Appointment of training service providers for first aid, firefighting, she and hira (Q22/2026/27)

Closing date: 14 October 2026 at 12:00

Bid opening: immediately after closing, in public at Cape Agulhas Municipality, 1 Dirkie Uys Street, Bredasdorp.

Site meeting / information session: Not compulsory.

Validity period: 90 days from closing date.

Technical enquiries (HR: Skills Development Facilitator):

• Contact: Ms Lauren May
• Email: [email protected]
• Telephone: 028 425 5500

Bidding procedure enquiries (Finance: SCM):

• Contact: Ms G Koopman
• Email: [email protected]
• Telephone: 028 425 5500

Tender documents available from Ms G Koopman or downloadable from www.capeagulhas.gov.za (free of charge).

Submission address:

Cape Agulhas Municipality

1 Dirkie Uys Street

Bredasdorp, 7280

Postal address:

Municipal Manager

Cape Agulhas Municipality

PO Box 51

Bredasdorp, 7280

Submission method: sealed envelope, hand-delivered to the Tender Box at Municipal Offices, 1 Dirkie Uys Street, Bredasdorp, or posted to reach the Municipal Manager, Cape Agulhas Municipality, PO Box 51, Bredasdorp, 7280.

Envelope must be endorsed with the tender number, description and closing date: "Tender Nr: Q22/2026/27 APPOINTMENT OF SERVICE PROVIDERS FOR VARIOUS TRAININGS".

Bids must be submitted on the official municipal forms only — not retyped or redrafted. No faxes or emails accepted.

All pages of the bid document must be initialled by the bidder.

Corrections must be made by striking through in black ink, writing the correction, and initialling in the margin. Correction fluid/tape is prohibited.

Supporting documents must be securely bound or stapled to the relevant form; loose pages are not the municipality's responsibility.

Returnable forms (all must be completed, signed and submitted):

• CAMBD 1 (Invitation to Bid): bidder details and offer cover page.
• CAMBD 2 (Tax Compliance Status PIN): valid SARS tax compliance PIN.
• Schedule 1A (Authority of Signatory): proof of signatory authority.
• Schedule 1B (Enterprise Questionnaire): enterprise and principal details.
• Schedule 1C (Documents of Incorporation): CK2 or equivalent.
• Schedule 1D (Payment of Municipal Accounts): latest municipal account and certificate.
• Schedule 1E (B-BBEE Certificate): B-BBEE status level certificate or sworn affidavit.
• Schedule 1F (Work Experience): schedule of work satisfactorily carried out.
• CAMBD 4 (Declaration of Interest): discloses state employment or connections.
• CAMBD 6.1 (Preference Points Claim): claims B-BBEE points under PPPFA.
• CAMBD 8 (Declaration of Bidder's Past SCM Practices): discloses past SCM conduct.
• CAMBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• Form of Offer and Acceptance: signed offer.
• Contract Data: completed and signed.

Disqualification risks:

• Late bids, or bids deposited in the wrong box, will not be considered.
• Bids without the tender number/title on the envelope will not be opened.
• Missing or unsigned returnable forms invalidate the bid.
• Incomplete pricing schedule or unsigned Form of Offer invalidates the bid.
• Failure to submit a valid tax compliance PIN invalidates the bid.
• Bids from persons in the service of the state will not be considered.

Evaluation is per training programme; more than one service provider may be appointed.

Preference points system: 80/20 (PPPFA).

• Price: 80 points
• Specific Goals: 20 points
• B-BBEE Status Level contributor: 10 points
• Locality of Supplier: 10 points
• Total: 100 points

Bidders must be registered on the Central Supplier Database (CSD) and submit a valid SARS Tax Compliance Status PIN.

Bidders must not be in arrears with any municipal account for more than three months.

Bidders must comply with all scope, accreditation, assessment, and course material requirements; non-compliance renders the bid non-responsive.

Bidders must provide proof of accreditation/registration with a Quality Assurance Body/SETA/Quality Council, company profile, CVs of facilitators, and one contactable reference.

B-BBEE certificate or sworn affidavit must be submitted with the bid; it cannot be submitted later.

The municipality may request additional information or clarification in writing; failure to respond within 3 business days may render the bid non-responsive.

The municipality requires appointment of service providers for four training programmes:

1. Basic Emergency First Aid Responder
2. Basic Firefighting
3. Safety, Health and Environment (SHE) representative
4. Hazard Identification Risk Assessment (HIRA)

Each programme must be QCTO accredited and SAQA approved. Portfolio of Evidence (POE) submission is required, based on the provider's internal assessment and moderation.

Venue preference: Anene Booysen Skills Development Centre, Bredasdorp.

Language preference: facilitation in all three languages (English).

Learner numbers: 30 for Basic Emergency First Aid Responder, 30 for Basic Firefighting, 20 for SHE representative, 20 for HIRA.

Bidders must indicate the number of training days for each programme.

Scope requirements:

• Render outcome-based training with formative and summative assessments.
• Conduct pre-assessments to determine learner entry levels.
• Submit a proposal on how the intervention will be conducted.
• Provide skilled and experienced facilitators dedicated to facilitation at municipal venues.
• Coordinate and monitor training with monthly reports per learner.
• Submit comprehensive monthly reports on learner progress and attendance registers.
• Provide exit-level outcome: trained and competent learner.
• Be open to customisation in line with municipal core functions.
• Accommodate learners at different levels, ages and experience.

Assessment, moderation, verification and certification:

• Conduct pre-assessments, assessments and moderation.
• Assist with POE compilation and arrange collection of POEs from the municipality.
• Provide certification (competent/attendance) with hard copy certificates and statements of results (SOR).
• Register learners on the National Learner Record Database (NLRD) where applicable.
• If SAQA/QCTO identification numbers change during the contract, obtain accreditation for learners under the new numbers.

Course material, training equipment and venue:

• Provide all learning material and stationery for learners and facilitators (learner guides, pens, paper).
• Provide training equipment such as laptop and projector.
• Provide PPE and PPC where indicated.
• Provide any additional documentation needed during facilitation or assessments.

Course content specifics:

• Basic Emergency First Aid Responder: covers fundamental concepts and principles, and practical basic emergency first aid (NQF Level 2, 2 credits).
• Basic Firefighting: covers fire emergencies, elements of fire, types and causes of fires, basic firefighting equipment, and fire prevention (NQF Level 3, 8 credits).
• SHE Representative: covers regulated responsibilities of an OHS representative, workplace inspections, complaint investigation, incident investigation, and training sessions (NQF Level 2, 2 credits).
• HIRA: covers hazard and risk identification, priority setting, hazard and risk rating, and documenting/reporting hazards (NQF Level 3, 2 credits).

The service provider must provide proof of accreditation/registration with a Quality Assurance Body/SETA/Quality Council.

Submit a company profile.

Submit CVs of facilitators who are subject matter experts in the relevant training field.

Provide one contactable reference.

Complete Schedule 1F (Work Experience) documenting work satisfactorily carried out.

All training programmes must be QCTO accredited and SAQA approved.

Portfolio of Evidence (POE) submission is required, based on the provider's internal assessment and moderation.

The provider must conduct pre-assessments, assessments and moderation.

The provider must assist with POE compilation and arrange collection of POEs from the municipality.

The provider must provide certification (competent/attendance) with hard copy certificates and statements of results (SOR).

The provider must register learners on the National Learner Record Database (NLRD) where applicable.

If SAQA/QCTO identification numbers change during the contract, the provider must obtain accreditation for learners under the new numbers.

Pricing must be submitted on the official pricing schedule, per learner, inclusive of VAT (15%).

Prices must include all costs: labour, transport, accommodation, pre-assessments, facilitation, assessment, moderation, verification, certification, and any other training-related costs.

A separate cost per learner for re-assessment must be included.

Quantities are estimates and may vary during the contract period.

Total RFQ value is below R300,000; only one service provider will be appointed per training programme.

Evaluation is per training programme; more than one provider may be appointed.

Bidders must indicate whether they are registered VAT vendors; if not, both columns (excluding and including VAT) must reflect the same amount.

Pricing summary page lists four training items with totals.

Pricing format: per learner, on the official pricing schedule. Prices must be inclusive of VAT (15%).

All prices must include all labour, transport, accommodation, and any other costs required to deliver the service — no hidden costs.

Price per learner must include pre-assessments (where required), facilitation, assessment, moderation, verification (where required), certification, and any other training-related costs including travelling and accommodation.

A separate cost per learner for re-assessment must be included.

Quantities are estimates and may vary during the contract period.

Total RFQ value is below R300,000; only one service provider will be appointed per training programme upon approval of the purchase order.

Bidders must indicate whether they are registered VAT vendors; if not, both columns (excluding and including VAT) must reflect the same amount.

Payment terms: payment within 30 days after receipt of invoice.

Bid prices are final and binding. Where amounts in words and figures differ, the amount in words governs.

If a bidder becomes a VAT vendor during the contract, prices are deemed inclusive of VAT and no adjustment is allowed.

Proof of professional indemnity insurance policy must be submitted with the quotation.

CSD registration: mandatory — bidders must be registered on the Central Supplier Database (CSD) at https://secure.csd.gov.za.

Tax compliance: a valid SARS Tax Compliance Status PIN (or CSD number if no TCS) must be submitted with the bid. Failure to submit results in invalidation.

B-BBEE: a valid B-BBEE status level verification certificate (issued by a SANAS-accredited agency or IRBA-registered auditor) or a sworn affidavit (for EMEs/QSEs) must be submitted to qualify for preference points. The certificate must include the measured entity's name, registration number, issue/expiry dates, certificate number, scorecard used, verification agency name/logo, SANAS logo, and authorised signature.

Municipal accounts: bidders must not be in arrears with any municipal account for more than three months. A latest municipal account must be attached; if leasing, a lease agreement must be attached.

State employment: no bids will be considered from persons in the service of the state.

CIDB: not applicable (N/A).

Accreditation: proof of relevant accreditation/registration with a Quality Assurance Body/SETA/Quality Council is required.

Workmen's Compensation: a valid letter of good standing may be requested from the recommended bidder.

Foreign suppliers: must complete the pre-award questionnaire in Part B:3.

Training courses include Basic Emergency First Aid Responder, Basic Firefighting, Safety, Health and Environment (SHE) representative, and Hazard Identification Risk Assessment (HIRA).

Course content covers health and safety topics, firefighting, OHS representative duties, and hazard identification.

The provider must provide PPE and PPC where indicated in the learning areas.

The SHE representative course includes environmental representation activities and addressing safety, health and environmental issues.

The successful bidder will be required to sign a written contract form (CAMBD 7.2 - Contract Form for Rendering of Services).

Payment for services within 30 days after receipt of invoice.

The municipality does not bind itself to accept the lowest or any tender and reserves the right to accept any tender.

The contract will be subject to the General Conditions of Contract (GCC) and any special conditions.

The tender must be valid for 90 days after closing date.

The provider shall be liable for its own insurance and indemnifies the municipality against any liability, loss, claim or proceedings during the contract period.

A firm completion period/date must be indicated from the official order date.

Bids must be on official forms, not retyped or redrafted.

No responsibility for missing or lost pages if supporting documents are submitted loose.

Collusive bidding behaviour and restrictive practices will be reported to the Competition Commission.

Tender must be valid for 90 days after closing date.

Late bids will not be considered.

Discrepancies between amounts in words and figures: the amount in words governs.

The municipality may request additional information or clarification in writing; failure to respond within 3 business days may render the bid non-responsive.

B-BBEE certificate or sworn affidavit must be submitted with the bid; it cannot be submitted later.

Municipal accounts must be up to date; bidders in arrears for more than three months may be disqualified.

The municipality reserves the right to accept or reject any variation, deviation, or alternative bid offer, and may cancel the bidding process at any time.

Bidders must be registered on the Central Supplier Database (CSD).

A valid SARS Tax Compliance Status PIN must be submitted.

Bidders must not be in service of the state.

Bidders must complete and submit all required forms (CAMBD 1, 4, 6.1, 8, 9, Form of Offer and Acceptance) or the bid will be invalid.

Bidders must not be in arrears with any municipal account for more than three months.

Bidders must provide proof of accreditation/registration with a Quality Assurance Body/SETA/Quality Council.

Bidders must submit a B-BBEE certificate or sworn affidavit to qualify for preference points.

Evaluation is per training programme; more than one service provider may be appointed.

Preference points system: 80/20.

• Price: 80 points
• Specific Goals: 20 points (B-BBEE Status Level 10, Locality of Supplier 10)
• Total: 100 points

Bidders must comply with all scope, accreditation, assessment, and course material requirements; non-compliance renders the bid non-responsive.

Bidders must provide proof of accreditation/registration with a Quality Assurance Body/SETA/Quality Council, company profile, CVs of facilitators, and one contactable reference.

B-BBEE certificate or sworn affidavit must be submitted with the bid; it cannot be submitted later.