Pest control services at sabs sites – 36-Month RFQ (national)

The SABS is the national standardisation institution, mandated to develop and maintain South African National Standards, promote quality, and render conformity assessment services. This RFQ invites quotations for pest control services at designated SABS sites for 36 months, subject to the General Conditions of Contract (GCC). Bidders must submit their quotation in writing by the closing date; clarifications must be emailed to the procurement specialist. Submission of a quotation binds the bidder to all terms and conditions in the RFQ. The RFQ does not commit SABS to any course of action; SABS may reject any non-conforming submission or select a bidder based on its own criteria. SABS may discontinue the process at any time without liability. Quotations remain valid for 120 days from closing, extendable by 60 days by written notice. SABS will not be bound by any contractual terms included in the bidder's quotation.

Closing date and time: 19 November 2026 at 11:00.

Enquiries:

• Contact: Lethabo Nedondwe
• Role: Procurement Specialist
• Email: [email protected]
• Telephone: 012 428 6044

Submission email: [email protected]

SABS Head Office:

1 Dr Lategan Road, Groenkloof

Private Bag X191

Pretoria, 0001

Tel: +27 (0) 12 428 7911

Submission method: email only, to [email protected].

Closing time: 19 November 2026 at 11:00. Late submissions are not accepted; the bidder is responsible for ensuring the quotation arrives on time.

Returnable documents (all must be submitted with the quotation):

• CSD registration report.
• Valid B-BBEE certificate or sworn affidavit (to claim specific goals).
• SBD 4 (Bidder's Disclosure Form): discloses any employment by an organ of state or relationship with SABS personnel; false disclosure disqualifies.
• SBD 6.1 (Preference Points Claim Form): claims specific-goal points under the 80/20 system.

Disqualification risks:

• Contacting any SABS personnel other than the named procurement specialist.
• Canvassing by bidders or suppliers.
• Being listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Failure to disclose all CSD-registered active companies linked to directors.

Evaluation stages:

1. Compliance check: only bidders meeting the specified requirements proceed.
2. Preference points: 80/20 system (2022 Preferential Procurement Regulations).

• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Specific goals points (claimed via SBD 6.1):

• 100% black ownership: 10 points.
• 75%-99% black ownership: 8 points.
• 60%-74% black ownership: 6 points.
• 51%-59% black ownership: 4 points.
• 0%-25% black ownership: 2 points.
• 0% black ownership: 0 points.
• 100% black women ownership: 6 points.
• 51%-99% black women ownership: 4 points.
• 30%-50% black women ownership: 2 points.
• 0% black women ownership: 0 points.
• 100% owned by persons living with disabilities: 4 points.
• 51%-99% owned by persons living with disabilities: 2 points.
• 0%-50% owned by persons living with disabilities: 0 points.

Failure to submit proof for specific goals means those points are not claimed.

Scope: comprehensive Integrated Pest Management (IPM) services at designated SABS sites for 36 months.

Sites:

• 1 Dr Lategan Road, Groenkloof, Pretoria (approx. 152,973 m², excluding Pharmaceutical Laboratory)
• SABS Pharmaceutical Laboratory, Groenkloof (approx. 414 m²)
• 43rd Street, Olifantsfontein (NETFA) (approx. 8,111 m²)
• 5 & 8 Bunsen Street, Secunda (approx. 1,046 m²)
• 15 Garth Road, Waterval, Durban (approx. 2,497 m²)
• 1 & 1A Teichmann Place, Sunnyridge, East London (approx. 4,244 m²)
• 20 Liesbeek Parkway, Rosebank, Cape Town (approx. 2,119 m²)
• SABS Offices, Richards Bay (approx. 625 m²)

SABS may add or remove sites during the term by mutual agreement.

Pest species covered: rodents, cockroaches, ants, flies, mosquitoes, ticks, crawling insects, bees, wasps, bats, and any other pests posing risk.

Service frequencies:

• Monthly common services at all sites.
• Bi-monthly servicing of designated areas (e.g., Groenkloof tunnel areas).
• Weekly monitoring in high-risk areas (e.g., NETFA fly-control devices serviced weekly).
• Quarterly snake-control treatment at Groenkloof, NETFA, and East London (approx. 3,000 m² each).
• Ad hoc and emergency call-outs as required.

Pharmaceutical Laboratory (Groenkloof):

• GMP-compliant pest control programme.
• Tamper-resistant bait stations inspected, cleaned, dated, initialled.
• Rodenticides: Finale Wax Blocks (Difethialone 0.25%), Racumin Block (Coumatetralyl 0.375%), or equivalent approved.
• Insecticides: PCO Flushing Agent (Pyrethrins), Super Crackdown FC (Deltamethrin 2.5%), Maxforce Gel (Hydramethylnon), or equivalent approved.
• All chemicals must be SABS-approved prior to first use; no substitution without written approval.
• Records suitable for GMP, SANAS, ISO and regulatory audits.

Animals on premises (Groenkloof and NETFA):

• Minimise risk to wildlife, domestic animals, guard dogs; consider kennel operations at NETFA.
• Products must be safe for animals.
• Report any animal exposure, injury or death immediately; written incident report within 2 working days.

Equipment and devices:

• Provide, install, maintain, monitor, service and replace all pest control equipment.
• Equipment must be identified, secured, mapped, recorded in site registers.
• Bait stations, fly-catching units, light traps, monitoring devices.
• Quantities indicated in pricing schedule are for evaluation; bidder must maintain sufficient devices at no extra cost.

Reporting:

• Service report after each visit within 2 working days.
• Monthly report per site by 5th working day of following month.
• Quarterly performance report covering all sites.
• Maintain registers: Pest Sighting, Bait Station, Pest Control Device, Chemical Usage, Service Reports, Site Layout.
• All records remain property of SABS and must be handed over on request or termination.

Service schedule:

• Submit within 30 days of contract commencement.
• Coordinate all visits with designated SABS representative.

Bidders must be suitably qualified and experienced service providers. Technicians must possess necessary registrations, permits, certifications and training required by applicable legislation; proof to be provided on request. No specific years of experience or key personnel qualifications are stated beyond this.

Service reports after each visit within 2 working days, including site, date/time, areas inspected/treated, pest activity, corrective actions, products used, device condition, recommendations, technician name and signature. Monthly reports per site by 5th working day of following month, covering services rendered, pest activity, device status, chemicals used, outstanding actions, recommendations. Quarterly performance reports covering all sites, including trend analysis, corrective action status, significant interventions, recommendations. Maintain registers: Pest Sighting, Bait Station, Pest Control Device, Chemical Usage, Service Reports, Site Layout. All records available for inspection at any time. For Pharmaceutical Laboratory: records suitable for GMP, SANAS, ISO and regulatory audits; trend analysis; corrective/preventative action recommendations. All records remain property of SABS.

Pricing must be submitted per site as a fixed monthly cost, all-inclusive of VAT. Each site's pricing schedule includes a comprehensive pest control service covering labour, supervision, equipment, chemicals, consumables, reporting, waste area monitoring, tunnel servicing (where applicable) and quarterly snake-control treatment. A deployment plan is required for each site, listing quantities of rodent bait stations, fly-control devices, light traps, insect monitoring devices, monitoring stations, tunnel area measures, waste area measures, quarterly snake-control measures, chemicals and consumables, and other devices. Quantities indicated are for evaluation; bidder must maintain sufficient devices at no extra cost. Ad hoc services pricing per call-out for snake, wasp, bee, bat, pigeon removal and additional specialist services. A consolidated price schedule per annum for all sites is required.

Pricing format: fixed monthly price per site, all-inclusive of VAT.

Quotation must include: total cost all-inclusive of VAT, transportation cost (if applicable), disbursements, fixed price; provision for forward cover where foreign currencies involved.

Pricing schedule per site (monthly):

• Groenkloof (excl. Pharmaceutical Lab): comprehensive service including labour, supervision, equipment, chemicals, consumables, reporting, waste area monitoring, tunnel servicing, quarterly snake-control.
• Groenkloof Pharmaceutical Laboratory: comprehensive service as above.
• NETFA: comprehensive service; includes 30 rodent bait stations, 2 light traps, 12 fly-control devices serviced weekly, quarterly snake-control (4x per annum), indoor monthly spray for crawling insects, outdoor monthly preventative spray for flying insects.
• Secunda, Durban, East London, Cape Town, Richards Bay: comprehensive service per site.

Ad hoc services pricing (per call-out):

• Snake removal
• Wasp removal
• Bee removal
• Bat removal
• Pigeon removal and clean-up
• Additional specialist services (specify)

Consolidated price schedule per annum for all sites required.

Payment: no advance or upfront payment; payment only upon delivery of service as agreed.

Public liability insurance: minimum cover R5 million for the duration of the agreement; proof to be submitted on request and on renewal/amendment.

Bid validity: 120 days from closing date; SABS may extend by 60 days by written notice without consent; bidder not obliged to further extend.

CSD registration: National Treasury Central Supplier Database registration report required.

B-BBEE: valid B-BBEE certificate or sworn affidavit required to claim specific goals.

SBD 4 (Bidder's Disclosure Form): mandatory; discloses employment by organ of state or relationship with SABS personnel; false declaration disqualifies.

SBD 6.1 (Preference Points Claim Form): mandatory for claiming specific-goal points.

Tax compliance: not explicitly stated in the document.

CIDB grading: not applicable (services, not construction).

Personnel: technicians must hold required registrations, permits, certifications and training; proof to be provided on request.

Chemicals: all pesticides, rodenticides, repellents must be legally registered for use in South Africa; SDS/MSDS available on request.

Non-disclosure agreement: must be signed between SABS and bidder; confidentiality obligations apply for 12 months from signature.

All services must comply with applicable health, safety and environmental legislation and industry best practices. Personnel must use appropriate PPE. Chemicals applied strictly per manufacturer specifications and approved methods. Maintain a suitably stocked first aid kit on SABS premises. Use environmentally responsible products and methods where practicable. Products must not pose undue risk to employees, visitors, contractors, animals, wildlife, laboratory activities, test samples or environment. For Groenkloof and NETFA: minimise risks to animals, including guard dogs; products safe for animal areas; remove and dispose of dead rodents per legislation; report any animal exposure/injury/death immediately, with written incident report within 2 working days.

Use environmentally responsible products and treatment methods wherever reasonably practicable. Products and methods must not pose undue risk to the environment. At Groenkloof and NETFA, consider wildlife and domestic animals when selecting products and placing devices. Dispose of dead pests in accordance with legislation and best practices. Site-specific requirements include enhanced waste area monitoring at Groenkloof and NETFA, and external drainage/garden area treatment at Cape Town.

Contract term: 36 months. Subject to General Conditions of Contract (GCC). SABS may add or remove sites during the term by mutual agreement. No advance payment; payment only upon service delivery as agreed. Bidder responsible for all costs of preparing and submitting quotation. SABS not liable for any costs incurred prior to contract signature. Bidder's contractual terms in quotation are not binding on SABS. Confidentiality: bidder must keep all information confidential; non-disclosure agreement to be signed; obligations last 12 months from signature. SABS retains ownership of intellectual property on all material and processes. Liability: bidder responsible for any loss, damage, injury or incident arising from its activities; must maintain public liability insurance of at least R5 million. Service schedule to be submitted within 30 days of contract commencement. Ad hoc services only upon official purchase order.

Evaluation is based on the 80/20 preference point system (2022 Regulations). Price carries 80 points; specific goals carry 20 points. Specific goals points are awarded for black ownership, black women ownership, and ownership by persons living with disabilities, as detailed in the main evaluation criteria. Only bidders meeting the specified requirements are evaluated further. Failure to submit proof for specific goals means those points are not claimed.