Matimba power station - fire protection contract quality plan for diesel generators

The Employer, identified in the Acceptance signature block, has solicited offers to enter into a contract for the procurement of:

Contractor must have relevant experience in C&I systems and fire protection installations. Key personnel must be qualified; designs must be signed off by an ECSA-registered Professional Engineer. Must provide proof of ISO 9001:2015 registration. Must comply with Broad-Based Black Economic Empowerment (B-BBEE) requirements. Must have a valid CIDB registration (if applicable). All site personnel must have South African citizenship or valid work permits.

The Employer, identified in the Acceptance signature block, has solicited offers to enter into a contract for the procurement of:

No specific requirements found

Returnable Documents: The document does not specify submission details, but a Quality Control Plan (QCP) and Inspection and Test Plan (ITP) are implied as required deliverables. Prepare a detailed QCP/ITP as per the template structure.

Likely requires proven experience in fire protection systems, preferably in power stations or heavy industry. Must demonstrate capability to implement rigorous quality control, including working with Approved Inspection Authorities (AIA) or Third-Party Inspectors (TPI). Financial and technical capability to meet ESKOM's standards is implied.

Scope: Fire protection for Diesel Generators at Matimba Power Station Units 2-6.

Quality Control Plan (QCP) and Inspection and Test Plan (ITP) required.

Key elements:

• Intervention points: Hold Points, Witness Points, Document Review, Surveillance, Verification.
• Inspection and test methods include visual, microscopy, NDT, liquid/dye penetrant, magnetic particle, EDDY.
• Acceptance criteria cover functionality, performance, regulatory compliance, chemical tests.
• Roles: Contractor/Supplier, Subcontractor, Eskom, Approved Inspection Authority (AIA), Notification Body (NOBO), Third Party Inspection (TPI).
• Categories: Statutory (S) and Non-statutory (N) inspections.
• Records must be maintained for all activities.

Project Description:

• Diesel generators at Matimba Power Station provide backup power during blackouts and are on standby 24/7.
• There are 7 diesel generators on site (one per unit plus one for the station).
• Generators also power station and unit auxiliaries during black start operations.

Project Scope:

• Review approved design, install, produce as-built drawings, and commission automatic fixed fire detection and protection system for Units 2-6 diesel generators.
• New system will integrate with existing station fire system supplied by water from fire pumps.

Technical Evaluation Team (TET) Members:

• Sizwe Buthelezi (Matimba PS: Mechanical Engineer).
• Sobokwe Mokonyane (Matimba PS: Engineer In-Training).
• Vukani Gebashe (Matimba PS: C&I Engineer).
• Arthur Malatji (Matimba PS: C&I Engineer).
• Rene Davel (Matimba PS: Civil Engineer).
• One Civil Engineer to be appointed.

Document Authorisation Contacts:

• Sizwe Buthelezi (System Engineer).
• Sobokwe Mokonyane (Engineer In-Training).
• Gift Nkuna (Auxiliary Engineering Manager).
• Rene Davel (Civil Engineer).
• Vukani Gebashe (C&I Engineer).

Mandatory: 1) Registered with CIDB as level 4SF or above. 2) All Mechanical, Civil, and C&I engineers must be professionally registered with ECSA. Failure to meet these results in immediate disqualification.

Project Scope:

• Review approved design, install, produce as-built drawings, and commission automatic fixed fire detection and protection system for Units 2-6 diesel generators at Matimba Power Station.
• New fire system will tie into existing station fire system, which is supplied with water from fire pumps in the Outside Plant Services building.

Background:

• Diesel generators provide backup power during blackouts and support black start operations for station and unit auxiliaries.
• Matimba Power Station has 7 diesel generators (one per unit plus one for the station).

Referenced Documents:

• Normative: Eskom procurement and supply chain management (32-1034), Tender Technical Evaluation Procedure (240-48929482), Tender Technical Evaluation Results Form Template (240-53716712), Tender Technical Evaluation Scoring Form Template (240-53716726).
• Informative: Technical Specification for the Matimba Power Station Unit 2-6 Diesel Generator Fixed Fire Protection Project.

Method Statement Requirements:

• Mechanical: Contractor must submit a method statement detailing execution of works.
• Control and Instrumentation: Method statement must detail execution of FDS scope, including instrument selection, loop cable selection, cable routing, interface points to FDS, and HMI modification for new fire detection elements.

Experience and Qualification Requirements:

• Contractor Experience in Fire Protection: Provide summary of similar projects including title, scope, dates, signed completion certificates, and client contacts.
• Personnel: Submit CV of Professional Registered Mechanical Technologist/Engineer with track record in fire protection projects.
• Key Resource: Submit CV of Professionally Registered Electronics/Electrical Engineer/Technologist/Technician with experience on similar projects.
• Civil Contractor Experience: Provide testimonial/completion certificates for at least 3 relevant concrete and masonry construction projects.
• Civil Engineer/Technologist: Submit CV of ECSA-registered professional with minimum 5 years relevant experience in design and construction supervision.

Mandatory Compliance:

• Contractor must be registered with the Construction Industry Development Board (CIDB) as level 4SF or above.
• All Mechanical, Civil, and Control & Instrumentation engineers/technologists must be professionally registered with ECSA.

Referenced Standards:

• Eskom procurement and supply chain management (32-1034).
• Tender Technical Evaluation Procedure (240-48929482).

General Requirements:

• Apply most recent editions of referenced Eskom documents.
• Definitions and abbreviations as per document.
• Roles and responsibilities as per Tender Technical Evaluation Procedure (240-48929482).

This document defines the Mandatory Evaluation Criteria, Qualitative Evaluation Criteria, and Technical Evaluation Team (TET) responsibilities for tender technical evaluation.

• This is an environmental evaluation for a low-risk activity at Matimba Power Station.
• Low-risk activities are defined as those with minimal environmental impact, such as once-off deliveries.
• The evaluation assesses the bidder's environmental policy, aspects and impacts register, and method statement against the scope of work.

Primary eligibility is contingent on achieving a minimum score of 90% on the environmental evaluation. Submissions missing any of the three required documents, or documents not fully aligned with the specific scope of work, will likely result in a score below the threshold and disqualification.

• The tender involves an environmental evaluation for a low-risk activity.
• The scope requires the submission of:

• A signed environmental policy statement committing to environmental compliance and duty of care.
• An Aspects and Impacts Register related to the scope of work.
• A Method Statement demonstrating an adequate understanding of the project and how the scope will be executed.

Returnable Documents: The tender requires submission of specific quality deliverables for evaluation. Prepare and include the following as part of your submission:

• Quality Management System documentation compliant with ISO 9001 (Sections A and B).
• A draft Contract Quality Plan specific to the scope.
• A provisional Quality Control Plan or Inspection and Test Plan.
• Completed and signed Form A.

Primary eligibility is determined by the ability to meet the scored quality requirements in Sections A-E. Key criteria include: possession of a documented QMS aligned with ISO 9001:2015 clauses (7.5, 8.7, 10.2, etc.), demonstrated operational QMS with defined roles and supplier management, and capability to produce project-specific quality plans (CQP & QCP) as per ISO 10005. Formal ISO 9001 certification is not explicitly required, but full compliance with its standards is mandatory for evaluation.

The scope involves the Diesel Generator Fire Protection system for Units 2-6 at Matimba Power Station. The tender focuses heavily on quality management and control deliverables:

• You must provide objective evidence of a Quality Management System compliant with ISO 9001:2015, even if not certified.
• You must submit a draft Contract Quality Plan (CQP) that ensures design consistency and proper resource allocation across the project.
• You must submit a provisional Quality Control Plan (QCP) or Inspection and Test Plan (ITP) demonstrating how installation practices will be managed to meet design and employer requirements.
• The work involves overseeing subcontractors and ensuring world-class engineering practices.

This is a template for a Contract Quality Plan. Its purpose is to assist the supplier in identifying and planning how to meet the client's (Eskom's) quality management expectations and requirements for the contract.

While explicit eligibility criteria (e.g., turnover, experience) are not stated in this template document, suppliers must demonstrate a robust Quality Management System compliant with ISO 10005 principles. They must show capability to manage sub-suppliers, adhere to relevant standards (SANS, ISO), and provide all required documentation. Eligibility will likely depend on the completeness and adequacy of the submitted CQP, as well as meeting ESKOM's general procurement requirements.

The tender requires a Contract Quality Plan. The plan must: - Assist the supplier in identifying and planning to meet Eskom's quality expectations. - Reference guidelines such as SANS 466:2005 Edition 1 / ISO 10005:2005 Edition 2. - Include detailed sections covering definitions, scope of work, communication channels, organizational structure, interfacing documents, lists of suppliers and sub-suppliers, monitoring procedures, and control of records. - Specify documented information to be submitted to Eskom, including technical records, inspection reports, and certificates. - Outline processes for concession and non-conformance management, data book management, and post-delivery activities.

No specific compliance requirements (e.g., CSD, tax, B-BBEE) are stated in the document.

• Tender closing: 17 August 2026 at 10h00.
• Compulsory clarification meeting/site visit: 30 July 2026 at 10h00 at Matimba Power Station Lapa Conference Room, Lephalale, 0555.
• Tenderers must confirm attendance with the Eskom Representative, providing attendee names, positions, and contact details.
• Non-attendance at the compulsory meeting results in disqualification and no evaluation.
• Clarification queries deadline: 5 working days before tender submission deadline.

• Eskom Representative: Buyile Khoza.
• Tel: 014 763 8895.
• Email: [email protected].
• All queries and clarifications must be addressed in writing to the Eskom Representative only.
• Fraud/corruption anonymous reporting: 0800 11 2722 or [email protected].

• Submit electronically via Eskom E-tendering site: https://etendering.eskom.co.za.
• Deadline: 17 August 2026 at 10h00. Late submissions will not be accepted.
• Upload documents in PDF format (max 500 MB per document, total submission restricted to 4 GB).
• Price list must be submitted in both PDF and Excel format.
• Do not upload zip/compressed files.
• Ensure submission status is indicated as complete.
• Mandatory returnables (disqualifiable if missing at closing):

• Annexure A: Authorization Form
• Annexure B: Acknowledgement Form
• Annexure C: Tenderer’s Particulars
• Annexure D: Integrity Declaration Form
• Annexure H: SBD 1 Invitation to Bid
• Annexure J: SBD 4 – Bidders Disclosure
• E-tendering Help Manual acknowledgement form (if applicable)

• Non-disqualifiable returnables: if incomplete, you will have 5 working days to rectify after a request.
• Failure to upload required documents will render the tender non-responsive.

Tenderer (or JV partners) must be registered with CIDB as 4SF or higher. Tenderer or principals must not be restricted from doing business with Eskom or the state. Tenderer must not be from a sanctioned country, have a conflict of interest, be on tender defaulter lists, or subcontract 100% of the work. Tenderer must submit a single tender and JV/consortium agreements must state joint and several liability.

• Scope: Matimba Power Station - Unit 2-6 Diesel Generator Fire Protection.
• Mandatory technical criteria:

• Contractor must be registered with CIDB as level 4SF or above (provide proof).
• All discipline engineers (Mechanical, Civil, C&I) must be professionally registered with ECSA (provide valid certification).

• Qualitative technical evaluation criteria include:

• Contractor experience in fire protection projects (design, installation, commissioning).
• Key personnel: Professional Registered Mechanical Technologist/Engineer with fire protection track record.
• Control & Instrumentation: Professionally registered Electronics/Electrical Engineer/Technologist/Technician with SAQCC Designer experience.
• Civil works experience in reinforced concrete and masonry.
• CV of ECSA-registered Engineer/Technologist certifying civil/structural works.

• Quality Management System requirements (ISO 9001):

• QMS manual, quality policy, objectives, document control, nonconformity control, corrective action.
• Evidence of QMS operation: organization chart, responsibility matrix, external provider control.
• Draft Contract Quality Plan and Quality Control Plan required.

• Environmental requirements:

• Environmental policy committing to compliance.
• Aspects and Impacts register for scope of work.
• Method statement demonstrating execution of scope.
• Minimum weighted final score threshold of 90%.

• Method statement required detailing how works will be executed.
• For Control and Instrumentation: Method statement should include instrument selection, loop cable selection, cable routing, interface points to FDS, HMI modification for new fire detection final elements.

• Mandatory technical criteria:

• CIDB registration level 4SF or above.
• Professional ECSA registration for all discipline engineers.

• Qualitative evaluation:

• Contractor experience in fire protection projects (replacement/design/installation/commissioning). Provide project titles, dates, completion certificates, client contacts.
• Key Mechanical Technologist/Engineer with fire protection track record (CV with qualifications and experience).
• Key Electronics/Electrical Engineer/Technologist/Technician with SAQCC Designer experience (CV with qualifications and experience).
• Civil construction experience in reinforced concrete and masonry works (testimonial/completion certificates for at least 3 projects with company name, description, verifiable reference).
• CV of ECSA-registered Engineer/Technologist certifying civil/structural works (including certified experience, education, design/construction supervision experience, references).

• Quality Management System requirements (ISO 9001):

• QMS manual or document defining QMS scope.
• Quality policy approved by top management.
• Quality objectives approved by top management.
• Documented information for document/record control (Clause 7.5).
• Control of nonconforming outputs (Clause 8.7).
• Nonconformity and corrective action (Clause 10.2).

• Evidence of QMS operation:

• Organization chart and responsibility matrix including quality management role (Clause 5.3).
• Control of externally provided processes, products, services with evaluation, selection, monitoring, re-evaluation criteria (Clause 8.4).

• Draft Contract Quality Plan (CQP) required: comprehensive strategy for design consistency across units.
• Draft Quality Control Plan (QCP) or Inspection and Test Plan (ITP) required: ensures world-class engineering practice and compliance with designs.

• Pricing Schedule/BOQ: Submit as attached PDF and Excel copy.
• Upload size per document: 500 MB, total submission restricted to 4 GB.
• Cataloguing may be required post-award; include line item in Pricing Schedule if applicable.

• Payment terms:

• For contracts below R50 million (including VAT): payment within 30 days of undisputed invoice receipt.
• For contracts above R50 million (including VAT): payment within 60 days of undisputed invoice receipt.

• Pricing Schedule/BOQ: Submit as attached PDF and Excel copy.
• Cataloguing may be required post-award; include line item in Pricing Schedule if applicable.
• Alternative tenders are not allowed.

• Mandatory contractual requirements:

• CSD registration.
• Additional requirements may include SHEQ, financial viability (financial statements/analysis compulsory for CIDB-related transactions from R30,000 excluding VAT).

• Eligibility criteria:

• Tenderer must not be restricted from doing business with Eskom or State-Owned Companies.
• Ineligibility includes: nationality on international sanctions list; submitting more than one tender (except on E-Tendering with size limits); JV/consortium without joint and several liability; conflict of interest; non-authorized signatures; restrictions by National Treasury, Tender Defaulters list, or Eskom; subcontracting 100% of scope.

• B-BBEE: Proof of B-BBEE status level required (certificate, sworn affidavit, or other prescribed proof).
• Local content: Designated materials have minimum thresholds (Pipes 100%, Valves 70%, Cables 90%). SBD 6.2 and supporting annexures are mandatory returnables.
• CIDB requirements applicable:

• Estimated requirement: CIDB contractor grading of 4SF or higher.
• Joint ventures eligible if all members registered, lead partner meets grading, and combined grading meets requirement.

• Contract Skills Development Goals (CSDG) applicable for Engineering and Construction Works contracts.
• Tax compliance: Tax clearance certificate required for foreign tenderers with South African footprint and local tenderers without CSD/SARS PIN verification. Foreign suppliers with no footprint complete SBD1 only.

• Local production and content thresholds apply for designated materials: Pipes 100%, Valves 70%, Cables 90%.
• SBD 6.2 and supporting annexures are mandatory returnables.

• SHEQ requirements:

• Signed acknowledgement of Eskom's OHS legal requirements form.
• Health and Safety Plan addressing project OHS risks aligned with specifications.
• Detailed costing for OHS (broken down, not lump sum) based on scope and risk assessment.
• Baseline OHS Risk Assessment (BRA) with methodology provided.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO complying with OHS Act Section 7.
• OHS competency CVs and qualifications/certificates as required by scope.

• Environmental requirements:

• Environmental policy signed committing to compliance and duty of care (weight 10).
• Aspects and Impacts register identifying, assessing, and controlling impacts per scope (weight 70).
• Method statement demonstrating execution of scope (weight 20).
• Minimum weighted final score threshold of 90%.

• Contract conditions: NEC ECC.
• Mandatory contractual requirements: CSD registration.
• Additional requirements may include SHEQ and financial viability (financial statements/analysis compulsory for CIDB-related transactions from R30,000 excluding VAT).
• Contractual requirements are assessed after evaluation and ranking; proof must be submitted prior to contract award.
• Failure to meet requirements by deadlines may result in being deemed non-responsive and ineligible for award.
• Payment terms: 30 days for contracts below R50 million (including VAT); 60 days for contracts above R50 million (including VAT).

• Closing date: 01 April 2023.

• Business Unit: Matimba Power Station.
• Compiled by: Levious Mocheko, Senior Advisor, Supplier Development, Localisation and Industrialisation.

• Sworn affidavits for B-BBEE must meet validity requirements regarding deponent, enterprise, ownership, revenue, status, and commissioner of oath.

All tenderers eligible but B-BBEE status determines preference points. Non-compliant B-BBEE contributors score zero on specific goals. Must provide required B-BBEE documentation. Failure to meet designated sector local content thresholds may lead to next tenderer being awarded. CIDB skills development not applicable for this tender.

• Scope: Unit 2-6 Diesel Generator Fire Protection.
• Project duration: 06 Months.

• Skills development may involve SETA-accredited training providers.
• Tenderers bear full cost for developing skills; Eskom provides no financial contribution.
• Tenderers can approach SETAs for grants, subsidies, incentives, and SARS for tax rebates.

• Pricing must separate local and imported components as per the Price Schedule.
• Local procurement content is total spending minus imported component.

• B-BBEE documentation required: valid certificate from SANAS accredited agency, sworn affidavit, or CIPS affidavit.
• Additional documents: proof of ownership/shareholding (CIPC preferred), certified ID copies of shareholders, proof of disability if applicable, consolidated B-BBEE certificate for trusts/consortia/JVs.
• Electrical signatures not accepted.
• Designated sectors with local content thresholds:

• Steel Products (Pipes): 100%
• Valve Products and Actuators (Valves): 70%
• Electrical and Telecom Cables (Cables): 90%.

• Submit SBD 6.2 Declaration Form and Annex C if applicable.
• CIDB compulsory training: not applicable.
• Failure to meet CIDB CSDG mandatory percentage renders tender non-responsive.
• B-BBEE improvement/retention plan required within 30 days of contract signing.
• B-BBEE migration requirements:

• Level 4 at award: achieve Level 3 by end of first year, then improve yearly.
• Levels 5-8 or non-compliant at award: achieve Level 4 by end of first year, then improve at least one level yearly from second year.

• B-BBEE certificate/sworn affidavit is a condition for award:

• Revenue ≤ R10m: Exempted Micro Enterprise, submit sworn affidavit.
• Revenue ≤ R50m: Qualifying Small Enterprise, comply with QSE scorecard unless ≥51% Black owned (then sworn affidavit).
• Revenue > R50m: submit valid B-BBEE certificate.

• Sworn affidavit validity requirements include deponent details, enterprise name, black ownership percentages, revenue, financial year-end, B-BBEE status level, empowering supplier status, and commissioner of oath details.

• Skills development targets Eskom’s core, scarce, and critical skills, aligned with 2020 list of occupations in high demand.
• Candidates must be from all provinces, representative of South African demographics.

• Reporting: Suppliers submit quarterly SDL&I reports using Data Collection Template.
• Eskom reviews within 30 days and notifies if obligations not met.
• Corrective measures required before next report; otherwise retention clauses invoked.
• SDL&I Implementation Schedule must be completed and returned within 28 days after contract award for monitoring.