Construction of moyeni community hall, ward 20 – umzimkhulu local municipality (CIDB 6gb)

Compulsory briefing: 27 October 2026 at 10:00, at uMzimkhulu Municipality Makhosini Building Boardroom, 247 Mzimkhulu Mlonyana Street, uMzimkhulu 3297.

Document purchase start: 20 October 2026, 09:30–16:00.

Document purchase cut-off: 27 October 2026, 15 minutes before the briefing time (i.e. 09:45).

Closing date: 20 November 2026 at 12:00.

Technical enquiries:

• Contact: Ms. N. Seti (Consultant)
• Telephone: 039 315 0329 / 074 334 7226
• Email: [email protected]

Technical enquiries:

• Contact: Mr. L. Ndzoyiya
• Telephone: 039 259 5041
• Email: [email protected]

SCM compliance enquiries:

• Contact: Mr. S. Ndawonde
• Telephone: 039 259 5089
• Email: [email protected]

Submission address:

uMzimkhulu Local Municipality

169 Main Street

uMzimkhulu, 3297

Submission method: deposit the completed tender document into the tender box at the uMzimkhulu Local Municipality reception area, 169 Main Street, uMzimkhulu, 3297.

Closing time: 20 November 2026 at 12:00.

Tenders must be submitted only on the official tender documentation provided by the municipality.

Telegraphic, telex, telephone, electronic, facsimile and late tenders will not be accepted.

Returnable documents (all must be completed, signed and submitted):

• MBD 4 (Declaration of Interest): discloses any connection between the bidder's directors/shareholders and the state or the municipality.
• MBD 5 (Declaration for Procurement above R30 million): confirms no conflict of interest and compliance with procurement regulations.
• MBD 6.1 (Preference Points Claim): claims preference points under the PPPFA 80/20 system.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares any previous SCM irregularities.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no collusion.
• Certificate of Authority: a board resolution on company letterhead, signed and dated, authorising the signatory to bind the company to the tender and any resulting contract.
• Proof of CSD registration (or CSD registration number).

Disqualification risks:

• Invalid or non-submission of any of the above documents.
• Tender document not signed by an authorised person.
• Submission after the closing time.

Evaluation stages: functionality first, then 80/20 preference point scoring.

Functionality (maximum 60 points) — minimum threshold: 30 points (50%). Bidders must score at least 50% per segment; failing any segment makes the bid non-responsive.

Segments:

• Experience of the Bidder (Company): 5 or more completed community halls or building structures = 30 points; 3–4 projects = 15 points; 0–2 projects = 0 points. Evidence: appointment letter and completion certificate for each project.
• Qualification and Experience of the Site Agent: minimum National Diploma in Civil Engineering, Quantity Surveying, or Project Management in Civil. With 10+ years' relevant experience and completed similar projects = 10 points; 5–9 years = 5 points; 0–4 years = 0 points. Evidence: certified copies of qualifications (valid from tender closing date) and CVs detailing nature and years of experience.
• Qualification and Experience of the General Foreman: minimum NQF Level 4 in Civil Construction. With 10+ years' relevant experience and completed similar projects = 10 points; 5–9 years = 5 points; 0–4 years = 0 points. Evidence: certified copies of qualifications and CVs.
• Methodology (Construction Programme): a detailed construction programme in Gantt chart format showing sequencing of activities, timelines, critical path, plant, labour demand and cash flows. All aspects covered = 10 points; limited information = 5 points; not covered = 0 points.

Preference point scoring (80/20 system):

• Price: 80 points.
• Specific goals: 20 points (see compliance requirements for breakdown).

The municipality does not bind itself to accept the lowest bidder.

The municipality requires the construction of the Moyeni Community Hall in Ward 20.

CIDB grading: 6GB or higher.

The project is open to reputable and experienced service providers.

Tender documents are available on the municipal website (www.umzimkhululm.gov.za) or from the cashier at 169 Main Street, uMzimkhulu, 3297, on payment of a non-refundable fee of R600 per document (cash or bank-guaranteed cheque made out to uMzimkhulu Municipality).

Company experience: bidders must have completed community halls or building structures. 5 or more projects = 30 points; 3–4 projects = 15 points; 0–2 projects = 0 points. Evidence: appointment letters and completion certificates.

Site Agent: minimum National Diploma in Civil Engineering, Quantity Surveying, or Project Management in Civil. With 10+ years' relevant experience and completed similar projects = 10 points; 5–9 years = 5 points; 0–4 years = 0 points. Evidence: certified copies of qualifications (valid from tender closing date) and CVs.

General Foreman: minimum NQF Level 4 in Civil Construction. With 10+ years' relevant experience and completed similar projects = 10 points; 5–9 years = 5 points; 0–4 years = 0 points. Evidence: certified copies of qualifications and CVs.

Tender document fee: R600 (non-refundable), payable in cash or by bank-guaranteed cheque.

Price validity: 90 days.

No other financial requirements (bid security, guarantees, retention, payment terms) are stated in the document.

CSD registration: mandatory — attach proof of registration or provide the CSD registration number.

MBD forms: MBD 4, 5, 6.1, 8 and 9 must be submitted (see submission guidelines for obligations).

Certificate of Authority: board resolution on company letterhead, signed and dated, authorising the signatory.

Specific goals (20 points under the 80/20 system):

• RDP goals (ownership): 100% owned by South African citizens = 10 points; 50% owned = 5 points; less than 50% owned = 2.5 points. Evidence: CIPC registration certificate, or detailed CSD report verification by the municipality, or certified copy of RSA identity document of the director(s).
• Promotion of business (location): located within uMzimkhulu = 10 points; within Harry Gwala District = 5 points; within KZN province = 2.5 points. Evidence: preferred address on CSD report plus certified copy of utility bill (property rates and services), or preferred address on CSD report plus original letter from Induna/Chief/Ward Councillor (verification on CSD portal by the municipality).

Tenders may only be submitted on the official tender documentation provided by the municipality.

The municipality does not bind itself to accept the lowest bidder.

uMzimkhulu Municipality Supply Chain Management policy will apply.

Price validity: 90 days.

Price validity: 90 days.

Tenders may only be submitted on the official tender documentation provided by the municipality.

The municipality does not bind itself to accept the lowest bidder.

uMzimkhulu Municipality Supply Chain Management policy will apply.

Bidders must be registered on the Central Suppliers Database (CSD) and attach proof of registration or provide the CSD registration number.

Must submit MBD 4, 5, 6.1, 8 and 9.

A Certificate of Authority, signed and dated by the Board of Directors on company letterhead, must be attached, authorising the signatory to sign all tender documents and any resulting contract.

The tender document must be signed by the authorised person.

Functionality (maximum 60 points) with minimum threshold of 30 points (50%). Bidders must score at least 50% per segment; failing any segment makes the bid non-responsive.

Segments:

• Company experience: 5+ projects = 30 points; 3–4 = 15; 0–2 = 0.
• Site Agent qualification and experience: 10+ years = 10; 5–9 = 5; 0–4 = 0.
• General Foreman qualification and experience: 10+ years = 10; 5–9 = 5; 0–4 = 0.
• Methodology (construction programme): all aspects covered = 10; limited = 5; not covered = 0.

After functionality, the 80/20 preference point system applies: 80 points for price, 20 points for specific goals.