Capricorn district municipality – bosehla water supply phase 1

SCM Enquiries:

• Contact: Violet Masemola
• Email: [email protected]
• Telephone: 015 294 1210
• Contact: Kwena Mashiane
• Email: [email protected]
• Telephone: 015 294 1039

Technical Enquiries:

• Contact: Madisha Klaas
• Email: [email protected]
• Telephone: 015 294 1132
• Contact: Marcia Mahlase
• Email: [email protected]
• Telephone: 015 294 1154

Employer's Agent:

• Company: Victory Development Project
• Address: 14 Paul Kruger Street, Polokwane, 0700
• Telephone: (015) 291 3892
• Fax: (015) 291 2821
• Email: [email protected] / [email protected]

Submission Address (tender box):

41 Biccard Street

Polokwane

0700

Postal Address:

PO Box 4100

Polokwane

0700

Submission method: physical deposit in tender box

Submission address: 41 Biccard Street, Polokwane, 0700 (tender box in foyer)

Postal address: PO Box 4100, Polokwane, 0700

Copies required: original plus 2 copies

Packaging: sealed envelope marked "CONTRACT No INF-W09/2026/2027, Bosehla Water Supply Phase 1"

Closing date and time: 16 November 2026 at 11:00

No electronic submissions accepted (no telegraphic, email, fax, or late tenders)

Two-envelope procedure: not followed

Compulsory clarification meeting attendance required for bid eligibility

Returnable forms (must be completed, signed in black pen, all pages initialled):

• MBD 1: Invitation to Bid (cover page)
• MBD 2: Tax Clearance Certificate
• MBD 3.1: Pricing Schedule – Firm Prices
• MBD 3.2: Pricing Schedule – Non-Firm Prices
• MBD 4: Declaration of Interest (full disclosure mandatory; non-disclosure disqualifies)
• MBD 6.1: Preference Points Claim (B-BBEE)
• MBD 7.2: Contract Form – Rendering of Services
• MBD 8: Declaration of Past SCM Practices
• MBD 9: Certificate of Independent Bid Determination
• CIDB Certificate of Contractor Registration
• Record of Addenda
• Certificate of Authority for Joint Ventures (if applicable)
• Schedule of Subcontractors
• Schedule of Plant and Equipment
• Schedule of Bidder's Experience
• Proposed Amendments and Qualifications
• Municipal Statement on Bidder's Rates and Taxes
• Schedule of Personnel & Employees
• Preliminary Programme
• Signatory of Authority (Power of Attorney)
• Site Inspection Certificate
• C1.1 Form of Offer and Acceptance (offer portion)
• C1.2 Contract Data (Part 2)
• C6.2 Bills of Quantities

Tender document deposit: R2,116.00 (non-refundable) payable at Capricorn District Municipality office

Documents available from 14 October 2026 at municipal office, website, or eTender portal

Two-stage evaluation:

Stage 1 – Critical responsiveness criteria (non-compliance = disqualification):

• Valid SARS tax pin access code (both parties if JV)
• CIPC registration documents (both parties if JV)
• Certified ID copies of all directors/members/shareholders (both parties if JV)
• CSD registration proof
• Proof of residence (municipal rates/taxes, tribal authority letter, or lease) for company and all directors – not older than 3 months (both parties if JV)
• Attendance at compulsory clarification meeting
• Authority of signatory on company letterhead
• Form of Offer signed
• Document completed in black pen
• All alterations signed
• CIDB grading 6CEPE/7CE or higher (or JV combined grade)
• JV agreement (if applicable)
• All pages initialled
• All forms completed and signed in full
• MBD 4 completed fully with all related companies and directors disclosed

Stage 2 – Functionality (minimum qualifying score: 70%):

• Company Experience (max 20 points): 5+ similar projects = 20; 3–4 = 15; 2 = 10; 1 = 5 (appointment letters and completion certificates required)
• Financial References (max 20 points): banking details proof = 5; bank rating C or better = 5; letter of intent from financial institution for 10% surety = 10
• Key Personnel (max 40 points): Site agent with 5 years labour-intensive experience = 10; 5 years water project experience = 15; NQF 2 labour-intensive training = 5; NQF 5 unit standard "Develop & Promote Labour Intensive Construction Strategies" = 10 (CVs and certificates required)
• Plant & Equipment (max 20 points): 1 TLB = 5; 1 20-ton excavator = 5; 2 tipper trucks = 5; 1 water truck (10,000 lt) = 5 (ownership proof or hire intent with owner documents required)

Stage 3 – Price and Preference (Method 2):

• Preference point system: 90/10 if all responsive bids > R50 million; otherwise 80/20
• Financial offer scored using Formula 2 (Option 1)
• Preference points for B-BBEE and Contract Participation Goal
• Total bid evaluation points = financial score + preference points
• Highest total points recommended for award

Project: Construction of Bosehla Water Supply Phase 1

Location: Bosehla village, Blouberg Local Municipality, Limpopo (~130 km north of Polokwane)

Coordinates: 23°07'54.31"S, 28°58'22.80"E

EPWP targets: 67 work opportunities, 64 full-time equivalents (FTEs)

Labour-intensive construction mandatory:

• Staff must include personnel with NQF Level 5 unit standard "Develop and Promote Labour Intensive Construction Strategies"
• Senior and middle supervisory staff must be suitably qualified for labour-intensive works
• Tenderer must submit names and evidence of eligibility for all management/supervisory staff

Scope of work (per document structure):

• Procurement (C4.3)
• Construction (C4.4)
• Management (C4.5)
• Project Specification (Part C5, 111–155)
• OHS Specification for construction projects (Part C6, 156–168)
• Site Information (Part C7, 169–170)
• Drawings (Part C8, 171)
• Schedule of Quantities (Part C3, 83–88)

Key personnel requirements (from functionality):

• Site agent with 5 years labour-intensive construction experience
• Site agent with 5 years water project experience
• Site agent trained in labour-intensive methods (NQF 2 minimum)
• Site agent holding NQF 5 unit standard for labour-intensive strategies

Plant and equipment requirements (from functionality):

• 1 tlb
• 1 20-ton excavator
• 2 tipper trucks
• 1 water truck (10,000 litre capacity)

Joint ventures permitted provided all members CIDB-registered and combined grade meets 6CEPE/7CE

Tender document purchase: R2,116.00 (non-refundable cash deposit)

Pricing schedules:

• MBD 3.1: Firm prices (purchases)
• MBD 3.2: Non-firm prices (purchases)

VAT: shown separately as addition to bid total

Rates: fixed for contract duration, not subject to adjustment except per contract conditions

Currency: South African Rand

Form of Guarantee required (C1.3)

Bid evaluation:

• Formula 2 (Option 1) for financial scoring
• W1 = 90 if all responsive bids > R50 million; otherwise W1 = 80
• Preference points for B-BBEE and Contract Participation Goal

Alternative bid offers: permitted only with main bid; must include 5% of alternative bid amount for employer's design verification costs

Bid validity: 90 days from closing date

Payment terms, retention, and guarantees not explicitly detailed in extracted text; refer to Contract Data (C1.2) and Special Conditions (C2.1)

CIDB registration: 6CEPE/7CE or higher (or JV with combined grade meeting requirement; lead partner must hold 6CEPE/7CE)

CSD registration: mandatory (proof required)

Tax compliance: original valid SARS tax clearance certificate or tax pin access code (both parties if JV)

CIPC registration: mandatory (both parties if JV)

B-BBEE: MBD 6.1 Preference Points Claim Form required to claim points; certificate must be from SANAS-accredited agency, registered auditor, or accounting officer (per CCA)

MBD 2: Tax Clearance Certificate

MBD 4: Declaration of Interest – full disclosure of all related companies and directors mandatory; non-disclosure = automatic disqualification

MBD 8: Declaration of Bidder's Past SCM Practices

MBD 9: Certificate of Independent Bid Determination

Proof of residence: municipal rates/taxes statement, tribal authority letter, or valid lease agreement for company and all directors – not older than 3 months (both parties if JV)

Municipal arrears: no rates/levies arrears exceeding 3 months

Bid defaulters register: bidder and directors must not be listed

Certified ID copies: all directors/members/shareholders (both parties if JV)

Authority of signatory: on company letterhead

Joint venture agreement: required if bidding as JV

Compulsory clarification meeting attendance: mandatory (sign attendance list in bidding entity name)

Document completion: all forms completed and signed in black pen; all pages initialled; all alterations signed

No bids from persons in service of the state (per Municipal SCM Regulations)