Office accommodation lease — noupoort, northern cape (5-year term, 84 m² offices + parking)

Closing date: 18 September 2026. Closing time: 11:00. Compulsory briefing session: 9 September 2026 at 12:00, Department of Social Development, 03 Voortrekker Street, Noupoort, 5950. Attendance register and briefing session certificate must be signed. Contact for briefing: Mr T. Mgijima, 053-839 2299.

Compulsory briefing session: 9 September 2026 at 12:00. Venue: Department of Social Development, 03 Voortrekker Street, Noupoort, 5950. Contact: Mr T. Mgijima, 053-839 2299. Bidders must sign attendance register and ensure Compulsory Briefing Session Certificate is signed by department representative.

Project Manager (SCM): Mr S. Moroka, Tel: 053 831 3048, Email: [email protected]. Technical enquiries: Mr T. Mgijima, Tel: 053-839 2299. Bid submission address: Department of Roads and Public Works, 9/11 Stokroos Street, Tebogo Leon Tume Complex, Squarehill Park, Kimberley, 8301.

Submission method: hard-copy bid documents must be deposited in the bid box at Department of Roads and Public Works, 9/11 Stokroos Street, Tebogo Leon Tume Complex, Squarehill Park, Kimberley, 8301. Bids received after 11:00 on 18 September 2026 will not be accepted. All bids must be on the official forms provided (no re-typing). Mandatory returnable documents for evaluation (each must be completed, signed and submitted with the bid):

• Compulsory Briefing Session Certificate
• Resolution of Board of Directors
• Resolution of Directors to Enter into Consortia/Joint Venture (if applicable)
• Special Resolution of Consortia/Joint Ventures (if applicable)
• Schedule of Proposed Subcontractors (if applicable)
• Capacity of the Tenderer
• NCP Standard Bidding Documents
• General Conditions of Contract (as attached)
• Special Conditions of Contract (as attached)
• Price Breakdown Schedule as requested in Terms of Reference (compulsory)
• Legal Joint Venture Agreement (if applicable)
• Central Supplier Database Report or Number
• Valid Lease Agreement for the duration of the lease contract (covering payments, renovations, accounts, litigation)
• Valid Electrical Certificate of Compliance
• Valid Zoning Certificate of the Building (if applicable)

Additional certificates required: Certificate of Single Tender Submission, Certificate of Fronting Practices, Certificate of Permission to Conduct Due Diligence Investigation. Service Level Agreement is required only from the successful bidder. Disqualification risks: any mandatory returnable omitted or unsigned; late submission; bid not on official forms; tax non-compliance; bidder or director in service of the state.

Returnable documents for evaluation (must be completed, signed and submitted with bid):

1. Compulsory Briefing Session Certificate
2. Resolution of Board of Directors
3. Resolution of Directors to Enter into Consortia/Joint Venture (if applicable)
4. Special Resolution of Consortia/Joint Ventures (if applicable)
5. Schedule of Proposed Subcontractors (if applicable)
6. Capacity of the Tenderer
7. NCP Standard Bidding Documents
8. General Conditions of Contract (as attached)
9. Special Conditions of Contract (as attached)
10. Price Breakdown Schedule as requested in TOR (compulsory)
11. Legal Joint Venture Agreement (if applicable)
12. Central Supplier Database Report or Number
13. Valid Lease Agreement for lease duration (covering payments, renovations, accounts, litigation)
14. Valid Electrical Certificate of Compliance
15. Valid Zoning Certificate of the Building (if applicable)

Additional certificates: Certificate of Single Tender Submission, Certificate of Fronting Practices, Certificate of Permission to Conduct Due Diligence Investigation. Service Level Agreement required only from successful bidder.

Preference point system: 80/20 (Price 80 points, Specific Goals 20 points). The 80/20 system applies to requirements up to R50 million; the 90/10 system applies above R50 million. The final applicable system will be determined after tenders are received based on the lowest/highest acceptable tender. Points for Specific Goals are claimed via SBD 6.1; failure to submit supporting proof means those points are not claimed. Mandatory pre-qualification: attendance at compulsory briefing session and submission of signed Briefing Session Certificate; tax compliance (SARS PIN or CSD number); Resolution of Board of Directors; SBD 4 Declaration of Interest; Certificate of Fronting Practices; Certificate of Single Tender Submission; Certificate of Permission to Conduct Due Diligence Investigation. Bids from persons in the service of the state, companies with directors in state service, or close corporations with members in state service will not be considered. Joint venture/consortium members must each submit separate tax compliance and the required JV resolutions and agreement.

Scope: Provisioning of office accommodation for the Northern Cape Department of Social Development in Noupoort. Required accommodation (pricing schedule items):

• Offices: 84 m²
• Ablutions (Male & Female): 4 toilet units
• Other spaces: m² (to be specified by bidder)
• Circulation space: at least 30% of the sum of offices, ablutions and other spaces
• Secure lockable parking: 1 bay
• Shaded parking: 4 bays
• Client visitor parking: 1 bay

Bidder must provide a valid lease agreement for the lease duration covering payments, renovations, accounts and litigation processes. Valid Electrical Certificate of Compliance and valid Zoning Certificate (if applicable) must be submitted. Capacity of Tenderer schedule requires details of skilled/unskilled staff, machinery, plant, workshops, and current/previous office-space projects with references, contract values, periods and dates.

Capacity of Tenderer schedule requires: details of skilled and unskilled employees; machinery, plant and workshops owned/available; current projects relating to office space (with reference/contact, contract amount, period, scheduled completion); previous projects relating to office space (with reference/contact, contract amount, period, start and end dates). Annexures may be attached if space is insufficient.

Pricing schedule (SBD 3.1) for firm prices only. Items to price: Offices 84 m²; Ablutions (Male & Female) 4 toilet units; Other Spaces (m², bidder to specify); Circulation Space (minimum 30% of Items 1–3); Secure Lockable Parking 1 bay; Shaded Parking 4 bays; Client Visitor Parking 1 bay. Total monthly cost + 15% VAT × 12 = annual cost. Five-year lease escalation: Year 1 0%, Years 2–5 6.5% per annum (CPI-based). Offer valid for 120 days from closing date. Total bid price over five years to be calculated and carried to the summary table.

Pricing schedule (SBD 3.1) requires firm prices only (non-firm prices, including exchange-rate variations, are not accepted). Pricing items: monthly rental for offices, ablutions, other spaces, circulation space, secure lockable parking, shaded parking, client visitor parking. Total monthly cost plus 15% VAT, multiplied by 12 for annual cost. Five-year lease term with escalation: Year 1 0%, Years 2–5 6.5% each year (CPI-based). Offer validity: 120 days from closing date. No bid bonds, guarantees or insurance requirements stated in the extracted text.

Mandatory compliance items:

• CSD registration (Central Supplier Database report or number)
• Tax compliance: SARS Tax Compliance Status PIN or printed TCS certificate; if no PIN, CSD number must be provided. Each JV/consortium member submits separately.
• No bids from persons in service of the state, companies with directors in state service, or close corporations with members in state service.
• SBD 4 Declaration of Interest (must be completed fully; false disclosure leads to disqualification and possible legal action).
• SBD 6.1 Preferential Points Claim Form for Specific Goals (proof required to claim points).
• Certificate of Fronting Practices (declaration against window-dressing, benefit diversion, opportunistic intermediaries; employer may report fronting to DTI and B-BBEE Commissioner).
• Resolution of Board of Directors authorising signatory (signed by all directors/members/partners).
• If JV/consortium: Resolution of Directors to Enter into Consortia/JV, Special Resolution of Consortia/JV, Legal JV Agreement, and each member submits separate tax compliance.
• Certificate of Single Tender Submission.
• Certificate of Permission to Conduct Due Diligence Investigation.
• Compulsory Briefing Session Certificate (signed by department representative).
• Valid Electrical Certificate of Compliance.
• Valid Zoning Certificate (if applicable).
• Valid Lease Agreement for lease duration (covering payments, renovations, accounts, litigation).
• General Conditions of Contract and Special Conditions of Contract (as attached) must be returned.

Certificate of Fronting Practices required: bidder declares against window-dressing, benefit diversion and opportunistic intermediaries. Fronting indicators listed (e.g. black shareholders unaware of role, roles differing from non-black peers, pay disparities, lack of strategic participation, peripheral functions only, reliance on third parties for core functions, inability to operate independently, circumvention evidence, non-market related-party transactions, excessive related-party loans, shared premises/infrastructure at disproportionate cost). Employer may report fronting to DTI and B-BBEE Commissioner. Intentional misrepresentation constitutes fraudulent practice. SBD 6.1 used to claim Specific Goals points (20 points max); proof must be submitted to claim points.

General Conditions of Contract (GCC) and Special Conditions of Contract are attached and must be returned with the bid. The successful bidder must complete and sign SBD 7.1 (Contract Form – Purchase of Goods) and SBD 7.2 (Contract Form – Rendering of Services). For joint ventures/consortia: joint and several liability accepted by all parties; 30 days' written notice required for any intention to terminate the JV/consortium; no cession or assignment of rights/obligations without prior written consent of all JV parties and the Department; domicilium citandi et executandi to be nominated by the JV. Lease agreement must be valid for the full lease duration and cover payments, renovations, accounts and litigation processes.

Special Conditions of Contract attached to bid document (returnable). Certificate of Permission to Conduct Due Diligence Investigation required: consent for DRPW or appointed service providers to conduct due diligence on the company. Certificate of Single Tender Submission required: declaration that only one tender submitted; each JV member submits separate certificate. Service Level Agreement concluded only with successful bidder.

Bid must be submitted on official forms (no re-typing). Late bids not accepted. Tax compliance mandatory (SARS PIN or CSD number). No bids from state employees, companies with state-employee directors, or close corporations with state-employee members. JV/consortium members each submit separate tax compliance. Successful bidder signs SBD 7 contract forms. Compulsory briefing attendance required. All returnable documents listed in the List of Returnable Documents must be completed, signed and submitted.

Preference point system: 80/20 (Price 80, Specific Goals 20). 80/20 applies up to R50 million; 90/10 above R50 million. Final system determined after tender receipt based on lowest/highest acceptable tender. Specific Goals points claimed via SBD 6.1; no proof = no points. Mandatory pre-qualification: compulsory briefing attendance, tax compliance, Board Resolution, SBD 4, Fronting Practices Certificate, Single Tender Submission Certificate, Due Diligence Permission Certificate. State employees and entities with state-employee directors/members excluded. JV members each submit separate tax compliance and JV resolutions/agreement.