Drilling and commissioning of 1 borehole at hlomela village, greater giyani local municipality (RFQ 000374)

Closing date: 29 October 2026 at 11:00

Advertisement date: 14 October 2026

Compulsory briefing session: none (marked N/A)

Bid validity period: 90 days from the closing date

Bidding procedure enquiries:

• Contact: Fhatuwani Matshili
• Email: [email protected]
• Telephone: 013 735 4120

Bidding procedure enquiries:

• Contact: Ntwanano Chauke
• Email: [email protected]
• Telephone: 013 735 4120

Technical enquiries:

• Contact: Tiego Mabunda
• Email: [email protected]
• Telephone: 083 751 4960

SCM related queries:

• Contact: Fhatuwani Matshili
• Telephone: 013 735 3542

Submission email: [email protected] (copy [email protected])

Submission method: email only. Bids must be emailed to [email protected] with a copy to [email protected]. Submissions to any other email address will not be accepted.

Returnable forms (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Bidder's Disclosure): discloses whether any director or shareholder is employed by the state or connected to anyone at SANParks; failure to disclose all CSD-registered active companies linked to directors leads to disqualification.
• SBD 6.1 (Preference Points Claim Form): claims preference points for B-BBEE and specific goals.
• Quotation on company letterhead.
• Tax clearance certificate or SARS tax compliance status PIN.
• B-BBEE certificate accredited by SANAS or sworn affidavit.
• Proof of CSD registration.
• Proof of authority to sign (e.g. company resolution).

Disqualification risks:

• Any returnable form omitted or left unsigned.
• Quotation not covering all aspects of the RFQ.
• Any item in the RFQ left unpriced.
• Bids received after the closing time, regardless of reason.
• Bids submitted in any manner other than the prescribed email method.
• Contacting any SANParks staff other than the indicated officials.

Evaluation stages:

1. Mandatory compliance check — bidders must meet all mandatory criteria or be disqualified and not progress to price and preference evaluation.
2. Price and preference points evaluation.

Preference point system: 80/20 (80 points for price, 20 points for specific goals).

Specific goals (20 points):

• Bidders within Giyani Local Municipality: 10 points.
• Bidders within Mopani District Municipality: 5 points.
• Bidders outside Mopani District Municipality: 0 points.

Proof: municipal rates or tribal authority letter.

• Enterprises owned by black people with at least 51% shareholding: 5 points.
• Enterprises owned by black women with at least 51% shareholding: 3 points.
• Enterprises owned by black youth with at least 51% shareholding: 2 points.

Proof: B-BBEE certificate issued by an accredited service provider or certified sworn affidavit.

Price scoring: maximum 80 points, calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the price of the bid under consideration and Pmin is the price of the lowest acceptable bid.

Proof of residence must be attached to claim specific goal points.

Scope of work:

• Drill and commission 1 borehole at Hlomela Village, Greater Giyani Local Municipality (approximately 60 km south of Giyani and 70 km north of Phalaborwa).
• Perform full SANS 241:2015 water quality analysis of a water sample from a SANAS-accredited laboratory.
• Perform a yield test.
• Provide a report and coordinates of the borehole.

RFQ costing schedule:

• Drill the borehole up to 100 m.
• Install the specified pump.
• Steel-case the borehole for at least 24 m.
• Secure the borehole/casing pipe with a concrete slab of at least L=500 mm x B=500 mm x D=300 mm, extending 300 mm outside the hole, to prevent flooding.

Bill of quantities (unit rates only, no quantities):

• A. Preliminary and site investigation: hydrogeological/geophysical site investigation, establishment on site, setting out and recording of final borehole coordinates using GPS.
• B. Drilling: 165 mm nominal diameter to a minimum depth of 60 m; additional drilling beyond 60 m + 10 m requires prior written approval; temporary casing where required; collection and logging of drill cuttings.
• C. Casing, screen and borehole construction: permanent steel casing, uPVC casing (Class 6, 63 mm and 50 mm), slotted uPVC screen, gravel/filter pack, sanitary seal/grouting, borehole development.
• D. Borehole testing: static water level measurement, step-drawdown pumping test per SANS 10299-4, constant-rate pumping/yield test per SANS 10299-4, water-level recovery test, determination of sustainable yield, yield-test report and certificate.
• E. Water quality testing: sample collection, full chemical and microbiological analysis per SANS 241:2015 by an accredited laboratory, laboratory report with interpretation/recommendations.
• F. Borehole headworks: base plate/head plate, reinforced concrete slab approximately 500 x 500 mm, lockable sanitary cap.
• G. Submersible pump options: 2.2 kW (230 V, 3 HP, 19–90 m head), 4.0 kW (380 V, 5.5 HP, 35–90 m head), 5.5 kW (380 V, 7 HP, 35–90 m head), each with solar-compatible control box.
• H. Pump installation and connections: rising main/drop pipe, electrical cable, stainless-steel safety cable, non-return valve, pump installation and commissioning, solar pump control panel.
• I. Labour and plant: hourly rates for technician, drilling rig/operator, general labourer, additional equipment, travelling rate.
• J. Completion and handover: disinfection/chlorination, site cleaning and waste removal, as-built report, testing and commissioning.

Service provider responsibilities:

• Site assessment and borehole siting.
• Borehole drilling in accordance with approved specifications.
• Completion of all works satisfactorily.
• Provision of all necessary labour, equipment, machinery, tools and expertise.

Water quality analysis must be performed in accordance with SANS 241:2015 by an appropriately accredited laboratory. Borehole testing must follow SANS 10299-4. The borehole headworks must include a reinforced concrete slab approximately 500 x 500 mm. The final as-built report must include coordinates, depth, geological log, casing details, water strikes, static and dynamic water levels, test-pumping results, sustainable yield and pump installation details.

Pricing is by unit rates on the bill of quantities; no quantities are provided. All prices must be inclusive of VAT and price fluctuations for the contract duration, in South African Rand. A 15% mark-up/handling fee is allowed for items not listed on the BOQ. The total bid price (VAT inclusive) must be stated. Payment within 30 days of invoice date.

Pricing format:

• Bill of quantities with unit rates only; no quantities are provided.
• All prices must be quoted inclusive of VAT and price fluctuations (including exchange rates) for the contract duration.
• Prices must be in South African Rand (ZAR).
• For items not listed on the BOQ, a 15% mark-up/handling fee is allowed.
• Total bid price (VAT inclusive) must be provided.

Payment terms:

• Payment within 30 days of invoice date.

Contract performance:

• Services must be performed within 30 working days after the purchase order; failure to perform gives SANParks the right to cancel the contract.

Mandatory requirements (failure leads to disqualification):

• CIDB: valid CIDB certificate, grade 2 CE or higher.
• COIDA: valid certificate for civil, construction, electrical, mechanical or engineering related services.
• Air percussion drilling machine: bidder must own one; if rented, provide a Letter of Intent (LOI) or Memorandum of Agreement (MOA) signed and dated by the owner, with company stamp.
• Experience: at least 3 references, appointment letters or invoices proving similar water drilling work of 100 m or more in the past 5 years (2021–2026).

Tax compliance:

• Submit a SARS tax compliance status (TCS) PIN or a printed TCS certificate.
• If no TCS PIN is available, provide a CSD number.
• For consortia, joint ventures or sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.

CSD registration:

• Must be registered on the Central Supplier Database (CSD) of National Treasury; proof of registration required.

B-bbee:

• B-BBEE certificate accredited by SANAS or a sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

State employment:

• No bids from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.

The bidder must submit proof of a valid COIDA certificate for civil, construction, electrical, mechanical or engineering related services. The service provider is responsible for providing all necessary labour, equipment, machinery, tools and expertise to complete the work safely and effectively.

SANParks is a public entity mandated to conserve, protect, control and manage national parks and protected areas and their biological diversity. The borehole must be secured with a concrete slab to prevent flooding. Final cleaning of the drilling site and removal of drilling waste, mud, cuttings and surplus materials is required.

The successful bidder must sign a written Contract Form (SBD 7). The bid is subject to the Preferential Procurement Policy Framework Act, 2000, the General Conditions of Contract (GCC), and any special conditions of contract. SANParks adheres to the Protection of Personal Information Act (POPIA). Services must be performed within 30 working days after the purchase order; failure to perform gives SANParks the right to cancel the contract. Payment within 30 days of invoice date. SANParks may appoint more than one service provider and may allocate work based on operational requirements, geographical location, capacity, availability, performance and other considerations.

Bidders may not contact any SANParks staff other than the indicated officials. No proposal accepted if submitted in any manner other than prescribed. SANParks may appoint more than one service provider and allocate work based on operational requirements, geographical location, capacity, availability, performance and other considerations. Services must be performed within 30 working days after purchase order; failure gives SANParks the right to cancel. Payment within 30 days of invoice date.

Mandatory requirements: at least 3 references proving water drilling of 100 m or more in the past 5 years (2021–2026); ownership of an air percussion drilling machine (or LOI/MOA from owner); valid CIDB certificate grade 2 CE or higher; valid COIDA certificate for civil, construction, electrical, mechanical or engineering services.

Mandatory compliance check first; failure leads to disqualification. Then 80/20 preference point system: 80 points for price, 20 for specific goals. Specific goals as listed. Price scored using the formula Ps = 80(1 - (Pt - Pmin)/Pmin).