Five-year as-and-when-required supply of kitchen consumables to hendrina power station (re-issue)

Returnable form

• Annexure B: Acknowledgement Form for Eskom OHS legal and other requirements (Identifier 240-77471499 Rev 3) — must be signed by the bidder's CEO, director or managing director and witnessed by two witnesses, confirming receipt and understanding of the listed OHS documents and the consequences of non-compliance.
• The signed form must record the company name, the authorised signatory's name, signature and date, and the place and date of signature.

Occupational health and safety (Eskom)

• Bidders must confirm they understand and will comply with Eskom's OHS requirements when working at or rendering services to Eskom.
• Applicable documents: Eskom contractor Health and Safety requirements standard 32-136; the OHS specification/requirements issued with the tender; Occupational Health and Safety Act; Compensation for Occupational Diseases and Illnesses Act; SANS 10400 National Building Regulations and Standard Act; Hazardous Chemical Agents 2021 (Regulations 11 and 12); Hazardous Biological Agents 2022 (Regulation 10).
• After contract award, the supplier must align its own processes, policies, procedures and standards with Eskom's OHS requirements.
• All employees of the supplier and its contractors must complete the relevant Eskom induction and the company's own induction.

Returnable form

• Annexure B: Acknowledgement Form for Eskom OHS legal and other requirements (Identifier 240-77471499 Rev 3) — signed by the CEO, a director or the managing director and witnessed by two witnesses, acknowledging the OHS documents and the consequences of non-compliance.

Penalties

• Penalties are enforced against the main supplier for OHS non-conformances by the supplier itself, its contractors or its suppliers, whether against Eskom or statutory requirements.

Compliance obligations

• The supplier must meet Eskom's OHS requirements, including standard 32-136, the OHS specification, the Occupational Health and Safety Act, the Compensation for Occupational Diseases and Illnesses Act, SANS 10400, Hazardous Chemical Agents 2021 (Regulations 11 and 12) and Hazardous Biological Agents 2022 (Regulation 10).
• Processes must be aligned to Eskom's OHS policies, procedures and standards after award.
• Penalties are enforced for non-conformance.
• All employees must undergo the relevant Eskom induction.

Contractor management

• The main contractor must show how it selects contractors and suppliers, notify Eskom before appointing them, and ensure they have adequate resources and competencies.
• The main contractor is accountable for its contractors' and suppliers' compliance and must monitor them through audits and assessments.
• Non-conformances by any tier are handled directly with the main contractor under the performance and penalty processes.
• Eskom may require testimonials, references and client contact details for similar previous work.

Management of contractors and suppliers

• The main supplier must demonstrate to Eskom the process and selection criteria it applies when appointing contractors and suppliers.
• Eskom must be notified before any contractor or supplier is appointed to commence work.
• The main supplier must ensure its contractors and suppliers have adequate resources and competencies.
• The main supplier is accountable for managing its contractors and suppliers so that the legal and Eskom requirements applicable to the main supplier during contract execution are met.
• The main supplier must monitor its contractors and suppliers through OHS audits and assessments during the work.
• The main supplier must state the grounds on which a contractor's or supplier's work may be terminated.
• Non-conformances by contractors or suppliers at any tier are dealt with directly with the main supplier under the performance and penalty processes.
• Eskom may verify compliance when it deems necessary and may require testimonials, references and client contact details, including Eskom's, for similar previous work.

Returnable document

• Method statement: complete the supplied template and submit it with the bid. It must identify the supplier representative, the compiler's designation, contact number and date, the client division and the tender/RFQ or contract number, and describe each activity against the relevant reference procedure and discipline.
• The method statement must cover: the scope of work and contract objectives; how customer requirements are identified and communicated; the skills, competencies and training needed to deliver the work; PPE required; tools, equipment and infrastructure needed; the organisation's mission, vision and values; risks to delivery and the actions taken to mitigate them; how process gaps are identified and improved; the data collected and analysed; affected stakeholders and their level of impact; and how suppliers are selected, evaluated and monitored.

Scope

• Supply and delivery of kitchen consumables to Hendrina Power Station.
• Delivered on an as-and-when-required basis over a contract period of 5 years.

The Invitation to Tender is issued under Eskom's Procurement and Supply Chain Management Procedure 32-1034. Open tenders are advertised on the Eskom Tender Bulletin and the National Treasury e-Tender Portal; closed tenders go directly to identified bidders. Addenda are published the same way as the original invitation and form part of the tender documents. All communication with Eskom must go through the Eskom Representative, in writing and in English; Eskom is not responsible for communications a bidder does not receive.

Enquiries

• Channel: written requests for clarification only, addressed to the Eskom Representative named in the Invitation to Tender.
• No other Eskom official may be approached.
• Eskom publishes all queries received and its responses on the platform where the tender was advertised; bidders must check the Eskom Tender Bulletin and NT e-Tender Portal for responses and addenda.
• Queries must be submitted early enough for Eskom to respond and for bidders to adjust their tenders before closing.

Submission address

• As stated in the Tender Data (tender box address or e-tendering page).

Submission channel

• Paper tenders: deliver the complete original plus one complete hard copy, both in paper form, to the address or tender box named in the Tender Data by the closing date and time.
• E-tendering: upload and finalise the tender on the Eskom Tender Bulletin e-tendering page before the closing date and time. No tender box deposits are accepted for e-tendering, and the system blocks changes after closing.
• Language and format: English only. Written tenders must be completed in ink, never pencil.
• Proof of posting or courier delivery is not proof of delivery; Eskom accepts no responsibility for postal, courier or network delays.

Packaging

• Original and copy in separate packages marked ORIGINAL and COPY; a required electronic copy in its own package marked ELECTRONIC COPY.
• Each package must show the Eskom submission address, the Invitation to Tender number, the bidder's name, physical address, email address and the telephone number of the authorised signatory.
• Seal all packages in an outer package marked Confidential carrying the same details.
• E-tendering: place documents in the Technical, Commercial and Financial folders on the e-tendering page.

Signing

• The original (or electronic) tender must be signed by a person duly authorised to bind the bidder; that signatory is held liable for the tender.
• Where an agent bids for a principal, an authenticated copy of the authority to act must be submitted as a returnable.

Returnables

• Mandatory returnables must reach Eskom by the closing date and time; award-stage returnables before contract award. Every form, schedule and certificate must be completed and must stay valid and current for the whole tender validity period.
• Acknowledgement Form: submitted with the tender, stating whether the bid covers the whole or part of the works, services or supply.
• SDL&I Undertaking (annexure to the Invitation to Tender): due by contract award; without it the tender is not considered for award.
• Designated materials and thresholds information: due by contract award.

Document rules

• No alterations or additions to the tender documents except to follow Eskom's instructions or correct the bidder's own errors; every alteration must be initialled by all signatories. Correction fluid and correction tape are not allowed.
• Alternative tenders are accepted only alongside a main tender and only where the Invitation to Tender permits them.

Disqualification risks

• Late tenders, or tenders not placed in the designated tender box or submitted in the manner stated in the Tender Data.
• Failure to submit the original tender or the copy, or failure to upload and finalise an e-tender.
• Missing mandatory returnables at closing.
• Non-attendance at a compulsory site visit or clarification meeting.
• Sub-contracting 100% of the scope.
• Failing the eligibility criteria, or being restricted from doing business with Eskom or State-Owned Companies.

A tender that does not contain the mandatory documents or information required by the Invitation to Tender at the closing date and time is disqualified from further evaluation.

Evaluation stages (in order)

1. Basic compliance: tenders that fail the basic compliance requirements in the Invitation to Tender are non-responsive.
2. Mandatory returnables: a tender missing mandatory documents or information at closing is disqualified.
3. Pre-qualification criteria: applied where stipulated; Eskom does not score the same criterion twice across phases.
4. Functionality: where functionality applies, bidders are scored against the functionality criteria and must meet the minimum threshold in the Tender Data to progress.
5. Financial analysis: Eskom assesses the financial risk of contracting with the bidder from its financial statements; if no adequate mitigating factors exist, or the risk is too high, the bidder is not considered for award.
6. Price: evaluated on the criteria in the Tender Data, taking into account CPA, forex, commodity exposure, unconditional discounts, technical adjustment, present value and forecast invoicing rates.
7. B-BBEE: scored from the level on the CSD report or the certificate/affidavit supplied.
8. Specific goals: scored against the supporting documentation submitted.

Preference points

• Ranking uses the PPPFA price and preference system (80/20 or 90/10); price and specific goals scores are added and bidders ranked from highest to lowest.
• A bidder that does not submit B-BBEE proof, or submits fraudulent or expired proof, is not disqualified if otherwise responsive but scores zero preference points.
• A bidder that fails to meet specific goals or to submit the supporting proof by closing scores zero for specific goals but is not disqualified if otherwise acceptable.

Other evaluation rules

• Objective criteria: an award may go to a bidder that did not score the highest points only under section 2(1)(f) of the PPPFA, and only if the objective criteria are stipulated in the Invitation to Tender. Functionality and B-BBEE scorecard elements may not be used as objective criteria.
• Reverse e-auction: may be used on certain enquiries; bidders then submit a complete tender without prices, and any prices included are disregarded.
• Arithmetical errors: where figures and words differ, the words prevail. Eskom checks the highest-ranked tenders for decimal point errors, omissions in the pricing schedule or bill of quantities, multiplication and addition errors, and exchange rates used with fewer than four decimal places. The bidder is asked to confirm or accept the corrected prices; refusing the correction results in rejection.
• Tender opening: paper tenders are opened in the presence of bidders' representatives who attend, at the time and place in the Tender Data; withdrawn tenders are not opened. E-tenders are downloaded electronically with no public opening, and the names of bidders are published on the Eskom Tender Bulletin and NT e-Tender Portal.
• Acceptance: the successful bidder is notified before the validity period expires; all bidders are informed only after the Eskom Adjudication Authority approves, and open-tender outcomes are published on the Eskom Tender Bulletin and NT e-Tender Portal.

Scope

• Supply and delivery of kitchen consumables on an as-and-when-required basis at Hendrina Power Station over a five-year period.
• The detailed specification and works information sit in the Invitation to Tender documents; bidders must check those documents on receipt and report any discrepancy or omitted document to the Eskom Representative.
• The Acknowledgement Form must state whether the bid covers the whole or part of the works, services or supply.
• Cataloguing: the successful bidder may have to supply cataloguing information per item after award and label all materials to Eskom's labelling specification; where required, the pricing schedule carries a cataloguing line item for the bidder to price.

Eskom does not pay any of the bidder's tender preparation or submission costs, including testing needed to demonstrate compliance with the evaluation criteria or contract negotiation costs. Bidders must check the Invitation to Tender documents on receipt and report discrepancies or omitted documents to the Eskom Representative. The Acknowledgement Form must be completed and submitted with the tender, stating whether the bid covers the whole or part of the works, services or supply.

Cataloguing: the successful bidder may have to provide cataloguing information per item after award and label all materials to Eskom's labelling specification. Where cataloguing is required, the pricing schedule must carry a cataloguing line item for the bidder to price, and Eskom pays for it.

Pricing

• Rates, prices and the tendered total must include all duties, taxes (including VAT) and other levies payable by the successful bidder, as applicable 14 days before the closing date and time.
• Rates and prices are fixed for the contract duration and are not subject to price adjustment except as provided in the Invitation to Tender.
• Prices must be stated in South African Rand unless the Invitation to Tender instructs otherwise; where part payment in another currency is allowed, use the exchange rate and base date stipulated.
• Where cataloguing is required, the pricing schedule must include a cataloguing line item; Eskom pays for cataloguing.

Costs and security

• Eskom does not reimburse any tender preparation or submission costs, including testing needed to show compliance with the evaluation criteria, or negotiation costs.
• Insurance: cover provided by Eskom may be less than the full cover required by the conditions of contract; bidders should take qualified advice.
• Security for performance: where required, the bidder must name at least two financial institutions it is likely to approach for the security; Eskom may reject an unsuitable institution.
• Financial capacity: Eskom evaluates the bidder's financial statements and will not award where the financial risk is too high and no adequate mitigating factors exist.
• Tender validity: tenders must remain valid for the period stated in the Tender Data; bidders who decline a requested extension are excluded from further consideration.

Eligibility

• Comply with the eligibility criteria in the Tender Data and not be restricted from doing business with Eskom or any State-Owned Company. Ineligible bidders are disqualified.
• Sub-contracting 100% of the scope is not permitted and renders the bid ineligible.

B-bbee

• B-BBEE level is scored from the CSD report or the certificate/affidavit supplied.
• Where B-BBEE level is a pre-qualification criterion, proof (certificate, CSD number or CSD report) must be submitted by the closing date and time or the bid is disqualified.
• Where sub-contracting to designated groups is a pre-qualification criterion, the sub-contractor's CSD number or B-BBEE certificate/affidavit must be submitted at closing.
• Fraudulent, expired or disputed B-BBEE proof disqualifies the bid where it is a pre-qualification criterion; otherwise it scores zero preference points.

CIDB

• Where the Tender Data sets a CIDB grading as a qualification criterion, the bidder must be registered with the CIDB at closing, or able to register within 21 working days of closing.
• Proof of CIDB registration is mandatory at closing; without it the bid is disqualified. Proof of application may be submitted at closing, with the actual CIDB registration printout due by contract award.

Sheq

• Proof of safety, health, environment and quality systems, policies and capabilities must satisfy Eskom at closing and/or contract award; all SHEQ costs and personnel must be reflected in the tender.

Legislation

• Comply with National Treasury instruction notes, CIDB regulations for construction works, dtic designated local content and production requirements, PPPFA regulations, the Amended B-BBEE Codes, COIDA, the OHS Act, Eskom's SHEQ requirements and any other legislation named in the Invitation to Tender.

Award-stage obligations

• SDL&I Undertaking: complete and submit by contract award; without it the tender is not considered for award.
• Designated materials and thresholds information: submit by contract award.
• Contract Skills Development Goals: apply to contracts of 12 months or more, to professional service or service contracts of R5 million or more, and to engineering, construction or design-and-build contracts at CIDB grade 7 or higher.
• Contract Participation Goals: apply to General Building and Civil Engineering works contracts of at least 6 months where at least 25% of the main contract could be subcontracted in the CE, EB, GB or ME classes.

Misrepresentation

• Falsified information, certificates, affidavits or documents can disqualify the bid. B-BBEE fraud or fronting is reported to the B-BBEE Commission, and the bidder may be barred from doing business with State-Owned Companies for up to 10 years and face imprisonment.

B-BBEE level is scored from the CSD report or the certificate/affidavit supplied. Where B-BBEE level is a pre-qualification criterion, proof (certificate, CSD number or CSD report) must be submitted by the closing date and time or the bid is disqualified. Where sub-contracting to designated groups is a pre-qualification criterion, the sub-contractor's CSD number or B-BBEE certificate/affidavit must be submitted at closing. Fraudulent, expired or disputed proof disqualifies the bid where B-BBEE is a pre-qualification criterion; otherwise the bidder is not disqualified but scores zero preference points.

Bidders must provide proof satisfactory to Eskom that SHEQ systems, policies and capabilities are in place at the closing date and time and/or at contract award. All SHEQ costs and personnel must be reflected in the tender.

Eskom arranges for the authorised signatories of both parties to complete and sign the original and one copy of the Form of Agreement.

Contract Participation Goals: an awarded contractor must meet the CPG for engaging targeted enterprises under the CIDB standard for indirect targeting. This applies to General Building and Civil Engineering works contracts of at least 6 months where at least 25% of the main contract could reasonably be subcontracted in the CE, EB, GB or ME classes.

Acceptance of tender: Eskom notifies the successful bidder before the validity period or agreed extension expires. Successful and unsuccessful bidders are informed only after the Eskom Adjudication Authority grants approval, and for open tenders the outcome is published on the Eskom Tender Bulletin and NT e-Tender Portal.

Supply and delivery of kitchen consumables at Hendrina Power Station on an as-and-when-required basis over a five-year period. The substantive document in the pack is Form A, the Supplier Quality Requirements acknowledgement (Category 4), which the bidder must complete and sign to accept Eskom specification 240-105658000 and ISO 9001.

Returnable document

• Form A (Supplier Quality Requirements acknowledgement, Category 4): must be completed and signed by the bidder to accept Eskom's quality requirements under specification 240-105658000 and ISO 9001.
• Only one quality category may be selected on the form; Category 4 is the applicable category.

Scope

• Supply and delivery of kitchen consumables to Hendrina Power Station.
• Called off on an as-and-when-required basis rather than as a single once-off delivery.
• Contract period: 5 years.

Quality

• Goods and supply activities must meet Eskom specification 240-105658000 and ISO 9001 requirements.

Quality acknowledgement

• Form A (Supplier Quality Requirements, Category 4) must be completed and signed; signing commits the bidder to Eskom's pre-contract award, contract execution and post-award quality performance monitoring requirements.
• Only one quality category may be selected on the form.
• Acceptance covers Eskom's rights of access, rights to information, preservation, quality audits, management of nonconformities and nonconforming outputs, and special processes.
• Acceptance covers the ISO 9001 quality principles: customer focus, leadership, engagement of people, process approach, improvement, evidence-based decision making and relationship management.

Supply and delivery of kitchen consumables on an as-and-when-required basis at Hendrina Power Station over a 5-year contract period.

Returnable documents

• SBD 6.2 (Declaration for Local Production and Content) and Annex C (Local Content Declaration – Summary Schedule): required where the designated-sector local content thresholds apply.
• B-BBEE evidence to claim preference points: a valid B-BBEE certificate from a SANAS-accredited verification agency, or a sworn affidavit / CIPS affidavit.
• Proof of ownership or shareholding (CIPC documentation preferred), including a shareholding breakdown.
• Certified ID copies of each shareholder.
• Proof of disability, where applicable.
• Trusts, consortia and joint ventures (including incorporated ones): a consolidated B-BBEE status level verification certificate.
• SDL&I Implementation Schedule: completed and returned to the SDL&I representative within 28 days of contract award.
• B-BBEE improvement or retention plan: submitted within 30 days of signing the contract.

Consequence of omission

• A bid that omits the B-BBEE preference-point documentation is not disqualified, but scores 0 for specific goals and competes on price points only (out of 90 or 80).

Preference point system

• Bids are scored on price plus specific goals under the PPPFA preference system (90/10 or 80/20).
• Maximum for specific goals: 10 points under 90/10, or 20 points under 80/20.
• Specific-goal points are added to price points and the total is rounded to two decimal places; the highest-scoring bidder is awarded the contract.

B-BBEE points by status level (90/10 | 80/20)

• Level 1: 10 | 20
• Level 2: 9 | 18
• Level 3: 6 | 14
• Level 4: 5 | 12
• Level 5: 4 | 8
• Level 6: 3 | 6
• Level 7: 2 | 4
• Level 8: 1 | 2
• Non-compliant contributor: 0 | 0

Missing preference-point documentation

• No disqualification, but 0 points for specific goals and price points only out of 90 or 80.

Objective criteria

• Meeting the objective criteria is a condition for contract award; a bidder that does not meet them may be passed over in favour of the second-ranked bidder.

SDL&I objectives

• Not scored, but the commitments a bidder makes become contractual obligations.

Scope

• Supply and delivery of kitchen consumables on an as-and-when-required basis at Hendrina Power Station.
• Contract period: 5 years.

Designated-sector components and local content

• Textile dishcloths: 100% local content threshold.
• PPE hardhat: 100% local content threshold.
• Where a designated component applies, the stipulated minimum local content threshold must be met in full.

Pricing

• The bid response must be split into local and imported components using the Price Schedule issued with the tender documents.
• Local procurement content is total spend less the imported component.

SDL&I security and penalties

• Penalty for failing to meet SDL&I obligations: 2% of contract value.
• Retention: 2% of every invoice (excluding VAT) held as security for SDL&I obligations, released only once all SDL&I obligations are met.

Nipp

• The National Industrial Participation Programme applies only where imported content is USD 5 million or more; the winning bidder must conclude a NIPP obligation agreement with the dtic before signing the Eskom contract.

B-bbee

• A valid B-BBEE certificate from a SANAS-accredited verification agency, or a sworn affidavit / CIPS affidavit, is required to claim preference points and is a condition for contract award.
• Annual revenue up to R10 million (EME): a sworn affidavit may be submitted.
• Annual revenue up to R50 million (QSE): must comply with the QSE scorecard elements for the sector, unless at least 51% black-owned, in which case a sworn affidavit is required.
• Annual revenue above R50 million: a valid B-BBEE certificate is required.
• Trusts, consortia and joint ventures: a consolidated B-BBEE status level verification certificate.

Sworn affidavit validity

• Must show the deponent's name and ID number, and their designation as director, owner or member.
• Must show the enterprise name per CIPC registration and its business address.
• Must state black ownership, black female ownership and designated-group percentages, with no blank fields.
• Must state total revenue for the year under review, whether from audited or management accounts, and the financial year end.
• Must state the B-BBEE status level and the empowering supplier status (QSEs must indicate the basis).
• The deponent and the Commissioner of Oaths must sign on the same date, with the Commissioner signing and stamping.
• The Commissioner of Oaths may not be an employee or ex officio of the enterprise.

Local content

• Designated components: textile dishcloths 100%, PPE hardhat 100%.
• SBD 6.2 and Annex C are returnable where applicable.

Nipp

• Applies where imported content is USD 5 million or more; a NIPP obligation agreement with the dtic must be signed before the Eskom contract.

Sworn affidavit validity

• Deponent's name and ID number, and designation as director, owner or member.
• Enterprise name per CIPC registration and business address.
• Black ownership, black female ownership and designated-group percentages, with no blank fields.
• Total revenue for the year under review, whether audited or management accounts, and the financial year end.
• B-BBEE status level and empowering supplier status (QSEs must indicate the basis).
• Deponent and Commissioner of Oaths must sign on the same date; the Commissioner must sign and stamp.
• The Commissioner of Oaths may not be an employee or ex officio of the enterprise.

Local content

• Designated components and thresholds: textile dishcloths 100%, PPE hardhat 100%.
• SBD 6.2 and Annex C are returnable where applicable.

Sworn affidavit validity

• Deponent's name, ID number and designation must appear.
• Enterprise name per CIPC registration and business address must appear.
• Black ownership, black female ownership and designated-group percentages must be stated, with no blank fields.
• Total revenue for the year under review, its basis (audited or management accounts) and the financial year end must be stated.
• B-BBEE status level and empowering supplier status must be indicated.
• Deponent and Commissioner of Oaths must sign on the same date; the Commissioner must sign and stamp.
• The Commissioner of Oaths may not be an employee or ex officio of the enterprise.

SDL&I penalty and security

• Penalty for failing to meet SDL&I obligations: 2% of contract value.
• Retention: 2% of every invoice (excluding VAT) held as security, released only once all SDL&I obligations are fulfilled.

Reporting and monitoring

• Suppliers must submit quarterly SDL&I compliance reports using the Data Collection Template.
• Eskom reviews the reports within 30 days and notifies the supplier in writing of any unmet obligations.
• The supplier must implement corrective measures before the next reporting period, failing which the retention clauses are invoked.
• The SDL&I Implementation Schedule must be completed and returned to the SDL&I representative within 28 days of contract award.

Preference points

• Specific goals carry a maximum of 10 points (90/10 system) or 20 points (80/20 system).
• Specific-goal points are added to price points; the highest total wins.
• B-BBEE status level determines the specific-goal points, from Level 1 (highest) down to non-compliant (zero).
• Bidders who do not submit the preference-point documentation score 0 for specific goals and compete on price points only out of 90 or 80.

The eTendering portal is Eskom's electronic channel for tender submissions, replacing manual lodgement at Eskom tender offices. Suppliers register, verify their email address and authenticate with an OTP sent to their cellphone and email before they can bid. Tenders are viewed on the Tender Bulletin site and submitted on the eTendering site; a CSD number is a prerequisite for access. A separate 'closed tender' function lets buyers send a private bidding link by email to suppliers who meet the selection and evaluation criteria.

Submission channel

• Bids are submitted electronically through Eskom's eTendering portal at https://eTendering.eskom.co.za; tenders are advertised on the Tender Bulletin at https://tenderbulletin.eskom.co.za.
• A CSD number is required before access to the eTendering system is granted.
• Suppliers must register on the portal, verify their email address and complete OTP authentication (the OTP is sent to the registered cellphone number and email address) before they can bid.
• Registration requires every field to be completed, a contact number in +27 format, and the capture-picture check.

Uploading documents

• Select the tender reference number, then create a new submission.
• Each file must be given a name and assigned a category (Technical, Commercial, Finance, or similar).
• Maximum size per file: 50MB. Maximum combined size of all uploaded files: 900MB.
• All required documents must be uploaded under the correct category before final submission.
• Finalise and close the submission; a confirmation email listing the submitted documents and the submission ID follows. The submission ID should be kept for future enquiries.
• Submitted tenders can be reviewed under 'My Submissions'.
• Recommended browser: Microsoft Edge.

System problems

• Difficulties with the Tender Bulletin, eTendering or OpenText systems must be raised with the buyer responsible for the published tender.

Registration and login

• Complete all registration fields, use a +27 contact number, pass the capture-picture check, then verify the email address (a resend option is available).
• Log in with the verified email and password, then enter the OTP sent to the registered cellphone and email.

Submitting a bid

• Select the tender reference number and open a new submission.
• Add each document by naming it, choosing its category (Technical, Commercial, Finance, etc.), selecting the file and uploading it.
• Confirm that every required document is uploaded under the correct category before finalising.
• File limits: 50MB per file; 900MB in total across all files.
• Finalise and close the submission; if documents are still outstanding, continue adding files instead.
• A confirmation email with the submission ID and the list of submitted files is issued on completion — keep it for future enquiries.
• Submissions can be viewed or verified later under 'My Submissions'.

CSD registration

• A CSD number is mandatory to gain access to the eTendering system and to submit a bid.
• Registration details (name, organisation, CSD number, cellphone number) can be updated through the portal's Edit Registration function.

System problems

• Issues with the Tender Bulletin, eTendering or OpenText systems must be directed to the buyer responsible for the published tender.

Returnable document

• E-Tendering Training Acknowledgement Form (Template ID 240-9722574 Rev 1): the bidder confirms it has completed self-training using the e-Tendering Noddy Guide, is satisfied with that training and can operate the e-Tendering solution; the form must be signed, dated and submitted with the bid.
• Details the form requires: enquiry number, business or joint-venture name, contact person, landline, cellphone and email address.

Submission channel

• Bids are handled through Eskom's e-Tendering solution; bidders must be able to operate it.
• No submission address, email, copy count, packaging instruction or closing time is stated in the available material.

Scope

• Supply and delivery of kitchen consumables to Hendrina Power Station, Mpumalanga.
• Delivered on an as-and-when-required basis over a five-year contract period.

Detail

• No item list, quantities, delivery schedule, storage or service-level requirements are stated.

The returnables list is issued as an Excel template. The bidder marks one category only on the cover sheet, and the returnables sheet then flags which requirements apply and which do not. For this tender Category 4 applies, which requires Form A, a method statement based on the scope of work, documented roles, responsibilities and authorities, and quality objectives and policy. Rows for requirements that do not apply may be hidden. The completed sheet must be saved as a PDF and signed, or signed and locked, before it is returned to the Eskom buyer.

Returnables for Category 4 (the category selected for this tender)

• Form A: completed and signed.
• Method statement: written against the scope of work set out in the tender documents.
• Documented roles, responsibilities and authorities, covering the quality management function.
• Quality policy and quality objectives, approved by top management.

Submission format

• The returnables list is issued as an Excel template; the bidder marks one category only on the cover sheet and the returnables sheet then flags which requirements apply.
• Rows for requirements that do not apply may be hidden.
• The completed sheet must be saved as a PDF and signed, or signed and locked, before it is returned to the Eskom buyer.
• Only the requirements flagged for the selected category are returnable; anything marked not applicable need not be submitted.

Quality evaluation only — this scorecard carries no price or preference-point scoring.

Weighted sections (total 100%)

• Section A — Quality management system requirements, ISO 9001:2015 (Ref 240-105658000 or 240-51544462): 25%.
• Section B — Evidence that the QMS is in operation (Ref 240-105658000): 25%.
• Section C — Draft contract quality plan specific to the scope of work (Ref ISO 10005; 240-109253698): 20%.
• Section D — Quality control plan, checklist or inspection and test plan for the scope of work (Ref ISO 10005 and 240-105658000; ITP ref 240-109253302): 20%.
• Section E — Customer-specific and additional requirements (Ref 240-105658000): 10%.

Section A — two alternative routes

• Option 1: a valid ISO 9001 certificate issued by an approved certification body with recognised international accreditation, covering a relevant product or service scope and still within its expiry date.
• Option 2: evidence of an operating QMS — a QMS manual or quality method statement, plus a quality policy and quality objectives approved by top management.

Section B — evidence of QMS in operation

• Documented roles, responsibilities and authorities, including an organisation chart and responsibility matrix that covers the quality management function.
• Documented control of externally provided processes, products and services, including criteria for evaluating, selecting, monitoring and re-evaluating external providers.

Section C

• A draft contract or project quality plan specific to the scope of work, prepared with reference to ISO 10005.

Section D

• A quality control plan, checklist or inspection and test plan for the scope of work, supported by an example from similar or previous work.

Section E

• Form A completed and signed.
• Any further customer-specific requirements listed for the scope of work.

Scoring method

• Each section is scored as a percentage of the maximum allocated, multiplied by the section weight.
• Section A is rated on one option only; if more than one option carries a score, the integrated scorecard returns an error.

Scope

• Supply and delivery of kitchen consumables to Hendrina Power Station, Mpumalanga, on an as-and-when-required basis over a five-year period.
• Every quality deliverable must be specific to the scope of work set out in the tender documents.

Quality deliverables tied to the scope

• Method statement based on the scope of work (Category 4 requirement).
• Draft contract quality plan prepared with reference to ISO 10005.
• Quality control plan, checklist or inspection and test plan for the scope of work.
• Documented roles, responsibilities and authorities, including the quality management function.
• Quality policy and quality objectives approved by top management.

Category 4 returnables — the category selected for this tender

• Form A: completed and signed.
• Method statement based on the scope of work.
• Documented roles, responsibilities and authorities, including the quality management function.
• Quality policy and quality objectives approved by top management.

Quality system evidence

• Either a valid ISO 9001:2015 certificate (approved certification body, recognised international accreditation, relevant scope, unexpired) or evidence of an implemented QMS as set out in Section A Option 2.
• Documented control of externally provided processes, products and services, with criteria for evaluation, selection, monitoring and re-evaluation of external providers.
• Draft contract quality plan (Ref ISO 10005) and quality control plan or inspection and test plan for the scope of work.

Reference specifications

• Supplier contract quality requirements specification: 240-105658000.
• Contract quality plan reference: 240-109253698.
• Inspection and test plan reference: 240-109253302.

Supply and delivery of kitchen consumables at Hendrina Power Station on an as-and-when-required basis for 5 years, procured through an open tender.

Returnable documents for the technical evaluation

• Signed and stamped delivery notes for each completed delivery of consumables at a power station, required to claim experience points.
• Detailed method statement covering procurement, handling, transportation and storage of consumables from the moment Eskom places an order.
• Signed letter on company letterhead confirming delivery lead times within the power station after an order is placed.

Evaluation stages

• Mandatory technical criteria: none apply to this work.
• Qualitative technical evaluation scored by a multi-disciplinary Technical Evaluation Team (TET).
• Minimum qualifying score: 70% weighted final technical score.

Scoring scale

• 5 points (100%): compliant, meets requirements with no foreseen technical risk.
• 4 points (80%): compliant with acceptable risks, exceptions or conditions.
• 2 points (40%): non-compliant, with unacceptable risks, exceptions or conditions.
• 0 points (0%): totally deficient or non-responsive.
• Scores of 1 and 3 are not used.

Qualitative criteria and weightings

1. Relevant experience — 45%

• Previous supply and delivery of consumables within a power station.
• X ≥ 5 completed deliveries: 5 points (45).
• 2 < X ≤ 4: 4 points (36).
• 0 < X ≤ 2: 2 points (18).
• X = 0: 0 points.
• X is the number of deliveries; signed and stamped delivery notes must be attached to earn points.

2. Technical skills (product knowledge) — 40%

• Detailed method statement covering procurement, handling, transportation and storage of consumables from the moment Eskom places an order.
• Clearly defined, detailed and comprehensive, covering the full scope: 5 points (40).
• Clear with minimal errors, covering most of the scope: 4 points (32).
• Basic, vague or not covering most of the scope: 2 points (16).
• Not submitted or unrelated to the scope: 0 points.

3. Lead time — 15%

• Signed letter on company letterhead confirming lead times for delivery within the power station after order placement.
• X ≤ 48 hours: 5 points (15).
• More than 48 hours and up to 72 hours: 4 points (12).
• More than 72 hours and up to 96 hours: 2 points (6).
• More than 96 hours: 0 points.
• The scoring table states lead time in hours, while a note beneath it describes X as lead time in weeks; bidders should confirm the intended unit with the buyer.

Total: 100.

Scope

• Supply and delivery of kitchen consumables to Hendrina Power Station on an as-and-when-required basis.
• Contract period: 5 years.
• Procurement route: open tender.

Delivery and handling

• Deliveries are triggered by individual orders placed by Eskom.
• Bidders must state the lead time from order placement to delivery at the power station.
• The method statement must cover procurement, handling, transportation and storage of the consumables from order placement through to delivery.

Standards

• The work must adhere to Eskom standards; failure to provide information on adherence is treated as an unacceptable technical risk.
• Applicable Eskom documents: 240-48929153 (Tender Technical Evaluation Procedure) and 32-1034 (Procurement Policy and Supply Chain Management Procedure).
• ISO 9001 (Quality Management Systems) applies as an informative reference.

Method statement — 40% of the technical score

• Must cover procurement, handling, transportation and storage of the consumables from order placement by Eskom through to delivery.
• 5 points (40): clearly defined, detailed and comprehensive, covering the full scope.
• 4 points (32): clear with minimal errors, covering most of the scope.
• 2 points (16): basic or vague, or not covering most of the scope.
• 0 points: not submitted or unrelated to the scope.

Relevant experience — 45% of the technical score

• Previous supply and delivery of consumables within a power station.
• X ≥ 5 completed deliveries: 5 points (45).
• 2 < X ≤ 4: 4 points (36).
• 0 < X ≤ 2: 2 points (18).
• X = 0: 0 points.
• X is the number of deliveries; signed and stamped delivery notes must be attached to claim points.

ISO 9001 (Quality Management Systems) is listed as an informative reference, and the most recent edition of the referenced documents must be applied.

• Eskom policies governing the work: 32-1033 (Procurement and Supply Chain Management Policy) and 32-1034 (Procurement and Supply Chain Management Procedure).

Lead time — 15% of the technical score

• A signed letter on company letterhead confirming lead times for delivery within the power station after an order is placed is required.
• X ≤ 48 hours: 5 points (15).
• More than 48 hours and up to 72 hours: 4 points (12).
• More than 72 hours and up to 96 hours: 2 points (6).
• More than 96 hours: 0 points.
• The scoring table uses hours, while a note describes X as lead time in weeks.

Technical compliance

• No mandatory technical evaluation criteria apply to this work.
• Bidders must provide information on adherence to Eskom standards; its absence is listed as an unacceptable technical risk.
• Minimum weighted technical score of 70% is required to be considered.
• No acceptable technical risks, exceptions or conditions are listed, and no unacceptable exceptions or conditions are listed.

Reference documents

• 240-48929153: Tender Technical Evaluation Procedure.
• 32-1034: Eskom Procurement Policy and Supply Chain Management Procedure.
• 32-1033: Eskom Procurement and Supply Chain Management Policy.
• ISO 9001: Quality Management Systems.

Minimum weighted technical score: 70%.

Scoring scale: 5 points (100%) compliant; 4 points (80%) compliant with associated qualifications; 2 points (40%) non-compliant; 0 points (0%) totally deficient or non-responsive. No mandatory technical criteria apply.

Returnable document

• Supplier Declaration of Interest: must be completed, signed under oath and submitted with the bid; a declaration later found to be false may result in action against the bidder or the individual signatory.
• The declaration must be signed by a person who can bind the bidder, stating their full name, capacity and the bidder's registered legal name and company registration number.

Supplier Declaration of Interest (Eskom form 240-43921804)

• Mandatory returnable. Discloses whether the bidder or any director, shareholder, member, partner, line manager or fellow employee is employed by Eskom or serves as an Eskom director.
• Discloses whether the bidder or any interested person is a close family member or associate of an Eskom employee or director who may take part in the procurement, or is aware of any such relationship between its representatives and such a person.
• Discloses any business courtesy given to or received from an Eskom employee or director in the past 12 months.
• Particulars must be supplied for every affirmative answer.
• Bidders acting as consultants must also list other services currently rendered to Eskom business units, divisions, subsidiaries, primary-energy suppliers, strategic-commodity suppliers and key industrial customers.
• Eskom employees and directors may not take private work for the bidder or benefit financially from the procurement.

Procurement

• Supply and delivery of consumable goods on an as-and-when-required basis at Hendrina Power Station (Materials Management Department) for a period of 5 years.

Contract framework

• NEC3 Supply Contract (SC3), April 2013 edition.
• Part C1: Agreements and Contract Data.
• Part C2: Pricing Data.
• Part C3: Scope of Work (Goods Information including Supply Requirements).

Purchaser

• Eskom Holdings SOC Ltd (Reg No. 2002/015527/30)
• Registered office: Megawatt Park, Maxwell Drive, Sandton, Johannesburg, 2199

Returnable documents

• Form of Offer and Acceptance (C1.1): signed by a duly authorised representative, offering to perform all Supplier obligations under the contract.
• Contract Data Part C1.2b: completed by the Supplier.
• Pricing Data (Part C2).
• Scope of Work (Part C3): Goods Information including the Supply Requirements.
• Schedule of Deviations: the only valid route for amendments or deviations; no other written, oral or implied communication has effect.

Post-award obligations

• Within two weeks of receiving the completed agreement, the successful bidder must contact the Purchaser's agent to arrange delivery of securities, bonds, guarantees, proof of insurance and any other required documentation. Failure to do so is a repudiation of the agreement.

Scope

• Supply and delivery of consumable goods on an as-and-when-required basis.
• Delivery place: Hendrina Power Station, Materials Management Department.
• Contract period: 5 years.

Delivery and acceptance

• Delivery is on an as-and-when-required basis.
• The Supplier must notify the Purchaser to inspect and accept all goods before delivery is effected.
• Documentation required at delivery: material certificates, inspection reports (NDT, dimensional and similar), a detailed tax invoice, and a QIP on items requested.

Programme

• First programme for acceptance: within 2 weeks of the Contract Date.
• Revised programmes: at intervals of no more than 4 weeks.

Defects

• Defects date: the day of delivery.
• Defect correction period: 1 week, to be negotiated between the parties based on the criticality of spares.
• Defects access period: to be negotiated.

Other

• Period for reply: 2 working days.
• Risk register items: delays on delivery and quality of deliverables.
• Key Performance Indicators: initiated on contract award; performance reported every 6 months; no incentive payments are made.

Pricing

• Option A: priced contract with a price list (Part C2 Pricing Data).
• Currency: South African Rand.

Payment

• Assessed after each delivery and acceptance.
• Payment period: 60 days.
• Interest on late payment: Standard Bank prime rate (365-day year) for Rand amounts; LIBOR for amounts in other currencies.

Price adjustment for inflation (X1)

• Base date: the month before the enquiry closing date.
• Weighting: 20% Transport L2, 30% CPI D3, 35% Labour C3 (all SEIFSA indices), 15% non-adjustable.

Damages

• Delay damages (X7): 0.5% of the batch order value per calendar day late, capped at 10% of the batch order.
• Low performance damages (X17): as stated in the Purchaser's goods information.

Liability and insurance

• Supplier's liability for indirect or consequential loss: limited to R0.00.
• Supplier's liability for loss or damage to the Purchaser's property per event: the applicable deductible, being R15 million for Generation Division property.
• Insurance: the Supplier provides the cover in Insurance Table A; the Purchaser provides Insurance Table B.

Invoicing

• Tax invoice within one week of the payment certificate; Eskom's VAT number 4740101508 must appear on each invoice.
• Securities, bonds, guarantees and proof of insurance: within two weeks of receiving the completed agreement.

Registration and tax

• CSD registration and a valid tax compliance status (SARS TCS or tax pin).

Insurance

• The Supplier must maintain the insurances in Insurance Table A from the starting date until the last defects date or a termination certificate is issued.

VAT

• A Supplier registered in South Africa under the Companies Act must comply with the VAT Act 89 of 1991 and quote Eskom's VAT number 4740101508 on invoices.

B-bbee

• Notify Eskom within 7 days of any change in legal status, ownership or business composition that changes the Supplier's B-BBEE status.
• Submit an updated verification certificate and supporting documents within 30 days of that notification.
• A decrease in B-BBEE status may lead to renegotiation or termination.

Ethics (Z12)

• No coercive, collusive, corrupt, fraudulent or obstructive action during the procurement or execution; Eskom may terminate without a court finding.

Asbestos (Z13)

• Comply with the asbestos regulations, including the action level of 0.1 regulated asbestos fibres per ml over 4 hours and the occupational exposure limit.

Kitchen consumables are supplied and delivered to Hendrina Power Station as and when required, over a five-year period. Each item offered must be identified by its Eskom SAP number and product code and checked against the latest applicable Eskom specification (D-DT number and revision). Any product that does not meet that specification must be declared on the Deviation Schedule, stating the clause, the deviation and the reason for it.

Returnable document

• Deviation Schedule: must be completed by every potential supplier or manufacturer, whether or not a deviation from Eskom's requirements exists. All fields on the schedule are mandatory.
• For any offered product that does not conform to the latest applicable Eskom specification, the schedule must set out the clause concerned, the proposed deviation and the reason for it.
• The schedule must record the Eskom SAP number, the product code (item code), the latest applicable Eskom specification (D-DT number and revision), the product manufacturer, whether a deviation exists, and the supplier, supplier representative, signature and date.

Scope

• Supply and delivery of kitchen consumables to Hendrina Power Station on an as-and-when-required basis over a five-year period.

Product information to be supplied

• Eskom SAP number and product code (item code) for each item offered.
• The latest applicable Eskom specification, identified by its D-DT number and revision.
• Product manufacturer details.
• Confirmation of whether the offered product deviates from that specification, with the clause and reason where it does.

Returnable form

• Declaration of Shareholding and Directorship (T2.2 Tender Schedules): the bidder's authorised representative must list every shareholder or beneficiary of the company or trust, with the registration number and the percentage of shares held, and must state whether any of them is employed by, or is a close family member of an employee of, Eskom Holdings or its subsidiaries. Where such a relationship exists, the Eskom employee's position and the shareholder's interest must be disclosed. The form must be signed and dated by the authorised representative.

Returnable document identified in this pack:

• Declaration of Shareholding or Beneficiaries (Tender Schedule T2.2a No 8): the bidder's authorised representative must disclose the company or trust registration details and the names of all shareholders or beneficiaries, together with each one's shareholding number or percentage, and state whether any of them is employed by Eskom Holdings or its subsidiaries or is a close family member of an Eskom employee, giving particulars where applicable. The form must be signed and dated by the authorised representative.

No submission channel, submission address, closing time, copy count or packaging instruction appears in this document.

Returnable form:

• Declaration of Shareholding or Beneficiaries (Tender Schedule T2.2a No 8): mandatory disclosure of ownership and of any link between a shareholder or beneficiary and an Eskom Holdings employee, including close family relationships (by birth, marriage, similar relationship, domestic partnership, adoption or guardianship).

No CSD, tax, B-BBEE, CIDB or professional registration thresholds are stated in this document.

Eskom Holdings SOC Ltd requires the supply and delivery of kitchen consumables at Hendrina Power Station on an as-and-when-required basis for a 5-year period. Tender E3290GXMPHENR was issued on 14 October 2026, closes on 28 October 2026 at 10:00, and carries a 180-day validity period. Submissions are electronic through the Eskom E-Tendering site.

Closing date and time: 28 October 2026 at 10:00.

Issue date: 14 October 2026.

Clarification queries deadline: 21 October 2026 at 15:00 (five working days before closing).

Requests for a closing date extension: by 14 October 2026 at 15:00.

Clarification or site meeting: none — no site or clarification meeting will be held.

Tender validity period: 180 days from the closing date and time.

Bidders must keep checking the same advert on the Eskom Tender Bulletin and E-Tendering site for query responses and changes before the clarification deadline.

Eskom Representative — all queries and clarifications, in writing only

• Name: Berlina Kubheka
• Telephone: 013 296 3779
• Email: [email protected]

Procurement Manager (ITT signatory)

• Name: Halalisiwe Khumalo

Fraud and corruption reporting

• Telephone: 0800 11 2722
• Email: [email protected]

Submission

• Method: electronic, Eskom E-Tendering site on the Eskom Tender Bulletin
• Portal: https://tenderbulletin.eskom.co.za

Service delivery

Hendrina Power Station

Mpumalanga

Disqualifiable at closing: electronic tender in PDF with the price list in PDF (500 MB per document, 4 GB total); Annexure A Authorisation Form; Annexure B Acknowledgement Form; Annexure C Tenderer's Particulars; Annexure D Integrity Pact Declaration; Annexure E CPA for local goods/services; Annexure F CPA(IG) for imported goods/services; Annexure G1–G4 SBD 6.2 local production and content declarations where applicable; Annexure H SBD 1; Annexure J SBD 4; E-Tendering Help Manual acknowledgement form; JV documents (letter of intent or JV agreement, confirmation of a single business entity, single JV bank account details); NEC or other contract completed in full; completed pricing schedule; proof of valid CSD registration.

Non-disqualifiable at closing: Annexure I SBD 6.1 Preference Points Claim — a bidder that does not submit it scores zero for specific goals but is not disqualified.

May be requested within 5 working days if incomplete: tax clearance certificate or SARS PIN/CSD profile where applicable; safety returnables (OHS plan, Baseline Risk Assessment, COIDA letter of good standing, OHS policy); quality returnables (ISO 9001 method statement, quality policy, quality objectives); annual financial statements for due diligence.

Functionality/technical documents: Scope of Work and the Tender Technical Evaluation Strategy.

Stages: eligibility and basic compliance, then functionality, then price and preference points, then contractual requirements before award.

Functionality (qualitative)

• Weighting: mandatory 0%, qualitative 100%.
• Minimum qualifying score: 70%. Bids below 70% are disqualified.
• Relevant experience — 45%: signed and stamped delivery notes for previous supply and delivery of consumables. Five or more completed deliveries = 5 points (45%); 3–4 = 4 points (36%); 1–2 = 2 points (18%); none = 0.
• Technical skills — 40%: a detailed method statement covering procurement, handling, transportation and storage from order placement to delivery. Comprehensive and covering the full scope = 5 points (40%); clear with minimal errors and covering most of the scope = 4 points (32%); basic, vague or missing most of the scope = 2 points (16%); not submitted or unrelated to the scope = 0.
• Lead time — 15%: signed letter on company letterhead confirming delivery lead time within the power station after an order is placed. Up to 48 hours = 5 points (15%); over 48 up to 72 hours = 4 points (12%); over 72 up to 96 hours = 2 points (6%); over 96 hours = 0.

Price and preference points

• Price: scored out of 90 or 80 points.
• Specific goals (B-BBEE): scored out of 10 or 20 points under the PPPFA.
• Ranking: price score plus specific goals score, highest to lowest.
• Price basis: amounts inclusive of VAT, corrected for arithmetic errors, excluding contingencies in any bill of quantities, adjusted for acceptable variations, and compared on net present value. Unconditional discounts count towards evaluation; conditional discounts do not, but apply at payment.
• Failing to submit evidence for a specific goal claim does not disqualify the bid but scores zero for that goal.

B-BBEE preference points (90/10 system / 80/20 system)

• Level 1: 10 / 20
• Level 2: 9 / 18
• Level 3: 6 / 14
• Level 4: 5 / 12
• Level 5: 4 / 8
• Level 6: 3 / 6
• Level 7: 2 / 4
• Level 8: 1 / 2
• Non-compliant: 0 / 0

Objective criteria

• Applicable and a condition of award: designated sectors — SBD 6.2 and the Annexure C local content declaration must be submitted where applicable; failure renders the bid non-responsive.
• Eskom may award to a bidder other than the highest scorer where objective criteria justify it; a bidder that does not meet the objective criteria may be passed over for the second-ranked bidder.
• Reverse e-auction: not applicable.
• Alternative tenders: not allowed.

Scope: supply and delivery of kitchen consumables to Hendrina Power Station on an as-and-when-required basis over a 5-year contract period.

• Scope of Work: Annexure O.
• Contract form: NEC or other contract, Annexure P.
• Pricing: Pricing Schedule/BOQ, submitted in PDF.
• Delivery point: Hendrina Power Station; lead time runs from order placement to delivery within the station.
• Lead time commitment: a signed letter on company letterhead stating the delivery lead time after an order is placed.
• Product knowledge: the method statement must cover procurement, handling, transportation and storage of the consumables from order placement to delivery.
• Cataloguing: the successful bidder may have to provide per-item cataloguing information after award and label all delivered materials to Eskom's labelling specification; where cataloguing applies, the Pricing Schedule must carry a line item for it, which Eskom pays for.
• The tender is for the whole of the contract; Eskom does not accept tenders for part of the scope.

Technical skills carry 40% of the functionality weighting. Bidders must submit a detailed method statement covering procurement, handling, transportation and storage of the goods from the moment Eskom places an order to delivery. Scoring: comprehensive and covering the full scope = 5 points (40%); clear with minimal errors and covering most of the scope = 4 points (32%); basic, vague or not covering most of the scope = 2 points (16%); not submitted or unrelated to the scope = 0.

Relevant experience carries 45% of the functionality weighting. Signed and stamped delivery notes must be attached to earn points. Scoring: five or more completed deliveries = 5 points (45%); 3–4 = 4 points (36%); 1–2 = 2 points (18%); none = 0.

Lead time carries 15% of the functionality weighting. Bidders must submit a signed letter on company letterhead confirming the delivery lead time within the power station after an order is placed. Scoring: up to 48 hours = 5 points (15%); over 48 up to 72 hours = 4 points (12%); over 72 up to 96 hours = 2 points (6%); over 96 hours = 0.

Pricing

• Completed Pricing Schedule/BOQ required, in PDF; include a cataloguing line item where cataloguing applies.
• Prices evaluated inclusive of VAT, corrected for arithmetic errors, excluding contingencies, adjusted for acceptable variations, and compared on net present value.
• Unconditional discounts count for evaluation; conditional discounts apply only at payment.
• Alternative tenders are not allowed.

Payment terms

• Contracts below R50 000 000 including VAT: payment within 30 days of receipt of undisputed invoices.
• Contracts above R50 000 000 including VAT: payment within 60 days of receipt of undisputed invoices.

Performance security

• Where a performance bond or demand guarantee is required, the bidder must nominate at least two financial institutions it may approach from Eskom's list of approved institutions.

Financial due diligence (before award)

• Latest approved annual financial statements of the bidding entity itself, not the parent or ultimate holding company; drafts and management accounts are not accepted.
• Statements must include company background, a signed director's report, a signed auditor's/reviewer's/compiler's/accounting officer's report, statement of financial position, statement of comprehensive income, statement of changes in equity, statement of cash flows and notes.
• South African entities that are not audited must also submit a signed public interest score (actual score, whether owner-managed, whether statements were externally prepared) and copies of ITA34C for the current and previous years of assessment.
• Unincorporated JVs and SPVs: each partner must submit its own annual financial statements with the same content.
• Financial viability evidence is an additional contractual requirement assessed after evaluation and ranking; failure to meet it by the deadline may make the bid non-responsive.
• A CSI contribution of 2% is listed as a possible additional contractual requirement.

Eligibility

• Bidders, including JV or consortium members, must meet the eligibility criteria and must not be restricted from doing business with Eskom or any state-owned company.
• Ineligible: nationality of a country on an international sanctions list (also applied to proposed subcontractors and suppliers); more than one tender submitted individually or as a JV partner; JV or consortium agreements that do not state joint and several liability; conflict of interest (common controlling partner or majority shareholder, or a relationship giving access to another bidder's information or influence over the process); tenders signed by unauthorised persons; bidders restricted by National Treasury; bidders on the Tender Defaulters list; bidders subcontracting 100% of the scope.

Basic compliance

• Meet the eligibility criteria, submit a complete tender with commercial, financial and technical information, and submit the mandatory returnables by the stated deadlines. Failure to upload documents renders the bid non-responsive.

Registration and tax

• Proof of valid, current CSD registration (CSD number or CSD report) is a mandatory contractual requirement.
• Tax clearance certificate, or SARS e-filing PIN / CSD profile, where the bidder is not verifiable through CSD. Foreign suppliers with no South African footprint complete SBD 1 but need no tax compliance proof.

B-bbee

• Evidence of B-BBEE status: a certificate from an authorised body or person, a sworn affidavit under the B-BBEE Codes of Good Practice, or another requirement prescribed under the B-BBEE Act.
• Preference points by level: Level 1 = 10/20, Level 2 = 9/18, Level 3 = 6/14, Level 4 = 5/12, Level 5 = 4/8, Level 6 = 3/6, Level 7 = 2/4, Level 8 = 1/2, non-compliant = 0.

Local content

• SBD 6.2 and Annexures G1–G4 (local production and content declarations) apply only where designated materials are included; they are then a condition of award.

CIDB

• Not applicable to this contract. Contract Skills Development Goals and Contract Participation Goals are not applicable.

Safety (low risk)

• Annexure B acknowledgement of Eskom's OHS legal and other requirements.
• OHS plan addressing the scope's OHS risks and aligned with the health and safety specification.
• Baseline OHS Risk Assessment covering safety, health and environmental risks, including the assessment methodology.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by the CEO, complying with section 7 of the OHS Act.

Quality (Category 4)

• ISO 9001 quality management system: quality method statement based on the scope, quality policy approved by top management, quality objectives approved by top management.
• Evidence of the QMS in operation: documented roles, responsibilities and authorities; documented control of externally provided processes, products and services.
• Form A completed and signed, plus any further requirements in the scope or specification.

Environmental

• Environmental due diligence is not applicable to this supply and delivery contract.

Subcontracting

• Main contractors are discouraged from subcontracting to their own subsidiaries, which may be treated as fronting; any such subcontract must be declared in the tender.

B-BBEE evidence: a status level certificate from an authorised body or person, a sworn affidavit under the B-BBEE Codes of Good Practice, or another requirement prescribed under the B-BBEE Act.

Specific goals are scored out of 10 or 20 points under the PPPFA. Points by level: Level 1 = 10/20, Level 2 = 9/18, Level 3 = 6/14, Level 4 = 5/12, Level 5 = 4/8, Level 6 = 3/6, Level 7 = 2/4, Level 8 = 1/2, non-compliant = 0.

A bidder that does not submit evidence of its specific goal claim is not disqualified but scores zero for that goal.

Safety returnables (low risk): Annexure B acknowledgement of Eskom's OHS legal and other requirements; OHS plan addressing the scope's OHS risks and aligned with the health and safety specification; Baseline OHS Risk Assessment identifying, assessing and managing safety, health and environmental risks, including the assessment methodology; valid Letter of Good Standing (COIDA or equivalent); OHS policy signed by the CEO and compliant with section 7 of the OHS Act.

Mandatory contractual requirement: proof of valid, current CSD registration.

Additional contractual requirements that may apply: SHEQ requirements, financial viability (financial statements), SDL&I requirements, a CSI contribution of 2%, and any others stipulated. These are not evaluation criteria; they are assessed after evaluation and ranking and must be met before award. Missing them by the deadline may make the bid non-responsive.

Payment: within 30 days of undisputed invoices for contracts below R50 000 000 including VAT; within 60 days above that value.

Eskom may negotiate with preferred bidders if tendered prices are not market-related.

Main contractors are discouraged from subcontracting to their own subsidiaries, which may be treated as fronting; any such subcontract must be declared in the tender.

Eligibility: bidders must not be restricted from doing business with Eskom or any state-owned company.

Ineligible: nationality of a sanctioned country; more than one tender submitted individually or as a JV partner; JV or consortium agreements without joint and several liability; conflict of interest; tenders signed by unauthorised persons; bidders restricted by National Treasury; bidders on the Tender Defaulters list; bidders subcontracting 100% of the scope.

Basic compliance: meet the eligibility criteria, submit a complete tender with commercial, financial and technical information, and submit the mandatory returnables by the deadlines.

Functionality: mandatory 0%, qualitative 100%, threshold 70%; below the threshold means disqualification.

Price: scored out of 90 or 80 points, inclusive of VAT, corrected for arithmetic errors, excluding contingencies, adjusted for variations and compared on net present value. Unconditional discounts count for evaluation; conditional discounts apply at payment.

Specific goals: 10 or 20 points under the PPPFA, using the B-BBEE level table (Level 1 = 10/20 down to non-compliant = 0).

Ranking: price plus specific goals.

Objective criteria apply and are a condition of award: designated sectors (SBD 6.2 and the Annexure C local content declaration). CIDB CSDG is not applicable. Reverse e-auction is not applicable.