Panel of electro-mechanical contractors – 3-Year term tender – sekhukhune district municipality, limpopo

Technical enquiries:

• Contact: Floyd Mashele
• Telephone: 013 262 7546
• Email: [email protected]

Bid procedure and completion enquiries:

• Contact: H.L Nkadimeng

• Telephone: 013 262 7300

• Contact: V. Masemola

• Telephone: 013 262 7301

General enquiries (as per tender notice):

• Contact: Simon Radingoana
• Telephone: 013 262 7537 or 082 408 5844

Employer's representative for communication:

• Name: Mr Floyd Mashele
• Address: Sekhukhune District Municipality, PO Box 8116, Groblersdal, 0720
• Telephone: (013) 262 7546
• Email: [email protected]

Submission address:

AB Sikhosana Fire Station, Sekhukhune District Municipality, next to Groblersdal WTW.

Submission method: sealed tender deposited in the tender box at AB Sikhosana Fire Station, Sekhukhune District Municipality, next to Groblersdal WTW. The envelope must be marked with the tender number and title. Bids may only be submitted on the bid documentation issued by the municipality. Original plus 0 copies. No telephonic, telegraphic, telex, fax or emailed tenders accepted. Tenders deposited in the incorrect box will not be considered. Tender box deposit slot is 28cm x 2.5cm. Late tenders will not be accepted. Tenders must be valid for 90 days from closing date.

Returnable documents (all must be completed and signed where applicable):

• MBD1 (Invitation to Bid) Part A & B: bidder details and offer cover page.
• Pricing Schedule: completed and bound into the tender document.
• MBD4 (Declaration of Interest): discloses any connection to the state.
• MBD5 (Declaration for Procurement Above R10 Million): required if the tender exceeds R10 million.
• MBD6.1 (Preference Points Claim): claims preference points under the 2022 regulations.
• MBD7.2 (Contract Form – Rendering of Services): contract terms.
• MBD8 (Declaration of Bidder's Past SCM Practices): discloses past SCM conduct.
• MBD9 (Certificate of Independent Bid Determination): certifies no collusion.
• Schedule 1A (Compulsory Enterprise Questionnaire): enterprise details and state service record.
• Schedule 1B (Authority for Signatory): authorises the signatory.
• Form of Offer: properly signed.
• Authority for Signatory (compulsory): board resolution or sole proprietor confirmation.
• Certificate of Authority for Joint Venture (compulsory where applicable): joint venture formation and lead partner authorisation.
• Certified copy of identity documents for directors (not older than three months).
• Copy of Company Registration Documents or CK1 for Close Corporations.
• Valid Tax Clearance Certificate or SARS PIN.
• CSD Registration/CSD Summary Report.
• Proof of insurance with a registered financial services provider to the value of R5 million.
• COIDA certificate issued by the Department of Labour.
• Bidder Municipal Services Account Verification Consent Form.
• CIDB grading 5ME or higher.
• For bids less than R10 million: municipal rates not in arrears for more than 3 months, or proof of lease agreement, or proof from local authority and affidavit if in a rural area.
• For bids exceeding R10 million: three years' audited financial statements, certificate of no overdue municipal services commitments, municipal rates not in arrears for more than 30 days, particulars of contracts with organs of state in the last five years, and a statement on any portion of goods/services sourced from outside the Republic.

Disqualification risks:

• Any compulsory document omitted or unsigned.
• Bid not submitted on the provided Pricing Schedule.
• Bid not completed in non-erasable ink.
• Offer not signed, or bidder name not stated or unrecognisable.
• Masking fluid used for corrections.
• Failure to score at least 70 points in functionality evaluation.
• Failure to provide clarification or supporting documentation within the time stated in the employer's written request.

Evaluation stages:

Stage 1: Process screening (completeness and responsiveness).

Stage 2: Functionality evaluation – minimum qualifying score of 70 out of 100. Bids scoring less than 70 are rejected as non-responsive.

Stage 3: Preference points – maximum 20 points under the Preferential Procurement Regulations 2022, based on specific goals as per MBD6.1.

Functionality evaluation categories (total 100 points):

• Previous experience of the company (10 points): 1-2 years = 3, 3-5 years = 5, more than 5 years = 10. Proof of completed projects with completion certificates required.
• Fitter and Turner trade test (10 points): below 3 years = 3, above 3 to 5 years = 5, above 5 years = 10. Certified trade test certificate and CV required.
• Boiler Marker (10 points): below 3 years = 3, above 3 to 5 years = 5, above 5 years = 10. Certified trade test certificate and CV required.
• Electricians (10 points): below 3 years = 3, above 3 to 5 years = 5, above 5 years = 10. Certified trade test certificate and CV required.
• Millwrights (10 points): below 3 years = 3, above 3 to 5 years = 5, above 5 years = 10. Certified trade test certificate and CV required.
• Safety Officer registered with SACPCMP (10 points): below 2 years = 3, above 2 to 3 years = 5, above 3 years = 10. Proof of registration and CV required.
• Workshop availability (40 points): proper workshop registers for ISO 9001:2015 with compliance certificate = 20, proof of workshop availability or lease agreement = 20.

Bidders must submit certified copies of qualifications and certificates for all team members.

Scope of work: supply, delivery, installation, repair, refurbishment and replacement of borehole elements, pumps and motors, and panel boxes for water services infrastructure within Sekhukhune District Municipality, including:

• Water Treatment Works
• Wastewater Treatment Works
• Booster pump stations
• Boreholes

Electrical works:

• Trenching and laying of MV (up to 22kV) and LV cables
• Testing and repair of failed electrical equipment (DBs, circuit breakers, light fittings, socket outlets, cables)
• Emergency call-outs
• Repair of electrical motors, testing and switch-on
• Repair of standby generator plants and associated AMF panels, change-over DBs, contactors and alternators
• Works per SANS 10141-1 or other applicable standards
• Electronic (security) works
• Installation of telemetric systems
• Installation of solar power systems
• Inspection, testing, repair and maintenance of transformers

Mechanical works:

• Repair of standby generator plants and associated mechanical engines and diesel tanks
• All mechanical works as directed by employer's task orders

Key personnel required (with certified qualifications and CVs attached):

• Millwright: registered apprentice for Mechanical and Electrical, at least 5 years verifiable post-graduate experience, must have acted as Millwright after trade test within the last 3 years.
• Fitter and Turner: registered apprentice for Mechanical, at least 5 years verifiable post-graduate experience, must have acted as Fitter and Turner after trade test within the last 3 years.
• Boiler Maker: registered apprentice for Mechanical, at least 5 years verifiable post-graduate experience, must have acted as Boiler Maker after trade test within the last 3 years.
• Electrician: registered apprentice for Electrical, at least 5 years verifiable post-graduate experience, must have acted as Electrician after trade test within the last 3 years.
• Safety Officer: registered with SACPCMP.

Contract period: three years from date of appointment, with option for extension.

Pricing: bids must be submitted on the Pricing Schedule bound into the tender document. No alternative offers allowed.

Bid security: none specified.

Insurance: proof of insurance with a registered financial services provider to the value of R5 million is compulsory.

Financial capacity: for bids exceeding R10 million, bidders must submit three years' audited financial statements (or since establishment if less than three years), a certificate of no undisputed municipal services commitments overdue by more than 30 days, and municipal rates not in arrears for more than 30 days. For bids less than R10 million, municipal rates not in arrears for more than 3 months or proof of lease agreement.

Payment terms: not specified.

Retention: not specified.

Mandatory eligibility:

• CSD registration: bidders must be registered and verified on the Central Supplier Database, or be capable of being so registered prior to evaluation.
• Tax clearance: valid Tax Clearance Certificate issued by SARS or a SARS PIN.
• CIDB grading: 5ME or higher.
• COIDA: certificate issued by the Department of Labour.
• Insurance: proof of insurance with a registered financial services provider to the value of R5 million.
• Municipal services: Bidder Municipal Services Account Verification Consent Form must be completed and submitted.
• No undisputed commitments to a municipality or service provider overdue by more than 30 days (certificate required).
• Particulars of any contracts awarded by an organ of state during the last five years, including material non-compliance or disputes (if >R10,000 incl. VAT).
• Bidders must not be listed on the Register of Tender Defaulters under the Prevention and Combating of Corrupt Activities Act.
• Bidders or their principals must not be employed in the service of the State or any municipality, unless official approval is included.
• Bidders must not have abused the employer's SCM system or failed to perform on previous contracts.
• Bidders must not have influenced the tender process through bribery, fraud, collusion, or price disclosure.

B-BBEE: preference points claimed under MBD6.1 in terms of the Preferential Procurement Regulations 2022, maximum 20 points for specific goals. No specific B-BBEE level threshold stated.