Provision of water supply services — southern grid (bloemfontein cln, sasolburg cln, welkom cln, port elizabeth cln)

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Returnable Documents: The five-working-day period stated above does not apply to proof of CIDB contractor grading., Where CIDB registration and grading are applicable, proof must be submitted by the tender closing, C1.1 Form of Offer and Acceptance [●], C1.1 Form of Offer & Acceptance, By the representative of the tenderer, deemed to be duly authorised, signing this part of this Form of Offer, This Offer may be accepted by the Purchaser by signing the Acceptance part of this Form of Offer and

Tenderers must not be under any restriction to do business with NTCSA or State-Owned Companies. Ineligible if: on international sanctions list, submit more than one tender (except due to upload limits), JV/consortium not jointly and severally liable, conflict of interest, tender signed by non-authorised person, restricted by National Treasury, on Tender Defaulters list, sub-contract 100% of scope, or flagged suppliers (e.g., implicated in serious misconduct). Bidders must meet the functionality threshold of 85%. For specific goals, B-BBEE status level determines points (Level 1 = 20 points, down to Level 8 = 2 points, non-compliant = 0). Failure to submit B-BBEE proof results in zero points for that goal but not disqualification.

1.1.39 Environmental Y √

1.1.40 Due Y √

Diligence/financia

l analysis

Audited

Financial

Statements of the

tenderer for the

previous 18

months, or to the

extent that such

statements are

not available, for

the last year.

Controlled Disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests

with the user to ensure it is in line with the authorized version on the system. No part of this document may be

reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA

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Document 559-235050781 Rev 4

Invitation to Tender/ Request Identifier

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Review Date July 2027

In the case of a

joint venture or

special purpose

vehicle (SPV)

specially formed

for this tender,

audited financial

statements for

each participant

in the JV / SPV

must be

submitted.

Start-up

enterprises

formed within the

last 12 months

are not required

to submit audited

financial

statements, but if

successful in this

enquiry; will be

required to

furnish

statements for the

first year once

available.

Documents required under functionality/techinical criteria

1.1.41 Functionality/Tec Y √

hnical

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with the user to ensure it is in line with the authorized version on the system. No part of this document may be

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1.2. Tender Data

The Tender Data makes several references to the Standard Conditions of Tender and in those instances,

the clause numbers are referenced hereunder. If the Standard Conditions of Tender are not attached to

the enquiry, then tenderers are required to download this from www.ntcsa.co.za. The “Tender Data” as

detailed herein shall take precedence over the Standard Conditions of Tender in the event of any

ambiguity or inconsistency between the two documents.

Clause Number from Standard

Tender Data

Conditions of Tender

1.1 Parties The Employer is NTCSA SOC Ltd

The NTCSA Representative is:

Name: Hlumela Mntumni

Tel: 043 703 2148

E-mail: [email protected]

1st Escalation: Procurement Manager

Name: Ayanda Velani

Email: [email protected]

2nd Escalation: Middle Manager

Name: Esther Seshabela

Email address: [email protected]

1.3 Enquiry documents The Invitation to tender number is: E2268NTCSASGR

See the content list above for the enquiry documents.

1.4 Type of enquiry This enquiry is an open invitation to tender

1.6 NTCSA's rights to accept or The tender shall be for the whole or part of the contract.

reject any tender

Contract will be awarded to multiple suppliers not a panel. Each

supplier will be allocated their own contract number on SAP and the

budget allocation is based on the estimated quantities per area.

One enquiry will be issued for all areas and suppliers will tender per

area. Should one supplier tender for more than one area they will need

to submit proof that they have the capacity and ability to handle more

than one area as per technical evaluation criteria.

Selection of contractors:

Four (04) suppliers are required to resource the contract and is sub-

divided as follows:

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Bloemfontein CLN

Sasolburg CLN

Welkom CLN

Port Elizabeth CLN

Should we not receive the required number of suppliers an enquiry

will be re-issued for the unsuccessful area. If the supplier has

tendered for more than one CLN and they have the capacity to deliver

the goods in various areas, NTCSA has the right to award that

contract to the supplier for CLN’s tendered for.

2.1 Eligibility Tenderers (whether a single company or an incorporated or

unincorporated joint venture or consortium) must meet the eligibility

criteria stated in the Tender Data. The tenderer, or any of its

principals, must not be under any restriction to do business with

NTCSA or State-Owned Companies.

Tenderers are ineligible to submit a tender if:

1. Tenderers have the nationality of a country on any international

sanctions list. A tenderer shall be found to have the nationality of

a country if the tenderer is a national or is constituted,

incorporated, or registered and operates in conformity with the

provisions of the laws of that country. This criterion shall also

apply to the determination of the nationality of proposed

subcontractors or suppliers for any part of the Contract including

related services.

2. Tenderers submit more than one [tender/proposal] either

individually or as a partner in a joint venture (JV) or consortium,

except on an E-Tendering system where there is a limit size (The

upload size per document is 500 megabytes and total submission

is restricted to 4 gigabytes).

3. Tenders submitted by a joint venture or consortium where the

JV/consortium agreement does not explicitly state that the parties

of the JV or consortium shall be jointly and severally liable for the

execution of the Contract in accordance with the Contract terms.

4. A Tenderer must not have a conflict of interest. All Tenderers

found to have a conflict of interest shall be disqualified. Prima facie

evidence that a tenderer has a conflict of interest with one or more

parties in this [tendering/RFP] process is:

(a) they have a controlling partner or majority shareholder in

common; or

(b) they have a relationship with each other, directly or through

common third parties, that puts them in a position to have

access to information about or influence on the tender of

another tenderer, or to influence the decisions of the Employer

regarding this bidding process;

5. Tenders signed by non- a

uthorised persons.

6. Any tenderer that is restricted by National Treasury.

Controlled Disclosure

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with the user to ensure it is in line with the authorized version on the system. No part of this document may be

reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA

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7. Any tenderer on the Tender Defaulters list.
8. A tenderer that sub-contracts 100% of the Scope of Work.
9. Flagged suppliers.

Ineligible of the flagged suppliers/tenderers will be due to the

following reasons:

a) Those suppliers implicated in serious misconduct by the Zondo

Report or the SIU pending the finalisation of supplier disciplinary

measures against these suppliers; and

b) Other suppliers implicated in serious misconduct and a breach of

the Eskom Supplier Integrity Pact by a forensic report or other

source of credible information, such as the SAPS, the NPA, the

SIU or other related source.

c) List of Restricted Suppliers and Defaulters as per PRECCA as

issued by National Treasury

The implications of this “flag” are as follows:

o No new contracts or extension of existing contracts may be

awarded to the supplier pending finalisation of supplier disciplinary

processes against the supplier. Where a As such, the supplier’s

bid should be removed from any tender evaluation at the “eligibility”

or “compliance” assessment stage of the evaluation.

NTCSA will disqualify tenderers that are found not to have met

the eligibility criteria.

2.2 -2.5 Tender Closing The deadline for tender submission is:

Date 06 October 2026

Time 10H00AM

Late Tenders will not be accepted.

Tenders are uploaded via NTCSA Tender bulletin site on the

Eskom E- tendering .12 Tender Validity Period The tender validity period is 90 days.

NTCSA may extend the validity period for a specified additional

period. Should extension of validity be required by NTCSA,

tenderers agreeing to the request will not be required or

permitted to modify a tender. If a tenderer modifies a tender, such

a tender will be disqualified from the evaluation process.

2.15 Site visit and/or clarification A non-compulsory clarification meeting with representatives of

meeting NTCSA will take place as follows:

Controlled Disclosure

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with the user to ensure it is in line with the authorized version on the system. No part of this document may be

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Date: 21 September 2026

Time: 12H00PM

Venue: Ms Teams

Tenderers must confirm their intention to attend with the NTCSA

Representative, stating the name, position and contact details of each

proposed attendee.

Please note that if the tender stipulates that a site/clarification

meeting is mandatory/compulsory, then tenderers must attend

such meeting. Tenderers that do not attend such

mandatory/compulsory meeting will be disqualified and will not

be evaluated.

2.16 Seeking clarification The tenderer will notify NTCSA of any clarifications required before

the closing time for clarification queries, which is 10 working days

before the deadline for tender submission. This includes the requests

for extension for tender closing date.

Any addenda or clarifications to the Invitation to Tender (ITT) will be

posted on the e-tender portal and the Tender Bulletin. Tenderers must

review these platforms for updates before finalizing their bid

submissions. NTCSA will not be responsible for any disadvantages or

disqualifications resulting from Tenderers not accessing the latest ITT

information.

2.22 Alternative tenders Alternative tenders are not allowed.

2.33 Cataloguing The successful tenderer may be required to provide the cataloguing

information per item after contract award, and in that instance, will

need will to ensure that all materials delivered to NTCSA are labelled

in line with NTCSA’s labelling specifications as may be stipulated.

Where cataloguing is a requirement, the Pricing Schedule must also

include a line item for cataloguing, which tenderers are required to

quote for. NTCSA will pay for the cataloguing.

2.34 Provision of Security for Not Applicable

Performance

3.4 Tender Opening There will be no public opening of tenders. Tenders will be

downloaded electronically.

3.5 Prices to be read out or not Prices will not be read out.

3.9 Basic Compliance Basic compliance with this enquiry requires a tenderer to meet all the

following requirements:

Controlled Disclosure

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with the user to ensure it is in line with the authorized version on the system. No part of this document may be

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Basic compliance for this invitation to tender/ RFP are:

1. Meet the eligibility criteria for a tenderer
2. Submit a complete tender with commercial, financial and

technical information

3. Submission of the mandatory commercial tender returnables

as at stipulated deadlines.

For E-Tendering, a tenderer’s failure to have submitted/uploaded

tender documents will render the tender non-responsive.

3.10 Mandatory tender returnables A tenderer that does not submit mandatory documents or the

complete information required in mandatory documents by the

deadlines stipulated in the Tender Returnable section will be deemed

non-responsive.

3.13 Functionality requirements Functionality requirements are applicable

The following criteria will be applicable for this transaction under

functionality criteria:

Criteria Weight

Threshold 85%

Tenderers who do not meet the threshold for functionality scoring will

be disqualified.

(NTCSA reserves the right to reduce the functionality threshold to a

predetermined lower threshold in the event that no tenderer meets the

stipulated functionality threshold. If this possibility is reasonably

anticipated, the reservation of right must be stated clearly in the

Enquiry together with the predetermined lower threshold)

Controlled Disclosure

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with the user to ensure it is in line with the authorized version on the system. No part of this document may be

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3.14 Evaluation of Price Prices will be evaluated as follows:

1. Inclusive of VAT;
2. Corrected for arithmetical errors;
3. Excluding contingencies in any bill of quantities or activity

schedule’

Controlled Disclosure

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with the user to ensure it is in line with the authorized version on the system. No part of this document may be

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4. Adjusted for any other acceptable variations, deviations, or

alternative tenders submitted; and

5. Making a comparison of the Net Present Value of each

adjusted tender based on the tendered programme

(if provided) and prices, on the estimated effect of Price

Adjustment Factors and rate of exchange fluctuations (if

applicable) and on other evaluation parameters relating to

uncertainty and risk, where applicable.

6. Unconditional discounts will be taken into account for

evaluation purposes.

7. Conditional discounts will not be taken into account for

evaluation purposes but will be implemented when

payment is effected.

Prices will be scored out of 80 points

3.18 Evaluation of Specific Goals Specific goals will be scored out of 20 points in accordance with the

PPPFA.

If a tenderer fails to submit evidence of its points claim for a Specific

Goal, it will not be disqualified. However, it will be awarded 0 points

for that Specific Goal.

3.19 Ranking of tenders Tenderers will be ranked by applying the preferential point scoring for

the 80/20] system. NTCSA will add the score from Pricing and Specific

Goals together and rank the suppliers from the highest to the lowest.

The following specific goals score card applies:

B-BBEE Status Level of Contributor

B-BBEE Number of Points

(80/20 system)

1 20

2 18

3 14

4 12

5 8

6 6

Controlled Disclosure

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with the user to ensure it is in line with the authorized version on the system. No part of this document may be

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7 4

8 2

Non-compliant 0

contributor

To claim preference points as specific goals/preference points, a

tenderer must submit the following documentation:

Valid B-BBEE certificate issued by a B-BBEE verification professional/

a sworn affidavit/CIPC affidavit.

Proof of ownership/ shareholding (preferably CIPC documentation)

inclusive of shareholding breakdown,

Certified ID copies of shareholder(s)

Proof of Disability (where applicable).

A tenderer failing to provide documentation for the allocation of

preference points will not be disqualified, but-

may only score points out of 80 for price scores 0 points out of 20 for

specific goals.

Suppliers will be required to maintain their B-BBEE status for the

duration of the project and should there be any change in status,

they should inform Eskom in writing. Suppliers can also propose the

number of jobs to be created or retained as a result of this contract.

Note:

Failure on the part of a supplier to submit “proof of B-BBEE

status level of contributor” for purposes of evaluation and

scoring by the tender closing will not result in disqualification

(if tenderer is otherwise deemed to be responsive/acceptable

in all other aspects). The tenderer will, however, be scored

zero on B-BBEE for purposes of PPPFA scoring and ranking.

3.2 Objective Criteria

Objective criteria is applicable.

Please note that NTCSA may award the contract to a tenderer other than the highest scoring if

objective criteria justify the award.

The following objective criteria apply to the enquiry:

Controlled Disclosure

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with the user to ensure it is in line with the authorized version on the system. No part of this document may be

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The inclusion of objective criteria is not mandatory but a condition for contract award. If the tenderer does

not meet objective criteria; it may lead to the second-ranked tenderer being recommended for

award.

Controlled Disclosure

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with the user to ensure it is in line with the authorized version on the system. No part of this document may be

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with the user to ensure it is in line with the authorized version on the system. No part of this document may be

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Controlled Disclosure

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with the user to ensure it is in line with the authorized version on the system. No part of this document may be

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Controlled Disclosure

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with the user to ensure it is in line with the authorized version on the system. No part of this document may be

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I, the undersigned [insert full name of signatory]…………………………………………, in my capacity as [insert capacity, i.e., member, director, partner, etc.] …………………………………………... of the supplier [insert registered full legal name of the supplying entity AND their company registration number] ………………....................................................., certify under oath that, to the best of my knowledge, the information furnished herein is true and correct. I accept that NTCSA reserves its right to act against the supplier named above or me personally in terms hereof, should this declaration prove to be false.

supply the goods or

execute the works

supply identified in the specification and/or works

Business name/JV: _______________________________________________________

eTendering system is a web-based system that allows suppliers bidding for various tenders advertised on Tender Bulletin system to “upload” their tender documents. Currently the tenderers or suppliers submit tender documents at various Eskom tender offices. eTendering system replaces the manual or physical submission of tender documents at various Eskom tender offices. eTendering system in a nutshell is an electronic box where tender documents can be “dropped” or “uploaded”. Suppliers will be required to register their details before they can be granted access to the eTendering system. An OTP (one time pin) will be sent to both their cell phone and email address.

Copyright © Eskom Holdings SOC Ltd Registration Number 2002/015527/00

Supply of portable water- Lines an servitudes

Signature

Clauses of 240- clause description indicate with an

105658000 (x) as applicable

Specification or (-) if not

Applicable

Pre-contract award quality requirements x

(*Select Only Applicable Category). NB: Not more than one category must be selected. Also indicate

whether site assessment is applicable.

Category 1 (refer to clause 3.5.-105658000) -

Category 2 (refer to clause 3.5.-105658000) -

Category 3 (refer to clause 3.5.-105658000) -

Category 4 (refer to clause 3.5.-105658000) X

Main Supplier and Sub-supplier Capability and Capacity Assessment (refer to clause 3.-105658000) -

Post-contract award

Contract Execution (refer to clause 3.7.-105658000) X

Supplier Quality Performance Monitoring Phase (refer to clause 3.7.-105658000) X

Standard conditions

Eskom Rights of Access (refer to clause 3.8.-105658000) X

Eskom Rights to Information (refer to clause 3.8.-105658000) X

Preservation (refer to clause 3.8.-105658000) X

Quality Audits Related Conditions (refer to clause 3.8.-105658000) X

Management of Nonconformities and Nonconforming Outputs Identified by Eskom (refer to clause 3.8.-

105658000. x

Special processes (refer to clause 3.8.-105658000) x

Clauses of iso iso 9001 standard indicate with an quality iso 9001 standard indicate with an

9001 standard clause description (x) as applicable principles principle description (x) as applicable

Or (-) if not or (-) if not

Applicable applicable

• CLAUSE 4 Context of the Organisation PRINCIPLE 1 Customer focus X

CLAUSE 5 Leadership - PRINCIPLE 2 Leadership X

CLAUSE 6 Planning - PRINCIPLE 3 Engagement of people X

CLAUSE 7 Support - PRINCIPLE 4 Process approach X

CLAUSE 8 Operation - PRINCIPLE 5 Improvement X

CLAUSE 9 - Evidence based decision

Performance Evaluations PRINCIPLE 6 X

making

CLAUSE 10 - Improvement PRINCIPLE 7 Relationship Management X

Name designation date signature

Sithelwa Mdlalo Snr Adv Quality Assurance 04.06.2025

Representative

Name designation date signature

Quality

Representative

NB: The tenderer must complete and sign this form to acknowledge and accept Eskom Supplier Quality Requirements as per 240-

105658000 Specification and ISO 9001 Standard.

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line

with the authorised version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Limited, Reg No

2002/015527/06.

of 1

Title: Supplier Quality Management: Document Identifier: 240-105658000

Alternative Reference QM 58

Number:

Area of Applicability: Eskom Holdings SOC Ltd

Functional Area: Quality Management

Revision: 3

Total Pages: 28

Next Review Date: October 2024

Disclosure Controlled Disclosure

Classification:

Compiled by Supported by Functional Authorized by

Responsibility

SA Sambo P Dondashe L Meyer K Pather

Chief Advisor Middle Manager Acting Senior General Manager

Quality Quality Manager Quality Risk and

Management Management Management Sustainability

Date: 15/10/2021 Date: 15/10/2021 Date: 15/10/2021 Date: 17 October 2021

EDC TN Formatted 15.10.2021

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

Content

. Introduction ............................................................................................................................... 3

2. Supporting Clauses .................................................................................................................. 3

2.1 Scope ............................................................................................................................... 3

2.1.1 Purpose ................................................................................................................. 3

2.1.2 Applicability ........................................................................................................... 3

2.1.3 Effective date ......................................................................................................... 3

2.2 Normative/Informative References ................................................................................... 3

2.2.1 Normative .............................................................................................................. 3

2.2.2 Informative............................................................................................................. 3

2.3 Definitions ........................................................................................................................ 4

2.4 Abbreviations ................................................................................................................... 5

2.5 Roles and Responsibilities ............................................................................................... 6

2.6 Process for Monitoring ...................................................................................................... 6

2.7 Related/Supporting Documents ........................................................................................ 6

3. Pre-Contract Award: Quality Requirements .............................................................................. 7

3.1 Supplier and Sub-Supplier Quality Management System Requirements .......................... 7

3.2 Quality Plan ...................................................................................................................... 8

3.3 Contract Quality Plan........................................................................................................ 8

3.4 Quality Control Plan ....................................................................................................... 10

3.5 Pre-Contract Award: Quality Requirement ...................................................................... 13

3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment ........................... 16

3.7 Post-Contract Award ...................................................................................................... 17

3.7.1 Contract Execution .............................................................................................. 17

3.7.2 Supplier Quality Performance Monitoring Phase ................................................. 18

3.7.3 Supplier Quality Audit .......................................................................................... 18

3.8 Standard Conditions ....................................................................................................... 19

3.8.1 Rights of Access .................................................................................................. 19

3.8.2 Eskom Rights to Information ................................................................................ 20

3.8.3 Preservation ........................................................................................................ 21

3.8.4 Quality Audits Related Conditions ....................................................................... 25

3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by

Eskom ................................................................................................................. 25

3.8.6 Special Processes ............................................................................................... 26

4. Acceptance ............................................................................................................................. 27

5. Revisions ................................................................................................................................ 27

6. Development Team ................................................................................................................ 27

7. Acknowledgements ................................................................................................................ 28

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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The intention of this specification is to specify and describe the minimum quality requirements for all

existing and potential Eskom suppliers and define the quality criteria for the selection, evaluation,

position is to partner with suppliers who fully demonstrate commitment to the development,

implementation, and maintenance of a quality management system (QMS) that conforms to the

requirements of ISO 9001 standard. The priority is to encourage suppliers to continually improve

their QMS and enhance service delivery by implementing and conforming to the standard.

2. Supporting Clauses

2.1 Scope

2.1.1 Purpose

The purpose of this specification is to outline the requirements according to which suppliers shall

develop,

implement,

maintain, and

continually improve

a quality management system (QMS) based on ISO 9001, which should form the basis for conformity

to Eskom quality requirements and continually adhere to them throughout the duration of a contract

2.1.2 Applicability

This specification shall apply throughout Eskom Holdings Limited divisions, its subsidiaries,

suppliers, and sub-suppliers and shall form part of all Eskom requests for information (RFI)/ requests

for quotation (RFQ)/ requests for proposal (RFP), including contracts for the procurement of products

and services.

2.1.3 Effective date

Date of authorisation of the specification

2.2 Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

2.2.1 Normative

[1] ISO 9001 Quality Management Systems Requirements

[2] ISO 10005 Quality Management Systems Guidelines for Quality Plans.

2.2.2 Informative

[3] ISO 9000 Quality Management Systems Fundamentals and Vocabulary

[4] 32-727: Safety, Health, Environment, and Quality (SHEQ) Policy

[5] ISO 10006 Quality Management Systems Guidelines for Quality Management in Projects

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[6] ISO 9004 Quality Management Quality of an Organisation Guidance to Achieve Sustained

Success

[7] 32-

[8] 32-

[9] PPPFA: Preferential Procurement Policy Framework Act, 2000 (Act No. )

[10] CIDB 1004: Best Practice Guideline A4: Evaluating Quality in Tender Submissions

[11] 240-12248652 Supplier Quality Management: List of Tender Returnables

[12] IAEA Safety Standard GS-R-3.1 Application of the Management System for Facilities and

Activities

[13] SANS 10845-1 Construction Procurement Part1: Processes, Methods and Procedures

2.3 Definitions

The vocabulary of ISO 9000 and the following definitions apply in the application of this specification.

2.3.1 Component: a constituent part of the product or sub-assembly of the product. The product

may comprise multiple individual components

2.3.2 Contract Quality Plan:

process for delivering quality.

Purpose of a CQP is to outline how the results defined in the specifications will be achieved.

2.3.3 Hold Point: a predetermined stage in the quality control plan (QCP) beyond which work/

manufacturing shall not proceed without the attendance of, and written authorisation of, an

Eskom representative or Eskom inspection agency, whichever is applicable.

2.3.4 Intervention Points: those control points indicated by the various controlling bodies

concerned with the implementation of a specific QCP/ ITP. These can be in the form of

inspection, hold points, surveillances, witnesses, reviews and verifications.

2.3.5 Inspection Agency: an organisation or person appointed by Eskom for the purpose of

performing quality assurance/ quality control, monitoring, inspection and/ or expediting

services.

2.3.6 Level 1 Plant Items: equipment, whose failure has an effect on personnel safety and/ or

health, causes an environmental incident, cause a huge production loss or major equipment

damage. Equipment that are safety/ redundancy/ protective device or covered by statutory

regulations requirements.

2.3.7 Level 2 Plant Items: equipment, whose failure impacts plant availability and/or reliability,

causes significant costs or secondary damage.

2.3.8 Level 3 Plant Items: equipment that does not impact on personnel safety and/ or health,

environmental, cost, availability and/ or reliability of plant.

2.3.9 Nonconformity: a deficiency in material, composition, characteristic, or performance that

renders the quality of an item, component, or product unacceptable or indeterminate. The

term also covers a deficiency in, or deviation from/non-adherence to, the quality management

system requirements, prescribed production processes, and/or related documentation such

as procedures and instructions.

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2.3.10 Quality Plan: specification of the actions, responsibilities and associated resources to be

applied to a specific object.

2.3.11 Quality Control Plan: a document specifying the activities to be inspected throughout the

execution of the project, inclusive of test methods, procedures, and acceptance criteria (This

term is equivalent to QIP and ITP).

2.3.12 Requirement: the need or expectation that is stated, generally implied, or obligatory.

Requirements are generally specified in the purchase order and/or contract documentation,

but may not be limited to these.

2.3.13 Primary Plant (Power Plant): primary plant include High Voltage equipment situated inside

the control room (breakers, bus- .

2.3.14 Secondary Plant (Control Plant): secondary plant includes all equipment used to control

and protect the HV equipment on the primary plant side. (Protection, metering, AC/DC and

tele-control).

2.3.15 Special Process: is any production or service process which generates products or services

which cannot be measured, monitored, or verified prior to delivery and use.

2.3.16 Supplier: is a current or potential supplier, vendor, contractor, consultant, or service provider.

A supplier may be a natural or legal person and includes any employee acting within the

course and scope of his/her employment or any agent or manager acting for, or on behalf of,

or in the interests of, the person registered as supplier on the Eskom supplier database.

2.3.17 Sub-supplier: an organisation that provides a product/service to the supplier and/or that

enters into a subcontract and assumes some of the obligations of the supplier or prime

contractor.

2.3.18 Witness Point: a predetermined stage in the quality control plan where and inspection

activity will take place. Work may proceed, provided Eskom or its inspection agency has been

formally notified and confirmed that inspection is waived.

2.4 Abbreviations

Abbreviation Explanation

AIA Approved Inspection Authority

CA Corrective Action

CQP Contract Quality Plan

FIDIC Federation Internationale Des Ingenieurs- Conseils

FMECA Failure Mode, Effects and Criticality Analysis

HAZOP Hazard and Operability Study

ISO International Organisation for Standardisation

ITP Inspection and Test Plan

NC Nonconformity

NDT Non Destructive Testing

PMI Positive Material Identification

QCP Quality Control Plan

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Abbreviation Explanation

QMS Quality Management System

PQP Project Quality Plan

RFI Request for Information

RFQ Request for Quotation

RFP Request for Proposal

SHEQ Safety, Health, Environment, and Quality

SETA Skills Education Training Authorities

WPS Welding procedure specifications

WQR Qualification Record

2.5 Roles and Responsibilities

Eskom Quality representative/ professional will select applicable requirements for existing and

potential Eskom suppliers using Form A (Tender and Contract Quality Requirements for Supplier

Quality Management: Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001

Standard).

The existing and/ or potential suppliers must complete, sign and return Form A with the other

returnable as listed in the List of Tender Returnable document (240-12248652). Other roles and

responsibilities for this standard are defined within the text of this specification.

2.6 Process for Monitoring

The application of this specification throughout Eskom shall be audited as per the management

system audit schedule.

2.7 Related/Supporting Documents

The documents superseded by this specification: all divisional and business unit supplier quality

requirements standards and/or specifications.

Forms and templates:

[1] 240-68099512 Tender and Contract Quality Requirements for Supplier Quality Management

Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001 Standard (Form

A)

[2] 240-109253698 Template for a Typical Contract Quality Plan

[3] 240-109253302 Quality Control Plan/Inspection and Test Plan

[4] 240-126469599 Method Statement Template.

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3. Pre-Contract Award: Quality Requirements

The quality assessment criteria and Form A of this specification will be selected and completed by

an Eskom Quality representative/ professional who will identify the applicable supplier quality

requirements to be met.

Form A of this specification must also be completed and signed by the supplier responding to an

Eskom invitation to tender, in order to acknowledge and accept Eskom Supplier Quality requirements

as per this specification and ISO 9001 Standard or any additional quality requirements specific to

the scope of work.

3.1 Supplier and Sub-Supplier Quality Management System Requirements

3.1.1 The supplier and sub-supplier shall develop, implement, maintain and improve a formal QMS

that conforms to the latest ISO 9001 standard or any applicable standard of QMS (latest

applicable revision) and in accordance with the requirements of this specification.

3.1.2 Such a formal system shall consist of the appropriate documented information required by

ISO 9001 and may include a quality manual, quality plans, work procedures, work

instructions, method statements, work flow documentation, etc., as the case may be. This

requirement constitutes the most basic QMS requirements.

3.1.3 Unless specifically excluded from the quality list of tender returnable, as per the categories of

quality requirements (Category 1, 2, 3, or 4), such a QMS shall carry a valid ISO 9001

certificate from an accredited certification body, as indicated in the applicable Eskom

invitation (this requirement applies equally to both the supplier and any/ all manufacturing

third-party organisations mentioned above).

3.1.4 Unless specifically excluded in the quality list of tender returnable, as per the categories of

quality requirements (Category 1, 2, 3, or 4), the supplier shall have a fully developed,

documented, implemented, reviewed and maintained QMS that complies with the

requirements of ISO 9001 standard or any applicable standard of QMS. In the event that the

main supplier invariably requires the assistance of a sub-supplier in order to realise its own

supply obligations. The aforementioned requirement applies equally in all cases where any

such sub- cludes the provision of any of the following

activities, namely, design and development, manufacturing, maintenance, testing, storage,

delivery, installation, commissioning, and project management, or in the cases the supplier

name changes, mergers, acquisitions and/ or cessions. Eskom Quality department must

ensure that the changed entity can still fulfil the requirements as set out in the contract

documentation.

3.1.5 Eskom reserves the right to request and perform necessary assessments at sub-supplier

facilities.

3.1.6 The main supplier shall be responsible for defining and managing the specific quality

assurance and control elements applicable to the respective sub-

work/supply and ensure that its sub-supplier(s) quality programmes support Eskom

requirements.

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3.1.7 The supplier shall inform Eskom of any proposed changes to the QMS or staff that will affect

the quality system prior to implementation of these changes.

3.1.8 The main supplier shall develop and implement a performance management programme for

their sub-supplier. The programme shall include, but not limited to:

Verification of the QMS

Audits and surveillances

Regular assessment of the CQPs and reviews of QCPs.

NC and Defect Management

Inspection and test plans

Risk management

3.2 Quality Plan

The information in this section constitutes the minimum requirements for a quality plan.

3.2.1 Where specified in the Evaluation Criteria and/ or quality list of tender returnables , as per the

categories of quality requirements (Category 1, 2, 3, or 4); all individual products, services

and processes shall have a documented, implemented, reviewed and maintained contract

quality plan and/or quality control plan (inspection and test plan).

3.2.2 Where specified in the evaluation criteria and/ or quality list of tender returnables. All

production and/ or service provision shall be carried out in accordance with a documented

and agreed contract quality plan (CQP) and/ or quality control plan (QCP)/ inspection and test

plan (ITP).

3.2.3 The supplier shall plan for the required quality-related activities and interfaces within the

meeting specified Eskom requirements.

Note 1: Contract Quality Plan should address the quality assurance elements related to the scope

of work and/ or technical specification.

Note 2: Quality Control Plan (QCP)/ Inspection and Test Plan (ITP) should address the quality

control elements related to the scope of work and/ or technical specification.

3.3 Contract Quality Plan

The main supplier shall require sub-suppliers to submit project quality plans (PQPs)/ contract quality

plans (CQPs) and associated documentation in accordance with the requirements of project QMS

processes applicable to the sub-

The supplier shall, where applicable, based on scope of work criticality, ensure that procurement

documents clearly and unambiguously require sub-supplier submission of a sub-supplier CQP for

supplier and Eskom review.

The main supplier shall ensure that sub-supplier CQPs are developed and implemented in

accordance with the ISO 10005 Quality Management System Guidelines for Quality Plans. In

include the following (as applicable):

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3.3.1 The management of records, including material tests, positive material identification (PMI)

testing, material certification, etc.

3.3.2 The provision for free and uninhibited access by the supplier and/or personnel at the time of

inspection.

3.3.3 The proposals for submission of final documentation, the final manufacturing data book, prior

to shipment.

3.3.4 The special processes related to welding:

(WQR), welding procedure specifications (WPS), and procedures qualification records (PQR)

that will be used in the performance of work for supplier review and acceptance prior to

commencing manufacture. Welders shall be qualified to the specified Codes of Construction

for the applicable procedures. The requirements for qualification shall be specified by the

supplier, and welder records shall be maintained by sub-suppliers performing the work.

3.3.5 The special installation procedures and other required fabrication or manufacturing

procedures (that is, those required for post-weld heat treatment, tube rolling, coatings, etc.)

that will be used in the performance of work shall require supplier review and acceptance

prior to commencing manufacture. The personnel carrying out special processes (for

example, NDE, welding, coating, heat treatment, etc.) where the results cannot be fully

verified by subsequent inspection and test shall be suitably qualified and, where applicable,

registered with statutory bodies as legally required, that is, as radiographic workers to conduct

radiography. The requirements for the qualification shall be specified, and personnel records

shall be maintained in accordance with the Project Quality Personnel Qualification

Specification and, where applicable, legal requirements.

3.3.6 The personnel required to perform special processes shall be certified competent through a

and competency control procedures or an external certification body (for example, NDT)

through an accredited service provider as per Skills Education Training Authorities (SETA)

requirements.

3.3.7 All personnel who perform activities that affect quality shall have their training needs identified

and documented. The required training shall be implemented in accordance with the

certificates shall meet the SETA requirements in terms of having the unit standard completed

and the accreditation number of the service providers.

3.3.8 Instructions and requirements for equipment and materials storage, preservation, and

maintenance, including identification of materials required for preservation and maintenance,

are to be provided sufficiently prior to receipt (prior to shipment or earlier) to ensure that

appropriate resources are available at the time of delivery.

3.3.9

sub-suppliers by Eskom or it agent.

3.3.10 The CQP information need to include, but not limited to:

Spells out the aspects of the QMS to be applied within a specific Eskom project, and the

methods to be utilised to ensure quality.

Outline the resources, the communication channels, applicable documents and records to be

generated.

Management Authority and Responsibility from both supplier and client need to outline in the

Cqp.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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List of documents and records that will be used and submitted during the execution of the

project.

Communications channels should include contact person and contact details

Monitoring & measurement procedures for activities need to be indicated.

3.3.11 The main supplier and sub-supplier CQPs shall comply with the Eskom Quality Requirements

Specifications and shall be submitted prior to the initial scope of work kick-off or initial pre-

fabrication meeting and prior to commencement of manufacturing, whichever is earlier.

3.3.12 The Eskom template for CQP provided shall be used as guideline, where the supplier does

not have a CQP template.

3.4 Quality Control Plan

The supplier shall develop and implement processes and procedures that efficiently and effectively

monitor, verify and document the quality of the scope of work for deliverables.

The main supplier shall ensure that sub-supplier QCPs/ ITPs are prepared at a level of detail

sufficient to address all quality-control-related activities in a chronological order, from contract review

through materials verification, manufacturing, fabrication, assembly, final testing, commissioning,

hand-over documentation, and certification. In addition, the supplier shall ensure compliance with

the following requirements:

3.4.1 All stages of manufacturing, fabrication, assembly and installation shall be controlled by a

performed and special attention to controls related to critical products and services.

3.4.2 QCP/ ITP shall be reviewed and accepted by Eskom, its inspection authority or agency, and

they shall allow for the insertion of Eskom specific requirements, including hold and witness

points prior to the commencement of work.

3.4.3 Subsequent changes to the Eskom accepted QCP/ ITP shall require Eskom, its inspection

affected by such changes.

3.4.4 The ITPs should cover materials certification, fabrication works, in-process inspections, final

acceptance tests, packaging and pre- shipment/ transportation, shipping/ transportation

inspections where contracted, preservation, site acceptance tests, construction and erection

works, and pre-commissioning and commissioning tests.

3.4.5 All sub-supplier QCP/ ITP activity shall be performed using an Eskom-accepted supplier

Qcp/ itp.

3.4.6 All applicable codes, standards, and relevant acceptance criteria documents are available at

the work location, and Eskom representatives on site shall have on-going access to this

information. Workplace documentation shall be available in English and in any workforce-

appropriate language.

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3.4.7 Where activities subject to inspection and test procedures are to be undertaken by a sub-

supplier, the QCP/ ITP shall make reference to this fact and shall include descriptive details

of the sub- -

supplier scope of work.

3.4.8 The supplier shall be ultimately accountable and responsible for the development and proper

implementation of all sub-supplier QCPs/ ITPs, including those reviewed or developed by

sub-suppliers.

3.4.9 Eskom reserves the right to select intervention points on QCPs/ ITPs for Eskom oversight of

selected functions and to perform surveillance or audits of the work.

3.4.10 Once signed, the ITPs and QCPs become addendums to the main contract. These ITPs can

other risks.

3.4.11 A QCP/ ITP shall contain the following information:

Eskom contract number and title

Identification of the area of works/contract

Description of the work, with components, item number, and activity date

QCP/ITP unique number

A list of the sequence of operations, including inspection and tests

The identification of the specification, drawing number, or procedure for each operation,

with reference to the relevant criticality risk rating

The acceptance criteria, with reference to the technical specification, in-house, national, or

international standard, with the relevant clause number for each operation

The inspection and test activities that the supplier has nominated for its intervention points

Provision for the inclusion of intervention points nominated by Eskom and/or its authority/

agency

Provision for intervention point acceptance by date and signature for all parties having

intervention in the plan

Inspection and test records to be generated by the supplier for each operation and an

indication of records to be provided to Eskom (as applicable)

3.4.12 The main supplier shall require sub-suppliers to submit QCPs/ ITPs and associated

documentation applicable to the sub-supplier scope of work. Any changes made to the QCP

after submission must be resubmitted to Eskom for further review. The supplier shall ensure

that all sub-supplier QCPs/ ITPs are in compliance with the Eskom Quality Requirements

Specifications, including, but not limited to, the following requirements:

Clear and unambiguous description of the equipment and location(s) at which each activity

will take place, including facility location(s)

Identification of quality verification activity and stage

The details of reference documents, procedures, or method statements to be utilised in

performance of the activity, including specific reference to actual sections and pages of

procedures, standards, instructions, specifications, etc.

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Definition of acceptance criteria

Listing of certifying or verifying documents generated to provide evidence of compliance

with specified requirements; documents are to be provided using the proper Eskom

document numbering requirements

Identification of main supplier and sub-supplier (where applicable) third-party/approved

inspection authority (AIA) and Eskom inspection activities defined in terms of witness, hold,

document review, and verification monitoring points and provision for sign-off of each of the

above-mentioned parties for each intervention point

Qualification requirements for quality control inspectors, including any third-party/AIA

inspectors

Listing of all proposed test procedures

Acceptance criteria for each inspection or test in alignment with specified tolerances

A section for signed acceptance of the QC/ITP by the supplier, sub-supplier (where

applicable), and Eskom prior to commencement of work

Inspection or testing intervention points, including, but not limited to, factory acceptance test

and package acceptance test, witness, and hold points

3.4.13 A quality kick-off meeting will be held at the start of the contract and, if required, at the start

of each subsequent phase.

The supplier shall arrange coordination meetings with Eskom prior to placement of orders

for items or equipment to ensure that all technical and commercial requirements are clear

Supplier inspection personnel, including inspection agency personnel, shall be competent

and qualified to perform inspection and testing assignments. Mobilisation of all such

personnel shall be in compliance with the Project Quality Personnel Qualification

Specification.

3.4.14 Where QCP/ ITP is applicable, the supplier shall ensure that sub-suppliers are provided with

comprehensive, clearly written, and unambiguous inspection and testing protocols, including

processes, procedures, and methods that shall include, but not be limited to, the following:

Requirements for inspection checklists and inspection assignments, with lists of items to be

inspected

An inspection and testing report format, report content, schedule for report processing and

distribution, and report retention requirements

Inspection and test report results response tracking (log) and resolution of nonconformity in

inspection and test processes, procedures, or methods and nonconformity identified in

inspection and test results

Associated Failure Mode, Effects and Criticality Analysis (FMECA) reports relating to the

equipment and sub-systems (if applicable)

Hazard and Operability Study (HAZOP) report, as applicable

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3.4.15 The supplier shall establish processes and procedures for formal assessment of sub-supplier

inspection and testing programmes. These shall include review of sub-supplier inspection

reports and other quality control documentation. Additional formal assessment of

manufacturing, fabrication, and assembly facility operations shall be conducted by the

supplier to ensure continuing suitability, adequacy, and effectiveness of the sub-

inspection and testing programmes. Assessment frequency shall be established in

consideration of the sub-supplier scope of work, criticality of scope of work deliverables, and

performance information. The assessment scope and schedule shall be developed in

consultation with Eskom.

3.4.16 Supplier processes and procedures for verification of supplier and sub-supplier purchased

product compliance with specifications shall obtain document return/review status prior to

implementation.

3.4.17 The objective is to finalise any outstanding procedural or other issues before proceeding to

deliver the works.

3.4.18 Eskom, in consultation with the supplier, develops an agenda for the meeting, and Eskom will

keep minutes of these meetings.

3.4.19 Mandatory pre-inspection meetings will be convened by Eskom or its inspection agency or

representatives who will be involved in the works, and records are to be kept.

3.4.20 Eskom reserves the right to appoint resident quality inspectors who can be based at the

sub-

supplier is expected to provide workspace at no cost to Eskom for the inspector, as required.

3.4.21 Eskom may appoint any organisation it prefers to perform quality assurance and quality

control activities, either in the capacity as an AIA or inspection agency, on the works

contracted to the supplier, and the supplier or its sub-suppliers may not object, prevent,

hinder, undermine, circumvent, question, discredit, or in any way make it impossible for such

organisation to carry out its work on behalf of Eskom.

3.4.22 The Eskom template for QCP/ ITP provided shall be used as guideline, where the supplier

does not have a QCP/ ITP template.

3.5 Pre-Contract Award: Quality Requirement

3.5.1 Main Supplier and Sub-supplier Categories

Eskom supplier quality requirements for all existing and potential suppliers and sub-suppliers are

classified into four categories (category 1, 2, 3 and 4). Suppliers must prepare and submit quality

documentation as per the tender selected category (indicated in Form A) using the list of tender

returnables document.

NOTE: Only one (1) category must be applicable per procurement process e.g. [Eskom requests for

information (RFI)/ requests for quotation (RFQ)/ requests for proposal (RFP), including contracts for

the procurement of products and services].

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The following are the minimum returnable documentation for Categories 1 to 4:

3.5.2 Category 1: Quality Requirements

The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

The supplier shall submit a valid copy of ISO 9001 or any applicable certificate of a QMS (the

latest applicable revision). The QMS

The supplier shall submit the latest copy of the management system internal and external

audit reports. The audit reports must include, if applicable, nonconformity identified, and the

resulting remedial actions (correction and/ or corrective action reports).

The supplier shall submit a draft contract quality plan that is specific to the scope of work as

described in the tender documents. The plan must address the minimum requirements as per

Iso 10005.

Where applicable; the supplier shall submit a draft, or an example of an inspection and test

plan (ITP) or quality control plan (QCP) on similar and/ or previous work done.

The supplier shall submit documented information for Control of Externally Provided Processes,

Products and Services.

The supplier shall submit a copy of documented information for roles, responsibilities and

authorities in relation to the QMS. Examples of relevant documented information are;

organization charts, job descriptions, work instructions, duty statements, manuals, procedures.

The supplier shall submit documented information retained (records) of management review

meetings that include agenda, meeting minutes, attendance registers, reports, presentations,

etc.

Note: specific requirements per tender will be selected using the List of Tender Returnable

documents (240-12248652).

3.5.3 Category 2: Quality Requirements

The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

The supplier shall submit objective evidence of a developed, implemented and maintained QMS

that complies with ISO 9001 or any applicable standard of quality management system (the latest

applicable revision). The following documents (approved/ signed copies) shall be submitted:

Quality Management System manual or a documented information that have defines and

describes the QMS and its scope

(documented information)

Quality Objectives (documented information)

Control of documented information (both maintain and retain documented information )

Internal audit procedure (documented information)

Control of nonconforming outputs (documented information)

Nonconformity and Corrective action procedure (documented information)

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Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

The supplier shall submit the latest copy of the management system internal audit reports. The

audit reports must include, if applicable, nonconformity identified, and the resulting remedial

actions (correction and/ or corrective action reports).

The supplier shall submit a draft contract quality plan that is specific to the scope of work as

described in the tender documents. The plan must address the minimum requirements as per

Iso 10005.

Where applicable; the supplier shall submit an example of inspection and test plan (ITP) or

quality control plan (QCP) on similar or previous work done.

The supplier shall submit documented information for Control of Externally Provided Processes,

Products and Services.

The supplier shall submit a copy of documented information for roles, responsibilities and

authorities in relation to the QMS. Examples of relevant documented information are;

organization charts, job descriptions, work instructions, duty statements, manuals, procedures.

The supplier shall submit documented information retained (records) of management review

meetings that include agenda, meeting minutes, attendance registers, reports, presentations,

etc.

Note: specific requirements per tender will be selected using the List of Tender Returnable

document (240-12248652).

3.5.4 Category 3: Quality Requirements

The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

The supplier shall submit objective evidence of a developed QMS that complies with ISO 9001

(or the latest applicable revision). The following documented information (approved/ signed

copies) shall be submitted:

o Quality management system manual or a (documented information) that have

defines and describes the QMS and its scope

o Quality P

information)

o Quality Objectives (documented information)

o Control of documented information (both maintain and retain documented

information )

o Internal audit procedure (documented information)

o Control of nonconforming outputs (documented information)

o Nonconformity and Corrective action procedure (documented information)

et on a consistent basis.

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user to ensure it is in line with the authorized version on the system.

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Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

The supplier shall submit a draft contract quality plan that is specific to the scope of work as

described in the tender documents. The plan must address the minimum requirements as per

Iso 10005.

Where applicable; the supplier shall submit an example inspection and test plan (ITP) or

quality control plan (QCP).

The supplier shall submit documented information for Control of Externally Provided Processes,

Products and Services.

The supplier shall submit a copy of documented information for roles, responsibilities and

authorities in relation to the QMS. Examples of relevant documented information are;

organization charts, job descriptions, work instructions, duty statements, manuals, procedures.

NB: specific requirements per tender will be selected using the List of Tender Returnables

document (240-12248652).

3.5.5 Category 4: Quality Requirements

The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

The supplier shall submit a quality method statement based on ISO 9001 and specific to the

scope of work.

The quality method statement

direction). (documented information)

The supplier shall submit a copy of quality objectives. (documented information)

The supplier shall submit documented information for Control of Externally Provided Processes,

Products and Services.

The supplier shall submit a copy of the documented information for roles, responsibilities and

authorities, specific to the project/ scope of work/ technical requirements. Examples of relevant

documented information are; organization charts, job descriptions, work instructions, duty

statements, manuals, procedures.

Note: specific requirements per tender will be selected using the List of Tender Returnables

document (240-12248652).

3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment

Supplier capability and capacity assessments shall be performed prior to contract award on potential

suppliers participating in Eskom Holdings procurement process to:

provide products and services with high risk to operational sustainability

work on critical plant and equipment

supply of critical plant items or components

provide special processes

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Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

All sub-suppliers used by the main supplier/ contractor, performing work on Eskom critical plant

equipment, supplying commodities and providing specialised services shall be subjected to the

capability and capacity assessment.

Critical plant includes the following:

Generation Level 1 & 2 plant

Transmission and Distribution Power Plant & Control Plant

Mega Projects

All potential quality risks identified will be included in the assessment report provided for the tender

evaluation.

Note: Form A (Enquiry/ Contract/ Quality Requirements for Supplier Quality Management:

Specification 240-105658000/ QM 58 and ISO 9001) will be used to select and indicate whether

capability and capacity assessment will be conducted.

3.7 Post-Contract Award

3.7.1 Contract Execution

The supplier shall submit the following documents within 30 days or as per stated timeline after the

contract date, prior to the commencement of work, for acceptance by Eskom:

The supplier shall complete a QCP before contract award. This shall be reviewed and

signed off by Eskom within 30 days or as per stated timeline after contract award.

The supplier shall complete a quality control plan and ITP(s) for review and acceptance by

Eskom prior to the commencement of any work, inclusive of subcontracted work, within 30

days or as per stated timeline after contract award.

The sub-supplier QCP/ ITP shall be submitted for review and comment by the supplier and

by Eskom within 30 days or as per stated timeline after the award of the tender. All supplier

and Eskom comments shall be resolved prior to commencing work.

The equipment lists and an indication of pressurised components and systems.

Note:

discussed with, and approved by, Eskom prior to any work commencing.

Correspondence shall be directed to the project manager, and periodic quality review

meetings shall be convened by Eskom with the supplier.

The mandatory quality review meetings are to be convened by the nominated project quality

manager or his/her representative for the contract.

Monthly quality performance and management reports are to be prepared by the supplier

during contract execution. The content of these reports shall be agreed by Eskom when

submitted to Eskom on a monthly basis.

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user to ensure it is in line with the authorized version on the system.

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Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.7.2 Supplier Quality Performance Monitoring Phase

During the contract execution phase, suppliers shall be monitored by Eskom for performance on

quality-related aspects.

The outcomes of such monitoring will enable Eskom to take any appropriate actions pertaining to

the supplier.

The monitoring shall be carried out periodically by Eskom or at predetermined intervals during the

execution of a contract using agreed key performance indicators. The monitored key performance

areas include the following:

CQP and QCP /ITP

Delivery

Design

Cost

Management system

Subsequent key performance indicators associated with these areas will include the following:

Nonconformity monitoring

Audit and assessment evaluation scoring

Management system compliance and accreditation

Achievement of delivery targets as per contractual agreements

Process improvements

Correction and corrective action response and closure

3.7.3 Supplier Quality Audit

3.7.3.1 Quality audits and related quality performance reviews are intended to provide an objective

evaluation of compliance with performance expectations defined in this specification, in the

supplier contract quality plan (CQP), and in any other project scope of work specification.

3.7.3.2 Quality audits and related quality performance reviews include, but are not limited to, any

quality or other project functional area audits, assessments, verification of compliance

reviews, surveillance, inspections, or other interim or final assessments of scope of work

deliverables provided by the supplier or sub-suppliers

3.7.3.3 Quality audits and related quality performance reviews are intended to provide an objective

evaluation of compliance with performance expectations defined in this specification, in the

supplier contract quality plan (CQP), and in any other project scope of work specification.

3.7.3.4 Quality audits and related quality performance reviews include, but are not limited to, any

quality or other project functional area audits, assessments, verification of compliance

reviews, surveillance, inspections, or other interim or final assessments of scope of work

deliverables provided by the supplier or sub-suppliers.

Controlled disclosure

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user to ensure it is in line with the authorized version on the system.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.7.3.5 Quality audits and related quality performance reviews shall be carried out by trained,

accredited, and experienced personnel in accordance with procedures documented in the

Cqp.

3.7.3.6 The supplier shall submit, for Eskom review, documented processes for conducting project

scope of work quality audits and related quality performance reviews. Supplier quality audits

and related quality performance review processes shall be designed to address evaluation

of progress towards completion of project functional area deliverables as well as final

deliverable quality.

3.7.3.7 The supplier shall provide a schedule of anticipated quality audits covering all functional

areas and related quality performance reviews at the time of first post-contract award CQP

submission.

3.8 Standard Conditions

3.8.1 Rights of Access

Eskom:

3.8.1.1 shall be granted electronic and hard-copy access to all quality plans, procedures,

documentation, and other quality records relating to the work, including, but not limited to,

data extracts;

3.8.1.2

as any documentation, materials, or equipment associated with the work, at any time or

project work location; and

3.8.1.3 reserves the right to carry out assessments and audits on all new suppliers and sub-

suppliers.

The supplier:

3.8.1.4 shall

the work at any time;

3.8.1.5 shall cooperate with Eskom requests for documentation, records, and inspection and

witnessing. Eskom participation in audits, appraisals, assessment of plans, and verification

shall be conducted at no extra cost to Eskom;

3.8.1.6 shall ensure that a sub-supplier provides access to Eskom to all work procedures, records,

and supporting documentation through provision of access to view and photocopy, as

required, to support verification of scope of work requirements. Access shall include the

ability to photograph Eskom equipment, systems, system components, materials, etc.;

3.8.1.7 shall provide access to all quality-related information pertaining to activities performed by

itself or sub-suppliers, where Eskom might not have participated in the witnessing of their

quality assurance or control (this refers to inspections, audits, etc. performed by the supplier

on its own sub-suppliers);

3.8.1.8 shall allow Eskom to assess, audit, approve, or reject any sub-suppliers employed by

3.8.1.9 shall ensure that the above requirements flow down to sub-suppliers.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.8.2 Eskom Rights to Information

3.8.2.1 To expect that the works will be conducted in accordance with the contract between the

parties.

3.8.2.2

3.8.2.3

selected audits as an observer and by assessing the supplier during key work stages.

Eskom will coordinate with the supplier to develop an oversight schedule aligned with the

3.8.2.4 To obtain access to any audit reports of audits performed by the supplier reflected in the

audit programme.

3.8.2.5 To conduct independent quality audits during all phases of the contract, and the supplier

shall provide all resources to support these activities.

3.8.2.6 Eskom shall have the right to participate in, or request that, a technical investigation be

risk to Eskom products or service deliverables is identified.

3.8.2.7 To participate in, and/or lead, investigations related to incidents involving its products.

3.8.2.8 To require from suppliers to be responsible for the cost of re-inspections.

3.8.2.9 To withhold payment from suppliers as a result of outstanding nonconformities, irrespective

of the agreed payment schedule and in accordance with the conditions of contract.

3.8.2.10 Shall be granted electronic and hard-copy access to all quality plans, procedures,

documentation, and other quality records relating to the work, including, but not limited to,

data extracts.

3.8.2.11 Reserves the right to review, inspect, and audit an

well as any documentation, materials, or equipment associated with the work, at any time or

project work location.

3.8.2.12 Shall carry out assessments and audits on all new suppliers and sub-suppliers.

3.8.2.13 Reserves the right to

or sub-

3.8.2.14 Reserves the right to select intervention points within all developed supplier QCPs/ ITPs

for Eskom oversight of selected functions and to perform surveillance or audits of the work.

3.8.2.15 Shall be given access at all reasonable times before, during, and after manufacture and

before delivery, construction, erection, and commissioning to measure, test, and inspect the

pr

3.8.2.16 Reserves the right to suspend any pending deliveries by the issuing of a cease delivery

order at any time and for any portion of the work that is not being performed in accordance

with the specified/agreed requirements.

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user to ensure it is in line with the authorized version on the system.

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Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.8.3 Preservation

The supplier shall develop and implement a comprehensive preservation programme consisting of

plans, processes, procedures and actions undertaken for the purpose of planning for and

maintenance of material deliverables quality. The supplier preservation programme scope includes,

but is not limited to, the following:

3.8.3.1 Engagement of personnel suitably qualified for oversight of, and (as required) direct

implementation of, preservation programme requirements.

3.8.3.2 Development and implementation of preservation programme training appropriate to work

need.

3.8.3.3 Eskom may make use of its appointed service provider tasked to provide a full suite of

services encompassing an online monitoring system and asset tracking during, but not

limited to the following stages: inspections, testing, shipping, transportation, storage, and

commissioning. The supplier is to enable full access during all of these stages in order to

allow the installation of the devices on Eskom-identified products and equipment, which

include the sub-

deemed important towards effective and efficient quality control.

3.8.3.4

provider in ensuring seamless installation of the device and other associated installations.

Moreover, there is also a need to integrate data flows and systems between Eskom and the

supplier. Further details are included in the Eskom specifications and works information.

3.8.3.5 Review and tracking of compliance with Eskom and supplier engineering specification of

preservation requirements.

3.8.3.6 Review and tracking of compliance with sub-supplier provided preservation requirements

and recommendations.

3.8.3.7 Evaluation of prospective temporary and longer-term material storage sites for consistency

with preservation programme expectations.

3.8.3.8 Preservation work plan development and plan execution performance evaluation of all

parties engaged for provision of material transportation, handling, or storage services.

3.8.3.9 Oversight of material quality preservation plan preparation and plan execution performance

at all work locations.

3.8.3.10 Development of a preservation programme records management process, in compliance

with Eskom information management requirements, which comprehensively addresses

generation, maintenance, and ready access by Eskom to all preservation programme

records.

3.8.3.11 The supplier shall deploy a clearly defined documented programme providing for

identification of all physical asset pre-operation preservation of quality requirements. In this

including consumable items, equipment systems, system components, and any other

procured or supplied materials or equipment transferred to project control, but not deployed

for operational purposes.

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user to ensure it is in line with the authorized version on the system.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.8.3.12 Where the project responsibility for equipment and materials management has been

preservation programme shall ensure clear and

unambiguous communication of pre-operation preservation of goods quality requirements

to sub-suppliers.

3.8.3.13

processes and procedures for efficient and effective monitoring of compliance with

programme requirements.

3.8.3.14 Compliance monitoring shall commence with ensuring comprehensive consideration of

preservation requirements in the engineering instruction and subsequent inclusion of said

instruction in procurement documentation and shall be applicable until such time as

equipment or materials have been incorporated in an operating or operational system or

structure.

3.8.3.15 Compliance evaluation frequency shall anticipate transfer of tactical-level responsibility for

management of preservation responsibilities between project functional areas, for example,

procurement to logistics, logistics to fabrication, fabrication to logistics, logistics to

construction, etc., and shall, in similar fashion, anticipate transfer of support for tactical-level

responsibility between various subcontracted service providers.

3.8.3.16 Supplier engineering shall ensure that preservation requirements for scope of work

systems, system components, equipment, materials, and other procured goods are clearly

and unambiguously documented and that preservation requirements are efficiently and

effectively communicated to project procurement, logistics, construction management,

quality, security, and other project functional areas, as required, for efficient and effective

implementation of preservation requirements. This shall take the form of a preservation

programme applicable to all systems, system components, equipment, materials, customer-

supplied materials, and other goods procured or managed under the scope of work.

3.8.3.17

address temporary, long-term, and in-transit preservation requirements, including, but not

limited to:

requirements for protection against, or insulation from, atmospheric conditions,

sunlight, temperature, soil, dust, humidity, salt spray, corrosive atmospheres, or

other physical environment conditions;

detailed procedures for application, use, monitoring, and maintenance of coatings,

coverings, fasteners, lines, and other components for internal and external weather

proofing;

requirements for electrical grounding or isolation;

requirements for internal or external environment creation, for example, inert gas

charging, heating, cooling, etc., inclusive of gas storage, electric power supply, etc.;

detailed procedures for initial set-up, charging, activation, and maintenance of

internal atmosphere generation, regeneration, monitoring, and relieving systems, for

example, inert gas management systems;

requirements for protection against, or insulation from, vibration or long-period

cyclical motion in transit, for example, wave-generated movement during sea

transport;

internal and external structural integrity protection, for example, internal and external

bracing, padding, framing, chocking, etc.;

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

support structure requirements, for example, stools, pads, or other devices,

substrates, or support required to ensure in-storage and in-transit stability of

systems, system components, equipment, and material, or other discrete units or

items;

provision for physical separation and/or barriers to prevent airborne or direct

transmittal of contaminants between work areas or between work areas and storage

areas, for example, prevention of carbon steel grinding or cutting debris impact on

stainless steel elements, airborne drift of blast aggregate into vessels or machinery,

etc.;

provision for, and final disposition of, temporary and longer-term storage or transit

required supports and related binding devices, for example, stools, stands, sea

fasteners, platforms, chocks, spacers, cabling, etc.;

provision of requirements for temporary work platforms or other support structures

required to ensure provision of preservation services, for example, provision of a

self-elevating work platform for periodic access to elevated fittings, gauges, man-

ways, etc.;

requirements for protection against, or insulation from, contact with other objects, for

example, padding or other protection for external tubing, fittings, or other impact-

sensitive structures or components;

clear physical delineation of temporary and longer-term storage areas supplemented

by hard and soft barriers, as required, to maintain a protective perimeter;

documented agreements with storage facility and transportation provider

management regarding security management, including, but not limited to, facility

access and egress control and control of access to project goods and materials

within facility boundaries or aboard vehicles or vessels; and

detailed procedures for inspection and testing to verify performance of preservation

procedures and to provide for timely notice and corrective action to maintain

preservation status.

3.8.3.18

management of preservation requirements, from initial transfer of ownership or management

responsibility to project scope of responsibility, through any period of temporary or longer-

term storage and through any period of transit, including transit for final delivery at point of

active use or installation.

3.8.3.19

address processes and procedures to ensure that storage and control of materials are

accomplished in accordance with manufacturer recommendations, specifications, and

project-specific requirements.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.8.3.20

to address preservation and control of valves, electrical motors and components,

mechanical and rotating equipment, piping and fittings, instrumentation, flange faces,

gaskets, coatings, insulation, and other materials. Special precautions include, but are not

limited to, supplier-specified maintenance procedures related to engines, electric motors,

pumps, compressors, etc., such as periodic shaft rotation, engine turnover, lubrication, etc.

3.8.3.21 The supplier shall ensure that clear and unambiguous requirements for preservation of the

system, system components, equipment, materials, and other procured goods are clearly

and unambiguously documented in purchase orders, work authorisations, and other

communications between the supplier and sub-suppliers.

3.8.3.22 Where sub-supplier expertise is utilised in determination of the preservation protocol,

supplier procurement processes shall ensure clear and unambiguous documentation of sub-

supplier input into preservation management programme requirements.

3.8.3.23 Supplier procurement shall ensure that preservation requirements for scope of work

systems, system components, equipment, materials, and other procured goods are clearly

and unambiguously documented and that preservation requirements are efficiently and

effectively communicated to project logistics, construction management, quality, security,

and other project functional areas, as required, for efficient and effective implementation of

preservation requirements.

3.8.3.24 The supplier shall ensure comprehensive, clear, and unambiguous designation of sub-

supplier responsibility for execution of all preservation management programme elements,

including, but not limited to, all systems, processes, procedures, methods, ready access to

records, and provision of equipment, tools, or services essential to efficient and effective

execution of the preservation management programme.

3.8.3.25 The supplier shall ensure that preservation management programme responsibilities are

clearly and unambiguously defined within the project team and efficiently and effectively

implemented at all project scope of work locations. Inclusion of supplier and sub-supplier

scope of work in the development and implementation of a preservation management

programme shall be considered essential to efficient and effective preservation

management programme execution.

3.8.3.26 The supplier shall ensure clear and unambiguous designation of project team responsibility

for oversight and management of preservation management programme elements during

every stage of project development.

3.8.3.27 The supplier shall ensure that Eskom has free and unrestricted access to all preservation

records for inspection and audit.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.8.4 Quality Audits Related Conditions

3.8.4.1 The supplier shall maintain an accurate quality audit and related quality performance review

schedule and shall incorporate the current schedule as an attachment to the supplier CQP.

3.8.4.2 it and related quality performance review schedule development

process shall be designed to incorporate consideration of information generated by

previously conducted audits and reviews, by input from project risk management evaluations

(risk register), or from Eskom or sub-supplier subject matter expertise.

3.8.4.3 Eskom reserves the right to oversee supplier audit programmes by participating in selected

audits as an observer and by assessing the supplier during key work stages. Eskom will

coordinate with the sup

audit schedule.

3.8.4.4 Eskom will have the right to obtain access to any audit reports of audits performed by the

supplier reflected in the audit programme.

3.8.4.5 Eskom reserves the right to conduct independent quality audits, scheduled and

unscheduled, during all phases of the contract. The supplier shall provide all resources to

support these activities.

3.8.4.6 Eskom shall be given access at all reasonable times before, during, and after manufacture

and before delivery, construction, erection, and commissioning to measure, test, and inspect

.

3.8.4.7 The supplier shall obtain access for Eskom to measure, test, witness tests, and inspect

products that are being manufactured by any sub-supplier. This includes surveillances.

3.8.4.8 The assessments and audits shall be carried out on all new suppliers and their sub-

suppliers.

3.8.4.9 Eskom shall have the right to participate in, or request that, a technical investigation be

risk to Eskom products or service deliverables is identified.

3.8.4.10 Qualification requirements for supplier and sub-supplier personnel engaged in conducting

quality audits and related quality performance reviews shall be defined in the supplier CQP

and shall be in compliance with the Project Quality Personnel Qualification Specification.

3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by Eskom

3.8.5.1 Nonconformity reports raised by Eskom and issued against the supplier shall be investigated

by the supplier as a matter of urgency in order to determine the root cause, corrective action

measures, as required, with implementation time frames.

3.8.5.2 A formal response shall be prepared in respect of the defined criteria and submitted to

Eskom for its review, evaluation, and acceptance, within a maximum of 14 calendar days

from the date of issue of the nonconformity and should be aligned with the site

requirements/procedure.

3.8.5.3 Eskom may, at its discretion, request a response sooner and, in any case, before the

supplier proceeding with any pending/further intervention or corrective action, as may be

required by Eskom.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.8.5.4 Should Eskom or its inspection authority/agency identify any nonconforming products during

the conduct of its audits/surveillances/inspections, the supplier shall be deemed to be in

breach of contract and shall be held liable for any repair, rework, and/or associated

replacement costs. The supplier may, in such instances, also be held liable for the full costs

associated with the conducting of follow-up audits/surveillances/inspections.

3.8.5.5 The nature, magnitude, and/or frequency of nonconformity and inspection defect/rejection

reports raised by Eskom or its appointed inspection authority/agency shall form the basis of

.

3.8.5.6 Nonconforming outputs identified by Eskom shall be documented via a NC Report and

issued to the suppliers via the contract communication protocol. The suppliers shall

investigate the matter and respond in writing to Eskom of disposition within the stated

contractual conditions.

Note: The dates for the disposition should align to contractual conditions.

3.8.5.7

shall notify the supplier of the trends. Eskom can initiate an internal audit to highlight the

system failures. The supplier with raise a Corrective Action Report and undertake Root

Cause Analysis. In such cases, QMS rectification and/ or update measures shall be taken

immediately.

3.8.5.8 Should the Supplier fail to respond and rectify nonconforming products within stipulated

contractual conditions. The Project Manager should apply contractual remedies in

accordance with Fidic/ NEC contract.

3.8.5.9 Repeated Nonconformities; if there are any identified repeat nonconformities from the same

supplier within a period of 6 months or less. This must then be escalated to the management

review committees of the BU/ OU/ Cluster/ or Divisions for adjudication. If not resolved, then

the matter must be escalated to the supplier review committee for recommendation.

3.8.6 Special Processes

The following requirements shall be applicable as well as additional requirements as specified in the

scope of work for the provision of the following special process services:

3.8.6.1 The supplier shall ensure that all processes which require that procedures be pre-qualified

or work methods and operators tested and qualified are controlled and all steps followed

before the work can commence.

3.8.6.2 This typically covers such activities as welding, non-destructive testing, special fabrication

techniques, coating, painting, etc.

3.8.6.3 All special processes (procedures and processes) shall be submitted for review and

acceptance by Eskom, accredited or certified agency. No work shall commence until these

are accepted.

3.8.6.4 Where applicable, a relevant Management System for the special process shall be certified

or approved by an accredited body and proof of certification shall be submitted to Eskom for

review. An example for this will be the Welding Management System based on ISO 3834.

3.8.6.5 Where samples are required for acceptance, these shall be submitted to Eskom for review

and acceptance.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

3.8.6.6 The supplier shall ensure that all operators are suitably qualified for these processes in

accordance with the procedures, processes and/ or applicable standards/ codes.

3.8.6.7 The records of qualification of procedures, processes and operators shall be maintained by

the supplier in accordance with the applicable procedure or code and these made available

to Eskom at all times.

4. Acceptance

This document has been seen and accepted by:

Name Designation

Kerseri Pather General Manager: Risk and Sustainability

Lenock Meyer Acting Senior Manager: Quality Management

Pamela Dondashe Middle Manager: Quality Assurance

Mandla Mkhwanazi Middle Manager: SHEQ Procurement and Supply Chain Management

Suzette Manthe Senior Advisor: Quality Performance and Planning

Lorna Ndlela Middle Manager: Eskom Document and Records Management

5. Revisions

Date Rev. Compiler Remarks

October 2021 3 SA Sambo Specification was due for revision and in addition, to

align the requirements with the latest Eskom business

processes and systems.

October 2018 2 SA Sambo Specification reviewed to be aligned with the

requirements of ISO 9001:2015

March 2016 1 SA Sambo Specification was due for revision and also to

repackage the requirements and tender returnable

documents into four categories.

December 2011 0 A Hunter New document

6. Development Team

The following people were involved in the development of this document:

Andrew Else

Bongi Tshabalala

Feziwe Mogamisi

Lesego Garegae

Patrick Thwane

Xolani Zuma

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

7. Acknowledgements

Eskom Operational Quality Forum Members

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Supply and delivery of portable water at (Poseidon

substation and grassridge Substation) within the Port

Elizabeth cln,Southern Grid, on an as and when required

basis.

Duration of the Project

Supply potable water Bloemfontein Area

Item NO payment ERP short description unit quantity rate amount

REFERS TO Number

Preambles

Potable water is defined as water that is safe for human consumption,

meeting the specific standards and quality requirements. It is water that

has been properly treated or is naturally suitable for drinking, cooking,

Supply potable water Port Elizabeth

Item NO payment ERP short description unit quantity rate amount

REFERS TO Number

Preambles

Potable water is defined as water that is safe for human consumption,

meeting the specific standards and quality requirements. It is water that

has been properly treated or is naturally suitable for drinking, cooking,

hy

Supply potable water Welkom

Item NO payment ERP short description unit quantity rate amount

REFERS TO Number

Preambles

Potable water is defined as water that is safe for human consumption,

meeting the specific standards and quality requirements. It is water that

has been properly treated or is naturally suitable for drinking, cooking,

hygiene, a

Supply Contract (SC3)

Between NTCSA SOC Ltd

(Reg No. 2021/539129/30)

and [Insert at award stage]

(Reg No. ___________ )

for SUPPLY AND DELIVERY OF PORTABLE WATER AT

(Merapi, perseus, beta, boundary,

Serumula, substations) within the

Bloemfontein cln, southern grid, on an ‘as

And when’ required basis for a period of 3

Years

Contents: No of

pages

Part C1 Agreements & Contract Data [●]

Part C2 Pricing Data [●]

Part C3 Scope of Work

Supply Contract (SC3)

Between NTCSA SOC Ltd

(Reg No. 2021/539129/30)

and [Insert at award stage]

(Reg No. ___________ )

for SUPPLY AND DELIVERY OF PORTABLE WATER AT

(Poiseidon substation and grassridge

Substation ) within the port elizabeth cln

,Southern grid, on an ‘as and when’

Required basis for a period of 3 years.

Contents: No of

pages

Part C1 Agreements & Contract Data [●]

Part C2 Pricing Data [●]

Part C3 Scope of Work

Supply Contract (SC3)

Between NTCSA SOC Ltd

(Reg No. 2021/539129/30)

and [Insert at award stage]

(Reg No. ___________ )

for SUPPLY AND DELIVERY OF POTABLE WATER AT

Leander everest, theseus, sorata,

Lethabo, makalu, scaffel, mercury

Substations within the welkom cln,

Southern grid, on an ‘as and when’

Required basis for a period of 3 years.

Contents: No of

pages

Part C1 Agreements & Contract Data [●]

Part C2 Pricing Data [●]

Part C3 Scope of Work

Supply and delivery of portable water at within the

Southern grid, on an ‘as and when’ required basis for a period of 3 years

Functionality Maximum number of Tenderers will be expected to score at least the

Criteria points percentages minimum threshold per functional area to proceed

to the next step

The minimum threshold is 85%.

Technical 100%

F

Payment Terms: payment certificate from the Supply Manager in terms of core

clause 51.1, the Supplier provides the Purchaser with a tax invoice in accordance with the

Purchaser's procedures stated in the Goods Information, showing the amount due for payment

equal to that stated in the payment certificate.

Part c2: pricing data c2 sc3 cover

NTCSA SOC Ltd ENQUIRY NO. _________

A certified copy of a tax clearance certificate is required from foreign tenderers (with a footprint in South Africa but that are not registered on CSD and have not provided a SARS pin number) and local tenderers (that have not provided their SARS e- filing PIN number for verification by NTCSA and/or Controlled Disclosure When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA SOC Ltd, Reg No 2021/539129/30 of 77 File name: 559-235050781 1.01_NTCSA Invitation_to_Tender_(ITT)or_Request_for_Proposal eTendering Template July 2026 (1) Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 559-235050781 Rev 4 Invitation to Tender/ Request Identifier for Proposal Effective Date July 2024 Review Date July 2027 their CSD profile / CSD number). Foreign suppliers with no footprint in South Africa must complete the SBD1 document; however, no proof of tax compliance is required. 1.1.11 Tax Evaluation Y √ questionnaire to determine whether a company, close corporation (CC) or Trust is a personal service provider for purposes of PAYE 1.1.12 *SBD 6.1 Annexure I Y √ shall apply where prescribed by the current CIDB Standard for Developing Skills through Controlled Disclosure When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA SOC Ltd, Reg No 2021/539129/30 of 77 File name: 559-235050781 1.01_NTCSA Invitation_to_Tender_(ITT)or_Request_for_Proposal eTendering Template July 2026 (1) Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 559-235050781 Rev 4 Invitation to Tender/ Request Identifier for Proposal Effective Date July 2024 Review Date July 2027 Infrastructure Contracts. The contractor shall achieve the CSDG established in the CIDB Standard for Developing Skills through Infrastructure Contracts, published under Board Notice in Government Gazette No. 54575 dated 24 April 2026, including any subsequent amendment or replacement applicable on the tender issue date. The Procurement Practitioner must state in the Tender Data, Scope of Work, Contract Data and Proof of valid and current CSD Registration (CSD number/CSD Report) Controlled Disclosure When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA SOC Ltd, Reg No 2021/539129/30 of 77 File name: 559-235050781 1.01_NTCSA Invitation_to_Tender_(ITT)or_Request_for_Proposal eTendering Template July 2026 (1) Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 559-235050781 Rev 4 Invitation to Tender/ Request Identifier for Proposal Effective Date July 2024 Review Date July 2027 [applicable to all tenderers of local origin and foreign tenderers with local footprint] ADDITIONAL CONTRACTUAL REQUIREMENTS SUPPORTING EVIDENCE 1.1.36 Safety Y √ COIDA - Original certificate of good standing or proof of application issued by the Compensation Fund (COID) or a licensed compensation insurer (South African tenderers only) 1.1.37 Quality Y √ 1.1.38 Other Y √ safety/quality documents as required per

No specific requirements found

Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA SOC Ltd, Reg No 2021/539129/30 of 9 File name: 559-1105062830 NTCSA Standard Conditions of Tender - 01 July 2024 Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 559-1105062830 Rev 1 NTCSA Standard Identifier Conditions of Tender Effective Date 01 July 2024 Review Date July 2027 CIDB 2.28 Where the Tender Data has stipulated CIDB grading/s as a qualification criterion, tenderers are required to be registered with the Construction Industry Development Board at the closing date and time for submission of tenders or to be capable of being so registered within twenty-one (21) working days from the closing date and time for submission of tenders. Contract Skills 2.29 If the tenderer is awarded a contract, it, as Contractor, shall achieve in the Development performance of the contract the Contract Skills Development Goals (CSDG) Goal (CSDG) established in the CIDB Standard for Developing Skills through Infrastructure Contract (published in GN 1779, Government Gazette No. April 2023) CSDG is applicable to a contract or an order issued in terms of a framework agreement that has a duration of 12 months or more, and to

a contract of R5 million or more, in the case of a professional service or service contract or an order issued in terms of such a contract; or

a cidb grading designation of grade 7 or higher, in case of an engineering and construction works, or design and build contract or an order issued in terms of such a contract. Contract 2.30 The Contractor shall achieve in the performance of the contract the Contract Participation Participation Goals (CPG) relating to the engagement of targeted enterprises as Goals (CPG) established in the CIDB standard for indirect targeting for enterprise development through Construction works contracts (published in Government Gazette No. February 2013). The requirements of a contract participation goal relating to the engagement of targeted enterprises as established in the aforesaid standard applies to: (a) construction works contracts in the General Building (GB) and to Civil Engineering (CE) classes of construction works; (b) construction works contracts of an estimated minimum project duration of 6 months; and (c) construction works contracts in which at least 25% of the main contract could reasonably be expected to be subcontracted out in one or more of the following CIDB classes of construction works

Civil Engineering (CE) ii) Electrical Engineering Work (EB) iii) General Building Works (GB) iv) Mechanical Engineering (ME) 2.31 NTCSA may disqualify a tender if it is found that the tenderer has misrepresented or falsified any information, certificate, affidavit or document. NTCSA will report any fraud in relation to a tenderer’s B-BBEE certificate/affidavit, or evidence of ‘fronting’ as defined in the B-BBEE Act , as amended, to the B-BBEE Commission. Cataloguing 2.32 The successful tenderer may be required to provide the cataloguing information per item after contract award, and in that instance, will need will to ensure that all materials delivered to NTCSA are labelled in line with NTCSA’s labelling specifications as may be stipulated. Where cataloguing is a requirement, the Pricing Schedule must also include a line item for cataloguing, which tenderers are required to quote for. NTCSA will pay for the cataloguing. Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA SOC Ltd, Reg No 2021/539129/30 of 9 File name: 559-1105062830 NTCSA Standard Conditions of Tender - 01 July 2024 Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 559-1105062830 Rev 1 NTCSA Standard Identifier Conditions of Tender Effective Date 01 July 2024 Review Date July 2027 Provision of 2.33 If the provision of security for performance in the form of a performance bond or a Security for demand guarantee is a requirement, the tenderer must select a minimum of two (2) Performance financial institutions that it is likely to approach from the list provided of NTCSA- approved financial institutions. NTCSA’s 3. NTCSA shall comply with the following obligations: - Obligations Respond to 3.1 Respond to a request for clarification that NTCSA receives before the closing date for requests for clarification or queries. NTCSA’s responses will be published to all tenderers in the clarification same manner the enquiry documents were issued. It is the tenderers’ responsibility to check the NTCSA Tender Bulletin and NT e-Tender Portal regularly for updated responses to clarifications. Issue Addenda 3.2 If necessary and prior to the closing date and time for tender submission, amend, amplify, or add to the Enquiry documents by way of Addenda published in the same media that the Enquiry was issued. It is the tenderers’ responsibility to check the NTCSA Tender Bulletin and NT e-Tender Portal regularly for Addenda. If a tenderer applies for an extension to the closing date and time for tender submission in order to take account of the Addenda in preparing its tender, NTCSA may grant such an extension and shall publish the extension. Return late 3.3 Return tenders received after the closing date and time for tender submission tenders unopened to the tenderer. Tenders will be deemed to be late if they are not received in the designated tender box or at the designated facsimile machine at the date and time stipulated as the closing date and time for tender submission Tender opening 3.4 Open the tenders in the presence of the tenderers’ representatives who choose to attend the tenders’ opening at the time and place stated in the Tender Data. Tenders for which a notice of withdrawal has been submitted will not be opened. 3.5 At tender opening, NTCSA will announce the names of the tenderers. Prices may be announced if so, stated in the Tender Data. Non-disclosure 3.6 Unless required by law, NTCSA will not disclose information relating to the evaluation and comparison of tenders and recommendations for the award of a contract to tenderers or to any other person not officially concerned with the tender process until after the award. Grounds for 3.7 Reject a tender if NTCSA establishes that there is proof that the tenderer influenced the rejection processing of tenders or the awarding of the contract, the existence of collusion and/or bid rigging, and/or that the tenderer has participated in any fraudulent activity in connection with the enquiry. Clarification of a 3.8 Obtain clarification from a tenderer in respect of any matter in the tender that may not tender be clear or that could give rise to ambiguity in a contract arising from this tender if the matter were not to be clarified. A document that the Enquiry identifies as a mandatory tender returnable that is required to be submitted at the closing date and time for tender submission will not be requested, but NTCSA may seek clarity on it. Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA SOC Ltd, Reg No 2021/539129/30 of 9 File name: 559-1105062830 NTCSA Standard Conditions of Tender - 01 July 2024 Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 559-1105062830 Rev 1 NTCSA Standard Identifier Conditions of Tender Effective Date 01 July 2024 Review Date July 2027 Basic 3.9 Determine before detailed evaluation, whether each tender received meets the basic Compliance compliance requirements stated in the Enquiry. A tenderer’s failure to comply with the basic compliance requirements will render the tender non-responsive. A tenderer’s failure to have submitted an original tender in paper form or to have submitted a copy of the original, also in paper form, will result in its disqualification from further evaluation. Tenderers will not be permitted to provide a copy of the original tender after the closing date and time for tender submission. Mandatory 3.10 A tender that does not contain the mandatory documents or information stipulated in tender the Invitation to Tender by the required deadlines will be disqualified from further returnables evaluation. Designated 3.11 A tender’s failure to meet an Enquiry’ s stipulated requirement for designated materials and materials will result in its disqualification from further evaluation. thresholds Functionality 3.12 If functionality is a criterion, tenderers will be scored against the functionality criteria requirements and will be required meet the minimum threshold stated in the Tender Data to proceed to further evaluation. Financial 3.13 NTCSA has to determine the risk of doing business with a supplier who may pose a analysis financial risk to NTCSA in the execution of the contract. During evaluation of a tenderer’s (if applicable) financial statements, NTCSA will attempt to identify mitigating factors or requirements for the tenderer to meet, if such factors/requirements exist in the tender’s context. However, should suitable mitigating factors not exist in the tender’s context or should mitigating factors exist but be insufficient or if the risk is considered to be too high or should the tenderer not agree with the mitigating factors, the tenderer will not be considered for award. Evaluation of 3.14 Evaluate the Price in accordance with the criteria/requirements in the Tender Data. Price Factors such as CPA, FOREX, commodity increases, discounts, NPV and forecasted rates of invoicing are taken into account when determining the tendered Price. Arithmetical 3.15 Check responsive tenders for arithmetical errors. If there is a discrepancy between errors an amount in figures and the amount in words, the amount in words shall prevail. Check the highest-ranked tender for the following errors or omissions

the misplacement of the decimal point in any unit rate; or

omissions in completing the pricing schedule or bill of quantities, or

arithmetical errors in line item totals that are the result of the incorrect multiplication of a unit rate and a quantity in a bill of quantities or schedule of prices; or

arithmetical errors that are the result of the incorrect addition of the prices. NTCSA will notify the tenderer of all arithmetical errors or omissions it has identified and will request the tenderer to either confirm the prices as tendered or to accept the corrected prices. Where the tenderer elects to confirm the prices as tendered; NTCSA will correct the error as follows

If a bill of quantities or pricing schedule applies and there is an error in the line-item total that is the result of an error in multiplying the unit rate and the quantity, the line Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA SOC Ltd, Reg No 2021/539129/30 of 9 File name: 559-1105062830 NTCSA Standard Conditions of Tender - 01 July 2024 Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 559-1105062830 Rev 1 NTCSA Standard Identifier Conditions of Tender Effective Date 01 July 2024 Review Date July 2027 item total shall prevail, and the rate shall be corrected.

Where there is a misplacement of the decimal point in the unit rate, the line-item total as quoted shall prevail, and the unit rate shall be corrected.

Where there is an error in the total of the prices that is the result either of other corrections required by the checking process or in the tenderer’s addition of prices, the total of the prices shall prevail, and the tenderer shall be asked to revise the selected item prices (and their rates if a bill of quantities applies) to result in the tendered total of the prices. NTCSA will reject the tender if the tenderer does not correct and/or does not accept the correction of errors as required above. Evaluation of 3.16 Score the Specific Goals with reference to the supporting documentation in the tender. Specific Goals If a tenderer fails to meet Specific Goals and/or to submit the required proof/supporting documentation by closing date and time of tender submission, the tenderer will not be disqualified if otherwise evaluated as acceptable in all other criteria; however, the tenderer will score zero points for Specific Goals within the 90/10 or 80/20 allocation of points. Ranking of 3.17 NTCSA will add the score for Pricing and Specific Goals together and rank the tenders tenderers from the highest to the lowest. Objective criteria 3.18 A contract may be awarded to a tenderer that did not score the highest points only in accordance with Section 2(1) (f) of the Preferential Procurement Policy Framework Act,

If NTCSA intends to apply Objective Criteria envisaged in section 2(1)(f), NTCSA must stipulate the Objective Criteria in the Enquiry. Functionality and any element of the B-BBEE scorecard may not be used as Objective Criteria. Reverse e- 3.19 Reverse e-auction is an electronic system that utilises the 90/10 and 80/20 Price and Auction Preference point systems, and which is intended to achieve competitive pricing. NTCSA may utilise reverse e-auction in certain Enquiries. Where reverse e-auction will be utilised, this will be indicated in the Enquiry and the reverse e-auction supporting documents will be issued in the Enquiry. Tenderers will be required to submit a complete tender that does not contain Prices. If a tenderer has included prices in its tender, the prices will not be considered. Acceptance of 3.20 Notify NTCSA's acceptance to the successful tenderer before the expiry of the tender tender validity period. For open tenders, publish notification of award on the platforms on which the Enquiry was issued/advertised. Prepare contract 3.21 Revise the contract documents issued by NTCSA in the Enquiry documents to take documents account of

Addenda issued during the tender period;

inclusion of returnables stipulated in the Enquiry;

inclusion of changes agreed in contract negotiations; and

other revisions or documents agreed in contract negotiations. Sign Form of 3.22 Arrange for authorised signatories of both parties to complete and sign the original Agreement and one copy of the Form of Agreement. Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA SOC Ltd, Reg No 2021/539129/30 of 9 File name: 559-1105062830 NTCSA Standard Conditions of Tender - 01 July 2024 Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Insufficient searchable text - AI extraction recommended

Proof of ownership / shareholding (preferably CIPC documentation) inclusive of shareholding

C1.1 Form of Offer and Acceptance [●]

C1.1 Form of Offer & Acceptance

By the representative of the tenderer, deemed to be duly authorised, signing this part of this Form of Offer

Completion Certificate / Yes 100%

B-BBEE Details: Claim Form in

terms of PPPFA

2022 regulations

1.1.13 # Specific Goals Y √

A tenderer’s

failure to submit

proof that it meets

the specific goals

will not result in

its

disqualification.

The tenderer will,

however, be

scored zero for

Specific Goals for

purposes of

PPPFA scoring

and ranking.

Controlled Disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests

with the user to ensure it is in line with the authorized version on the system. No part of this document may be

reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA

SOC Ltd, Reg No 2021/539129/30

of 77

File name: 559-235050781 1.01_NTCSA Invitation_to_Tender_(ITT)or_Request_for_Proposal eTendering Template July 2026 (1)

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 559-235050781 Rev 4

Invitation to Tender/ Request Identifier

for Proposal Effective Date July 2024

Review Date July 2027

1.1.14 Compliance with Y √

Employment

Equity Act

To the extent that

the tenderer falls

within the

definition of a

“designated

Employer” as

contemplated in

the Employment

Equity Act , the

tenderer is

required to

furnish the

Employer with

proof of

compliance with

the Employment

Equity Act,

including proof of

submission of the

Employment

Equity report to

the Department of

Labour. (South

African tenderers

only)

1.1.15 **SBD 4 – Annexure J Y √

Bidders

Disclosure

1.1.16 Additional Documents required in event of JV:-

1.1.16 Letter of intent to Y √

.1 form a

JV/consortium or

Valid joint venture

agreement

confirming the

rights and

obligations of

each of the joint

venture partners

and their profit-

sharing rati

Preference points: 80 for price, 20 for specific goals. B-BBEE status must be maintained for the project duration; any change must be reported in writing. Failure to submit preference documentation caps score at 80 (price) and 0 (specific goals). Technical/functionality criteria require submission of relevant documents (ECSA/SACPCMP/CVs/permits/licenses/registrations) as applicable.