Replacement of overhead track equipment structures in various stations, KZN region (12-Month contract)

The main purpose of this scope of work is to restore old, badly rusted and damaged OHTE wires, structures and small plant steelwork on a once off basis for a period of 12 months. The service will be carried out on once off basis as determined by Electrical Management. Targeted areas: KwaMashu, Umngeni, Durban, Phahla, Warner Beach. PRASA's responsibility is to manage the overhead track equipment and associated accessories replacement service provider on a once off basis contract for 12 months in the KwaZulu Natal Region.

Closing date: 22 September 2026 at 12:00. Compulsory briefing session: 04 September 2026 at 10:00 at PRASA KZN, 65 Masabalala Yengwa Avenue, Greyville, Durban Station. Closing date for questions: 15 September 2026. Closing date for responses: 18 September 2026. Briefing session minutes issued: 15 September 2026.

A compulsory pre-proposal RFP briefing will be conducted at PRASA KZN, 65 Masabalala Yengwa Avenue, Greyville, Durban Station on the 04 September 2026, at 10H00. Respondents to provide own transportation and accommodation. A Certificate of Attendance in the form set out in Form D, Annexure 2, must be completed and submitted with the Proposal as proof of attendance. Bidders must also appear on the Compulsory Briefing session Register. Respondents failing to attend the compulsory RFP briefing may be disqualified.

Contact person: [email protected]. Submit RFP Clarification Form to [email protected] on or before 15 September 2026. After closing date, contact Bid Secretariat at 031 813 0139, email: [email protected]. Complaints: [email protected].

Returnable documents: Form A (Invitation to Bid), Form B (Terms and Conditions for Bidding), Form C (Tender Form/Pricing Schedule), Form E (Statement of Work Successfully Carried Out), Form F (Security Screening Form), Form G (Acknowledgement), Form H (Special Conditions: Funding Contingency), SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim Form), and Annexure 3 (RFP Clarification Form). SBD 1 (Tax Compliance) is an essential returnable document. SBD 5 (National Industrial Participation Programme) is not applicable. Bids must be submitted in a sealed envelope to the PRASA tender box, addressed to the Secretariat/Tender Office, PRASA KZN, Tender Box No. 04, 65 Masabalala Yengwa Avenue, Greyville, Durban Station. Bids must be submitted in two volumes: Volume 1 (Part A: Mandatory Requirements Response, Part B: Technical/Functional Response). One original response is required; copies must be certified as true copies by a Commissioner of Oaths. Responses must be in English, A4 format, and signed in black ink. Late or incorrectly addressed bids will not be accepted. Bidders must mark the preferred category of supply with an X. Bidders must complete and sign a closing register or provide proof of on-time submission.

Stage 4 returnable documents: Completion of ALL RFP documentation, ALL declarations, ALL Standard Bidding Documents. Joint Venture / Consortium agreement / Trust Deed/ Confirmation in writing of their intention to enter into a JV or consortium agreement signed by all parties (if applicable). Letter of Good Standing: COID. Valid SARS Pin. CSD supplier registration number. Erector / Linesmen with valid C Green Certificate or License issued by PRASA KZN or Refresher results statement from accredited institutions and Working from Height Certificate. Flagmen with valid and certified Flagmen certificate. Project Manager with Electrical Diploma/ Engineer with Project Management certificate and registered under SACPCMP.

Evaluation is in four stages. Stage 1 – Compliance: disqualifying returnable documents include CIDB registration (4EP or higher), Briefing Session Form D, and attendance register. Stage 2 – Technical/Functional Requirements: minimum threshold of 80%. Stage 3 – Price (80 points) and Specific Goals (20 points). Stage 4 – Returnable Documents. The 80/20 preference point system applies. Specific goals: B-BBEE contributor status of at least level 2 (10 points) and more than 51% Black Owned (10 points). Total 20 points. Price scoring formula: Ps = 80 (1 - (Pt - Pmin)/Pmin). Bidders scoring below 80% on functionality are disqualified.

Scope: restore old, badly rusted and damaged OHTE wires, structures and small plant steelwork on a once-off basis for 12 months. Work includes: demolition and removal of existing OHTE structures and small plant steelwork; supply, delivery and installation of OHTE and accessories; supply all materials, equipment and machinery; provide own security; and number structures. Targeted areas: KwaMashu, Umngeni, Durban, Phahla, Warner Beach. Technical specifications include: 161mm Hard Drawn Grooved Copper Contact Wire, 160mm Aluminium Tiger Wire, Concrete Stay Wire Foundation, Stainless Steel Double Stay Wire, Make Off Complete Set for Catenary and Contact Wire, Section Insulators for 3kV DC OHTE, Twisted H-Fittings, Earthing and Bonding 3KV DC Electrification, Stainless Cantilever, Stainless Steel Cross Arm with Earth wire, Stainless Steel Tie Wire, Stainless Steel Climbing Angle, Stainless Steel Push Pull, Stainless Steel Steady Arm, Double Suspension Saddles, Stainless Steel Tower Hook, Vandal Proof Insulators, Bolt Group Mast Foundation, and Hot Deep Galvanized Standard Bridge Structure.

The technical evaluation criteria are: Organizational Experience (50 points), Project Program/Work Schedule (25 points), and Project Approach and Methodology (25 points). The methodology must align with the scope of work, identify risks and mitigation measures, and show a clear understanding of the site challenges. Scoring is based on the detail and clarity of the project schedule and methodology.

Organizational Experience is scored on successfully completed similar projects in the replacement of 3kV DC OHTE. Points: 0 similar projects = 0 points; 1 similar project = 1 point; 2 similar projects = 2 points; 3 similar projects = 3 points; 4 similar projects = 4 points; 5 or more similar projects = 5 points. Evidence required: appointment letter, purchase order, or contract, plus a completion certificate or reference letter.

Pricing is submitted on Form C (Tender Form/Pricing Schedule). PRASA may request annual financial statements for due diligence. PRASA may negotiate a market-related price with the highest-scoring bidder. PRASA may request a Best and Final Offer (BAFO) if no proposal meets requirements.

Payment: PRASA will pay within 30 days of receipt of a correct tax invoice. PRASA may request annual financial statements for due diligence. PRASA may negotiate a market-related price with the highest-scoring bidder. PRASA may request a Best and Final Offer (BAFO) if no proposal meets requirements.

CSD registration: mandatory; provide supplier number and unique registration reference. Tax compliance: must be in order; provide Tax Compliance Status (TCS) PIN. CIDB grading: 4EP or higher. B-BBEE: minimum level 2 for specific goals points. Required certificates: C Green Certificate or License (Erector/Linesmen), Working from Height Certificate, Flagmen certificate, Project Manager with Electrical Diploma/Engineer with Project Management certificate registered under SACPCMP. Letter of Good Standing: COID. Valid SARS PIN.

Bidders must complete a safety file. The scope includes barricading and securing of work and accommodation of traffic. Erector/Linesmen must hold a valid C Green Certificate or License and a Working from Height Certificate. Flagmen must hold a valid and certified Flagmen certificate.

No specific environmental requirements are stated beyond the general scope of work. The methodology must identify risks and mitigation measures, including working on the railway reserve.

The standard PRASA best spoke contract will be utilised. Bidders may review and amend the draft contract, with changes visible via track changes. The contract will be governed by South African law.

Technical staff requirements: Erector / Linesmen with valid C Green Certificate or License issued by PRASA KZN or Refresher results statement from accredited institutions and Working from Height Certificate. Flagmen with valid and certified Flagmen certificate. Project Manager with Electrical Diploma/ Engineer with Project Management certificate and registered under SACPCMP. CIDB Grading 4EP or Higher.

Evaluation methodology: Stage 1 – Compliance (disqualifying returnable documents: CIDB registration 4EP or higher, Briefing Session Form D, attendance register). Stage 2 – Technical/Functional Requirements with threshold of 80%. Stage 3 – Price 80 points, Specific Goals 20 points. Stage 4 – Returnable Documents. The 80/20 preference point system applies. Specific goals: Entities with a B-BBEE contributor status of at least level 2 - 10 points; More than 51% Black Owned - 10 points. Total 20 points.

The National Industrial Participation (NIP) Programme, which is applicable to all government procurement

contracts that have an imported content, became effective on the 1 September 1996. The NIP policy and

guidelines were fully endorsed by Cabinet on 30 April 1997. In terms of the Cabinet decision, all state and

parastatal purchases / lease contracts (for goods, works and services) entered into after this date, are subject

to the NIP requirements. NIP is obligatory and therefore must be complied with. The Industrial Participation

Secretariat (IPS) of the Department of Trade and Industry (DTI) is charged with the responsibility of

administering the programme.

1 pillars of the programme

1.1 The NIP obligation is benchmarked on the imported content of the contract. Any contract having an

imported content equal to or exceeding US$ 10 million or other currency equivalent to US$ 10 million will have

a NIP obligation. This threshold of US$ 10 million can be reached as follows:

(a) Any single contract with imported content exceeding US$10 million.

or

(b) Multiple contracts for the same goods, works or services each with imported content exceeding US$3

million awarded to one seller over a 2 year period which in total exceeds US$10 million.

or

(c) A contract with a renewable option clause, where should the option be exercised the total value of the

imported content will exceed US$10 million.

or

(d) Multiple suppliers of the same goods, works or services under the same contract, where the value of the

imported content of each allocation is equal to or exceeds US$ 3 million worth of goods, works or services to

the same government institution, which in total over a two (2) year period exceeds US$10 million.

1.2 The NIP obligation applicable to suppliers in respect of sub-paragraphs 1.1 (a) to 1.1 (c) above will amount

to 30 % of the imported content whilst suppliers in respect of paragraph 1.1 (d) shall incur 30% of the total NIP

obligation on a pro-rata basis.

1.3 To satisfy the NIP obligation, the DTI would negotiate and conclude agreements such as investments, joint

ventures, sub-contracting, licensee production, export promotion, sourcing arrangements and research and

development (R&D) with partners or suppliers.

1.4 A period of seven years has been identified as the time frame within which to discharge the obligation.

14 | P a g e

Request for proposal – request for proposal(rfp) for the

Appointment of a service provider for the replacement of overhead

Track equipment structures in various stations once- off for a period

Of 12 months in KZN region.

Tender number: dbn/ops(bac)017

2 requirements of the department of trade and industry

2.1 In order to ensure effective implementation of the programme, successful bidders (contractors) are required

to, immediately after the award of a contract that is in excess of R10 million (ten million Rands), submit details

of such a contract to the DTI for reporting purposes.

2.2 The purpose for reporting details of contracts in excess of the amount of R10 million (ten million Rands) is

to cater for multiple contracts for the same goods, works or services; renewable contracts and multiple

suppliers for the same goods, works or services under the same contract as provided for in paragraphs

1.1.(b) to 1.1. (d) above.

3 bid submission and contract reporting requirements of bidders and successful

Bidders (contractors)

3.1 Bidders are required to sign and submit this Standard Bidding Document (SBD 5) together with the bid on

the closing date and time.

3.2 In order to accommodate multiple contracts for the same goods, works or services; renewable contracts

and multiple suppliers for the same goods, works or services under the same contract as indicated in sub-

paragraphs 1.1 (b) to 1.1

(d) above and to enable the DTI in determining the NIP obligation, successful bidders (contractors) are

required, immediately after being officially notified about any successful bid with a value in excess of R10

million (ten million Rands), to contact and furnish the DTI with the following information:

• Bid / contract number.

• Description of the goods, works or services.

• Date on which the contract was accepted.

• Name, address and contact details of the government institution.

• Value of the contract.

• Imported content of the contract, if possible.

3.3 The information required in paragraph 3.2 above must be sent to the Department of Trade and Industry,

Private Bag X 84, Pretoria, 0001 for the attention of Mr. Elias Malapane within five (5) working days after award

of the contract. Mr. Malapane may be contacted on telephone (012) 394 1401, facsimile (012) 394 2401 or e-

mail at [email protected] for further details about the programme.

4 process to satisfy the nip obligation

4.1 Once the successful bidder (contractor) has made contact with and furnished the DTI with the information

required, the following steps will be followed:

a. the contractor and the DTI will determine the NIP obligation;

b. the contractor and the DTI will sign the NIP obligation agreement;

c. the contractor will submit a performance guarantee to the DTI;

d. the contractor will submit a business concept for consideration and approval by the DTI;

e. upon approval of the business concept by the DTI, the contractor will submit detailed business plans outlining

the business concepts;

f. the contractor will implement the business plans; and

g. the contractor will submit bi-annual progress reports on approved plans to the DTI.

15 | P a g e

Request for proposal – request for proposal(rfp) for the

Appointment of a service provider for the replacement of overhead

Track equipment structures in various stations once- off for a period

Of 12 months in KZN region.

Tender number: dbn/ops(bac)017

4.2 The NIP obligation agreement is between the DTI and the successful bidder (contractor)and, therefore,

does not involve the purchasing institution.

Bid number ......................................... Closing date:....................................

Name of bidder................................................................................................

Postal address ................................................................................................

................................................................................................

Signature............................................ Name (in print)...................................

Date..................................................

16 | P a g e

Request for proposal – request for proposal(rfp) for the

Appointment of a service provider for the replacement of overhead

Track equipment structures in various stations once- off for a period

Of 12 months in KZN region.

Tender number: dbn/ops(bac)017

Sbd 6.1

Preference points claim form in terms of the preferential procurement

Regulations 2022

This preference form must form part of all tenders invited. It contains general information and serves as a

claim form for preference points for specific goals.

Nb: before completing this form, tenderers must study the general conditions,

Definitions and directives applicable in respect of the tender and

Preferential procurement regulations, 2022

1. General conditions

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes

included); and

• the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes

included).

1.2 To be completed by the organ of state

a) The applicable preference point system for this tender is the 80/20 preference point system.

b) Either the 80/20 preference point system will be applicable in this tender. The lowest/ highest

acceptable tender will be used to determine the accurate system once tenders are received.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded

for:

(a) Price; and

(b) Specific Goals.

1.4 To be completed by the organ of state:

The maximum points for this tender are allocated as follows:

Points

Price 80

The closing date for the tender is 2026-09-22T12:00:00.000Z. A compulsory tender briefing meeting will take place on 04 September 2026 at 10H00 at PRASA KZN, 65 MASABALALA YENGWA AVENUE, GREYVILLE, 4001.

The contact information for the tender is not specified. However, the bid box is situated at PRASA KZN, and the tender documents can be downloaded from the National Treasury e-tender website.

Bidders must submit their bids in the official form provided. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration. The returnable forms required are: SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim Form), and SBD 9 (Certificate of Independent Bid Determination).

The evaluation criteria include a scoring split of 80 points for price and 20 points for specific goals. The specific goals include entities with a B-BBEE contributor status of at least level 2 and more than 51% Black Owned. The evaluation will be based on the 80/20 preference point system.

The technical specifications for the tender include the replacement of overhead track equipment structures in various stations for a period of 12 months in the KZN region. The National Industrial Participation (NIP) Programme is applicable to this tender, and bidders must comply with the NIP requirements.

The methodology for the tender includes the implementation of the business plans and the submission of bi-annual progress reports on approved plans to the DTI.

The experience and qualifications requirements for the tender are not specified.

The quality management requirements for the tender are not specified.

The financial requirements for the tender include a performance guarantee to the DTI and the submission of a business concept for consideration and approval by the DTI. The contractor will also be required to implement the business plans and submit bi-annual progress reports on approved plans to the DTI.

The compliance requirements for the tender include registration on the Central Supplier Database (CSD), a tax compliance status, and a unique personal identification number (PIN) issued by SARS. Bidders must also comply with the Preferential Procurement Policy Framework Act, 2000, and the Preferential Procurement Regulations, 2022.

The B-BBEE requirements for the tender include a contributor status of at least level 2 and more than 51% Black Owned.

The health and safety requirements for the tender are not specified.

The contractual terms for the tender include the determination of the NIP obligation, the signing of the NIP obligation agreement, and the submission of a performance guarantee to the DTI.

The special conditions for the tender include the funding contingency and the requirement for bidders to submit a performance guarantee to the DTI.