Guarding security services for department of transport — 36-Month contract

Insufficient searchable text - AI extraction recommended

The tender is for the appointment of a service provider/consultant to render guarding security services for the Department of Transport for a period of 36 months. The pricing document provides the financial response templates (B-Summary, B1-Wages, B2-Back End) and instructions for completing them. It specifies the guard grades and quantities required (25 Grade C, 3 Grade B at DOT HQ), the applicable wage rates (NBCPSS), overhead components, and the three-year costing structure. No additional scope description beyond the pricing instructions is present in this document.

Closing date and time: 24 September 2026 at 11:00 (as per tender record). Expected project start date: 1 June 2026. Contract duration: 36 months. No compulsory briefing or site visit dates are stated in the pricing document.

No SCM or technical contact details are provided in the pricing document. Refer to the main tender advertisement or bid document for enquiry channels and submission address.

Submission format:

• Bidders must submit a paper copy of the Pricing Schedule.
• Complete and sign all pages of the Pricing Schedule worksheets: B-Summary, B1-Wages, and B2-Back End.
• The Pricing Schedule is contained in a single Excel workbook; bidders must not change the spreadsheet structure, formatting, or formulas.
• Only green-highlighted input cells are to be completed by the bidder; blue cells are for DOT use.
• Additional cost breakdowns may be provided.

Returnable forms required (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): offer cover page with bidder and contact details.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the department.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA 80/20 or 90/10 system.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices).
• SBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no contact with competing bidders.
• Authority to Sign / Board Resolution: authorises the named signatory to bind the bidder.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Changes to spreadsheet formulas or formatting.
• Quotations received after the closing time.

Preference points system: PPPFA points allocation applies (80/20 or 90/10 as indicated in the tender). Bidders must submit a valid B-BBEE certificate or sworn affidavit to claim preference points. Minimum qualifying thresholds: registration on the Central Supplier Database (CSD), valid SARS tax clearance certificate or tax compliance status PIN, and registration with the Private Security Industry Regulatory Authority (PSIRA). Compliance with National Bargaining Council for the Private Security Sector (NBCPSS) wage rates and Sectoral Determination is mandatory. Evaluation will consider price and B-BBEE points; functional/technical evaluation criteria are not detailed in the pricing document.

Scope: Guarding security services for the Department of Transport Head Office (single building).

Personnel requirement: 25 Grade C guards and 3 Grade B guards.

Contract duration: 36 months.

Wage rates: Must use rates from the Schedule to the Main Agreement of the National Bargaining Council for the Private Security Sector (NBCPSS).

Maternity benefits are not included in the pricing structure.

Relief Security Officer is a permanent employee.

Share of overheads includes: liability/other insurance, payroll/administration, control centre, transport costs, fixed infrastructure, registers, OHS compliance, management & supervision, statutory fees.

PSIRA fees are revised annually from April each year.

Equipment and back-end support must be in line with the scope of work (detailed in Annexure B2).

Pricing format: Schedule of rates over three years (Year 1, Year 2, Year 3) with monthly cost per person (excluding VAT) for each grade of guard, plus all-inclusive monthly costs for equipment and back-end support.

Currency: South African Rands (ZAR).

VAT: 15% applied on top of unit prices; bidders must enter unit prices excluding VAT. Non-VAT-registered bidders must indicate this and remove the VAT formula in B-Summary cell J35.

Total bid price (including VAT) must match the price on SBD 1.

Cost components:

• Guards' wages (Grade C and Grade B) per NBCPSS rates.
• Security equipment and back-end support (Annexure B2).
• Overheads as defined (insurance, payroll, control centre, transport, infrastructure, registers, OHS, management, statutory fees).
• PSIRA fees (revised annually from April).
• Profit and operational costs (included in back-end support).

No bid bond, performance guarantee, or insurance amounts are specified in the pricing document.

Mandatory registrations and certifications:

• Central Supplier Database (CSD) registration.
• Valid SARS tax clearance certificate or tax compliance status PIN.
• Private Security Industry Regulatory Authority (PSIRA) registration.
• Compliance with NBCPSS wage rates and Sectoral Determination.
• Valid B-BBEE certificate or sworn affidavit for preference points.

Returnable forms (compress to one line each):

• SBD 1: Invitation to Bid (offer cover page).
• SBD 4: Declaration of Interest.
• SBD 6.1: Preference Points Claim.
• SBD 8: Declaration of Bidder's Past Supply Chain Management Practices.
• SBD 9: Certificate of Independent Bid Determination.
• Authority to Sign / Board Resolution.

All forms must be completed, signed and submitted with the bid.

Appointment of a service provider/consultant to render guarding security services for the Department of Transport for a period of 36 months. Tender reference DOT/12/2026/CS. The submission comprises an Excel workbook (Annexure D) containing company experience, proposed team, and team member experience schedules.

Bidders must submit one paper copy and one protected electronic copy of Annexure D (the Excel workbook containing all schedules). In the event of a discrepancy, the paper copy prevails. All schedules in the workbook must be completed. All paper copies of Annexure D must be signed by the bidder. The workbook contains the following returnable schedules:

• Annexure D1: Company Experience — details of up to five completed projects (project name, duration, successful completion Y/N, summary/description, scope, proof Y/N).
• Annexure D2: Proposed Team — details of up to 15 team members (name, role as specified in the Terms of Reference, qualifications, years of experience). Certified copies of qualifications must be attached.
• Annexure D3: Summary of Past Experience of Team Members — for each team member, list projects with client name and contact details, project start and end dates. Verifiable and contactable references must be attached.

No eligibility criteria specified

Guarding security services for the Department of Transport for a period of 36 months. The Terms of Reference (not included in this extract) define the required roles and deliverables. Bidders must propose a team with roles as specified in the Terms of Reference, supported by qualifications and relevant experience. Company experience must demonstrate completed projects of similar scope.

No specific requirements found

Appointment of a service provider / consultant to render guarding security services for the Department of Transport for a period of 36 months.

Closing date: 24 September 2026. Closing time: 11:00.

SCM enquiries: [email protected]; [email protected]. Physical address: Forum Building, 159 Struben Street, Pretoria. Postal address: National Department of Transport, Private Bag X193, Pretoria, 0001.

Submission method: two-envelope system. Envelope 1 — Functionality Proposal. Envelope 2 — Price Schedule / Financial Proposal (SBD 3.3) completed and signed; no financial information may be copied onto USBs. Physical address for delivery: Forum Building, 159 Struben Street, Pretoria. Postal address: National Department of Transport, Private Bag X193, Pretoria, 0001. All returnable documents must be completed, signed and submitted with the bid.

Pricing to be submitted on SBD 3.3 (Pricing Schedule for Professional Services). No financial information may be included on USBs.

Standard returnable forms required: SBD 1 (Invitation to Bid), SBD 3.3 (Pricing Schedule), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Past Supply Chain Management Practices), SBD 9 (Certificate of Independent Bid Determination). Proof of CSD registration and valid tax compliance status PIN required. Authority to Sign / Board Resolution authorising the signatory must be submitted.