Supply and delivery of uniforms, corporate wear and protective clothing to SITA facilities management and physical security department for 5 years

Supply and delivery of uniforms, corporate wear and protective clothing to the SITA Facilities Management and Physical Security Department over a five-year (60-month) term. The requirement covers ladies' and men's corporate wear, formal wear, workwear and protective clothing, made up in SITA Pantone colours with SITA logo embroidery where specified.

Returnable document

• Pricing schedule for RFB 3302-2026/539010: complete the yellow cells only, then convert the file to PDF before signing.
• The signed schedule must show the bidder's name, the signatory's capacity, signature and date.
• Quoted unit and line prices must be VAT exclusive and in South African Rand.

Scope

• Supply and delivery of uniforms, corporate wear and protective clothing for the SITA Facilities Management and Physical Security Department over five years (60 months).
• Quantities listed are per year and repeat unchanged in each of Years 1 to 5; volumes for Years 2 and 3 may vary with demand.
• Garments are made up in SITA Pantone colours, with SITA logo embroidery where specified.

Ladies' items (quantity per year)

• Blouses: panelled hip-length short sleeve (8); panelled hip-length long sleeve (8); 3/4 sleeve with bow neckline (4)
• Shirts: panelled hip-length long sleeve with collar (54); panelled hip-length short sleeve with collar (85)
• Dresses: panelled A-line, long sleeve with back slit (8); panelled A-line, short sleeve (4)
• Formal jackets: long sleeve with zip pockets (4); short sleeve hip length (8)
• Formal two-piece suits: jacket with trousers (48); jacket with lined pencil skirt (69)
• Skirts: lined pencil (12); lined long soft flair (8)
• Trousers/sax with partly elastic adjustable waistband (8)
• Denim trousers (27); denim skirt (16)
• Classic lined above-knee coat in Melton-type fabric (31)
• Knitwear: classic cardigan with long raglan sleeves (52); 1x1 rib V-neck sleeveless pullover (52)
• Informal jacket, 360 g/m2 polyester jersey bonded to micro fleece (27)
• T-shirts with collar, 100% cotton (27)
• Scarves, one size (60)
• Two-piece conti suit, flame retardant (Sasol Zero Flame) with reflective strips, YKK zip front, triple-stitched stress seams (14)
• Two-line magnet clip name badge, gold military style, engraved with SITA logo, employee name and designation (112)

Men's items (quantity per year)

• Two-piece conti suit, flame retardant (Sasol Zero Flame) with reflective strips, YKK zip front, triple-stitched stress seams (96)
• T-shirts with collar, 100% cotton (136)
• Jeans (51)
• Informal jacket, 360 g/m2 polyester jersey bonded to micro fleece (24)
• Golf cap, panelled and adjustable with SITA logo (36)
• Industrial reflective vest, orange and navy blue (12)
• Navy blue hooded waterproof puffer/winter jacket (29)
• 1x1 rib V-neck sleeveless pullover (44); long sleeve V-neck jersey, no buttons (64)
• Trousers, cotton twill with light stretch, chino style (38)
• Formal shirts, cotton rich: long sleeve (24); short sleeve (24)
• Formal suit: lined blazer and trousers (77); blazer (77); trouser (77)
• Formal necktie with SITA logo embroidery (28)
• Dustcoat, knee length, three pockets, button front (9)
• Sun (cricket) hat, wide rim, metal eyelets, cord with side toggle, heavy brushed cotton (87)
• Water defender reflective high-visibility knee-length waterproof jacket with hood (28)

Pricing format

• Complete the pricing schedule; only the yellow cells may be filled in.
• Unit prices and line prices must be quoted VAT exclusive in South African Rand.
• Prices must cover every cost of delivering the goods, including applicable taxes, duty fees, logistics and delivery, maintenance, pest control, call-out fees, storage, labour, overtime, subsistence and travel.
• The schedule is priced for each of Years 1 to 5, with a quantity, unit price and line price per year, plus a total line price for the term.
• Totals required: total bid price excluding VAT, VAT at 15%, and total bid price including VAT.
• Quoted prices and rates must cover all obligations; any error in prices, rates or calculations is carried by the bidder.
• Quantities shown may change in Years 2 and 3 according to demand.

The tender is for the appointment of a service provider to supply and deliver uniforms, corporate wear and protective clothing to SITA's Facilities Management and Physical Security Department for a period of 5 years (60 months). The detailed scope, quantities and specific goals are set out in Annexure 1 (Bid Specification).

Enquiries (technical and general):

• Contact: Elelwani Mundalamo
• Email: [email protected]

Submission method: Bids must be submitted in accordance with the instructions in SBD 1. Bidders must ensure all submission requirements are met by the closing time.

• Closing time: 24 November 2026 at 11:00 (South African Time).

Returnable forms (all must be completed, signed and submitted):

• SBD 4 (Bidder's Disclosure): declares any interest or relationship with SITA personnel or other state employees, and must disclose all CSD-registered active companies linked to all directors.
• SBD 6.1 (Preferential Procurement Claim Form): claims preference points for specific goals; supporting evidence required with the bid.
• SBD 5: required if imported content is involved (National Industrial Participation Programme).
• Tax compliance: a valid tax clearance certificate (SARS) must be submitted.
• Proof of B-BBEE status: certificate, sworn affidavit, or other prescribed proof.
• Proof of registration and good standing with the Compensation Fund.

Failure to disclose all CSD-registered active companies linked to directors will lead to disqualification.

Failure to submit evaluation returnable documents will lead to a lower score but not automatic disqualification.

Bids must be prepared in English.

Any amendments to the bid document must be clearly marked on a separate letter; unauthorised changes are disregarded.

Preference point system: 80/20.

• Price: maximum 80 points.
• Specific goals (as per Annexure 1 Bid Specification): maximum 20 points.

Bidders must be registered on the Central Supplier Database (CSD).

Bidders must have a valid tax clearance certificate from SARS.

Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

Bidders must disclose all CSD-registered active companies linked to all directors; failure leads to disqualification.

Bidders must comply with specific goals stated in Annexure 1.

Sub-contracting: if any portion is sub-contracted, details must be provided in the designated table.

Evaluation returnable documents: failure to submit will score low but not necessarily disqualify.

Contract duration: 5 years (60 months) for the supply and delivery of uniforms, corporate wear and protective clothing to SITA Facilities Management and Physical Security Department.

Specific scope and quantities are detailed in Annexure 1 (Bid Specification), referenced as the source of technical requirements.

Central Supplier Database: registration is mandatory.

Tax clearance: valid tax clearance certificate from SARS required.

B-BBEE: bidder must provide proof of B-BBEE status level (certificate, sworn affidavit, or other prescribed requirement).

Compensation Fund: bidder must be registered and in good standing under the Compensation for Occupational Injuries and Diseases Act (Act 13 of 1993).

SBD 4: disclosure of any interest in other enterprises and any relationship with state employees.

Appointment of a service provider to supply and deliver uniforms, corporate wear and protective clothing to SITA's Facilities Management and Physical Security Department for a period of five years (60 months).

Compulsory virtual briefing session: 10 November 2026 at 13:30.

• Venue: Microsoft Teams, meeting ID 329 096 066 343 925 7, passcode cB7nf2Ww.

Closing date and time: 24 November 2026 at 11:00.

Queries must be submitted in writing to [email protected].

Enquiries

• Contact: Lesley Chauke
• Email: [email protected]
• Telephone: 012 482 2025

ERP guidelines

• URL: https://www.sita.co.za/content/erp-isupplier-ecatalogue-guidelines

Submission method: electronic only, through SITA's ERP system.

• Bids must be submitted via the ERP platform before the closing date and time.
• Each line-item price must be recorded directly in the ERP system as part of the bid.
• The pricing schedule must be completed in the provided Excel format and included as an original document.
• Documentation must be provided in the correct format as original documents.
• The bid response pack must be complete; incomplete submissions may be invalid.
• The Sourcing Supplier User Guide for the ERP system is at https://www.sita.co.za/content/erp-isupplier-ecatalogue-guidelines.

Evaluation is not detailed in the document. Administrative pre-qualification requires CSD registration and complete, correct submission via the ERP system.

Appointment of a service provider to supply and deliver uniforms, corporate wear and protective clothing to SITA's Facilities Management and Physical Security Department.

Contract period: five (5) years (60 months).

Bidders must supply the full range of items as detailed in the bid documentation (not provided in the extract).

Pricing schedule must be completed in the provided Excel format,

Each line-item price must be recorded in the ERP system as part of the submission.

CSD registration is a mandatory pre-qualification requirement; bidders must be registered on the Central Supplier Database and keep company details up to date.

Submission must be via the ERP system only, within the stated date and time.

No health and safety requirements stated in the document.