Bills and acts compositing, typesetting, editing, printing and publication services for parliament

{"closingDate":"11 September 2026","closingTime":"12H00","briefingSession":"{"date":"05 October 2026","time":"12H00","venue":"e & Time 05 October 2026 at 12H00","is_compulsory":true}"}

{"name":"Mr N Ntanjana","email":"[email protected]","phone":null,"department":null,"address":"al extension after the above days, Parliament will request approval"}

9.1. Bidders must certify that the personnel identified in its response to this bid will be the

persons actually assigned to Parliament. Any changes (additions, etc.) in the personnel

from those identified in the response to the bid must be approved by Parliament.

Parliament may, at its discretion, require the removal and replacement of any of the service

provider’s personnel who do not perform adequately. The replacement personnel must

meet the same minimum requirements outlined in this document.

9.2. Prospective bidders may submit their questions to [email protected] or contact

the person assigned to deal with enquiries on the advertisement for this bid.

9.3. A briefing session will be held on a date specified in the advertisement of this bid.

9.4. Parliament may request bidders to provide additional pricing information to be utilised for

comparative purposes during evaluations.

9.5. Parliament reserves the right to re-appoint or extend the service of the service provider

where there is a natural continuation of assignments.

9.6. Parliament reserves the right to invite shortlisted bidders to make presentations to its

evaluation team.

9.7. Parliament reserves the right not to award this bid in total or part thereof.

9.8. Parliament reserves the right, for purposes of promoting the values of competitiveness and

fairness, not to award the bid to the highest-scoring bidder, if such bidder has been

awarded a bid by Parliament or has performed services for Parliament during the last

twelve (12) months prior to the closing date of the bid.

9.9. The successful bidder/s and its employees must comply with Parliament security clearance

and must be willing to sign confidentiality or non-disclosure agreement.

9.10. The successful bidder/s must enter into a formal Service Level Agreement (SLA) with

Parliament upon appointment and must go through a security clearance screening

process.

9.11. The award of the contract will be subject to the successful conclusion of an SLA.

9.12. In terms of Section 4(1) of the Competition Act No., as amended, an agreement

between, or concerted practice by, firms, or a decision by an association of firms, is

prohibited if it is between parties in a horizontal relationship and if a bidder(s) is/are or a

contractor/s was/were involved in:

9.12.1. Directly or indirectly fixing a purchase or selling price or any other trading condition,

9.12.2. Dividing markets by allocating customers, suppliers, territories or specific types of goods

or services, or

9.12.3. Collusive bidding.

28 initial__________

9.13. All relevant clearances and/or memberships must be submitted to Parliament upon the

renewal throughout the duration of the contract.

9.14. The successful bidder must have office presence, within 30 days of appointment, that is

within a 50 km radius from Parliament. A proof of address will be required in a form of

municipality water, electricity and rates bill or lease agreements.

9.15. The successful bidder must ensure that the text and formats used in the compositing and

typesetting of Bills and Acts conform to accepted universal standards in respect of

legislative language and is also consistent with decades of South African Law.

9.16. All stakeholders in Parliament must always take appropriate steps to ensure maximum

protection of themselves and other persons against the spread of all communicable

diseases.

9.17. Upon arrival in the Parliamentary precinct, the assigned delivery team must adhere to all

Health & Safety protocols.

9.18. Bidders must maintain strict confidentiality relating to all information provided by Members

of Parliament, Parliament and Parliament officials in line with the provisions of the

Protection of Personal Information Act, 2013 (Act ).

9.19. The successful bidder/s must provide a consistent, accurate, and proactive service that is

available at all hours.

29 initial__________

Annexure a – references’ template similar to the provision of

Typesetting and production of bills & acts services

(To be completed by bidder’s reference with their letterhead and/or stamp)

Bidder’s name: ...................................................................................................

• Skill level and professionalism of project team members assigned:

Very Good Good Average Below Average Poor

5 4 3 2 1

• Quality of services provided:

Very Good Good Average Below Average Poor

5 4 3 2 1

• Adherence to timeframes / deadlines:

Very Good Good Average Below Average Poor

5 4 3 2 1

• Additional value adds and supplementary benefits for using the service provider:

Very Good Good Average Below Average Poor

5 4 3 2 1

• Overall satisfaction of the service and deliverables received:

Very Good Good Average Below Average Poor

5 4 3 2 1

............................................................................

Name and position of authorised signatory

Stamp by bidder’s signature: .........................................................

Reference

Company: ..........................................................

Date: ..........................................................

30 initial__________

Must submit all bid documentation including declarations with Commissioner of Oath signatures; valid and original Tax Clearance Certificate or tax pin valid at closing date. Non-compliance with mandatory requirements (references, portfolio, CV, vehicle proof, proposal) leads to disqualification. Bidders must not be a Member of Parliament, Cabinet, provincial legislature, municipal councillor, state employee with conflict of interest, or entity with such persons as directors. Must not have been involved in collusive bidding or prohibited practices under the Competition Act. Must comply with security vetting; personnel rejected for security reasons may lead to bid rejection. Must accept all costing and pricing conditions or be disqualified. Must submit proof of ownership (CK1), proof of ownership, certificate to commence business, CK2 if applicable, and joint venture/consortium agreement if applicable.

13 initial__________

Contents

Contents ......................................................................................................................................... 15

1 background ........................................................................................................................... 16

2 objectives .............................................................................................................................. 17

3 purpose of the request for bid (RFB) ............................................................................ 17

4 scope of the required service ......................................................................................... 17

5 project deliverables ......................................................................................................... 19

6 evaluation criteria ........................................................................................................... 20

7 the responses ....................................................................................................................... 27

8 pricing structure ............................................................................................................... 28

9 specific conditions ............................................................................................................. 20

Annexure a – references’ template ..................................................................................... 330

14 initial__________

The Bills Office and Committee Section are primarily tasked with the production (compositing,

typesetting, editing, printing, tracking and publication) of:

(a) Official Text (English) Bills and Act Forms; and (b) Official Second language Text Act Forms.

The Bills Office and Committee Section currently utilise the professional production service rendered

by an external service provider. The Bills Office interacts with the external service provider several

times a day in the process of bringing Bills or Act Forms to print or publication. The text and formats

used in drafting of Acts conform to accepted universal standards in respect of legislative language.

It is consistent with decades of South African Law. The Bills Office and Committee Section need a

service provider who will be required to provide dedicated typesetters and compositors for their work.

The Bills Office plays a critical role in the processing of legislation. They receive legislation from the

Executive; Committees; Members of Parliament, prepares it for introduction, shadows Bills through

Parliament of the Republic of South Africa (RSA) (hereon in this document referred to as

“Parliament”), edits the official second language texts and merges the two languages into an Act form

upon passage of the Bill through both Houses. The Act form is sent to the President for assent, and

upon assent is received back and submitted to the Constitutional Court for safekeeping. The

Committee Section prepares amended Bills for reporting and adoption by Parliament. To do all this,

and to prevent undue delays in the legislative process, the offices require a consistent and accurate

service that is available at all hours

15 initial__________

2. Objectives

The broad objectives of this RFB include:

2.1. To provide prospective service providers with adequate information to understand and

respond to Parliament’s requirements for compositing, typesetting and production of Bills

and Acts services.

2.2. To ensure uniformity in the responses received from each prospective service provider.

2.3. To provide a structured framework for the evaluation of proposals.

3. Purpose of the request for bid (RFB)

Parliament seeks to identify and appoint a suitable service provider for compositing, typesetting

and production of Bills and Acts for the Bills Office and Committee Section, on demand, for a period

of three (3) years.

The purpose of this RFB is to contract with a suitably qualified service provider with the requisite

capacity to execute this project within the desired quality, scope, timeframe, and cost for

Parliament.

4. Scope of the required service

4.1. The successful bidder shall be expected to provide production services which include the

following:

4.1.1. Producing of Bills and Acts.

4.1.1.1. The Bills must be:

i. Size: A4.

ii. Minimum of two (2) leaves and a maximum of 350 or as determined by the

requirement of the document.

iii. Folded and trimmed.

iv. Printed in black A4 and on 80gm bond paper)

v. Typeset

vi. Stitched and delivered to Parliament as advised.

4.1.1.2. The Acts must be:

i. Minimum of 2 leaves and maximum of 350 or as determined by the requirements of

the document.

ii. Folded and trimmed.

iii. Printed in black and on A4 80gm paper (3x copies).

iv. Printed on Crane Crest paper (3x copies).

of 43

v. Typeset.

vi. Stitched.

vii. Finishing: Drilled two holes on left side, binding method to be determined based on

pages.

viii. Delivered to Parliament as advised.

4.1.1.3. Composite and typeset Bills and Acts from manuscript to PDF format.

4.1.1.4. Submit proofs of Bills and Acts electronically.

4.1.1.5. Package and deliver Bills and Acts in hard copy and electronically.

4.1.1.6. Deliver Bills and Acts at agreed times.

Bills

• Quantity – advised on the day of publication

Acts

• Quantity – 6 (3x copies in crane crest paper, 3x in black A4 80 gm)

17 initial__________

5. Project deliverables

5.1. The service provider must have provided compositing, typesetting and printing of Bills and

Acts services when required. The production of Bills and Acts will include the following:

5.1.1. Typesetting.

5.1.2. Compositing

5.1.3. Printing.

5.1.4. Folding and trimming.

5.1.5. Stitching.

5.1.6. Finishing and drilling two holes on the left side of Acts and binding them based on the

number of pages.

5.1.7. Packaging and delivering Bills and Acts in hard copies and electronic copies.

18 initial__________

throughout the duration of the contract.

2.3. Bidders must be able to deliver hard Submission of a proposal. Provide unique

reference to locate copies of Bills and Acts to Parliament

substantiating

when required. evidence in the bid

response.

2.4. Bidders must submit a proposal indicating Submission of a proposal Provide unique

reference to locate methodology and approach to delivering

substantiating

the services. evidence in the bid

response.

20 initial__________

2.1. Bidders must submit CV of a project Submission of a CV of a Provide unique

reference to locate leader/manager indicating: project leader/manager.

substantiating

2.1.1. a minimum of a National Diploma or evidence in the bid

response. equivalent (NQF level 6) in Publishing

or Graphic Design, or relevant field.

2.1.2. Experience and a minimum of five (5)

years’ experience in compositing,

typesetting services and bulk printing.

2.2. Bidders must submit proof of ownership Submission of proof of Provide unique

reference to locate or lease (third-party agreements) of a ownership or lease (third-

substantiating

vehicle/s to deliver Bills and Acts to party agreements) of a evidence in the bid

of compliance (used to (to be completed by

evaluate bid) bidder)

3. Bidder’s experience requirement:

Bidders must possess a minimum of five (5) Submission of a portfolio of Provide unique

reference to locate years of relevant experience in compositing, evidence.

substantiating

typesetting, and production of Bills and Acts. evidence in the bid

response.

NOTE (1): Parliament reserves the right to verify information provided.

6.3. Functionality evaluation criteria (STAGE 3a):

Functionality: weight rating scores

25 1. Capability:

• 5 = above 9 years

a) Experience in compositing, typesetting and production

of Bills and Acts. 15

• 4 = 7 to 8 years

• 3 = 5 to 6 years

• 5 = Average score of 5

b) References where similar work has been rendered

• 4 = Average score of 4

(based on the average scores derived from Annexure 10

• 3 = Average score of 3

A).

• 2 = Average score of 2

• 1 = Average score of 1

21 initial__________

2. Capacity: 30

a) CV of project leader/manager indicating qualifications

• 5 = 17 years or above

and/or experience in compositing, typesetting services 20

• 4 = 14 to 16 years

and bulk printing.

• 3 = 5 to 7 years

• 5 = NQF level 8 or higher

b) Qualification in Publishing, Graphic Design or relevant

• 4 = NQF level 7

field.

• 3 = NQF level 6

3. Viability of bidders’ response: 5

Financial capacity of the bidders. The following

• 5 = Good

financial ratios shall apply and grades as follows

• 3 = Acceptable 5

(Liquidity, Financial Autonomy, Profitability &

Solvency).

• 0 = Weak

Total: 60

Minimum threshold 42

Bidders need to reach a minimum of 42 (70%) to qualify to the next stage

Of evaluations (presentation)

6.4. Demonstration / presentation (STAGE 3b):

the services.

• Compositing of Bills and Acts

• 5 = Excellent

• Typesetting of Bills and Acts.

• 4 = Very good

3

• Stitching of Bills and Acts. 13

• 3 = Good

• Packaging of Bills and Acts.

• 2 = Average

• Quality assurance.

• 1 = Poor

• 24-hour availability, as-and-when

required.

Total 40

Minimum threshold 28

Bidders need to reach a minimum of 28 (70%) to qualify to the next

Stage of evaluations (site inspection)

Price and preference points evaluation (stage 4):

Estimated

Unit of

No: Description: Cost per unit: Total costs:

Measure: Quantities:

Compositing and typesetting

1 Per

of Bills per page

Compositing and typesetting

2 Per

of Acts per Stitching per Bill Per copy 44

4 Stitching per Act Per copy 88

5 Packaging Per bundle 1

Grand total:

27 initial__________

Contents ......................................................................................................................................... 15

1 background ........................................................................................................................... 16

2 objectives .............................................................................................................................. 17

3 purpose of the request for bid (RFB) ............................................................................ 17

4 scope of the required service ......................................................................................... 17

5 project deliverables ......................................................................................................... 19

6 evaluation criteria ........................................................................................................... 20

7 the responses ....................................................................................................................... 27

8 pricing structure ............................................................................................................... 28

9 specific conditions ............................................................................................................. 20

Annexure a – references’ template ..................................................................................... 330

14 initial__________

1. Background

The Bills Office and Committee Section are primarily tasked with the production (compositing,

typesetting, editing, printing, tracking and publication) of:

(a) Official Text (English) Bills and Act Forms; and (b) Official Second language Text Act Forms.

23 initial__________

(a) All quoted prices are the total price for the entire scope of required services and

deliverables to be provided by the bidder.

(b) All additional costs as well as cost of delivery, labour, S&T, overtime, etc. must be

included in this RFB.

(c) All services, accessories, upgrades and options required by the solution or

specified by the client must be included in the quoted price. If not included, suppliers

will be required to supply these accessories at no cost to the client.

(d) Parliament reserves the right to negotiate pricing with the successful bidder prior to

the award as well as envisaged quantities.

and Pricing conditions as specified in par 6.3.1

above by indicating with an “X” in the “ACCEPT

ALL” column, or

8.1. Price must be quoted in South African currency and must be inclusive of Value Added Tax

(VAT) and delivery costs.

8.2. Potential service providers are further requested to indicate their price in all elements listed

on the pricing schedule.

8.3. Price will be evaluated based on 80 points and applicable formula of calculating points

scored by each bidder.

8.4. Prices must remain fixed for the duration of the contract. The pricing schedule below must

be completed considering inflationary adjustments.

8.5. The quantities below are for comparative purposes only. Upon award, the successful bidder

shall be provided with exact figures.

8.6. All costs for disbursements must be incorporated into the price offer.

Pricing schedule:

process.

9.11. The award of the contract will be subject to the successful conclusion of an SLA.

9.12. In terms of Section 4(1) of the Competition Act No., as amended, an agreement

between, or concerted practice by, firms, or a decision by an association of firms, is

prohibited if it is between parties in a horizontal relationship and if a bidder(s) is/are or a

contractor/s was/were involved in:

9.12.1. Directly or indirectly fixing a purchase or selling price or any other trading condition,

9.12.2. Dividing markets by allocating customers, suppliers, territories or specific types of goods

or services, or

9.12.3. Collusive bidding.

28 initial__________

9.13. All relevant clearances and/or memberships must be submitted to Parliament upon the

renewal throughout the duration of the contract.

9.14. The successful bidder must have office presence, within 30 days of appointment, that is

within a 50 km radius from Parliament. A proof of address will be required in a form of

municipality water, electricity and rates bill or lease agreements.

9.15. The successful bidder must ensure that the text and formats used in the compositing and

typesetting of Bills and Acts conform to accepted universal standards in respect of

legislative language and is also consistent with decades of South African Law.

9.16. All stakeholders in Parliament must always take appropriate steps to ensure maximum

protection of themselves and other persons against the spread of all communicable

diseases.

9.17. Upon arrival in the Parliamentary precinct, the assigned delivery team must adhere to all

valid Tax Clearance Certificate in order not to invalidate the bid

tax compliance

CSD Report

Proof of Ownership

proof of ownership Submission of proof of Provide unique

instant disqualification.

b) A valid and original Tax Clearance Certificate or pin (valid as

B-BBEE Details: points: documents when claiming preference points:

HDI goals

Black 6 ID Document/CSD Report

Women 4 ID Document/CSD Report

People with disabilities 3 Medical Certificate/CSD Report

Rdp goals

Youth 3 ID Document/CSD Report

SMME 4 Annual Turnover/CSD Report

7. The responses

Bidders’ responses must be submitted as outlined in the standard bidding documents.

7.1. Bidder’s contact details:

7.1.1. Specify name, position, address and other contact details (e-mail, telephone, and fax) of

the person within the bidder’s organisation responsible for leading the bid process and to

whom all correspondence should be directed.

7.1.2. Who, within the bidder’s organisation, will be authorised to conduct the contract

negotiations and sign the eventual contract.

7.2. Bidder’s profile:

7.2.1. Bidder’s name and address.

7.2.2. Organisational structure.

7.2.3. Commencement date of business.

7.2.4. Certificate of incorporation.

7.2.5. Comprehensive audited or independently reviewed financial statements for the last two

(2) completed financial years (with comparative figures).

7.2.6. Consent letters for personnel to be assigned to the project, who are not employed by the

bidder.

7.2.7. List of machinery, equipment, vehicle/s, and other related tools of trade (owned or leased)

used in the normal course and scope of their business during production. Proof of third-

party agreements must be submitted where machinery, equipment, vehicle/s and/or tools

of trade have been leased.

26 initial__________

8. Pricing structure

8.1. Price must be quoted in South African currency and must be inclusive of Value Added Tax

(VAT) and delivery costs.

8.2. Potential service providers are further requested to indicate their price in all elements listed

on the pri

Evaluation is staged: Stage 1 administrative compliance, then functionality, then preference points, then price. Bidders must claim preference points by signing at the relevant section. Failure to submit proof for claimed points may result in disqualification. Specific goals include Black, Women, People with Disabilities, each requiring ID document or CSD report. Price must be VAT inclusive and in ZAR.