Feasibility study and assessment for accessible emergency evacuation solutions (non-permanent ramps) at the sanas building, equestria

SANAS requires a suitably qualified and experienced professional engineer or built-environment consultant to run a feasibility study and technical assessment of practical, non-permanent building solutions that let wheelchair users and persons with mobility limitations evacuate the SANAS double-storey building safely in an emergency.

The aim is to identify safe, practical, compliant and cost-effective evacuation solutions, preferably without major construction or permanent structural changes. Options include retractable, modular or portable ramps, evacuation chairs, platform-based solutions, refuge-area improvements, enhanced evacuation routes and other assistive measures.

The appointed provider must inspect evacuation routes, exits, stairways, corridors, landings, assembly points, signage, lighting and related emergency arrangements, and assess technical feasibility, safety risks and compliance with the National Building Regulations, SANS 10400, occupational health and safety obligations, fire safety requirements, municipal requirements and reasonable accommodation principles.

Deliverables: inception meeting and project plan; site assessment report; options analysis report; recommended preferred solution with technical motivation; indicative cost estimates covering equipment, installation, training, maintenance and operational costs; implementation roadmap with prioritised actions, timelines, dependencies and risk controls; final feasibility study and assessment report suitable for procurement and management decisions; presentation of findings to SANAS management and health and safety representatives.

Delivery expected November 2026. Once-off contract.

Closing: 27 October 2026 at 11:00

Compulsory briefing session: Wednesday 21 October 2026 at 11:00

Briefing venue: SANAS Offices, 303 Libertas Office Park, Highway Street, Equestria

RFQ issue date: 15 October 2026

Expected delivery of services: November 2026

Compulsory briefing session

• Date: Wednesday 21 October 2026
• Time: 11:00
• Venue: SANAS Offices, 303 Libertas Office Park, Highway Street, Equestria

Enquiries and submissions

• Contact: Ms Nkhesani Mathebula
• Email: [email protected]
• Telephone: 012 740 8536

SANAS address

Libertas Office Park

Cnr Libertas and Highway Streets

Equestria

Pretoria, 0184

Briefing venue

SANAS Offices

303 Libertas Office Park

Highway Street

Equestria

Submission method: email to [email protected]

Closing: 27 October 2026 at 11:00

Quote validity: 60 calendar days from the RFQ closing date

Format: every field in the RFQ must be completed; all prices in Rand, firm and inclusive of VAT where applicable

Returnable documents:

• SBD 4 (Declaration of Interest): signed disclosure of any state employment or connection to SANAS staff.
• SBD 6.1 (Preference Points Claim): claims the SANAS specific goals points, which must be indicated on the form.
• Valid B-BBEE certificate or sworn affidavit signed by a Commissioner of Oaths.
• Valid tax pin and CSD Report or Summary showing compliant tax status.
• Company profile, CV and proof of qualification of one professional, and three reference letters (see compliance requirements).

Disqualification risks:

• Late or incomplete submissions.
• Failure to submit the quotation by the stipulated date and time.
• Failure to quote in line with the specification.
• Unsigned or missing SBD documents.
• Failure to answer SANAS clarification requests within the stated time.

Note: the quotation does not constitute an order.

Documents required for administrative evaluation:

• Completed and signed SBD 4.
• Completed and signed SBD 6.1.
• Valid B-BBEE certificate or sworn affidavit signed by a Commissioner of Oaths.
• Valid tax pin.
• CSD Report or Summary with compliant tax status.

Stage 1 — administrative compliance: completed and signed SBD 4, completed and signed SBD 6.1, valid B-BBEE certificate or sworn affidavit, valid tax pin and CSD Report or Summary with compliant tax status.

Clarification response times:

• SBD 4: 48 working hours.
• Tax pin / CSD Report or Summary with compliant tax status: 7 working days.

Bidders who do not respond within the stated time are treated as non-responsive and are not evaluated further.

Stage 2 — price and SANAS specific goals, on the 80/20 preference point system:

• Price: 80 points.
• SANAS specific goals: 20 points.

Specific goals points (20-point / 10-point columns):

• 100% Black owned: 6 / 4
• 51%–99% Black owned: 4 / 2
• 100% Black women owned: 6 / 3
• 51%–99% Black women owned: 4 / 2
• 5% youth owned: 2 / 1
• 2% owned by persons with disabilities: 1 / 1
• Exempt Micro Enterprise (EME): 5 / 0
• Qualifying Small Enterprise (QSE): 3 / 1

Points must be claimed on SBD 6.1; without supporting documents a bidder scores zero for those goals.

Scope: feasibility study and technical assessment of practical, non-permanent building solutions that let wheelchair users and persons with mobility limitations evacuate the SANAS double-storey building safely in an emergency.

Objective: identify safe, practical, compliant and cost-effective evacuation solutions, preferably without major construction or permanent structural changes.

Options to consider: retractable, modular or portable ramps; evacuation chairs; platform-based solutions; refuge-area improvements; enhanced evacuation routes; other assistive evacuation measures.

Site inspection: evacuation routes, exits, stairways, corridors, landings, assembly points, signage, lighting and related emergency arrangements.

Assessment must cover technical feasibility, safety risks and compliance with the National Building Regulations, SANS 10400, occupational health and safety obligations, fire safety requirements, municipal requirements and reasonable accommodation principles.

Deliverables:

1. Inception meeting and project plan — approach, timelines, information requirements, site assessment schedule.
2. Site assessment report — current barriers, risks and constraints.
3. Options analysis report — comparison of feasible non-permanent or minimally invasive solutions.
4. Recommended preferred solution — with technical motivation.
5. Indicative cost estimates — equipment, installation, training, maintenance and operational costs.
6. Implementation roadmap — prioritised actions, timelines, dependencies and risk controls.
7. Final feasibility study and assessment report — suitable for procurement and management decision-making.
8. Presentation of findings to SANAS management and health and safety representatives.

Delivery: November 2026. Once-off contract.

Company profile showing at least 5 years' experience in feasibility studies, building assessments, accessibility solutions, emergency evacuation planning, ramp installation or related services.

CV and proof of qualification of at least one qualified professional engineer, built-environment consultant, safety specialist, accessibility consultant or suitably experienced technical expert.

At least 3 reference letters or contactable references for similar work completed in the past 5 years.

Delivery expected November 2026; once-off contract.

Tax compliance is verified through CSD or SARS e-Filing; bidders have 7 working days to rectify non-compliance or are disqualified.

Fraudulent or inaccurate information, including non-existent memberships, B-BBEE credentials or experience, leads to disqualification.

Annexure A pricing schedule:

• Professional fees for the feasibility study and assessment.
• Report preparation and presentation costs.
• Subtotal, VAT and total including VAT.

Pricing format: Annexure A — professional fees for the feasibility study and assessment, and report preparation and presentation costs, with subtotal, VAT and total including VAT.

All prices must be quoted in Rand, firm, and inclusive of VAT where applicable.

Payment: 30 working days after receipt of a valid invoice.

CSD: registration required; submit a CSD Report or Summary showing compliant tax status.

Tax: valid tax reference number and pin; compliance verified through CSD or SARS e-Filing. Non-compliant bidders get 7 working days to rectify, failing which they are disqualified.

B-BBEE: a valid B-BBEE certificate or sworn affidavit signed by a Commissioner of Oaths is required to claim specific goals points.

Standard forms:

• SBD 4 (Declaration of Interest): signed disclosure of state employment or connections.
• SBD 6.1 (Preference Points Claim): claims the SANAS specific goals points.

Experience and capacity:

• Company profile showing at least 5 years' experience in feasibility studies, building assessments, accessibility solutions, emergency evacuation planning, ramp installation or related services.
• CV and proof of qualification of at least one qualified professional engineer, built-environment consultant, safety specialist, accessibility consultant or suitably experienced technical expert.
• At least 3 reference letters or contactable references for similar work completed in the past 5 years.
• Written confirmation that the bidder will apply the National Building Regulations and SANS 10400.

Disqualification:

• Non-compliant tax status at the time of award.
• Fraudulent, untrue or inaccurate information, including non-existent memberships, B-BBEE credentials or experience.
• False declarations on Standard Bidding Documents.
• Listing on the National Treasury's Database of restricted suppliers and defaulters.
• Failure to quote in line with the specification.

Points are awarded under the SANAS specific goals for previously disadvantaged groups: black-owned businesses, black women, black youth, black persons with disabilities, EMEs and QSEs.

'Black people' means Africans, Coloureds and Indians who are South African citizens by birth or descent, or who became citizens by naturalisation before 27 April 1994 or on or after that date and would have qualified for citizenship before it.

Black women are defined per Amended Code Series 100 of the Amended Codes of Good Practice issued under section 9(1) of the B-BBEE Act 53 of 2003 as amended by Act 46 of 2013.

Youth are as defined in the National Youth Commission Act of 1996; persons with disabilities as defined in the Code of Good Practice issued under the Employment Equity Act.

A valid B-BBEE certificate or sworn affidavit signed by a Commissioner of Oaths, together with a completed and signed SBD 6.1, is required to claim points.

The appointed service provider must inspect the building's evacuation routes, exits, stairways, corridors, landings, assembly points, signage, lighting and related emergency arrangements for wheelchair users and persons with mobility limitations.

The assessment must cover technical feasibility, safety risks and compliance with the National Building Regulations, SANS 10400, occupational health and safety obligations, fire safety requirements, municipal requirements and reasonable accommodation principles.

Findings must be presented to SANAS management and the relevant health and safety representatives.

The RFQ is subject to the general conditions of the RFQ, National Treasury's General Conditions of Contract (GCC) and any special conditions of contract imposed by SANAS.

Quote validity is counted in calendar days.

SANAS may award to multiple suppliers, increase or decrease quantities at the quoted prices, cancel the request, and negotiate with bidders.

All goods and services must be quoted in Rand; prices must be firm and inclusive of VAT where applicable.

Every field in the RFQ must be completed for the submission to be accepted.

Late and incomplete submissions will not be accepted, and failure to submit by the stipulated date and time results in disqualification.

All SBD documents must be signed and returned with the quotation.

Payment is made 30 working days after receipt of a valid invoice.

The quotation does not constitute an order.

A bidder who believes the specification is based on a specific brand must inform SANAS before the closing date.

Stage 1 — administrative requirements: completed and signed SBD 4, completed and signed SBD 6.1, valid B-BBEE certificate or sworn affidavit signed by a Commissioner of Oaths, valid tax pin, and CSD Report or Summary with compliant tax status.

Bidders who do not answer SANAS clarification requests within the stated time are non-responsive and are not evaluated further.

Stage 2 — price and SANAS specific goals under the 80/20 preference point system of the Preferential Procurement Policy Framework Act 5 of 2000 and the Preferential Procurement Regulations, 2022:

• Price: 80 points.
• SANAS specific goals: 20 points.

Specific goals points (20-point / 10-point columns):

• 100% Black owned: 6 / 4
• 51%–99% Black owned: 4 / 2
• 100% Black women owned: 6 / 3
• 51%–99% Black women owned: 4 / 2
• 5% youth owned: 2 / 1
• 2% owned by persons with disabilities: 1 / 1
• Exempt Micro Enterprise (EME): 5 / 0
• Qualifying Small Enterprise (QSE): 3 / 1

Points must be claimed on the attached SBD 6.1; missing supporting documents can result in zero points for those goals.

Returnable form

• SBD 4 (Bidder's Disclosure): must be completed and signed and submitted with the bid; it records whether the bidder, its directors, shareholders or anyone holding a controlling interest is employed by the state or connected to a SANAS official, and whether they hold an interest in a related enterprise.

Disqualification

• A bidder, or any person listed in its disclosure, appearing on the Register for Tender Defaulters or the List of Restricted Suppliers is automatically excluded from the process.
• A disclosure that proves untrue or incomplete disqualifies the bid and may lead to action under the PFMA SCM Instruction on preventing abuse in the supply chain management system.