Construction of bulk water supply infrastructure to bo-dorp, swartruggens

Closing date and time: 19 November 2026 at 12:00

Compulsory briefing session: not applicable (document states "N/A" and "[Insert Briefing Date]" placeholder)

Document availability: from 09 October 2026, Mondays to Fridays, 07:30 to 15:00 at Kgetlengrivier Local Municipality Cashier, corner Smuts and De Wet Street, Koster

Clarification requests deadline: 5 working days before closing time

Addenda issue deadline: 7 working days before closing time

Bid validity period: 120 days after closing

SCM enquiries

• Contact: Mr O Madisa
• Role: Supply Chain Management
• Email: [email protected]
• Telephone: 014 543 2004/5/6
• Mobile: 073 223 2906

Technical enquiries

• Contact: Mr O Ndou
• Role: Principal Agent, MwB Consulting Engineers
• Email: [email protected]
• Telephone: 014 592 8504

Submission address

• Kgetlengrivier Local Municipality Offices
• Corner Smuts and De Wet Street
• Koster

Document collection address

• Kgetlengrivier Local Municipality Cashier
• Corner Smuts and De Wet Street
• Koster

Principal agent address

• MwB Consulting Engineers
• 204 Beyers Naude Drive
• Rustenburg Postnet Suite 4105
• Private Bag X82323
• Rustenburg, 0300

Submission method: physical delivery to bid box only. Electronic, telephonic, telegraphic, telex, facsimile and e-mailed bids will not be accepted.

Bid box location: Kgetlengrivier Local Municipality Offices, corner Smuts and De Wet Street, Koster.

Packaging: seal completed bid documents in an envelope marked with bid reference number, title and closing date/time.

Number of copies: original plus nil copies.

Late bids will not be accepted for consideration.

Bid validity period: 120 days.

Returnable forms required:

• MBD 1 (Invitation to Bid): completed bidder and contact details, signed as offer cover page.
• Certificate of Authority for Signatory: authorises the named signatory to bind the bidder.
• Joint Venture Agreement and Power of Attorney, if applicable.
• Record of Addenda: signed, with form T2.26 completed.
• POPIA consent form: signed.
• Proof of CSD registration report or MAAA number.
• Bill of Quantities: completely filled in permanent ink (preferably black), with corrections countersigned.
• Electronic copy (PDF format) on USB.

Disqualification risks:

• Unsigned or omitted returnable forms.
• Late delivery.
• Incomplete Bill of Quantities or missing rates/amounts against any item.
• Failure to submit electronic copy on USB.
• Alterations not initialled, erasures, or use of masking fluid.

Evaluation method: Method 2 — Functionality, Price and Specific Goals (80/20 preference point system).

Evaluation stages:

Stage 1: Administrative and Mandatory Requirements (pass/fail)

Stage 2: Functionality (minimum qualifying score: 70 out of 100)

Stage 3: Price and Specific Goals (80 points price, 20 points specific goals)

Stage 4: Risk analysis on highest-ranking bids

Functionality scoring (maximum 100, minimum 70 to proceed):

• Approach paper (40 points): proposed approach responding to scope = 10, methodology = 15, work plan with time frame = 15
• Qualifications (30 points): Project Manager with B-Tech or similar in Civil Engineering = 10; Site Agent with National Diploma or similar in Civil Engineering = 10; EPWP Labour Intensive Certificates for 1-2 personnel = 5, 3 or more = 10
• Experience (30 points): similar contracts with organ of state or private sector — 3 previous = 10, 5 previous = 20, 6 or more = 30. Must attach references with appointment letters and completion certificates.

Specific goals (20 points under 80/20):

• Black people ownership equity: 5 points (CSD report)
• Women equity: 3 points (CSD report)
• Youth equity: 2 points (CSD report)
• Disability: 2 points (medical certificate or CSD)
• Promotion of small businesses: 4 points micro, 3 points small, 2 points medium, 0 points other (signed financial statements for transactions above R500 000)
• Locality within 100km radius: 3 points (proof of address: tribal authority letter or lease agreement with municipal rates invoice/statement)
• Military Veterans: 1 point (MVA force number or CSD)

Price: 80 points.

Risk analysis checks: all Stage 1B documentation submitted; no directors on Register of Bid Defaulters; no abuse of SCM system or failure to perform on previous contracts; proven track record in similar works (employers will be contacted).

Scope: bulk water supply to Bo-Dorp in Swartruggens.

The works comprise construction-related civil engineering for water supply infrastructure.

Contract form: General Conditions of Contract for Construction Works (Third Edition, 2015), with special conditions if applicable.

Key deliverables and requirements:

• Complete all works described in the Scope of Work (Part C3) and Tender Drawings (Volume 2)
• Bill of Quantities pricing required
• Compliance with Occupational Health and Safety requirements of the Construction Regulations
• Good standing with compensation commissioner (COIDA)
• The employer may negotiate further conditions with the successful bidder
• Successful bidders subject to security check

Site information: provided in Part C4 (green section) of tender document.

Engineering, procurement, sub-contracting, construction, management, health and safety specifications, and project specifications form part of the scope.

Pricing format: Bill of Quantities — firm prices in Rand, fixed for contract duration except as provided in contract conditions. Rates-only items subject to Engineer approval as per market rates before work commences.

VAT: show separately as addition to tendered total.

Document fee: R1 000.00 non-refundable deposit per set of documents. Payment in cash or bank guaranteed cheque made out to Kgetlengrivier Local Municipality, or deposit to Absa Bank account 1700000032 quoting tender number. Documents also available free on E-Tender portal.

Bid security: not stated in extracted provisions.

Retention: Demand Guarantee and Retention Money Guarantee required (form C1.3).

Insurance: contractor to provide; employer's insurance may not cover full requirements.

Financial capacity: financial reference required. Original or certified copy of municipal rates clearance certificate or certified lease agreement required.

CIDB grading: 6CEPE for potentially emerging enterprises, or 7CE or higher. Joint ventures: every member registered with CIDB; lead partner must have 6CEPE or 7CE or higher; combined grading must equal or exceed 3CE class.

CSD registration: mandatory for all bidders; joint venture members must each register.

Tax compliance: valid tax compliance status (TCS PIN or tax reference number).

B-BBEE: status level verification certificate or sworn affidavit for EMEs and QSEs required to claim preference points under 80/20 system.

COIDA: valid Letter of Good Standing from Workman's Compensation Commissioner.

Professional registrations: not explicitly stated beyond CIDB and B-BBEE requirements.

Local content: not specified as a separate compliance threshold; locality within 100km radius scores preference points.

Other mandatory requirements:

• Directors not listed on Register of Bid Defaulters (Prevention and Combating of Corrupt Activities Act 2004)
• No failure to perform on previous contracts
• No conflicts of interest; state employees prohibited from bidding
• Board resolution or equivalent authorising signatory (companies, close corporations, partnerships, JVs)
• Original or certified copy of municipal rates clearance certificate or certified lease agreement
• Completed Compulsory Enterprise Questionnaire confirming no conflicts of interest

Returnable standard forms (compress only):

• SBD 4 (Declaration of Interest): disclose state employment or connections to procuring institution.
• SBD 6.1 (Preference Points Claim): claim B-BBEE points under 80/20 system.
• SBD 8 (Past SCM Practices): declare no abuse of employer's supply chain management system.
• SBD 9 (Certificate of Independent Bid Determination): certify no collusion or price disclosure.