD). Required forms include SBD forms and TCD forms, as stated in the submission guide.

Bids must be submitted electronically via the eTender Portal (https://etenders.gov.za). Bidders must log in with their Central Supplier Database (CSD) credentials, locate the tender under 'Currently Advertised', and click 'Start eSubmission Process'. Upload each required document under the correct response heading (only one document per upload), then click 'Confirm & Proceed' and 'Submit'. A successful submission will show a 'Submitted' status; a 'Pending' status means required documents are still missing. Bids can be edited or withdrawn until the tender closes; after closing, no changes are possible. The e-Submission User Manual for Suppliers provides step-by-step instructions.

Bidders must be registered on the Central Supplier Database (CSD) and log in with their CSD credentials. No other eligibility criteria are stated in the provided document.

Central Supplier Database (CSD) registered email address

Central Supplier Database (CSD) login password

• A pop up confirming a successful submission will appear after you click Submit

• The status of your submission will appear as Submitted.

• Should the status be Pending, please note that you have not yet submitted all the required documents and will need to do

so to ensure a successful submission.

• Click the “+” button to edit or withdraw your submission

• After clicking “Edit eSubmission”, acknowledge the disclaimer pop-up by clicking “Proceed”.

• Click the “Edit” button and select file or drag and drop to upload different documentation

• Click “Confirm & Proceed” thereafter

• After clicking “Withdraw bid” on the previous page, the application will disappear from your list.

{"name":null,"email":null,"phone":null,"department":null,"address":"_________________________"}

Bidders must submit the SBD 6.2 Declaration Certificate for Local Production and Content and Annex C (Local Content Declaration: Summary Schedule) as part of the bid documentation. The declaration must be audited and certified as correct. The declaration must be duly signed by the Chief Financial Officer or other legally responsible person nominated in writing by the Chief Executive, or senior member/person with management responsibility (close corporation, partnership or individual). The obligation to complete, duly sign and submit the declaration cannot be transferred to an external authorised representative, auditor or any other third party. Bidders must comply with the stipulated minimum threshold for local production and content as determined by the Department of Trade and Industry. Bidders must provide proof of the SARB exchange rates used for imported content. A person awarded a contract may not sub-contract in such a manner that the local production and content of the overall value of the contract is reduced below the stipulated minimum threshold.

of services, works or goods Stipulated minimum

threshold

%

%

%

Yes / NO

4. Does any portion of the services, works or goods offered have any imported content?

(Tick applicable box)

4.1 If yes, the rate(s) of exchange to be used in this bid to calculate the local content as prescribed in paragraph

1.5 of the general conditions must be the rate(s) published by SARB for the specific currency at 12:00 on the

date of advertisement of the bid.

The relevant rates of exchange information is accessible on www.reservebank.co.za.

Indicate the rate(s) of exchange against the appropriate currency in the table below (refer to Annex A of SATS

1286:2011):

Currency Rates of exchange

US Dollar

Pound Sterling

Euro

Yen

Other

NB: Bidders must submit proof of the SARB rate (s) of exchange used.

SBD 6.2 – Declaration Certificate for Local Production and Content for Designated Sectors

National Treasury: Contract Management

Sbd 6.2

5. Were the Local Content Declaration Templates (Annex C, D and E) YES / NO

audited and certified as correct?

(Tick applicable box)

5.1. If yes, provide the following particulars:

(a) Full name of auditor:_________________________________________________

information on Declaration C. Declaration C should be submitted with the bid documentation at the closing

date and time of the bid in order to substantiate the declaration made in paragraph (c) below.

Declarations D and E should be kept by the bidders for verification purposes for a period of at least 5 years. The

successful bidder is required to continuously update Declarations C, D and E with the actual values for the

duration of the contract.

I, the undersigned, ________________________________________________________________(full names),

do hereby declare, in my capacity as ______________________________________________________________

of __________________________________________________________.(name of bidder entity), the following:

(a) The facts contained herein are within my own personal knowledge.

(b) I have satisfied myself that:

(i) the goods/services/works to be delivered in terms of the above-specified bid comply with the minimum

local content requirements as specified in the bid, and as measured in terms of SATS 1286:2011; and

(ii) the declaration templates have been audited and certified to be correct.

(c) The local content percentage (%) indicated below has been calculated using the formula given in clause 3 of

SATS 1286:2011, the rates of exchange indicated in paragraph 4.1 above and the information contained in

The local content percentages for each product has been calculated using the formula given in clause 3 of

SATS 1286:2011, the rates of exchange indicated in paragraph 4.1 above and the information contained in

No specific requirements found

B-BBEE Details: ribes that in the case of designated sectors, where in the award of bids local production

and content is of critical importance, such bids must be advertised with the specific bidding condition that only

locally produced goods, services or works or locally manufactured goods, with a stipulated minimum threshold

for local production and content will be considered.

1.3. Where necessary, for bids referred to in paragraph 1.2 above, a two stage bidding process may be followed,

where the first stage involves a minimum threshold for local production and content and the second stage

price and B-BBEE.

1.4. A person awarded a contract in relation to a designated sector, may not sub-contract in such a manner that

the local production and content of the overall value of the contract is reduced to below the stipulated

minimum threshold.

1.5. The local content (LC) expressed as a percentage of the bid price must be calculated in accordance with the

SABS approved technical specification number SATS 1286: 2011 as follows:

LC = [1 - x / y]

• 100

Where

x is the imported content in Rand

y is the bid bid price in Rand excluding value added tax (VAT)

SBD 6.2 – Declaration Certificate for Local Production and Content for Designated Sectors

National Treasury: Contract Management

Sbd 6.2

Prices referred to in the determination of x must be converted to Rand (ZAR) by using the exchange rate

published by South African Reserve Bank (SARB) at 12:00 on the date of advertisement of the bid as

indicated in paragraph 4.1 below.

The SABS approved technical specification number SATS 1286:2011 is accessible on

http:/www.thedti.gov.za/industrial development/ip.jsp at no cost.

1.6 A bid may be disqualified if –

(a) this Declaration Certificate and the Annex C (Local Cont

4. Does any portion of the services, works or goods offered have any imported content?