Online compliance management training for 1 employee – tender in gauteng

Closing date: 26 October 2026 at 11:00

Briefing session: none (N/A)

Validity period: 60 calendar days after closing date.

No briefing session (N/A).

Enquiries:

• Department: SCM Acquisition Department, South African Weather Service
• Email: [email protected]

Submission:

• Email: [email protected]

Service delivery:

Training conducted online on Microsoft Teams.

Submission method: electronic only, by email.

Submission email: [email protected]

Closing time: 26 October 2026 at 11:00

Returnable documents (all must be completed, signed where indicated, and submitted with the RFQ):

• Annexure A (Invitation to Bid): completed and signed.
• SBD 3.3 (Pricing Schedule for Services): completed.
• SBD 4 (Bidder's Disclosure): completed and signed; discloses any connection to the state or the procuring institution.
• SBD 6.1 (Preference Points Claim Form): completed and signed if claiming B-BBEE points.
• Proof of CSD registration: CSD number must be provided.
• SARS tax compliance status: tax matters must be in order (TCS PIN, TCS certificate, or CSD number).
• Valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) for any points claimed.
• POPIA Supplier Notice and Consent form (Annexure I).

Disqualification risks:

• Late submissions are not accepted.
• Incomplete or unsigned standard bidding documents (SBDs) may be rejected.
• Bids not submitted on the official forms (not to be re-typed) may be rejected.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.
• Bidders or directors who are persons in the service of the state are not considered.
• Failure to provide any required documentation may render the bid invalid.
• Bids not in accordance with the specifications/terms of reference may be rejected.
• Bidders must initial all pages of their bid.

Returnable documents: Annexure A (Invitation to Bid), SBD 3.3 (Pricing Schedule), SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim Form) if claiming points, proof of CSD registration, SARS tax compliance status, valid B-BBEE certificate or sworn affidavit, POPIA consent form.

Evaluation is in four phases:

Phase 1 – SCM compliance: completeness and correctness of documentation.

Phase 2 – Mandatory requirements: proof of SETA accreditation (valid) or being part of a university.

Phase 3 – Functional evaluation (minimum qualifying score: 70/100):

• Training content (40 points): must cover at least 20 specified topics (e.g., introduction to compliance management, compliance frameworks, GRC, legal/regulatory compliance, risk identification, monitoring, reporting, etc.). Scoring: 0 = less than 10 topics; 20 = 10–14 topics; 30 = 15–19 topics; 40 = 20 or more topics.
• Facilitator experience/qualifications (30 points): facilitator must have NQF Level 7 or above in Law, Compliance Management, Risk Management, Governance, Auditing, or Public Administration. Submit CV and certified copies of qualifications. Scoring: 0 = none; 10 = less than 2 years' experience; 20 = 3–4 years; 30 = 5 or more years.
• Reference letters (30 points): contactable references for compliance management training provided in the past five years, with institution name, date, contact details, and signed. Scoring: 0 = none; 10 = 1 reference; 15 = 2 references; 30 = 3 or more references.

Phase 4 – Price and Specific Goals (80/20 system):

• Price: 80 points.
• Specific goals (B-BBEE): 20 points.

Award to the bidder scoring the highest total points.

Scope: Appointment of a training provider to deliver online Compliance Management Training for one employee of the South African Weather Service (SAWS).

Training must cover, at minimum, the following areas:

• Compliance Management Framework: principles, role of compliance function, developing/implementing a framework, integration with governance/risk/internal controls, ethical culture.
• Regulatory and Legislative Compliance: identifying applicable legislation, monitoring changes, assessing impact, maintaining obligation registers.
• Compliance Risk Management: identifying/assessing risks, risk profiles and registers, likelihood/impact, controls, monitoring/mitigation, emerging risks.
• Compliance Monitoring, Testing and Reporting: monitoring programmes, reviews, testing controls, non-compliance identification, corrective action plans, tracking, reporting/dashboards.
• Governance, Policies and Internal Controls: GRC relationship, policy development/review, internal controls, supporting management/governance.
• Non-Compliance, Investigations and Remedial Action: identifying/assessing non-compliance, investigations, remedial plans, escalation, systemic issues.
• Compliance Reporting and Advisory: providing advice, reporting mechanisms, reporting material risks, recommendations, continuous improvement.

Training must be delivered online via Microsoft Teams.

Facilitator requirements:

• Must possess NQF Level 7 qualification or above in Law, Compliance Management, Risk Management, Governance, Auditing, or Public Administration.
• Submit CV demonstrating relevant experience in Compliance Management.
• Submit certified copies of qualification certificates.
• Scoring: less than 2 years' experience = 10 points; 3–4 years = 20 points; 5 or more years = 30 points.

Bidder references:

• Provide contactable reference letters for compliance management training delivered in the past five years.
• Each reference must include institution name, date of training, contact details (telephone or email), and be signed.
• Scoring: 1 reference = 10 points; 2 references = 15 points; 3 or more references = 30 points.

No specific quality management requirements beyond the functional evaluation criteria and the requirement to conclude an SLA with a performance scorecard. SAWS may conduct site inspections to verify bidder infrastructure and capacity.

Pricing Schedule (Annexure G, SBD 3.3):

• Ceiling price inclusive of VAT for total estimated time and all expenses.
• Cost breakdown of ceiling price (VAT inclusive).
• State period required for commencement after acceptance.
• Indicate whether rates are firm for the full period; if not, provide adjustment basis (e.g., CPI).

Pricing format (Annexure G, SBD 3.3):

• Provide a ceiling price, inclusive of VAT, covering the total estimated time for completion of all phases and all expenses.
• Provide a cost breakdown of the ceiling price (VAT inclusive).
• State the period required for commencement after acceptance of the bid.
• Indicate whether rates are firm for the full period; if not, provide the basis for adjustments (e.g., CPI).

Payment terms: payments settled within 30 days from receipt of invoice.

SAWS may request audited financial statements prior to award to ascertain financial stability; failure to provide may lead to rejection.

Mandatory:

• Proof of SETA accreditation (valid) OR be part of a university.
• Registration on the Central Supplier Database (CSD) – CSD number required.
• Tax compliance: SARS TCS PIN or TCS certificate, or CSD number if no PIN; tax matters must be in order.
• B-BBEE: valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) required to claim preference points.
• Bidders must not be persons in the service of the state, nor have directors/members in the service of the state.
• Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• For joint ventures/consortia/trusts/partnerships: signed teaming agreement required; each party must submit separate TCS/CSD.
• Foreign suppliers: complete the questionnaire in Annexure A; if no SA tax obligations, SAWS will submit to SARS for confirmation.

Contract is subject to the General Conditions of Contract (GCC) and Special Conditions of Contract (SCC); where conflict, SCC prevails. SAWS may cancel the bid before award if needs change, funds are unavailable, no acceptable tenders, or material irregularities. Bidders must indemnify SAWS against third-party IP infringement claims. Successful bidder must sign a written contract (SBD 7) and conclude a Service Level Agreement (SLA) with SAWS, including a performance scorecard. SAWS may conduct due diligence (site visits, reference checks) before award or during the contract. SAWS may request final presentations from shortlisted bidders. Bidders must have approved operational premises and relevant accreditation; a due diligence site visit will be carried out before award. Subcontracting requires proof of subcontracting agreement. SAWS is not bound to accept any offer and may reject bids not market-related or with tax issues.

Training will be conducted online on Microsoft Teams. The bid is subject to GCC and SCC; SCC prevails in conflict. SAWS reserves the right to exclude bidders who fail to comply with any Special Conditions.

Mandatory requirement: proof of SETA accreditation (valid) or being part of a university. Bidders must be registered on CSD and provide CSD number. Tax matters must be in order. Bidders must not be in the service of the state. Bidders must not be on the Register for Tender Defaulters or List of Restricted Suppliers.

Evaluation in four phases: SCM compliance, mandatory requirements, functional evaluation (minimum 70/100), and price/specific goals (80/20). Functional criteria: training content (40), facilitator experience (30), references (30). Price 80 points, specific goals 20 points.