Supply and delivery of laboratory chemicals to hendrina power station on an as-and-when-required basis for 5 years

The tenderer must complete and sign the form to acknowledge and accept Eskom Supplier Quality Requirements as per 240-105658000 Specification and ISO 9001 Standard.

Returnable documents:

• Form A (Category 2, Rev 9): must be completed and signed to acknowledge and accept Eskom Supplier Quality Requirements per specification 240-105658000 and ISO 9001 Standard.

The tenderer must complete and sign the form to acknowledge and accept Eskom Supplier Quality Requirements as per 240-105658000 specification and ISO 9001 Standard. No other eligibility criteria are stated in the document.

No specific requirements found

Scope

• Supply and delivery of laboratory chemicals on an as-and-when-required basis over a five-year contract period.

Quality Control Plan / Inspection Test Plan (QCP/ITP)

• A QCP/ITP must be completed for the contract and approved before the activities it covers may proceed.
• Each activity is listed with a description of the requirement, its planned date, and the responsible party: contractor/supplier, subcontractor, Eskom, or an Approved Inspection Authority (AIA).
• Every activity is classified as statutory (S) or non-statutory (N).
• Each activity must state the inspection and test method, the controlling document, the acceptance criteria, and the records to be retained.
• Inspection and test methods include visual, microscopy, non-destructive testing, liquid/dye penetrant, magnetic particle and eddy current testing.
• Acceptance criteria cover functionality, performance measures, regulatory compliance and chemical testing.

Intervention points

• Hold point: the activity may not proceed without Eskom approval.
• Witness point: Eskom attends the inspection or test.
• Document review, surveillance and verification points apply where marked.
• Approval codes: AP (document requires approval), IN (information only), R1 (100% document review), R2 (sample document review).
• Testing and inspection codes: T1 (100% testing), T2 (sample testing), A1 (100% inspection), A2 (sample inspection), W1 (100% witness), W2 (sample witness).

Sign-off

• The plan is approved by the contractor/supplier, the subcontractor where applicable, Eskom, and the AIA where applicable.

Abbreviations

• NOBO: Notification Body. TPI: Third Party Inspection.

Quality control

• The QCP/ITP must be approved by Eskom, and by the Approved Inspection Authority where one applies, before the related activity is carried out.
• Statutory activities must be identified as statutory in the plan.
• Inspection and test records must be kept for every activity listed.

Returnable documents: the E-Tendering Training Acknowledgement Form (Annexure) must be completed, signed and submitted with the bid. The form confirms the bidder has self-trained via the e-Tendering Noddy Guide and can operate the e-Tendering Solution. Submission is via the e-Tendering system; no physical submission address is stated.

Supply and delivery of laboratory chemicals on an as-and-when-required basis for a period of 5 years, for Hendrina Power Station.

Closing date: 11 November 2026 at 10:00 (from tender record).

No other dates (briefings, site visits, clarification deadlines) are stated in the document.

Buyer: Theo Vilakazi

Business unit: Hendrina Power Station

No email, telephone, or submission address provided in the document.

Returnable documents — all must be completed, signed and submitted with the bid:

• SBD 6.2 (Declaration for Local Production and Content) and Annex C (Local Content Declaration – Summary Schedule): required only if the commodity is a designated sector; here it is not, so these are not mandatory.
• B-BBEE preference point documentation: valid B-BBEE certificate issued by a SANAS-accredited verification agency, or a sworn affidavit / CIPS affidavit; proof of ownership/shareholding (preferably CIPC documentation) with shareholding breakdown; certified ID copies of shareholders; proof of disability where applicable.
• B-BBEE Improvement or Retention Plan: to be submitted within 30 days of signing the contract.
• SDL&I Implementation Schedule: to be completed and returned to the SDL&I representative within 28 days of contract award.

Disqualification risks:

• Failure to meet a mandatory CIDB CSDG percentage (not applicable here).
• Failure to meet SDL&I obligations may incur penalties and retention.
• Non-submission of preference point documentation does not disqualify but forfeits all specific goal points.

Evaluation stages:

1. Price: scored out of 90 (90/10 system) or 80 (80/20 system).
2. Specific goals (B-BBEE status level): maximum 10 points (90/10 system) or 20 points (80/20 system).

Points table:

• B-BBEE Level 1: 10 points (90/10) / 20 points (80/20)
• Level 2: 9 / 18
• Level 3: 6 / 14
• Level 4: 5 / 12
• Level 5: 4 / 8
• Level 6: 3 / 6
• Level 7: 2 / 4
• Level 8: 1 / 2
• Non-compliant: 0 / 0

Total score = price points + specific goal points, rounded to two decimal places. Contract awarded to the tenderer with the highest total.

Objective criteria (condition for contract award):

• Designated sector: not applicable — no local content threshold.
• CIDB skills development: not applicable — no compulsory training, no CSDG percentage.

If a tenderer fails to meet objective criteria, the second-ranked tenderer may be recommended for award.

Scope: Supply and delivery of laboratory chemicals on an as-and-when-required basis.

Duration: 5 years.

Location: Hendrina Power Station, Mpumalanga.

No quantities, delivery schedules, or technical standards are specified in the document.

Skills development obligations: Tenderers must propose skills development for unemployed candidates, targeting occupations such as Dispatching Officer and Inventory Officer. Candidates must be from all provinces and representative of South Africa's demographics. Tenderers bear the full cost; Eskom makes no financial contribution. Tenderers may approach SETAs for grants and SARS for tax rebates.

SDL&I penalties and security: Failure to meet SDL&I obligations incurs a penalty of 2.5% of the invoice amount or 2.5% of the contract value. Eskom retains 2.5% of every invoice (excluding VAT) as security, released only upon receipt of SDL&I progress reports, fulfilment of all obligations, and an approved compliance report.

Pricing: The tender response must be separated into local and imported components as per the Price Schedule included in the tender documents. Local procurement content is total spending minus the imported component.

SDL&I penalties and security:

• Penalty of 2.5% of the invoice amount for failure to meet SDL&I obligations.
• Penalty of 2.5% of the contract value for failure to meet SDL&I obligations.
• Eskom retains 2.5% of every invoice (excluding VAT) as security for SDL&I obligations for the duration of the contract.
• Retained amounts are released only upon receipt of SDL&I progress reports, fulfilment of all SDL&I obligations, and submission of an approved compliance report by the SDL&I Department.

B-BBEE evidence by revenue:

• Annual total revenue up to R10 million (EME): may submit a sworn affidavit.
• Annual total revenue up to R50 million (QSE): must comply with all elements of the QSE scorecard relevant to the sector, unless at least 51% black-owned, in which case a sworn affidavit is required.
• Annual total revenue above R50 million: must submit a valid B-BBEE certificate.

A valid B-BBEE certificate or sworn affidavit is a condition for contract award.

Sworn affidavit validity requirements:

• Deponent's name and ID number must match the identity document.
• Designation (director, owner, or member) must be indicated.
• Enterprise name and business address as per CIPC registration must appear.
• Percentage of black ownership, black female ownership, and designated group must be completed with no blank spaces.
• Total revenue for the year under review and whether based on audited financial statements or management accounts must be indicated.
• Financial year end must be stated by day/month/year.
• Only one B-BBEE status level may be ticked.
• Empowering supplier status must be indicated; QSEs must select the basis.
• The deponent and Commissioner of Oaths must sign on the same date, in each other's presence, with the Commissioner's signature and stamp.
• The Commissioner of Oaths cannot be an employee or ex officio of the enterprise.

B-BBEE improvement or retention plan:

• Level 1: maintain status.
• Levels 2–3: improve or maintain status.
• Level 4: must achieve Level 3 by the end of the first year of the contract.
• Levels 5–8 or non-compliant: must achieve Level 4 by the end of the first year, then improve at least one level each subsequent year.

Local procurement content:

• Eskom target: 100% local procurement content.
• Procurement from designated groups (black-owned): Eskom target 15%.

Skills development:

• Tenderers must propose skills development for unemployed candidates, targeting occupations such as Dispatching Officer and Inventory Officer.
• Candidates must be from all provinces and representative of South Africa's demographics.
• Tenderers bear the full cost; Eskom makes no financial contribution.
• Tenderers may approach SETAs for grants and SARS for tax rebates.

Jobs:

• Tenderers must propose the type and number of jobs created and retained in South Africa as a result of the contract.

No CIDB grading, CSD registration, tax clearance, or CIPC registration requirements are stated in the document.

Specific goals: Maximum 10/20 points for B-BBEE status level, with points table for 90/10 and 80/20 systems. Documents required to claim preference points: valid B-BBEE certificate (SANAS accredited) or sworn affidavit/CIPS affidavit, proof of ownership/shareholding (preferably CIPC), certified ID copies of shareholders, proof of disability where applicable. Tenderers failing to provide documentation may only score points out of 90/80 for price and 0 out of 10/20 for specific goals.

Transformation – B-BBEE Improvement or Retention Plan: Tenderers must submit a B-BBEE improvement or retention plan within 30 days of signing the contract. Level 1 must maintain; levels 2–3 must improve/maintain; level 4 must achieve Level 3 by end of first year; levels 5–8 or non-compliant must achieve Level 4 by end of first year and improve one level each subsequent year. Valid B-BBEE certificate or sworn affidavit is a condition for contract award, with thresholds: EME (≤R10m) can submit sworn affidavit, QSE (≤R50m) must comply with QSE scorecard unless 51% black owned, above R50m requires valid B-BBEE certificate.

Local Procurement Content: Eskom target is 100% local procurement content.

Procurement from designated groups (black-owned): Eskom target is 15%, covering indirect expenses, direct spend on subcontractors, and transportation.

Jobs: Tenderers must propose the type and number of jobs created and retained in South Africa as a result of the contract.

Skills development: Tenderers must propose skills development for unemployed candidates, targeting occupations such as Dispatching Officer and Inventory Officer. Candidates must be from all provinces and representative of South Africa's demographics. Tenderers bear the full cost; Eskom makes no financial contribution. Tenderers may approach SETAs for grants and SARS for tax rebates.

No health and safety requirements are stated in the document. The section content provided relates to B-BBEE sworn affidavit validity, which is covered under compliance requirements.

SDL&I obligations are contractual. Failure to meet them incurs a penalty of 2.5% of the invoice amount or 2.5% of the contract value. Eskom retains 2.5% of every invoice (excluding VAT) as security, released only after receipt of SDL&I progress reports, fulfilment of all obligations, and an approved compliance report.

Suppliers must submit quarterly SDL&I compliance reports. Eskom reviews within 30 days and notifies in writing if obligations are not met. Suppliers must implement corrective measures before the next report, failing which retention clauses are invoked. An SDL&I Implementation Schedule must be completed and returned within 28 days of contract award.

Objective criteria: The commodity is not a designated sector, so no local content threshold applies and SBD 6.2 and Annex C are not mandatory. No CIDB compulsory training applies, so no CSDG percentage is set.

Sworn affidavit validity requirements: Deponent's name and ID number must match the identity document; designation (director/owner/member) must be indicated; enterprise name and address per CIPC must appear; percentage of black ownership, black female ownership, and designated group must be completed with no blank spaces; total revenue and basis (audited or management accounts) must be indicated; financial year end must be stated by day/month/year; only one B-BBEE status level may be ticked; empowering supplier status must be indicated; the deponent and Commissioner of Oaths must sign on the same date, with the Commissioner's signature and stamp; the Commissioner cannot be an employee or ex officio of the enterprise.

Specific goals: Maximum 10/20 points for B-BBEE status level, with points table for 90/10 and 80/20 systems. Tenderers failing to provide preference point documentation may only score points out of 90/80 for price and 0 out of 10/20 for specific goals.

Supply and delivery of laboratory chemicals to Hendrina Power Station over a period of 5 years as and when required.

Closing date: 11 November 2026 at 10:00.

No briefing or site visit is mentioned.

Supply Manager (to be confirmed at contract award):

• Name: not stated
• Address: Hendrina Power Station
• Telephone: not stated
• Email: not stated

Document source contact (Engineering Contract Strategies):

• Telephone: 011 803 3008
• Fax: 086 539 1902
• Website: www.ecs.co.za

Purchaser: Eskom Holdings SOC Ltd, Megawatt Park, Maxwell Drive, Sandton, Johannesburg, 2199.

Returnable documents:

• Form of Offer and Acceptance (C1.1): signed offer committing the bidder to the contract terms and the tendered total.
• Schedule of Deviations: records any accepted deviations from the tender documents; only deviations listed here are valid.
• Contract Data Part two (C1.2b): supplier details, tendered total, price schedule reference, risk register items, delivery dates, access restrictions, overheads and profit percentage.
• Pricing Data (C2.1 and C2.2): completed price schedule with rates and quantities.
• Annexure A (Supply Requirements): confirms INCOTERMS and delivery place.
• Annexure B (Insurance notes): for guidance only.

Submission method: not stated in the document.

Submission address: not stated.

Closing time: 10:00 on 11 November 2026 (from tender record).

No evaluation criteria are stated in the document. The tender is a priced contract under the NEC3 Supply Contract; the offered total of the Prices is used for budgeting. No preference point system (80/20 or 90/10) is mentioned.

Scope: Supply and delivery of laboratory chemicals to Hendrina Power Station on an as-and-when-required basis for 5 years.

Delivery place: Hendrina Power Station, Chemical services WTP chemical store room.

Delivery basis: per task order; supplier informs purchaser to inspect and accept goods before delivery.

Supplier must provide at delivery:

• Packing lists
• Certificate of Analysis for each chemical
• Safety Data Sheets in 16-point format for all chemicals
• Tax invoice per task order
• Records, datasheets, materials, facilities and samples for tests and inspections.

Goods categories in price schedule include: Salts, Ampules and standards, Buffers, Acids and Bases, Flammables and Combustibles.

Examples of items: Ammonium Molybdate 4-Hydrate 500g, Calcium Carbonate 500g, Chloride Standard Titrisol Ampule, EDTA Solution 0.02N, etc.

Contract law: Republic of South Africa; language: English; period for reply: 2 working days.

No specific methodology or execution plan is required beyond the supply requirements. Supplier must provide a first programme within 2 weeks of contract date and revised programmes at intervals no longer than 4 weeks.

Supplier must provide records, datasheets, materials, facilities and samples for all tests and inspections.

Certificate of Analysis required for each chemical.

Safety Data Sheets in 16-point format for all chemicals.

Goods must be supplied according to specifications; non-conformance is a Purchaser's risk.

Defects correction period: 1 week after delivery.

Pricing is a priced contract under NEC3 Supply Contract. Prices derived from price schedule; price schedule is only a pricing document, not Goods Information. Supplier must include all costs; no adjustment to lump sum prices for quantity changes. Price schedule includes categories: Category 1 Salts, Category 2 Ampules and standards, Category 3 Buffers, Category 4 Acids and Bases, Category 5 Flammables and Combustibles, with quantities and rates for each item. Price adjustment for inflation: 65% D4-Consumables, 20% L2(B) Transport, 15% non-adjustable.

Pricing format: priced contract; prices derived from price schedule (lump sums or rates x quantities).

Price adjustment for inflation: 65% D4-Consumables (Seifsa), 20% L2(B) Transport (Seifsa), 15% non-adjustable; base date is month prior to enquiry closing date.

Payment: assessment after each delivery and acceptance per task order; payment within 30 days.

Interest on late payment: prime rate (Standard Bank) for Rand amounts, LIBOR for other currencies.

Delay damages: 0.5% of batch order value per calendar day late, up to 10% of batch order.

Supplier's liability for indirect/consequential loss: limited to total value of affected items.

Supplier's liability for damage to Purchaser's property: limited to R15 million for Generation Division property.

End of liability date: 5 years after delivery of whole of goods.

Insurance: Supplier provides insurances per Insurance Table A (e.g., loss/damage to goods, liability for property damage and bodily injury). Purchaser provides insurances per Insurance Table B (assets, contract works, environmental, general/public liability, etc.).

Tax invoice: must include Purchaser's VAT number 4740101508.

B-BBEE: Supplier must notify Eskom within 7 days of any change in B-BBEE status; submit updated verification certificate within 30 days; a decrease in status may lead to re-negotiation or termination.

Joint ventures: if bidding as a JV, all parties are jointly and severally liable; must notify Supply Manager of key person within 2 weeks of contract date; cannot change composition without written consent.

Cession/assignment: not allowed without Eskom's written consent.

Health and safety: Supplier must comply with all applicable health and safety laws and regulations; ensure subcontractors and employees comply.

Environmental: Supplier must comply with all applicable environmental laws and regulations.

Asbestos: If asbestos is encountered, supplier's personnel may stop work; contract dates adjusted per Asbestos Regulations.

Ethics: Prohibited actions (coercive, collusive, corrupt, fraudulent, obstructive) may lead to termination.

No specific CSD, tax clearance, CIDB, or CIPC requirements are stated in the document.

Supplier must notify Eskom within 7 days of any change in B-BBEE status; submit updated verification certificate within 30 days. If B-BBEE status decreases, Eskom may re-negotiate or terminate. Failure to notify may constitute reason for termination.

Supplier must take all reasonable precautions to maintain health and safety of persons.

Comply with all applicable health and safety laws and regulations; ensure subcontractors and employees comply.

Asbestos: Purchaser ensures ambient air conforms to asbestos regulations (OEL 0.2 fibres/ml as 4-hour TWA; short-term 0.6 fibres/ml as 10-minute TWA). Supplier may perform parallel measurements at own expense. If asbestos identified, supplier's personnel may stop work and leave area until declared safe. Contract dates adjusted per Asbestos Regulations.

Supplier must comply with all applicable environmental laws and regulations and ensure subcontractors and employees comply.

Contract type: NEC3 Supply Contract (April 2013) with options X1 (price adjustment), X2 (changes in law), X7 (delay damages), X17 (low-performance damages), and Z1–Z13 additional conditions.

Law: Republic of South Africa; language: English; period for reply: 2 working days.

Starting date: to be confirmed at contract award.

Delivery: on an as-and-when-required basis per task order.

Programme: first programme within 2 weeks of contract date; revised programmes at intervals no longer than 4 weeks.

Defects: defects date on day of delivery; defect correction period 1 week after delivery; defects access period to be negotiated.

Payment: assessment after each delivery and acceptance; payment within 30 days; interest at prime rate or LIBOR.

Compensation events: per NEC core clause 60.

Title: per NEC core clause 70.

Purchaser's risks: late deliveries, incomplete/incorrect deliveries, supplier not meeting quality requirements.

Insurance: Supplier provides insurances per Table A; Purchaser provides per Table B.

Liability: Supplier's liability for indirect/consequential loss limited to total value of affected items; for Purchaser's property limited to R15 million (Generation Division); end of liability 5 years after delivery.

Dispute resolution: Adjudicator from ICE-SA panel; arbitration per Association of Arbitrators rules.

Additional conditions:

• Z1: No cession/delegation/assignment without written consent.
• Z2: JV parties jointly and severally liable; notify key person within 2 weeks; no composition change without consent.
• Z3: B-BBEE status change notification within 7 days; updated certificate within 30 days; decrease may lead to re-negotiation or termination.
• Z4: Confidentiality obligations.
• Z5: Waiver/estoppel.
• Z6: Health, safety and environmental compliance.
• Z7: Tax invoice within 1 week of payment certificate; include VAT number 4740101508.
• Z8: Compensation event notification.
• Z9: Purchaser's liability for indirect/consequential loss limited to R0.00.
• Z10: Termination includes business rescue.
• Z11: Delay damages may lead to termination.
• Z12: Ethics – prohibited actions may lead to termination.
• Z13: Asbestos – compliance with Asbestos Regulations; supplier may stop work if unsafe.

Annexure A: Supply Requirements based on INCOTERMS 2010; delivery place Hendrina Power Station (Chemical services WTP chemical store room); actions of parties during supply; information to be provided by Supplier including packing lists, certificate of analysis, safety data sheets in 16-point format, etc.

Annexure B: Insurance provided by Purchaser – transit insurance for goods from outside RSA; supplier's liability for damage to Purchaser's property limited to R15 million for Generation Division; other insurance as required by clause 84.

No evaluation criteria are stated in the document.

Eskom Holdings SOC Ltd invites tenders for the supply and delivery of laboratory chemicals on an as-and-when-required basis over a 05-year period. Tender number E1526GXMPHENR. Issue date 15 October 2026. Closing 11 November 2026 at 10:00. Tender validity 120 days from closing. Tender documents are issued free of charge. Submitting a tender is deemed acceptance of Eskom's Standard Conditions of Tender, available at www.eskom.co.za, and the Tender Data takes precedence where the two conflict. This is an open invitation to tender. Annexures attached: Authorisation Form (A), Acknowledgement Form (B), Tenderer's Particulars (C), Integrity Declaration Form (D), CPA for local goods/services (E), CPA(IG) for foreign goods/services (F), SBD 1 (H), SBD 6.1 (I) and SBD 4 (J), plus the Scope of Work, NEC or other Contract and Pricing Schedule/BOQ. The SBD 6.2 local production and content annexures G1 to G4 are not applicable.

Closing

• Date: 11 November 2026
• Time: 10:00
• Late submissions are not accepted.

Clarification meeting (non-compulsory)

• Date: 22 October 2026
• Time: 10:00 to 12:00
• Venue: MS Teams — https://teams.microsoft.com/meet/3494351274020335?p=HojzuL0KH16CNRgJYe
• Attendance is not mandatory. Where a tender stipulates a compulsory site or clarification meeting, non-attendance results in disqualification.

Clarification queries and extension requests

• Deadline: 04 November 2026 at 15:30, five working days before the closing date.
• All queries must be submitted in writing to the Eskom Representative.
• Bidders must keep checking the Eskom Tender Bulletin and e-tendering site for changes and answers to queries before the clarification deadline.

Tender validity

• 120 days from the closing date and time.

A non-compulsory clarification meeting will be held on 22 October 2026 from 10:00 to 12:00 via MS Teams at https://teams.microsoft.com/meet/3494351274020335?p=HojzuL0KH16CNRgJYe. Attendance is not mandatory. Where a tender stipulates that a site or clarification meeting is compulsory, bidders who do not attend are disqualified and will not be evaluated.

Eskom Representative (all queries and clarifications)

• Name: Theo Vilakazi
• Telephone: 013 296 3779
• Email: [email protected]

Procurement Manager

• Name: Halalisiwe Khumalo

Fraud and corruption reporting

• Telephone: 0800 11 2722
• Email: [email protected]

Submission

• Method: electronic upload via the Eskom Tender Bulletin e-tendering site (TenderBulletin (eskom.co.za))
• No physical delivery address; no hard copies accepted.

Note: no query or clarification may be directed to any Eskom official other than the Eskom Representative.

Submission method

• Electronic only, via the Eskom Tender Bulletin e-tendering site (TenderBulletin (eskom.co.za)).
• No hard copies accepted. No public tender opening — tenders are downloaded electronically and prices are not read out.
• Upload documents into the folders Technical, Commercial, Financial and others such as SHEQ and SDL&I.
• All documents must be in PDF, including the price list.
• Upload limits: 500 MB per document and 4 GB per submission. Zip or condensed files are not allowed.
• Only the latest submission is accepted; earlier versions become null and void.
• The submission status must show as complete.
• Late tenders are not accepted; ensuring submission before the closing time is the bidder's responsibility.

Returnable documents — disqualifiable if not completed, signed and submitted by closing

• Annexure A: Authorisation Form — names the person authorised to sign and bind the bidder.
• Annexure B: Acknowledgement Form.
• Annexure C: Tenderer's Particulars.
• Annexure D: Integrity Pact Declaration — acceptance of Eskom's Supplier Integrity Pact.
• Annexure E: CPA for local goods/services (if applicable).
• Annexure F: CPA(IG) for imported goods/services (if applicable).
• Annexure H: SBD 1 Invitation to Bid — bidder and contact details, signed as the offer cover page.
• Annexure J: SBD 4 Declaration of Interest — discloses state employment or connections of directors, shareholders or principals.
• NEC or other Contract, completed in full.
• Completed pricing schedule in PDF, if not already contained in the contract.
• Electronic copy of the tender in PDF.

Non-disqualifiable returnable

• Annexure I: SBD 6.1 Preference Points Claim — if not submitted, the bidder is not disqualified but scores zero for specific goals. If missing or incomplete at closing, Eskom requests it in writing and the bidder has 5 working days to submit, failing which the bid is disqualified.

Joint venture bids — additional documents

• Letter of intent or JV agreement setting out each partner's rights, obligations and profit-sharing ratios.
• Written confirmation that the JV will operate as a single incorporated business entity for the contract, or this obligation included in the JV agreement.
• Confirmation of a single designated bank account in the JV's name, independent of the individual partners.

Disqualification risks

• Any disqualifiable returnable not completed, signed or submitted by closing.
• Tenders signed by unauthorised persons.
• Submitting more than one tender, individually or as a JV partner.
• Subcontracting 100% of the scope of work.
• A JV or consortium agreement that does not state joint and several liability.
• Conflict of interest with another bidder.
• Being restricted by National Treasury or Eskom, or appearing on the Tender Defaulters list.
• Holding the nationality of a country on an international sanctions list.
• Failing any eligibility criterion.

Disqualifiable at closing: electronic copy of the tender in PDF; Annexure A Authorisation Form; Annexure B Acknowledgement Form; Annexure C Tenderer's Particulars; Annexure D Integrity Pact Declaration; Annexure E CPA for local goods/services (if applicable); Annexure F CPA(IG) for imported goods/services (if applicable); Annexure H SBD 1; Annexure J SBD 4; completed NEC or other Contract; completed pricing schedule in PDF. Non-disqualifiable at closing: Annexure I SBD 6.1 Preference Points Claim — if missing or incomplete, Eskom requests it in writing and the bidder has 5 working days to submit, failing which the bid is disqualified; if not submitted, the bidder scores zero for specific goals. Required before award: CSD registration; tax clearance certificate where the bidder is not on CSD or has not provided a SARS pin; Employment Equity compliance proof for designated employers; safety documents (Annexure B acknowledgement, OHS plan, Baseline OHS Risk Assessment, COIDA letter of good standing, OHS policy signed by the CEO); quality documents (ISO 9001 certification or QMS evidence, Contract Quality Plan, Quality Control Plan); annual financial statements; and the functionality/technical documents per Annexure A. JV bids must also submit the JV agreement or letter of intent, confirmation of single-entity operation, and confirmation of a single designated bank account.

Evaluation stages

1. Eligibility screening.
2. Functionality/technical evaluation — threshold 70%.
3. Price and specific goals scoring under the 80/20 preference point system.
4. Contractual requirements assessed after evaluation and ranking, before award.

Functionality (technical)

• Technical criteria weighting: 100%.
• Minimum qualifying score: 70%. Bidders scoring below 70% are disqualified.

Technical criteria (Annexure A)

• Criterion 1 (50%): company capability and track record in supplying laboratory chemicals.
• 1.1 (25%): proof of previous experience. More than 3 years = 5 points; 3 years = 4 points; 2 years = 2 points; 1 year = 0 points; no proof = 0 points. Evidence: signed completion certificate or reference letter on the client's letterhead.
• 1.2 (25%): signed references from companies where similar work was executed. All four = 5 points; three = 4 points; two = 2 points; one = 0 points; none = 0 points. Each reference must show the client name, purchase order document, description of works, signed proof of delivery note, contract period and contact person. A purchase order number without the purchase order document is not accepted, and the delivery note must correspond to the order number.
• Criterion 2 (30%): signed letter on the bidder's letterhead detailing the support agreement with the OEM or chemical manufacturer, confirming that all chemicals are original manufacturer products supplied directly and not repacked. Submitted = 5 points; not submitted = 0 points. Any later change of OEM must be communicated by email; the letter is legally binding.
• Criterion 3 (20%): at least 10 valid certified copies of both Certificate of Analysis and Safety Data Sheet (16-point format) for the chemical types in the scope. 10 or more = 5 points; 5 to fewer than 10 = 4 points; 2 to fewer than 10 = 2 points; none = 0 points.

Price and preference points

• Preference point system: 80/20, applicable to tenders of R50 million or below.
• Price: scored out of 80 points.
• Specific goals: scored out of 20 points under the PPPFA.
• Ranking: price score plus specific goals score, highest to lowest.
• Price evaluation basis: inclusive of VAT, corrected for arithmetical errors, excluding contingencies in any bill of quantities or activity schedule, adjusted for acceptable variations or deviations, and compared on a net present value basis taking price adjustment factors and exchange rate fluctuations into account.
• Unconditional discounts count for evaluation; conditional discounts do not, but are applied at payment.
• Failure to submit evidence of a specific goals claim does not disqualify the bidder but scores zero for that goal.
• Objective criteria: not applicable.
• Reverse e-auction: not applicable.
• Alternative tenders: not allowed.

Scope

• Supply and delivery of laboratory chemicals to Eskom on an as-and-when-required basis.
• Contract period: 05 years.
• The tender may be for the whole or part of the contract; Eskom may award a single contract to one supplier or multiple contracts.

Commodity categories for possible multiple awards

1. Salts, Ampoules and Reference Standards
2. Buffers
3. Acids and Bases
4. Flammables and Combustibles (including Solvents)
5. UV Chemicals

Supply requirements

• Chemicals must be original manufacturer products supplied directly from the manufacturer; repacked goods are not acceptable.
• A signed letter from the OEM or chemical manufacturer confirming support must be provided.
• Certificate of Analysis and Safety Data Sheet (16-point format) are required for each chemical type; at least 10 certified sets must accompany the bid.
• Steady supply with no interruption after order placement is required.

Cataloguing and labelling

• The successful bidder may be required to provide cataloguing information per item after award and must label all delivered materials to Eskom's labelling specifications.
• Where cataloguing applies, the pricing schedule must include a line item for cataloguing, which Eskom will pay for.

Documents attached to the ITT

• Scope of Work, NEC or other Contract, and Pricing Schedule/BOQ.

Basic compliance requires the bidder to meet the eligibility criteria, submit a complete tender with commercial, financial and technical information, and submit the mandatory commercial returnables by the stipulated deadlines. For e-tendering, failure to upload tender documents renders the tender non-responsive. There is no public tender opening; tenders are downloaded electronically and prices are not read out. The Baseline OHS Risk Assessment must include the methodology used for the risk assessment. A valid Letter of Good Standing (COIDA or equivalent) and an OHS policy signed by the CEO are required. Where a performance bond or demand guarantee is required, the bidder must identify at least two financial institutions from Eskom's approved list.

Criterion 1 (50% of the technical score) covers company capability and track record in supplying and delivering laboratory chemicals. 1.1 (25%): proof of previous experience — more than 3 years scores 5 points, 3 years 4 points, 2 years 2 points, 1 year 0 points, no proof 0 points; evidence is a signed completion certificate or reference letter on the client's letterhead. 1.2 (25%): signed references from companies where similar work was executed — all four score 5 points, three 4 points, two 2 points, one 0 points, none 0 points; each reference must include the client name, purchase order document, description of works, signed proof of delivery note, contract period and contact person. A purchase order number without the purchase order document is not accepted, and the delivery note must correspond to the order number.

Quality Category 2 applies. Section A: a valid ISO 9001 certificate from an ISO accredited body, or objective evidence of a documented QMS that complies with ISO 9001 without being certified. Section B: evidence that the QMS is in operation (Tender Quality Requirements Ref 240-105658000). Section C: a draft Contract Quality Plan specific to the scope (Ref 240-105658000 and 240-109253698, ISO 10005). Section D: Quality Control Plan, checklist or ITP as per the scope of works (Ref 240-105658000 or 240-109253302, ISO 10005). Section E: user-defined customer-specific requirements and other standards. Other safety and quality documents may be required per the scope of works.

A completed pricing schedule must be submitted in PDF, unless it is already contained in the NEC or other Contract. Where cataloguing is required, the pricing schedule must include a line item for cataloguing, which Eskom will pay for. Prices are evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies in any bill of quantities or activity schedule, and adjusted for acceptable variations or deviations. Unconditional discounts are taken into account for evaluation; conditional discounts are not, but are applied at payment. Price is scored out of 80 points under the 80/20 preference point system.

Payment terms

• Contracts below R50 000 000 including VAT: payment within 30 days of receipt of undisputed invoices.
• Contracts above R50 000 000 including VAT: payment within 60 days of receipt of undisputed invoices.

Security for performance

• If the recommended bidder is assessed as not financially suitable, Eskom may require a performance bond or a parent company guarantee.
• A performance bond must be obtained from a financial institution pre-approved by Eskom's Treasury Department.
• A parent company guarantee may be accepted if the parent is financially sound; the parent must submit its latest approved annual financial statements for assessment.
• Where a performance bond or demand guarantee is required, the bidder must identify at least two financial institutions from Eskom's approved list that it intends to approach.

Financial due diligence (prior to award)

• Latest approved annual financial statements of the tendering company itself, not the parent or ultimate holding company. Draft statements or management accounts are not accepted.
• Statements must include company background, a signed director's report, a signed auditor's/reviewer's/compiler's/accounting officer's report, statement of financial position, statement of comprehensive income, statement of changes in equity, statement of cash flows and notes.
• South African entities that are not audited must also submit a signed public interest score showing the actual score, whether the company is owner managed, and whether the statements were externally prepared, plus copies of ITA34C for the current and previous years of assessment.
• For an unincorporated JV or SPV, each partner must submit its own annual financial statements containing all the above items.

Pricing

• Completed pricing schedule in PDF, unless already contained in the NEC or other Contract.
• Prices are evaluated inclusive of VAT.
• CSI proposal: Eskom's contribution is 2%, distributed proportionally according to the contract split ratio where the award results in a split contract.

Other

• Eskom reserves the right to negotiate with preferred bidders if tendered prices are not market-related.

Eligibility

• The bidder, or any of its principals, must not be restricted from doing business with Eskom or any State-Owned Company.
• Bidders with the nationality of a country on an international sanctions list are ineligible; this also applies to proposed subcontractors and suppliers.
• A bidder may not submit more than one tender, individually or as a JV partner.
• JV or consortium agreements must state that the parties are jointly and severally liable for contract execution.
• No conflict of interest; bidders with a controlling partner or majority shareholder in common, or a relationship giving access to another bidder's information or influence over Eskom's decisions, will be disqualified.
• Tenders must be signed by an authorised person.
• Bidders restricted by National Treasury, on the Tender Defaulters list, or restricted by Eskom are ineligible.
• A bidder may not subcontract 100% of the scope of work.

Mandatory contractual requirement

• CSD registration (CSD number or CSD report), with proof required before contract award.

Tax

• A certified copy of a tax clearance certificate is required from foreign bidders with a South African footprint that are not registered on CSD and have not provided a SARS pin, and from local bidders that have not provided a SARS e-filing PIN for verification or a CSD profile/number.
• Foreign suppliers with no South African footprint must complete SBD 1 but need not provide proof of tax compliance.

B-BBEE and specific goals

• Proof of B-BBEE status level means a B-BBEE status level certificate issued by an authorised body or person, a sworn affidavit as prescribed by the B-BBEE Codes of Good Practice, or any other requirement prescribed under the B-BBEE Act.
• Specific goals carry 20 preference points; failure to submit evidence of a claim scores zero for that goal without disqualification.

Employment Equity

• Bidders that are designated employers under the Employment Equity Act must provide proof of compliance, including proof of submission of the Employment Equity report to the Department of Labour (South African bidders only).

Safety (additional contractual requirement)

• Signed acknowledgement of Eskom's OHS legal and other requirements (Annexure B).
• OHS plan addressing the scope's OHS risks and aligned with the health and safety specification.
• Baseline OHS Risk Assessment identifying, assessing and managing SHE risks, submitted together with the methodology used.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by the CEO, complying with Section 7 of the OHS Act.

Quality (Category 2)

• Section A: valid ISO 9001 certification from an ISO accredited body, or objective evidence of a documented QMS complying with ISO 9001.
• Section B: evidence of the QMS in operation (Tender Quality Requirements Ref 240-105658000).
• Section C: draft Contract Quality Plan specific to the scope (Ref 240-105658000 and 240-109253698, ISO 10005).
• Section D: Quality Control Plan, checklist or ITP as per the scope of works (Ref 240-105658000 or 240-109253302, ISO 10005).
• Section E: user-defined additional customer-specific requirements and standards.

Not applicable

• CIDB grading, Contract Skills Development Goals, Contract Participation Goals, environmental requirements, SBD 6.2 local production and content, objective criteria and reverse e-auction.

Subcontracting

• Main contractors are discouraged from subcontracting to their own subsidiaries; any such subcontracting must be declared in the tender.

Safety documents required: signed acknowledgement of Eskom's OHS legal and other requirements (Annexure B); an OHS plan addressing the scope's OHS risks and aligned with the health and safety specification; a Baseline OHS Risk Assessment identifying, assessing and managing SHE risks, submitted with the methodology used; a valid Letter of Good Standing (COIDA or equivalent); and an OHS policy signed by the CEO that complies with Section 7 of the OHS Act. Documents must be uploaded in PDF under the Technical, Commercial, Financial and other folders such as SHEQ and SDL&I, within the 500 MB per document and 4 GB per submission limits.

The contract will be the NEC Supply Contract (SC3), incorporating options X1 (price adjustment for inflation), X2 (changes in law), X7 (delay damages), X17 (low-performance damages) and Z (additional conditions of contract). Any further documents or actions required during execution must be made contractual conditions and managed under the contract. Payment terms: within 30 days of undisputed invoices for contracts below R50 000 000 including VAT, and within 60 days for contracts above that value. Eskom may require a performance bond or parent company guarantee if the recommended bidder is not financially suitable. Eskom reserves the right to negotiate with preferred bidders if tendered prices are not market-related. Main contractors are discouraged from subcontracting to their own subsidiaries; any such subcontracting must be declared in the tender. A list of potential subcontractors can be drawn from www.csd.gov.za.

Eligibility: bidders must not be restricted from doing business with Eskom or State-Owned Companies, must not have the nationality of a sanctioned country, may not submit more than one tender, must have a JV or consortium agreement stating joint and several liability, must have no conflict of interest, must be signed by an authorised person, must not be restricted by National Treasury or Eskom or appear on the Tender Defaulters list, and may not subcontract 100% of the scope. Basic compliance requires meeting the eligibility criteria, submitting a complete tender with commercial, financial and technical information, and submitting the mandatory returnables by the deadlines. CSD registration is a mandatory contractual requirement. Additional contractual requirements may include SHEQ requirements, financial viability (financial statements) and a CSI proposal of 2%. Contractual requirements are assessed after evaluation and ranking; failure to meet them by the deadlines may render the bidder non-responsive and ineligible for award, in which case the second-ranked bidder may be recommended.

Functionality applies with technical criteria weighted 100% and a threshold of 70%; bidders below 70% are disqualified. Price is scored out of 80 points and specific goals out of 20 points under the PPPFA 80/20 system, which applies to tenders of R50 million or below. Ranking adds the price and specific goals scores. Prices are evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for acceptable variations and compared on a net present value basis. Unconditional discounts count for evaluation; conditional discounts do not but are applied at payment. Failure to submit evidence of a specific goals claim scores zero for that goal without disqualification. Contractual requirements are not evaluation criteria; they are assessed after evaluation and ranking and must be met before award. Objective criteria and reverse e-auction are not applicable.

Supply and delivery of laboratory chemicals on an as-and-when-required basis at Hendrina Power Station over a 5-year period.

The technical evaluation strategy defines the mandatory and qualitative evaluation criteria and the Technical Evaluation Team's responsibilities for this open enquiry.

Returnable technical documents (all must be submitted with the bid):

• Proof of previous experience in supplying laboratory chemicals, evidenced by a signed completion certificate or a reference letter on the client's letterhead.
• Minimum of 4 signed references for similar work, each showing the client company name, the purchase order document, a description of the works, a delivery note signed by the client, the contract period and a contact person. A purchase order number without the purchase order document is not accepted, and the delivery note must correspond to the order number.
• A signed OEM or chemical manufacturer support letter on the bidder's company letterhead.
• At least 10 valid certified copies of both the Certificate of Analysis and the Safety Data Sheet (16-point format) covering the different chemical types in the scope of work and NEC document.

Technical evaluation only; no mandatory criteria apply.

Method: weighted score-card assessment of technical compliance against the specifications, carried out by the Technical Evaluation Team (TET).

Minimum qualifying score: 70% overall weighted score. If no bidder reaches 70%, bidders scoring 65% qualify for further evaluation.

Scoring scale (only 0, 2, 4 and 5 are used):

• 5 = 100%: fully compliant, no foreseen technical risk.
• 4 = 80%: compliant with acceptable qualifications, risks, exceptions or conditions.
• 2 = 40%: non-compliant, or unacceptable risk, exceptions or conditions.
• 0 = 0%: totally deficient or non-responsive.

Criteria weightings:

• Criteria 1 (50%) — company capability and track record:
• 1.1 (25%) — proof of more than 3 years' experience supplying laboratory chemicals: more than 3 years = 5 points; 3 years = 4; 2 years = 2; 1 year = 0; no proof = 0.
• 1.2 (25%) — minimum 4 signed references of similar work: all 4 = 5 points; 3 = 4; 2 = 2; 1 = 0; none = 0.
• Criteria 2 (30%) — OEM or chemical manufacturer support letter: submitted = 5 points; not submitted = 0.
• Criteria 3 (20%) — certified copies of the Certificate of Analysis and Safety Data Sheet: 10 or more = 5 points; 5 to 10 = 4; 2 to 10 = 2; none = 0.

Total score: 100%.

Scope: supply and delivery of laboratory chemicals on an as-and-when-required basis at Hendrina Power Station over a 5-year period.

Applicability: Operating Chemical Services.

Product standard: all chemicals must be original manufacturer products supplied directly from the manufacturer; repacked goods are not acceptable.

Safety documentation: Safety Data Sheets must follow the 16-point format standard.

Reference standards: Tender Technical Evaluation Procedure 240-48929482; ISO 9001 Quality Management Systems; Eskom Procurement Policy 32-1034; Procurement and Supply Chain Management procedure.

Criteria 1 (50% weighting) — company capability and track record in supplying laboratory chemicals.

Proof of more than 3 years' experience via a signed completion certificate or a reference letter on the client's letterhead: more than 3 years = 5 points; 3 years = 4; 2 years = 2; 1 year = 0; no proof = 0.

Minimum 4 signed references of similar work, each showing the company name, purchase order document, description of works, client-signed delivery note, contract period and contact person: all 4 = 5 points; 3 = 4; 2 = 2; 1 = 0; none = 0.

A purchase order number without the purchase order document is not accepted, and the delivery note must correspond to the order number.

Reference standards: ISO 9001 Quality Management Systems, Tender Technical Evaluation Procedure 240-48929482, Eskom Procurement Policy 32-1034 and the Procurement and Supply Chain Management procedure.

Criteria 3 (20% weighting): bidders must submit at least 10 valid certified copies of both the Certificate of Analysis and the Safety Data Sheet (16-point format) for the different chemical types listed in the scope of work and NEC document.

Scoring: 10 or more = 5 points; 5 to 10 = 4; 2 to 10 = 2; none = 0.

Technical qualification threshold: minimum 70% weighted technical score, with a 65% fallback if no bidder reaches 70%.

Experience: more than 3 years supplying laboratory chemicals, evidenced by a signed completion certificate or a reference letter on the client's letterhead.

References: minimum 4 signed references for similar work, supported by purchase order documents and matching client-signed delivery notes.

OEM support: a signed, legally binding letter from the OEM or chemical manufacturer confirming original products; any change of OEM after submission must be notified by email.

Certificates: at least 10 valid certified copies of both the Certificate of Analysis and the Safety Data Sheet (16-point format).

No mandatory evaluation criteria apply.

Safety Data Sheets must comply with the 16-point format standard.

Bidders must submit at least 10 valid certified copies of both the Certificate of Analysis and the Safety Data Sheet for the different chemical types listed in the scope of work and NEC document.

Scoring: 10 or more = 5 points; 5 to 10 = 4; 2 to 10 = 2; none = 0.

Criteria 2 (30% weighting) — capability to ensure steady supply with no interruption after order placement.

Bidders must provide a signed letter from the OEM or chemical manufacturer on company letterhead detailing the support agreement and confirming that all supplied chemicals are original manufacturer products supplied directly from the manufacturer and are not repacked goods.

The letter is legally binding. Any change of OEM after the initial tender submission must be communicated by email.

Scoring: submitted = 5 points; not submitted = 0.

Technical evaluation uses a weighted score-card against the specifications, split into qualitative and quantitative criteria.

Minimum qualifying score: 70% overall weighted score; if no bidder reaches 70%, bidders scoring 65% qualify for further evaluation.

Scoring scale: 5 = 100% compliant; 4 = 80% compliant with associated qualifications; 2 = 40% non-compliant; 0 = 0% totally deficient or non-responsive. Scores of 1 and 3 are not permitted.

Criteria 1 (50%): company capability and track record — 25% for proof of more than 3 years' experience (>3 years = 5 points; 3 years = 4; 2 years = 2; 1 year = 0; no proof = 0) and 25% for a minimum of 4 signed references of similar work (all 4 = 5 points; 3 = 4; 2 = 2; 1 = 0; none = 0).

Criteria 2 (30%): OEM or chemical manufacturer support letter — submitted = 5 points; not submitted = 0.

Criteria 3 (20%): certified copies of the Certificate of Analysis and Safety Data Sheet — 10 or more = 5 points; 5 to 10 = 4; 2 to 10 = 2; none = 0.

Returnable documents:

• Annexure B (Eskom Acknowledgement Form for OHS Legal and Other Requirements, Template Identifier 240-77471499 Rev 4): must be signed by the company's CEO, director or managing director and witnessed, acknowledging access to and understanding of the applicable OHS documents and the consequences of non-compliance.

Contractor management obligations:

• Provide evidence of a documented contractor and supplier selection process covering competency, compliance and OHS performance.
• Notify Eskom before appointing any contractor or supplier and before work commences.
• Ensure contractors and suppliers have the resources and competencies to execute the work scope.
• Remain accountable for management and oversight of contractors and suppliers, ensuring compliance with all legal, regulatory, contractual and other requirements.
• Implement a programme of audits and assessments to verify contractor and supplier OHS compliance throughout the work.
• Manage all contractor and supplier (all tiers) non-conformances and non-compliances using agreed performance and penalty mechanisms aligned to Eskom processes.
• Eskom may verify any action taken on contractors/suppliers when deemed necessary.

Contractor and supplier management requirements:

• Provide evidence of a documented selection process covering competency, compliance and OHS performance.
• Notify Eskom before appointing any contractor or supplier and before work commences.
• Ensure contractors and suppliers have the necessary resources and competencies to execute the work scope.
• Remain accountable for management and oversight of contractors and suppliers, ensuring compliance with all applicable legal, regulatory, contractual and other requirements.
• Implement a programme of audits and assessments to verify contractor and supplier OHS compliance throughout the work.
• Manage all contractor and supplier (all tiers) non-conformances and non-compliances using agreed performance and penalty mechanisms aligned to Eskom processes.
• Eskom reserves the right to verify any action taken on contractors/suppliers when deemed necessary.

OHS compliance:

• Comply with all applicable legislation, standards, policies, procedures and other requirements relevant to services rendered to Eskom, including the Occupational Health and Safety Act, 1993 and its Regulations, and the Compensation for Occupational Injuries and Diseases Act, 1993 as amended.
• After contract award, align company processes to Eskom's OHS requirements (policies, procedures, standards).
• Contractual penalties may be enforced for non-compliance or non-conformance with statutory or other requirements, particularly Eskom OHS requirements.
• All employees (contractors/suppliers) must undergo relevant Eskom induction and their company's induction.

The eTendering system is a web-based platform that replaces manual submission of tender documents at Eskom tender offices. Suppliers must register and verify their email and OTP before access. The system also supports closed tenders sent directly to selected suppliers.

Closing date: 11 November 2026 at 10:00 (from tender record). No other dates are stated in the document.

For problems with Tender Bulletin, eTendering, or OpenText systems, contact the buyer responsible for the published tender. No specific contact name, email, or telephone is provided in the document.

Submission is electronic only via the Eskom eTendering portal at https://eTendering.eskom.co.za. Bidders must register on the portal before access is granted; registration requires a CSD number, email verification and OTP verification. To submit, select the tender reference number, click 'Create New Submission', upload each required document under the correct category (Technical, Commercial, Finance), then finalise the submission. Each file must not exceed 50MB and the total of all files must not exceed 900MB. After finalisation, a confirmation email with the submission ID is sent; keep this email for future enquiries.

The document is a user manual for the eTendering system and does not state the evaluation criteria for this tender. Closed tenders may be sent directly to suppliers who meet selection and evaluation criteria, but no specific scoring or thresholds are provided.

The tender is for the supply and delivery of laboratory chemicals on an as-and-when-required basis for a period of 5 years. No further technical specifications, quantities, or delivery locations are stated in the document.

Submission process: log in to the eTendering portal, select the tender reference number, click 'Create New Submission', add files with appropriate file types (Technical, Commercial, Finance), upload files (max 50MB per file, 900MB total), verify all documents, then finalise the submission. After finalisation, a confirmation email with the submission ID is sent.

A CSD number is required to gain access to the eTendering system. No other compliance requirements are stated in the document.

The document mentions that closed tenders are sent directly to suppliers who meet selection and evaluation criteria, but no specific criteria are provided.

The tender is for the supply and delivery of laboratory chemicals on an as and when required basis for a period of 05 years. Bidders must select the applicable category on the Cover tab of the returnables template.

Returnable documents: Form A must be completed and signed. The applicable quality deliverables for the selected category must be submitted for scoring. The tender returnables template must be completed, saved as PDF, and signed before submission.

Bidders select exactly one of four categories on the Cover tab; selecting more than one returns an error. The quality documentation is evaluated against weighted sections: Section A (Quality Management System Requirements, 25%), Section B (Evidence of QMS in operation, 25%), Section C (Contract Quality Plan, 20%), Section D (Quality Control Plan, 20%), Section E (User defined additional requirements, 10%). Section A offers two options: Option 1 (valid ISO 9001 certification) or Option 2 (evidence of QMS in operation). The bidder must meet the applicable indicators for the selected category.

The tender is for the supply and delivery of laboratory chemicals on an as and when required basis for a period of 05 years. Bidders must select the applicable category on the Cover tab of the returnables template.

No specific compliance requirements are stated in the provided document.

The tender is for the supply and delivery of laboratory chemicals on an as-and-when-required basis for a period of five years. The supplier must provide a Contract Quality Plan (CQP) as part of the bid, using the supplied template, to demonstrate how quality requirements will be met.

The supplier must prepare and submit a Contract Quality Plan (CQP) using the provided template. The CQP must cover:

• Scope of work, communication channels with Eskom, and an organogram showing roles and responsibilities including QA/QC functions.
• Index of interfacing documents (processes, standards, codes, specifications).
• List of suppliers and sub-suppliers, with monitoring and interface with the supplier's QMS.
• Index of items to be manufactured, refurbished, or purchased, with production schedules.
• Identification of activities requiring Quality Control Plans (QCP) or Inspection and Test Plans (ITP), both offsite and onsite.
• Processes requiring special controls governed by manufacturing/fabrication standards (e.g., welding, NDT/NDE).
• Index of documented information to be submitted to Eskom during the project (e.g., method statements, inspection reports, signed QCPs, material certificates, test reports).
• Control and retention of records.
• Concession and non-conformance management processes.
• Databook management, including index and operating & maintenance manuals if applicable.
• Management of working tools and equipment, including calibration/maintenance status.
• Handling of customer property, product preservation, identification and traceability.
• Commissioning and post-delivery activities, including warranty and technical support.

The CQP must be compiled by a representative of the tenderer and approved by the owner of the organisation. It will be reviewed and accepted by Eskom after contract award.

Returnable OHS documents (choose one path):

• Non-certified bidders: signed Annexure B (acknowledgement of Eskom's OHS legal and other requirements), OHS plan addressing project/scope OHS risks aligned with the health and safety specification, Baseline OHS Risk Assessment (BRA) with methodology, valid Letter of Good Standing (COIDA or equivalent), and OHS policy signed by CEO complying with OHS Act Section 7.
• Certified bidders (with auditable OHS system): signed Annexure B, ISO 45001 certificate or equivalent, and valid Letter of Good Standing (COIDA or equivalent).

OHS returnables are evaluated. Bidders must submit the applicable OHS documents as per the submission guidelines. The recommendation is either 'Recommended' or 'Not Recommended' based on compliance with the OHS requirements.

OHS compliance is mandatory. Bidders must provide either:

• For non-certified bidders: Annexure B, OHS plan, Baseline OHS Risk Assessment (BRA) with methodology, valid COIDA Letter of Good Standing, and CEO-signed OHS policy (OHS Act Section 7).
• For certified bidders: Annexure B, ISO 45001 certificate or equivalent, and valid COIDA Letter of Good Standing.

OHS tender returnables: Annexure B (acknowledgement of Eskom's OHS legal and other requirements), OHS plan addressing project/scope OHS risks aligned with health and safety specification, Baseline OHS Risk Assessment (BRA) with methodology, valid Letter of Good Standing (COIDA or equivalent), OHS policy signed by CEO complying with OHS Act Section 7. Alternative for suppliers with auditable OHS system: Annexure B, ISO 45001 certificate or equivalent, and valid Letter of Good Standing (COIDA or equivalent).