Accredited face-to-face working at heights training for 13 personnel in gqeberha (RFQ 4502d/26)

Briefing session: none (N/A)

Enquiries

• Department: SCM: Acquisition Department, South African Weather Service
• Email: [email protected]

Submissions

• Submission email: [email protected]

Submission method: email

Submission email: [email protected]

Closing time: 29 October 2026 at 11:00

Bids must be submitted on the official forms provided, not re-typed. Initial all pages of the bid.

Returnable forms (all must be completed and signed):

• SBD 1 (Invitation to Bid): supplier details and signed as the offer cover page.
• SBD 3.3 (Pricing Schedule for Services): ceiling price and cost breakdown.
• SBD 4 (Bidder's Disclosure): declares any state employment or connections to the procuring institution; false disclosure disqualifies.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the 80/20 system.
• SBD 7 (Contract Form): signed by the successful bidder.
• POPIA Supplier Notice and Consent Form: consents to processing of personal information.
• Proof of subcontracting or a signed teaming agreement, where applicable.

Disqualification risks:

• Late bids, regardless of reason.
• Bids not according to specifications or terms of reference.
• Incomplete standard bidding documents.
• Bids from bidders whose tax matters are not in order.
• Bids from bidders with proven corrupt or fraudulent acts.
• Attempts to influence the award decision.

Preference point system: 80/20 (price 80 points, specific goals 20 points).

Specific goals points are based on B-BBEE status level: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0.

Failure to submit proof for specific goals means those points are not claimed.

Shortlisted bidders may be required to present their service offering to the evaluation committee.

SAWS may conduct site visits to verify firm existence, capacity, employees and administration office.

SAWS may reject a bid if the price is not market related.

Scope: Appointment of an accredited service provider to conduct face-to-face working at heights training for thirteen (13) personnel in Gqeberha.

The provider must hold relevant accreditation from the relevant body.

The provider must have duly approved operational premises with necessary infrastructure.

A due diligence site visit will be conducted before award.

The provider must have duly approved operational premises with the necessary infrastructure to provide services.

A due diligence site visit will be carried out at the provider's premises before award.

SAWS may conduct reference and background checks on bidders and individuals to verify information, confirm firm existence, track record, owners and affiliations, and verify educational and professional credentials.

Pricing Schedule (Annexure G, SBD 3.3):

• Quote a ceiling price inclusive of VAT for the total estimated time for completion of all phases, including all expenses.
• Provide a cost breakdown of the ceiling price.
• State the period required for commencement after acceptance of the bid.
• Indicate whether rates are firm for the full period; if not, provide the basis for adjustments (e.g., CPI).

Pricing format: ceiling price inclusive of VAT, based on total estimated time for completion of all phases and all expenses.

Provide a cost breakdown of the ceiling price.

State the period required for commencement after acceptance of the bid.

Indicate whether rates are firm for the full period; if not, provide the basis for adjustments (e.g., CPI).

Payments to creditors will be settled within 30 days from receipt of an invoice.

SAWS may request audited financial statements before award to ascertain financial stability.

Tax compliance: submit a unique SARS Personal Identification Number (PIN) or a printed Tax Compliance Status (TCS) certificate. If no TCS PIN, provide a CSD number. Each party in a consortium, joint venture or subcontracting arrangement must submit a separate TCS certificate, PIN or CSD number.

B-BBEE: a B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

Persons in the service of the state: no bids from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state.

Foreign suppliers: must complete the foreign supplier questionnaire in Annexure A; if award is recommended, the completed Annexure A will be submitted to SARS for confirmation of tax obligations.

Accreditation: relevant accreditation by the relevant body is required.

The successful bidder must sign a written contract form (SBD 7).

A Service Level Agreement (SLA) must be concluded with SAWS upon award; the SLA will measure, monitor and assess supplier performance.

The bid is subject to the General Conditions of Contract (GCC) and any Special Conditions of Contract.

SAWS may cancel the bid before award if the need no longer exists, funds are unavailable, no acceptable tenders are received, or there are material irregularities.

Bidders must indemnify SAWS against third-party claims of infringement of patent, trademark or industrial design rights.

Bidders bear all costs of preparing and submitting the bid, and of attending any briefing or site visit.

SAWS becomes owner of any proposal received and is not obliged to return it.

Payments are due within 30 days from receipt of an invoice.

The 80/20 preference point system applies: price 80 points, specific goals 20 points.

Specific goals points are based on B-BBEE status level.

Shortlisted bidders may be required to present their service offering to the evaluation committee.

SAWS may conduct site visits to verify firm existence, capacity, employees and administration office.