Catering for council inauguration – national government tender (RFB)

Bidding procedure enquiries:

• Contact: Ms Y. Tofile
• Telephone: 045 931 6314
• Fax: 045 931 1361
• Email: [email protected]

Technical enquiries:

• Contact: Ms B. Ditala
• Telephone: 047 877 5200
• Fax: 047 877 0000
• Email: [email protected]

Submission address:

Sakhisizwe Local Municipality

Budget Office

15 Maclear Road

Elliot, 5460

Submission method: hand delivery only. No faxed, couriered, or emailed tenders accepted.

Submission address: Sakhisizwe Local Municipality, Budget Office, 15 Maclear Road, Elliot, 5460 (Reception).

Closing time: 16 November 2026 at 12:00.

Envelope must be sealed and clearly marked with the bid number and description: "Bid No: SLM/SCM/37/2026/2027 - CATERING FOR THE COUNCIL INAUGURATION" and the bidder's name and address.

Bids must be submitted on the official forms provided (not re-typed). Complete all forms in black ink. Corrections must be made by drawing a line through the error, writing the correct entry above, and initialling the correction.

Returnable documents (all must be completed and signed):

• MBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• MBD 2 (Tax Clearance Certificate): proof of tax compliance.
• MBD 4 (Declaration of Interest): discloses any connection to persons in the service of the state.
• MBD 6.1 (Preference Points Claim): claims preference points for specific goals.
• MBD 7 (Contract Form): successful bidder must sign the written contract.
• MBD 8 (Declaration of Bidder's Past SCM Practices): declares past supply chain management conduct.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• Full CSD report (not older than 3 months).
• Rates clearance certificate (not older than 3 months) or lease agreement if the property is leased.
• B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to claim preference points.
• Tax Compliance Status (TCS) PIN or CSD number.

Disqualification risks:

• Late bids, regardless of reason.
• Missing or unsigned returnable forms.
• Failure to submit the required CSD report, rates clearance, or lease agreement.
• Bids not on official forms or with unauthorised amendments.
• Bids from persons in the service of the state or listed on the Register of Tender Defaulters.

Evaluation system: 80/20 preference point system (Preferential Procurement Regulations 2022).

Price: 80 points (awarded to the lowest bid).

Specific Goals: 20 points total.

• Woman Owned Company: 10 points. Evidence: CSD summary or certified ID copy of the director.
• Locality: 8 points. Evidence: CSD summary, statement of municipal account, or proof of residence.
• Black Owned Company: 2 points. Evidence: CSD summary or certified ID copy of the director.

No minimum qualifying score stated.

The municipality does not bind itself to accept the lowest or any bid and reserves the right to accept the whole or part of the bid.

Catering for the Council Inauguration.

Quantities:

• 200 units of fried chicken with juice and 2 rolls.
• 100 units of catering plate with juice, comprising rice and samp, meat (chicken and beef), 3 vegetables, and a soft drink.
• 300 units of 500ml bottled still water.

Prices to be quoted per unit and total, with 15% VAT added to the sub-total.

Pricing: Fixed rates; no contract adjustment allowed during the contract period.

VAT: Bidders must include VAT in their bid rates.

Penalty: If the service provider fails to deliver as specified, the municipality may withhold 10% of the invoice amount.

Performance security: The GCC requires the successful bidder to furnish performance security within 30 days of contract award, in the form of a bank guarantee, letter of credit, or cashier's/certified cheque, as specified in the SCC (amount not stated in the document).

Payment: Payment within 30 days of invoice submission, in Rand.

CSD registration: Full CSD report not older than 3 months must be submitted.

Tax compliance: Valid TCS PIN or CSD number required. A printed TCS certificate may also be submitted. For consortia/JVs/subcontractors, each party must submit a separate TCS certificate/PIN/CSD number.

Rates and taxes: All municipal rates and taxes must be paid where the business has its head or regional office. A rates clearance certificate not older than 3 months must be submitted, or a lease agreement if the property is leased.

B-BBEE: A B-BBEE certificate or sworn affidavit (for EMEs/QSEs) must be submitted to qualify for preference points.

Disqualification: Bids from persons in the service of the state, those listed on the Register of Tender Defaulters, or those who have abused the SCM system or failed on previous contracts will not be considered.

Foreign suppliers: Must complete the pre-award questionnaire in Part B:3 of the bid document.