Supply and delivery of prepaid split meters – eastern cape government tender

Closing

• 06 November 2026 at 12:00 — sealed bids placed in the bid box at 67 Nojoli Street, Somerset East.
• Bids are opened in public after the closing time.

Technical enquiries

• Contact: Mr J Bowles
• Telephone: 042 243 6400 ext 6461
• Email: [email protected]

SCM enquiries

• Contact: Ms Makhalima
• Email: [email protected]
• Telephone: 042 243 6441

Submission address

Bid Box

67 Nojoli Street

Somerset East

Tender documents

• Available for download at www.bcrm.gov.za

Submission method

• Sealed envelope, hand-delivered to the municipal bid box.
• The envelope must be clearly marked with the tender number 25/2026 and the description: Supply and Delivery of Single and Three Phase Prepaid Split Meters for a Period of Twelve Months.
• Bids sent by facsimile or electronically will not be accepted.
• Bids must be completed in black ink and signed.

Submission address

Bid Box

67 Nojoli Street

Somerset East

Closing

• 06 November 2026 at 12:00. Late bids will not be considered.
• Bids will be opened in public after the closing time.

Returnable documents

• Section 4.4 Authority of Signatory: must be completed to authorise the person signing the bid.
• Certificate of Good Standing issued by the bidder's local municipality.
• Evidence supporting each specific goal claimed, as required by clause 1.2.26 of the bid document.
• All tender forms and data sheets, fully completed, together with all supplementary information.

Disqualification risks

• Bids received after the closing time.
• Incomplete forms or missing supplementary information — the bid is treated as non-responsive.
• Bids not completed in black ink, unsigned, or submitted by fax or email.
• A specific goal claimed without supporting evidence earns no points.

Preference point system: 80/20

• Price: 80 points
• Specific goals: 20 points

Specific goals allocation (20 points)

HDI status (10 points)

• Race: 2
• Gender: 4
• Disability: 2
• Youth: 2

Locality of the enterprise (10 points)

• Within Blue Crane Route Municipality: 4

• Within Sarah Baartman District: 2

• Within the Eastern Cape: 2

• Elsewhere in South Africa: 2

• Points for specific goals are awarded only where the evidence required by clause 1.2.26 of the bid document is submitted.

• The municipality is not bound to accept the lowest or any bid and may accept the whole or part of a bid.

Scope

• Supply and delivery of single phase and three phase prepaid split meters.
• Contract period: twelve months.

Bid validity

• Bids must remain valid for 90 days.

Registration and status

• Bidders must be registered on the Central Supplier Database (CSD) with a tax compliant status.
• A Certificate of Good Standing from the bidder's local municipality must be submitted.

Preference points

• Evidence for every specific goal claimed must be provided as set out in clause 1.2.26 of the bid document; without evidence no points are awarded.

Forms and completeness

• All tender forms and data sheets must be completed and all supplementary information submitted; failure renders the bid non-responsive.
• Section 4.4 Authority of Signatory must be completed.

Governing policy

• The Blue Crane Route Municipality Supply Chain Management Policy applies.