Supply and delivery of all-in-one AI PC (intel core 5235, 1 tb ssd, 32gb ram) with monitor

The procurement is for 3 all-in-one AI desktop computers with monitors, specified as Intel Core 5235, 1 TB SSD, and 32GB RAM. The bid reference is RQ-112823.

Closing date: 09 November 2026 at 11:00

Returnable documents:

• SBD 3.3 (Pricing Schedule – Firm Prices): completed and signed, with all line items priced.
• The pricing schedule must be submitted as part of the bid.

Submission method: not stated in the document.

Closing time: 11:00 on 09 November 2026.

Only firm prices will be considered. Non-firm prices, including those subject to exchange rate variations, will be disqualified.

The offer must remain valid for 30 days from the closing date of the bid.

No other evaluation criteria are stated in the document.

Supply and delivery of 3 all-in-one AI PCs (Intel Core 5235, 1 TB SSD, 32GB RAM) with monitors.

Detailed specification is attached to the bid (not included in the extracted text).

Prices must be quoted exclusive of VAT, with the grand total inclusive of VAT.

Only suppliers formally registered as VAT vendors with SARS may charge VAT.

Prices must be firm and not subject to exchange rate variations.

VAT registration with SARS is required if the supplier intends to charge VAT.

No other compliance requirements are stated in the document.

Returnable documents: SBD 6.1 Preference Points Claim Form must be completed and submitted with the quotation. The form is used to claim preference points for specific goals.

Evaluation uses the 80/20 preference point system (for requirements up to R50 million).

• Price: maximum 80 points.
• Specific goals: maximum 20 points, allocated as follows:
• Black ownership: 10 points
• Woman ownership: 5 points
• Youth ownership: 3 points
• Disability: 2 points

Points for specific goals are claimed by providing proof of ownership equity or disability status. Failure to submit proof with the bid means no preference points are claimed for that goal. The organ of state may require substantiation of any claim at any time.

The applicable preference point system is the 80/20 system, used for requirements with a Rand value up to R50,000,000 (all applicable taxes included).

To claim specific goal points, bidders must provide:

• For Black, Woman, or Youth ownership: company registration document (CIPC), B-BBEE certificate or sworn affidavit, and CSD full detail report.
• For Disability: a medical certificate from a medical practitioner registered with the Health Professions Council of South Africa (HPCSA).

Supply and delivery of a computer (CPU) with monitor – all-in-one AI PC, Intel Core 5235, 1 TB SSD, 32GB RAM.

Bidding procedure enquiries:

• Contact: SCM Officer
• Telephone: 0124063154
• Email: [email protected]

Technical enquiries:

• Contact: SCM Officer
• Telephone: 0124063154
• Email: [email protected]

Submission email: [email protected]

Submission method: email

Submission email: [email protected]

Closing time: 09 November 2026 at 11:00

Bids must be submitted on the official forms provided (not re-typed) and delivered to the correct email address by the closing time. Late bids will not be accepted.

Returnable forms:

• SBD 1 (Invitation to Bid): completed and signed as the offer cover page, including bidder details and proof of authority (e.g., company resolution).
• B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) to claim preference points.
• Tax compliance: SARS TCS PIN or CSD number.

Disqualification risks:

• Failure to provide or comply with any required particulars may render the bid invalid.
• Bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state, will not be considered.

Preference point system: subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, 2022.

B-BBEE preference points: a valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

Tax compliance: bidders must be tax compliant (submit SARS TCS PIN or CSD number).

Supply and delivery of: Computer (CPU) with Monitor (All-in-one AI PC) – Intel Core 5235, 1 TB SSD, 32GB RAM.

Quantity: not stated.

Delivery location: not stated.

Tax compliance: bidders must submit their unique SARS TCS PIN to enable verification of tax status, or a printed TCS certificate, or a CSD number if registered on the Central Supplier Database.

For consortia, joint ventures, or sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.

B-BBEE: a B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

State employment: bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state, will not be considered.

General enquiries:

• Email: [email protected]
• Telephone: +27 12 310 8911

Physical address:

ISIbalo House

Koch Street

Salvokop

Pretoria, 0002

Postal address:

Private Bag X44

Pretoria, 0001

Returnable forms:

• SBD 6.1 (Preference Points Claim Form): must be completed and signed to claim preference points for specific goals (Black, Woman, Youth, Disability). Failure to submit proof with the bid means no preference points are claimed.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Quotations received after the closing time, regardless of reason.

Evaluation split:

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Preference point system: 80/20 (applicable to requirements up to R50 million, all taxes included).

Specific goals and maximum points (80/20 system):

• Black ownership: 10 points
• Woman ownership: 5 points
• Youth ownership: 3 points
• Disability ownership: 2 points

Points for each goal are calculated using the formula: SG = W x (POE / 100), where W is the points allocated for the goal and POE is the percentage of equity ownership by the bidder.

Proof required for each claimed goal:

• Black: CIPC registration showing ownership percentage, B-BBEE certificate or sworn affidavit, CSD full detail report.
• Woman: CIPC registration, B-BBEE certificate or sworn affidavit, CSD full detail report.
• Youth: CIPC registration, B-BBEE certificate or sworn affidavit, CSD full detail report.
• Disability: medical certificate from a medical practitioner registered with HPCSA confirming the disability.

Failure to submit proof for a claimed goal means no points are awarded for that goal.

The procurement is for a computer (CPU) with monitor, described as an all-in-one AI PC with Intel Core 5235 processor, 1 TB SSD, and 32GB RAM. No further technical specifications are provided in the available document.

Bidders must be registered on the Central Supplier Database (CSD) and hold a valid SARS tax clearance (implied by standard government procurement requirements).

To claim preference points, bidders must provide proof of ownership equity for Black, Woman, Youth, or Disability as applicable, such as CIPC registration, B-BBEE certificate or sworn affidavit, CSD report, or a medical certificate for disability.

The document defines key terms used in the tender, including 'all applicable taxes' (VAT, PAYE, income tax, UIF, skills development levies), 'tender' (a written offer in response to an invitation), 'disability' (permanent impairment of physical, intellectual, or sensory function), 'functionality' (ability of a bid to meet specifications), 'price' (amount tendered including taxes less unconditional discounts), 'youth' (persons aged 14 to 35, determined at the closing date of the bid), and 'tender for income-generating contracts' (contracts producing revenue for the organ of state, e.g., leasing, disposal of assets). No specific contract terms, duration, termination, or penalties are stated.

The 80/20 preference point system applies. Price is scored out of 80 points using the formula: Ps = 80(1 - (Pt - Pmin) / Pmin), where Ps is the points scored for price, Pt is the price of the tender under consideration, and Pmin is the price of the lowest acceptable tender. Specific goals (Black, Woman, Youth, Disability) are scored out of 20 points, with points allocated as per the table (10, 5, 3, 2 respectively). Points for each goal are calculated as SG = W x (POE / 100). Proof must be submitted for each claimed goal.

Returnable documents:

• SBD 4 (Bidder's Disclosure): discloses whether the bidder, its directors, shareholders, or controlling persons are employed by the state, have relationships with procuring institution staff, or have interests in related enterprises. False disclosure disqualifies the bid.
• SBD 9 (Certificate of Independent Bid Determination): certifies the bid was prepared independently, with no collusion, price disclosure, or involvement in drafting specifications.

Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must complete SBD 4 and SBD 9 as part of the bid.

No specific compliance requirements beyond the standard declarations.