Appointment of service provider to develop ICT strategy and cost ICT projects – gauteng tender

Closing date: 09 November 2026 at 11:00

Issue date: 02 November 2026

Validity period: 90 days from closing date

Enquiries

• Email: [email protected]

Submission

• Email: [email protected]

Submission method: email only, in PDF format.

Submission email: [email protected]

Returnable documents (all must be completed, signed, and submitted):

• SBD 4 (Bidder's Disclosure): discloses any state employment or relationships with the procuring institution; false disclosure disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims preference points for specific goals; must be supported by certified B-BBEE certificate or sworn affidavit.
• Compulsory CV template for the project lead: any CV not on the prescribed template disqualifies the bid.
• Central Supplier Database (CSD) report or CSD unique/supplier number.
• Certified B-BBEE certificate or sworn affidavit (SANAS logo visible on certificate).

Disqualification risks:

• Any returnable form unsigned or omitted.
• CV not on the compulsory template.
• Failure to meet mandatory requirements.
• Submission after closing time.

Evaluation stages:

1. Stage 1 – Administrative: all standard bid documents signed and CSD report or number attached.
2. Stage 2 – Mandatory: non-compliance disqualifies the bid.

• Three reference letters from clients where an ICT Strategy project was successfully implemented, on client's letterhead and signed.
• CV of the project lead with minimum 5 years' experience in developing ICT strategies, on the compulsory template.

3. Stage 3 – Price and preference points (80/20 system per PPR 2022):

• Price: 80 points.
• Specific goals: 20 points total.
• 15 points for at least 51% black ownership.
• 5 points for at least 30% black woman ownership.

Bidders must submit certified B-BBEE certificates or sworn affidavits indicating ownership percentage to claim preference points.

Scope of work (6-month contract):

• Assess SAQA's current ICT infrastructure, systems, and capabilities; identify strengths, weaknesses, opportunities, and threats.
• Conduct stakeholder interviews and workshops to understand business needs and expectations; document requirements aligned with strategic goals.
• Develop a detailed ICT Strategy aligned with SAQA's 2025-2030 strategy, improving on the current draft.
• Identify projects to meet the ICT Strategic Plan's objectives over a five-year budgeting period.
• Address digital transformation, cybersecurity, data management, and customer service enhancements.
• Develop and implement a Project Impact Assessment Framework to measure ICT project impact.
• Create a Technology and Digital Roadmap with timelines, milestones, resource requirements, and risks.
• Cost all ICT projects and develop a high-level implementation plan.
• Provide actionable recommendations for technological solutions.

Deliverable timeline: Draft strategy must be completed within 4 weeks of commencement.

Service levels and penalties:

• 100% delivery for the duration of the contract.
• Penalty: 15% of the monthly invoice fee per incident.

Project lead requirements:

• Minimum 5 years' experience in developing ICT strategies.
• CV must be submitted on the compulsory template; any other format disqualifies the bid.
• CV must include professional experience relevant to the role, list of similar projects, and references.

Pricing schedule: single line item for development of ICT Strategy and costing of ICT projects for 6 months, with unit cost and total cost including all applicable taxes. Quoted rates apply for the contract duration.

Pricing format: Bidders must provide pricing for evaluation; quoted rates apply for the contract duration.

Pricing schedule: single line item for development of ICT Strategy and costing of ICT projects for 6 months, total cost including all applicable taxes.

No bid security, guarantees, or retention mentioned.

CSD registration: recent National Treasury CSD report or CSD unique/supplier number required.

B-BBEE: original or certified copy of B-BBEE certificate or sworn affidavit as per B-BBEE Act; SANAS logo must be visible on certificate.

POPIA: bidders must comply with their obligations as a Responsible Party before sharing information with SAQA.

General Conditions of Contract (GCC) apply and are enforceable.

No CIDB grading or tax clearance mentioned.

Evaluation stages: administrative, mandatory, then price and preference points. Mandatory requirements: three signed reference letters on client letterhead for successful ICT Strategy projects, and project lead CV with 5+ years' experience on compulsory template. Price and preference: 80/20 system, 80 points price, 15 points for 51% black ownership, 5 points for 30% black woman ownership.