Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Bid(Open-Tender)
Delivery Location
CRESCENT HOUSE BUILDING - KIMBERLEY - KIMBERLEY - 8301
Organization Type
GOVERNMENT
Published
02 Oct 2026
OCDS Reference
ocds-9t57fa-172612
The department requires a service provider to deliver standard cleaning and hygiene services at the office of the regional land claims commissioner in kimberley, northern cape, for a 36‑month period. The scope includes daily cleaning, waste management, and replenishment of hygiene consumables such as sanitary bins, dispensers, and paper products, with all equipment and detergents to be supplied by the bidder. Bidders must attend a compulsory briefing on 12 october 2026 and submit bids by 23 october 2026 at 11:00, with late or incomplete submissions leading to disqualification.
Compulsory briefing session: 12 October 2026 at 12:00, Crescent House Building, 1‑7 D’Arcy Street, Kimberley 8301.
Closing date and time: 23 October 2026 at 11:00; bids must be deposited in the bid box at Department of Land Reform and Rural Development, Corner Knight & Stead Street, 6th floor Court Building, Kimberley 8301.
Bid validity: 90 days from the closing date.
Mandatory pre‑qualification: Central Supplier Database (CSD) registration with CSD number and valid SARS Tax Compliance Status (TCS PIN or printed TCS).
B‑BBEE compliance: Valid B‑BBEE certificate issued by a SANAS‑accredited agency or a sworn affidavit (for EMEs/QSEs) must be submitted to claim preference points.
Service‑specific resources: Bidder must provide 1 supervisor and 3 cleaners, supply all cleaning equipment, detergents and hygiene consumables (e.g., 8 sanitary bins, 8 dispensers, 20 litter bins, 11 foam dispensers, 11 toilet‑roll holders, 10 paper‑towel dispensers, etc.) as detailed in the specification.
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Date & Time
Friday, 23 October 2026 - 11:00
Venue
CRESCENT HOUSE BUILDING, 1-7 D'ARCY STREET, KIMBERLEY
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
Request for Bid(Open-Tender)
CRESCENT HOUSE BUILDING - KIMBERLEY - KIMBERLEY - 8301
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Recommended Certifications
Having these can improve your winning chances: SAIDSA Accreditation, ISO 18788 (Security Operations Management)
AI Document Analysis Stages
Description
Source: TENDER DOCUMENT.pdf02 Oct
2026
Tender Published
Tender was published
23 Oct
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
TENDER DOCUMENT.pdf
The Department of Land Reform and Rural Development (DLRRD) invites bids for the rendering of standard cleaning and hygiene services at the Office of the Regional Land Claims Commissioner in the Northern Cape for a period of 36 months. The successful bidder will provide cleaning staff, equipment, detergents, and hygiene consumables, with a compulsory briefing session and a fixed pricing structure.
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Appointment of a service provider to render standard cleaning and hygiene services for the Department of Land Reform and Rural Development: Office of Regional Land Claims Commissioner, Northern Cape, for a period of 36 months. Services cover general cleaning, provision of all equipment and detergents, and comprehensive hygiene consumables management (sanitary waste, dispensers, paper, soap, air fresheners, refuse bags) at the Crescent House Building, Kimberley. Bid validity 90 days.
Important Dates
Source: TENDER DOCUMENT.pdf (TENDER)Compulsory briefing session: 12 October 2026 at 12:00, Crescent House Building, 1-7 D'Arcy Street, Kimberley 8301.
Closing date and time: 23 October 2026 at 11:00.
Bid validity period: 90 days from closing date.
Briefing Session
Source: TENDER DOCUMENT.pdf (TENDER)Compulsory briefing session: 12 October 2026 at 12:00, Crescent House Building, 1-7 D'Arcy Street, Kimberley 8301. Attendance is mandatory; non-attendance likely disqualifies bidder (standard practice).
Contact Information
Source: TENDER DOCUMENT.pdf (TENDER)Technical enquiries:
Bid-related / SCM enquiries:
Additional SCM contact:
Submission / delivery address:
Department of Land Reform and Rural Development
Corner Knight & Stead Street
6th floor Court Building
Kimberley 8301
Service delivery address (site):
Office of Regional Land Claims Commissioner: Northern Cape
Crescent House Building
1-7 D'Arcy Street
Kimberley 8301
Submission Guidelines
Source: TENDER DOCUMENT.pdf (TENDER)Submission method: physical deposit in bid box.
Submission address: Department of Land Reform and Rural Development, Corner Knight & Stead Street, 6th floor Court Building, Kimberley 8301.
Closing time: 23 October 2026 at 11:00.
Bids must be in a sealed envelope marked with bidder name, address, and closing date/time.
Late bids will not be accepted.
Returnable forms (all must be completed, signed and submitted):
Bid validity: 90 days from closing date.
Disqualification risks: late submission, missing or unsigned returnable forms, non-compliance with tax or CSD requirements.
Evaluation Criteria
Source: TENDER DOCUMENT.pdf (TENDER)Evaluation follows the Preferential Procurement Policy Framework Act (PPPFA) – likely 80/20 or 90/10 price/B-BBEE split (exact split not stated in document).
B-BBEE status level verification certificate or sworn affidavit (for EMEs/QSEs) must be submitted to claim preference points.
Minimum qualifying score for functionality/technical evaluation not specified in extracted text.
Mandatory pre-qualification: CSD registration, valid tax compliance status (TCS PIN or CSD number), completed returnable forms.
No explicit minimum threshold for price or functionality scores provided.
Technical Specifications
Source: TENDER DOCUMENT.pdf (TENDER)Scope: Standard cleaning and hygiene services for the Office of Regional Land Claims Commissioner, Northern Cape, for 36 months.
Location: Crescent House Building, 1-7 D'Arcy Street, Kimberley 8301.
Staffing: 1 supervisor + 3 cleaners (all-inclusive monthly rates covering overtime, leave, sick leave, UIF, public holidays, bonus, COIDA, skills development levy, provident fund).
Equipment and detergents: All cleaning equipment, machinery and detergents supplied by the service provider.
Hygiene consumables (quantities per month unless noted):
Pricing fixed for contract duration; only wage increments per Department of Labour sectoral determination will be considered.
Quality Management
Source: TENDER DOCUMENT.pdfQuality requirements not separately specified beyond GCC clause 4 (goods/services must conform to standards in bidding documents/specifications) and clause 8 (inspections/tests at purchaser's discretion; premises open for inspection; cost of failed inspections borne by supplier).
No ISO certification, quality plan, or specific QA/QC requirements mentioned.
Pricing Schedule
Source: TENDER DOCUMENT.pdfPricing schedule (SBD 3.3) structured in three sections:
A. Labour Rates: Supervisor (1) and Cleaners (3) – all-inclusive monthly cost × 36 months; subtotal excl VAT; VAT 15%; total incl VAT.
B. Cleaning Equipment, Machinery, Detergents: Monthly cost for equipment/machinery and detergents (per scope item Q) × 36 months; subtotal excl VAT; VAT 15%; total incl VAT.
C. Supply and Installation of Dispensers – Hygiene Service: Once-off installation costs and monthly consumable replenishment costs for 12 line items (sanitary bins, bags, dispensers, toilet paper, hand towels, soap, air fresheners, janitor sanitizer, refuse bags) with quantities per month; each × 36 months; subtotal excl VAT; VAT 15%; total incl VAT.
Summary page aggregates A, B, C totals (incl VAT) to Total Bid Price (must match SBD 1).
All prices fixed for 36 months; only sectoral wage determination increments allowed.
Financial Requirements
Source: TENDER DOCUMENT.pdf (TENDER)Pricing format: SBD 3.3 (Professional Services) – all-inclusive monthly rates for labour (supervisor, 3 cleaners), equipment/machinery, detergents, and hygiene consumables; VAT @ 15% added; total bid price must reflect on SBD 1.
Pricing fixed for 36 months; only statutory wage increments allowed.
Monthly labour costs must include all hidden costs (overtime, leave, UIF, COIDA, skills levy, provident fund, public holidays, bonus).
Performance security: Successful bidder must furnish performance security within 30 days of award notification; amount specified in Special Conditions of Contract (SCC); form: bank guarantee/irrevocable letter of credit or cashier's cheque.
Payment terms: Invoice with delivery note; payment within 30 days of receipt; currency: Rand.
No bid security / earnest money deposit mentioned.
Retention or guarantee percentages not specified in extracted text.
Compliance Requirements
Source: TENDER DOCUMENT.pdf (TENDER)Mandatory registrations and evidence:
Returnable forms (compliance): SBD 1, SBD 3.3, SBD 4, SBD 6.1, GCC, Specification.
Authority to sign: Board resolution or similar proof of signatory authority must be attached.
Foreign suppliers: Must answer questionnaire (SBD 1 Part B) and may be exempt from TCS if no RSA presence/income.
Health & Safety
Source: TENDER DOCUMENT.pdfNo explicit occupational health and safety (OHS) requirements, safety plans, or HSE compliance details extracted. GCC clause 12 (transportation) and clause 11 (insurance) apply generally. Bidder must comply with applicable labour and safety legislation (COIDA included in labour cost).
Environmental
Source: TENDER DOCUMENT.pdfNo specific environmental impact, sustainability, or green cleaning requirements stated. GCC clause 33 (National Industrial Participation Programme) may apply if contract value triggers NIP obligation.
Contractual Terms
Source: TENDER DOCUMENT.pdfContract governed by General Conditions of Contract (GCC, July 2010) – 34 clauses covering definitions, application, standards, performance security, inspections, packing, delivery, insurance, transportation, incidental services, spare parts, warranty, payment, prices, amendments, assignment, subcontracts, delays, penalties, termination for default/insolvency, force majeure, dispute settlement, liability limitation, governing language (English), applicable law (South African), notices, taxes, NIPP, and prohibition of restrictive practices.
Special Conditions of Contract (SCC) will supplement GCC; SCC prevails in conflict.
Performance security due within 30 days of award; released within 30 days after completion including warranty.
Penalties for late performance: prime interest rate per day on delayed portion.
Termination for default: purchaser may terminate whole/part, procure substitute, claim excess costs, impose restriction up to 10 years.
Dispute resolution: mutual consultation → mediation (after 30 days) → South African court.
Contract duration: 36 months.
No project-specific special conditions detailed in extracted text.
Section
Source: TENDER DOCUMENT.pdfEvaluation criteria detail not fully extracted. Document references PPPFA and Preferential Procurement Regulations 2017, implying 80/20 or 90/10 price/B-BBEE split. Functionality/technical evaluation criteria, weightings, and minimum qualifying score not provided in extracted text. Mandatory compliance (CSD, tax, forms, briefing) acts as gatekeeper.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
These rules are linked to the work category, industry, or regulated service area.
Act 54 of 1972
Relevant to food safety, catering, canteens, food handling and nutrition-programme procurement.
Relevant because this tender appears to involve cleaning, hygiene, pest control, sanitation, or facilities services.
Act 85 of 1993
Sets health and safety duties for contractors, employers and service providers working on public-sector sites.
Relevant because this tender appears to involve guarding, access control, CCTV, surveillance, or private security services. Relevant because this tender appears to involve cleaning, hygiene, pest control, sanitation, or facilities services.
Act 56 of 2001
Relevant where security providers, guards, access control or private security services are required.
Relevant because this tender appears to involve guarding, access control, CCTV, surveillance, or private security services.
Address
CRESCENT HOUSE BUILDING - KIMBERLEY - KIMBERLEY - 8301
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
04 Oct 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Key Personnel
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Explore Our BlogMedian Estimate
R 1 762 409
Range
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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