Dredging and cleaning of all dams at kriel power station – 5-Year contract (e3334gxmpkri) – ESKOM open tender

The eTendering system is Eskom's electronic platform for submitting tender documents, replacing physical submission at tender offices. Suppliers must register and have a CSD number to access it. The system also supports closed tenders, which are sent directly to selected suppliers via email.

{"closingDate":"23Aug2022","closingTime":"3:42pm"}

For IT or technology-related issues, contact the ITCARE support team toll-free on 0860 724 365. For tender submission issues, contact the designated buyer for the tender.

Submission is electronic only via the Eskom eTendering portal. Bidders must register on the portal and have a CSD number to gain access. Documents must be uploaded under the correct category (Technical, Commercial, Finance). Verify all required documents are uploaded before finalising. A single file cannot exceed 50MB and the total of all files cannot exceed 900MB. After finalising, an email confirmation with the submission ID is sent; keep it for enquiries.

No evaluation criteria are stated in the provided document. Bidders must have a CSD number and be registered on the eTendering portal to participate.

eTendering system is a web based system that allows suppliers bidding for various tenders advertised

on Tender Bulletin system to “upload” their tender documents. Currently the tenderers or suppliers

submit tender documents at various Eskom tender offices. eTendering system replaces the manual or

physical submission of tender documents at various Eskom tender offices. eTendering system in a

nutshell is an electronic box where tender documents can be “dropped” or “uploaded”. Suppliers will

be required to register their details before they can be granted access to the eTendering system. An

OTP (one time pin) will be sent to both their cell phone and email address.

Quick and direct access is also available by using the following links:

• TenderBulletin Public website: https://tenderbulletin.eskom.co.za - this is used by members

of the public, to view and access Eskom published tenders. eTendering hyperlink will be found

on this site. Members of the public may follow prompt instructions once they have clicked on

the eTendering link (https://eTendering.eskom.co.za). This link will allow them to upload the

required tender documentation.

• eTendering website Public website: https://eTendering.eskom.co.za - this is used by

members of the public, to view information about published tenders and submit their tender

documents.

• For any IT or technology-related issues, please contact the ITCARE support team at the toll-

free number 0860 724 365.

• For any issues related to tender submissions, suppliers are kindly requested to contact the

designated buyer for assistance.

• N.B: Members of the public would need to have a CSD number to gain access to

eTendering system.

2 Problems

A channel of communication has been created in case users of the system experiences a problem

with the system. In a case users come across some difficulties in using Tender bulletin, eTendering

and OpenText systems they need to contact the buyer responsible for the published tender.

3 What’s New

A new functionality to “add closed tenders”. Closed tenders refers to the tenders which are not listed

on Tenderbulletin as normal tenders, but are tenders sent directly to the relevant and potential

suppliers who meet the selection and evaluation criteria to offer what the buyer needs. These

suppliers will be sent a link via email to bid privately.

© 2023 Eskom of 19

Eskom eTendering System

User Manual

4 Getting Started

To gain access to eTendering portal

1. Open your web browser.

2. Type Eskom Tender Bulletin or Eskom E-Tendering

3. Click on the eTendering icon “ ”

4. eTendering system login page will be displayed:

Fig 1

© 2023 Eskom of 19

Eskom eTendering System

User Manual

Registration Form Steps to follow

• Complete all the fields.
• Contact number must start with a

Plus prefix e.g +27

• Ensure that you also fill in the

captcha picture to validate that you

are not a robot.

• Once all columns have been filled

click on register button.

• Pop-up message will be displayed asking

the registerer to verify the email sent to

the provided email address.

• If the email does not come through,

click on “Resend Verification Email”

button.

• email to be resent,
• Once you have received the email click

on link provided on

the email.

• Then you will be directed back to

etendering site with a login screen

displayed, now complete the login

with your verified email address

and password.

Fig1.1

© 2023 Eskom of 19

Eskom eTendering System

User Manual

Fig2a.

Fig2b.

Fig3.

© 2023 Eskom of 19

Eskom eTendering System

User Manual

5. Once the email is verified, login using your registered email address and password then the

OTP page will be displayed.

6. OTP sent to the registered cell phone number and email address.

© 2023 Eskom of 19

Eskom eTendering System

User Manual

7. Insert the otp number then click “Verify OTP” button, to resend OTP click on “Resend OTP”

button.

8. Landing page once OTP is verified.

9. Select the preferred “Ref No”

© 2023 Eskom of 19

Eskom eTendering System

User Manual

10. A page with the preferred Tender information is displayed before tender documentation can

be submitted.

11. Click on “Create New Submission” button to submit required Tender documents.

© 2023 Eskom of 19

Eskom eTendering System

User Manual

12. Landing page once clicked on “Create New Submission” button. Take note of the

mentioned disclaimers.

13. To submit tender documents, click on “Add file” button.

14. Upload required tender documents by:

15. Giving the file a name

16. Select the listed file type e.g.: Technical, commercial, finance and etc

17. Choose the file you need to upload

18. Then click on “Upload” button, Fig5.

© 2023 Eskom of 19

Eskom eTendering System

User Manual

Fig4.

Fig5.

© 2023 Eskom of 19

Eskom eTendering System

User Manual

15. Once clicked on “Upload” button, this page will be displayed with the submitted document(s).

Continue to submit all the required documents under the correct category,i.e.: Technical

should be selected if technical documentation is uploaded and etc. Verify all required

documents are uploaded before making ‘Final Submission’ by clicking on ‘Finalize

Submission’ button.

© 2023 Eskom of 19

Eskom eTendering System

User Manual

16. Click on “Finalize Submission” button. A file size cannot exceed 50MB and a total size of

all uploaded files should not exceed 900MB.

17. Once “Finalize Submission” button is clicked the pop-up message confirming the submission

will pop-up.

© 2023 Eskom of 19

Eskom eTendering System

User Manual

18. Click on “Finalise and Close Submission” button to finalize the submission of documents.

If not, all documents were submitted or still wish to add or submit more documents, click on

“No, continue adding files” button.

19. Once the submission is finalised the page with all submitted documents will display with the

submission and closed time and date timestamp at the bottom.

20. To view submitted tenders, click on “My Submissions” menu option. All your individually

submitted tenders will be displayed.

If you want to view or verify the submitted documents, click on “View Submission” button.

© 2023 Eskom of 19

Eskom eTendering System

User Manual

21. Once the submission process is complete an email with be sent to the submitter with all

submitted documents on email, Fig6.This is the final step for the submitter or tenderer.

It is vital to save the email with the submission ID for future enquiry if need be.

--------Originalmessage--------

From:Eskom E-Tender Document Submission 28 [email protected]

Date:Tue,23Aug2022,3:42pm

To:[email protected]

Subject: Response To Submitter

Eskom E-Tender Document Submission 28

Hi Monalisa

You have finalized a new submission with submission id:14 on tender #MPKUS10086PS

closing date : 2022-11-30 10:00:00.

Have started the submission from 2022-08-23 14:28:33 and finalized at 2022-08-23

15:42:28

Tender Description:

Award for Provision of Office Cleaning and Janitorial Services at Kusile Power Station

Project

Files Submitted:

ID Original Name Title Size Type

38 Test7.pdf testingCom 33141 Commercial

40 Test1.pdf testingTech 33502 Technical

41 Test15.pdf testingFin 33141 Finance

Thanks,

Eskom E-Tender Document Submission 28 Automated Mail

© 2022 Eskom E-Tender Document Submission 28. All rights reserved.

NB: This Email and its contents are subject to the Eskom Holdings SOC Ltd EMAIL

LEGAL NOTICE which can be viewed at

http://www.eskom.co.za/Pages/Email_Legal_Spam_Disclaimer.aspx

Fig6.

© 2023 Eskom of 19

Eskom eTendering System

User Manual

5 Edit Registration

To edit already registered information such as Name, Organization, CSD and cell phone number

select “Edit Registration” on the drop down, Fig1. New window with information that needs to be

updated pop ups, Fig2. Click on “Update” button to update registration details.

Fig1.

Fig2.

6 Log off Button

To logout, click “Log out” on the dropdown next to your name.

Fig1.

© 2023 Eskom of 19

Eskom eTendering System

User Manual

7 Password reset

To reset a forgotten password, click “Forgot your password” Fig1. and a new screen will

pop up to enter an alternative email where the new password will be sent Fig2.Confirmation

message will be sent to the user, Fig3.

Fig1.

Fig2.

Fig3.

© 2023 Eskom of 19

Eskom eTendering System

User Manual

An email confirming password reset will be sent to the email provided.

Click on the link or “Reset Password” button to reset the password.

Fig4.

A new window will pop up to reset and confirm the new password, Fig5.Enter new

password and confirm then click on “Reset Password” button.

Fig5.

OTP window will pop up, type in the OTP sent to either the cell phone or email address.

Fig6.

© 2023 Eskom of 19

Eskom eTendering System

User Manual

OTP successfully goes through and lands on the below screen, password is successfully

reset.

Fig7.

8 General

This system is compatible to most web browsers however we recommend Ms Edge.

The end.

© 2023 Eskom of 19

Access the eTendering portal via a web browser. Register by completing all fields, using a contact number with a plus prefix (e.g., +27), and completing the captcha. Verify the email sent to you; if not received, use 'Resend Verification Email'. After email verification, log in with your email and password, then enter the OTP sent to your cell phone and email. Select the tender reference number, then click 'Create New Submission'. Upload documents by giving each a name, selecting the file type (Technical, Commercial, Finance), choosing the file, and clicking 'Upload'. Ensure all required documents are uploaded under the correct category before finalising. Finalise by clicking 'Finalize Submission', then 'Finalise and Close Submission'. If more documents are needed, click 'No, continue adding files'. After finalisation, an email with the submission ID is sent; save it for future reference. To view submissions, use 'My Submissions'. To edit registration details, use 'Edit Registration'. To log off, click 'Log out'. To reset a password, use 'Forgot your password' and follow the OTP process. The system is compatible with most browsers; MS Edge is recommended.

Bidders must have a valid CSD number to access the eTendering system. Registration on the eTendering portal is mandatory.

Bidders must complete and submit the method statement template as part of the tender submission. The template requires details on scope of work, objectives, customer focus, competencies, PPE, tools and equipment, leadership, risk management, process improvement, data analysis, and relationship management.

Kriel Power Station (commissioned 1979) has a closed water system of lined and unlined effluent dams. Effluent contains ash and coal residue that builds up silt, reducing dam capacity and risking overflow. This tender is for the dredging and cleaning of all dams at Kriel Power Station for a period of 5 years.

Evaluation follows a two-stage process: mandatory (pass/fail) then qualitative (scored).

• Mandatory criteria: must meet all gatekeeper requirements; a 'NO' on any one eliminates the bidder.
• Qualitative criteria: scored on a 5-point scale (0, 2, 4, 5) with no scores 1 or 3 allowed.
• Weighting: Company Experience and Key Resource Experience (50%), Methodology and Equipment Availability (50%).
• Minimum technical threshold: 70% weighted final score to be considered further.
• Scoring definitions: 5 = Compliant (no risk), 4 = Compliant with qualifications (acceptable risk/exception), 2 = Non-compliant (unacceptable risk/exception), 0 = Totally deficient or non-responsive.

Scope: Dredging and cleaning of all lined and unlined effluent dams at Kriel Power Station.

• The dams contain sediment (ash and coal residue) that reduces capacity and risks overflow.
• Work includes both lined and unlined water and pollution control dams.
• Methodology must include measures to protect or prevent damage to dam linings where applicable.
• Contract duration: 5 years.
• Monitoring: pre-survey, post-survey, and physical inspections during and after work.

Methodology and Equipment Availability carries 50% weight in the qualitative evaluation.

• 3.1 (35%): Submit a detailed method statement/technical proposal for dredging and cleaning of dams. Must demonstrate understanding of scope, required resources (plant, equipment, labour), and compliance with SANS and relevant regulations. Must include methods to protect or prevent damage to dam linings.
• 3.2 (15%): Provide certified proof of ownership or signed letters of intent for: 1x TLB, 1x Tipper truck (6m3 or 10m3), 1x dredging machine, 1x Amphibious Excavator. Letters of intent must be on the hiring company's letterhead and name the tenderer.

Company Experience and Key Resource Experience carries 50% weight in the qualitative evaluation.

• 2.1 (35%): Submit signed completion certificates or reference letters for relevant projects (6+ projects = 5/5, 3-5 = 4/5, 1-2 = 2/5, none or irrelevant = 0/5). No purchase orders accepted. Certificates must show client name, contact details, cost, and description of works.
• 2.2 (10%): Provide CV and certifications for the site manager. Experience must be in dredging (10+ years = 5/5, 6-9 = 4/5, 1-5 = 2/5, none or irrelevant = 0/5). CVs must show employer name, dates (start and end, not summarised), and roles.
• 2.3 (5%): Submit an organogram of the core team showing roles and names.

Normative references include ISO 9001 (Quality Management Systems) and Eskom's Supplier Quality Management Specification (240-105658000).

Mandatory requirements (gatekeepers):

• Valid waste disposal licence from an accredited waste disposal site.
• Pr. Eng or Pr. Tech. Eng certificate (valid ECSA registration, verifiable on ECSA website).

Unacceptable technical risks that disqualify:

• Specialist Engineer not registered with ECSA as Pr. Eng/Tech.
• Contractor cannot source a disposal licence.
• Inability to execute works per scope.
• Change in resources to less skilled personnel.
• Failure to obtain required dredging equipment.
• Failure to execute works within specified durations.

References to standards: ISO 9001 (Quality Management Systems), Occupational Health and Safety Act (Act 85 of 1993), Construction Regulations 2014, SANS standards, Eskom Procurement Policy, National Treasury Instruction 2016 for Infrastructure Procurement.

Bidders must comply with the Occupational Health and Safety Act (Act 85 of 1993) and the Construction Regulations 2014. Compliance with OHS standards is part of the technical evaluation.

Bidders must comply with applicable environmental regulations. The dams include unlined effluent dams that fall under exemptions in the National Water Act (Part 3, Existing lawful water uses). A valid waste disposal licence from an accredited site is mandatory.

Unacceptable technical risks and conditions that would disqualify a bidder:

• Specialist Engineer not registered with ECSA as Pr. Eng/Tech.
• Contractor cannot source a disposal licence.
• Inability to execute works per scope.
• Change in resources to less skilled personnel.
• Failure to obtain required dredging equipment.
• Failure to execute works within specified durations.
• Contractor's inability to execute the required works as per scope of work.

Mandatory gatekeeper requirements:

• Valid waste disposal licence from an accredited waste disposal site.
• Pr. Eng or Pr. Tech. Eng certificate (valid ECSA registration, verifiable on ECSA website).

A 'NO' response on any mandatory criterion eliminates the bidder from further evaluation.

Two-stage evaluation: mandatory (pass/fail) then qualitative (scored).

• Mandatory: all gatekeeper criteria must be met; a 'NO' eliminates the bidder.
• Qualitative: scored on a 5-point scale (0, 2, 4, 5) with no scores 1 or 3.
• Weighting: Company Experience and Key Resource Experience (50%), Methodology and Equipment Availability (50%).
• Minimum technical threshold: 70% weighted final score.
• Scoring definitions: 5 = Compliant (no risk), 4 = Compliant with qualifications (acceptable risk/exception), 2 = Non-compliant (unacceptable risk/exception), 0 = Totally deficient or non-responsive.

Kriel Power Station (KPS) was commissioned in 1979. The closed water system includes lined and unlined effluent dams. Effluent contains ash and coal residue, causing silt build-up that reduces dam capacity and risks overflow. The scope covers dredging and cleaning of all effluent dams to maintain capacity and comply with the National Water Act. The contract is for 5 years on an as-and-when-required basis.

Bidders must demonstrate the necessary competencies and resources to carry out the construction work safely. A site-specific health and safety plan must be submitted and applied from commencement, and a health and safety file must be kept on site in line with the Construction Regulations 2014. Compliance with ISO 9001, ISO 14001, OHSAS 18001, and relevant SANS standards is required. No explicit CIDB grading or B-BBEE threshold is mentioned. Compliance with the National Water Act and the National Environmental Management Act is required.

Scope: Dredging and cleaning of all effluent dams at Kriel Power Station (KPS) over a 5-year period, on an as-and-when-required basis.

Unlined pollution control dams (dredging frequency):

• Borrow Pits: once every 2 years
• Swart Pan Dam: once every 2 years
• Vaal Pan Dam: once every 2 years
• Maturation Pond: once every year
• Low Level Effluent Dam (LLE): once every 2 years
• Ducks Pond: once every 2 years

Lined pollution control dams and raw water reservoir:

• High Level Effluent Dam (HLE): once every 3 years, not more than twice during the contract; silt traps cleaned annually
• Coal Stock Yard (CSY) Dam: once every year
• Raw Water Dam: once every 3 years, not more than twice during the contract

Silt trap cleaning:

• CSY Dam silt trap: quarterly (4 times per annum)
• Vaalpan Dam oil and grit separator silt traps: twice per annum
• Vaalpan Dam settling pond: quarterly

Frequencies may change based on site conditions or employer instruction.

Approximate dam capacities (max volume):

• High Level Effluent Dam: 24,000 m³
• Raw Water Dam: 690,000 m³
• Borrow Pits: 16,600 m³
• Swart Pan Dam: 250,400 m³
• Vaal Pan Dam: 1,625,000 m³
• Maturation Pond: 11,100 m³
• Coal Stock Yard Dam: 45,700 m³
• Low Level Effluent Dam: 98,000 m³
• Ducks Pond: 9,800 m³

Work requirements:

• Dredge or de-silt to predetermined levels without increasing dam capacities as per as-built drawings.
• Do not damage linings in lined dams; any damage must be repaired at the cost of the party responsible.
• Rehabilitate dam walls to original design; if unavailable, slopes to 1V:3H.
• Remove vegetation, silt, and oil contamination.
• Conduct pre- and post-cleaning surveys (by independent service providers) to confirm dredging levels.
• Submit a detailed method statement for employer approval before work.
• Isolate dams for permit to work unless cleaning online with safety measures.
• Dispose of silt, vegetation, and debris at approved locations; disposal of CSY dam silt requires Coal Management team approval.
• Provide all equipment, including amphibious dredgers, floating dredgers, TLB, tipper trucks; equipment must handle fluctuating water levels and not damage linings.
• Provide site camp, security, temporary offices, sanitary facilities, and accommodation for key personnel.
• Contractor responsible for all de-watering costs unless itemised in pricing.
• Control dust, especially in inhabited areas, and comply with the Environmental Management Plan (EMP).
• Obtain all necessary permits for transporting materials and plant.

Skills required (minimum numbers):

• TLB Operator: 2
• Amphibious Dredger Operator: 3
• Tipper truck driver: 3
• Floating Dredger Operator: 2
• Overseer/Supervisor: 1
• Site Manager (Civil Engineer): 1
• Safety Officer: 1
• Environmental Officer: 1

The contractor must submit a detailed method statement for cleaning dams for employer approval. Dams must be isolated before work unless cleaning online. Strategic surveys must be performed to quantify sludge, vegetation, and oil contamination removed. Use existing design drawings and survey levels to determine material to be removed. Rehabilitate dam walls to original design or 1V:3H slopes. Temporary works design must comply with SANS, ISO, and Eurocodes, and be submitted to the employer on request.

The contractor must develop a detailed Quality Control Plan (QCP) in line with the approved method statement. Quality requirements include compliance with ISO 9001, GGS 0462 (Eskom Quality Requirement), and the Supplier Quality Management Specification. Post-maintenance testing includes a post-cleaning survey by an independent service provider, inspections of inlets/outlets for leaks, and raising defects in SAP.

Pricing must be submitted using the price list in Annexure A, applicable to each dam. Payment is only for completed items without defects; no part payment for incomplete items. The employer will not pay for items not done. Contractors may amend or add items at tender, adjusting prices accordingly. All costs for temporary works, de-watering, and accommodation for key personnel must be included in the tender price.

Pricing must be submitted using the price list in Annexure A, applicable to each dam in Sections 3.1 and 3.2.

Payment is made only for completed items without defects at each assessment date; no part payment for incomplete items. The employer will not pay for items not done. Contractors may amend or add items at tender, but must adjust prices accordingly.

All costs for temporary works, de-watering, and accommodation for key personnel must be included in the tender price. The contractor is responsible for all plant, equipment, and materials, including transport, storage, and security.

Compliance with the National Water Act and the National Environmental Management Act is required.

Compliance with ISO 9001, ISO 14001, OHSAS 18001, and relevant SANS standards is required.

Health and safety: site-specific health and safety plan, health and safety file, risk assessments, and method statements as per Construction Regulations 2014.

No specific CIDB grading or B-BBEE threshold is mentioned in the document.

The employer must prepare a baseline risk assessment and a site-specific health and safety specification. The contractor must provide a site-specific health and safety plan, keep a health and safety file, and conduct risk assessments by a competent person. Pre-job briefs must be signed by the crew. PPE must be worn at all times. Permit to work is required; dams must be isolated unless cleaning online with safety measures. The contractor is responsible for all subcontractors' compliance with health and safety regulations.

Waste disposal must be at approved locations. Use designated skips for different waste types: white/yellow for general compactable waste, blue for general uncompactable waste, brown for building rubble, red for hazardous waste, green for scrap metal. Dust prevention measures must be implemented, including daily watering of dusty areas. Compliance with the Environmental Management Plan (EMP) is required. Disposal of silt from the CSY dam requires Coal Management team approval.

The contract is for a period of 5 years, on an as-and-when-required basis. The contractor is responsible for safe construction, commissioning, and handover. The employer may stop work that poses a health and safety threat. Changes to design or construction work will be handled in line with NEC 3 ECC conditions and contract data through compensation events.

Bidders must demonstrate the necessary competencies and resources for safe construction work. A site-specific health and safety plan and file must be submitted. Compliance with ISO 9001, ISO 14001, OHSAS 18001, and relevant SANS standards is required. No explicit CIDB grading or B-BBEE threshold is mentioned.

Contract title: Provision of dredging and cleaning services for all Kriel Power Station dams for a period of five years (60 months). The Affected Property is Kriel Power Station. The service comprises dredging and cleaning of all dams on site on an as-and-when-required basis.

Starting date: 01 December 2026.

End date: 30 November 2031 (service period of five years / 60 months).

No briefing, site visit, or clarification deadline is stated.

Service Manager: Bandile Maseko, Kriel Power Station, Bethal-Ogies Road, Kriel, 2271.

Telephone: 013 295 9920.

Fax: 086 6623 718.

Email: [email protected].

Employer registered office: Eskom Holdings SOC Ltd, Megawatt Park, Maxwell Drive, Sandton, Johannesburg.

Employer telephone: +27 11 871 3706.

Returnable documents:

• Form of Offer and Acceptance (C1.1), including any Schedule of Deviations.
• Contract Data Part 2 (C1.2b) completed by the bidder.
• Pricing Data (C2.1 and C2.2) with the tendered total of the Prices.
• CIDB registration number.
• B-BBEE verification certificate.

Disqualification risks:

• Omitting or leaving unsigned any returnable document.
• Submitting deviations outside the Schedule of Deviations; a covering letter with deviations is excluded from the final contract.
• Lacking a valid tax clearance or CSD registration.

Bidders' performance during the contract is measured against weighted Key Performance Indicators (KPIs), but scoring for award is not stated in this document. Operational KPIs (not evaluation thresholds):

• SHEQ compliance: 30% weight.
• Housekeeping: 30% weight.
• Service reports: 20% weight.
• Technical compliance: 20% weight.

Each KPI is rated on a 1–5 scale with defined performance levels.

Scope: dredging and cleaning of all Kriel Power Station dams on an as-and-when-required basis over five years. The Affected Property is Kriel Power Station.

Dams and approximate volumes (each cleaned every two years unless noted):

• Coal stock yard dam: 45,700 m³.
• Raw Water dams: 690,000 m³.
• Borrow pit: 16,600 m³.
• Swartpan: 250,400 m³.
• High and low level effluent dams: 24,000 m³ and 98,000 m³.
• Maturation pond: 11,100 m³.
• Vaalpan: 1,625,000 m³.
• Duck Pond: 9,800 m³.

Typical work per dam: removal of reeds and vegetation, draining water and sludge/silt, carting reeds and disposing of mud/sludge to locations authorised by the Employer, and cleaning the dam after sludge removal.

The work includes site establishment, health and safety file, PPE, medicals, transport and accommodation for employees, and project management and supervision.

Personnel and equipment are specified in the price list, including TLB operators, amphibious and floating dredger operators, tipper truck drivers, supervisors, a site manager (civil engineer), a safety officer and an environmental officer.

The Contractor must submit a first plan for acceptance a week before the start of each planned task, and as specified in each Task Order.

A Task Order programme must be submitted to the Service Manager within 14 days of receiving the Task Order.

The Contractor must prepare forecasts of the final total of the Prices for the whole service at intervals no longer than 3 weeks.

The Contractor's plan must link the operations to the price list items to demonstrate clear cash flow.

The Contractor must provide in Contract Data Part 2 the following details:

• Name, address and contact details.
• Direct fee percentage and subcontracted fee percentage.
• Matters to be included in the Risk Register.
• Service Information for the Contractor's plan.
• Key people with names, jobs, responsibilities, qualifications and experience, including CVs.

The key people must include a Site Manager (Civil Engineer) and a Safety Officer, among others, as priced in the schedule.

The pricing schedule is an Option A priced contract with a price list. The tendered total of the Prices must be stated. The price list includes:

Preliminaries and general items: site establishment, health & safety file (yearly, 5 units), PPE (yearly, 5 units), medicals (yearly, 5 units), transport for employees (monthly, 60 units), accommodation allowance (monthly, 60 units), project management & supervision, and site de-establishment.

For each dam, the work items are priced per occurrence (5 occurrences over the contract): removal of reeds and vegetation, draining of water and sludge/silt, carting reeds to an authorised location, disposal of mud/sludge to an authorised location, and cleaning of the dam.

Labour and plant rates are provided in the price list with quantities and hours, including TLB operators, amphibious dredger operators, tipper truck drivers, floating dredger operators, supervisors, site manager, safety officer and environmental officer.

Lump sum items are not adjusted for quantity changes; only compensation events change prices. For rate-based items, payment is quantity multiplied by rate. The price list is a pricing document only, not service information.

Contract type: NEC3 Term Service Contract, main Option A — priced contract with a price list. Prices are stated in the Price column and may be lump sums or rates multiplied by quantities.

Lump sum items are not adjusted if actual quantities differ; the only basis for a change to prices is a compensation event.

Payment is assessed monthly, between the 15th day of each successive month.

Payment period: 30 days for contracts valued under R50M; 60 days for contracts valued at R50M or more.

Interest on late payment is at the publicly quoted prime rate of Standard Bank (365-day year).

The bidder must provide a tax invoice within one week of a payment certificate; the time for payment is extended by any delay in submitting the correct tax invoice. Include the Employer's VAT number 4740101508 on each invoice.

Price adjustment for inflation uses published indexes: 0.70 labour (SEIFSA C3), 0.5 transport (SEIFSA L2), 0.10 materials (D3-CPI), 0.15 non-adjustable.

Central Supplier Database (CSD) registration and a valid tax clearance status.

CIDB registration number to be stated on the Form of Offer and Acceptance.

B-BBEE verification certificate; any change in B-BBEE status during the contract must be notified within seven days, with an updated certificate within thirty days. A decrease in status may lead to renegotiation or termination.

No business rescue order granted against the bidder (termination condition).

No prohibited actions — corrupt, fraudulent, collusive, coercive or obstructive conduct can lead to termination.

Insurance certificates must be provided as required; the bidder must insure against loss or damage to the Employer's property, Plant and Materials, and Equipment not covered by the Employer's insurance, plus public liability and employer's liability.

The Contractor must take all reasonable precautions to maintain the health and safety of persons in and about the execution of the service.

The Employer may appoint the Contractor as Principal Contractor under the Construction Regulations 2014.

The prices must include a sufficient amount for compliance with the Construction Regulations and all health and safety laws.

The Contractor must maintain a health and safety file (priced as a yearly item).

PPE and medicals for employees are priced as yearly items.

A safety officer is required on site.

Low service damages apply for safety failures: R1,500 for not wearing PPE; R50,000 for a lost-time injury due to the Contractor's negligence.

Asbestos management is a specific requirement: the Contractor complies with the Employer's Asbestos Standard 32-303. The ambient air at the worksite must meet the OEL for asbestos of 0.2 fibres/ml as a 4-hour TWA and a short-term exposure limit of 0.6 fibres/ml as a 10-minute TWA. Monitoring must be done by a SANAS-accredited and Department of Employment and Labour approved Asbestos Inspection Authority. The Contractor may perform parallel measurements at its own cost. If asbestos is discovered, a risk assessment is conducted; if exposure exceeds the action level, immediate control measures and air monitoring are required. Contractor personnel may stop work and leave the contaminated area until it is declared safe. Any asbestos removal or disposal is done by a registered asbestos contractor at the Employer's expense.

The Contractor must comply with all applicable environmental laws and regulations and with the rules, guidelines and procedures in the contract, and must ensure that subcontractors and employees do the same.

Disposal of dewatered mud, sludge and reeds must be to locations authorised by the Employer.

Environmental violations attract a rehabilitation amount as a low service damage.

Asbestos waste handling and disposal must follow South African legislation, effecting the employer's Asbestos Standard 32-303.

The contract is an NEC3 Term Service Contract (TSC3) with main Option A (priced contract with price list), dispute resolution Option W1, and secondary options X1 (price adjustment for inflation), X2 (changes in the law), X17 (low service damages), X18 (limitation of liability), X19 (task order), X20 (key performance indicators), and additional conditions Z1 to Z14.

The law of the contract is South African law, and the language is English. The period for reply is 24 hours for normal work and 8 hours for emergencies.

Service period: 1 December 2026 to 30 November 2031 (60 months).

Payment assessments are between the 15th day of each successive month. Payments: 30 days for contracts under R50M, 60 days for contracts over R50M. Interest is at the Standard Bank prime rate.

The Contractor submits a first plan for acceptance a week before each planned task and a Task Order programme within 14 days of receiving a Task Order. Forecasts of final prices are prepared at intervals no longer than 3 weeks.

Dispute resolution: Adjudicator selected from the ICE-SA panel or appointed by AFSA; arbitration under the Association of Arbitrators (Southern Africa).

Low service damages: R1,500 per incident for not wearing PPE; R50,000 per audit finding; rehabilitation amount for environmental violations; R50,000 per LTI due to contractor negligence; R40,000 per day for delayed work tasks.

Limitation of liability: Contractor's liability for indirect or consequential loss is limited to zero; liability for loss or damage to Employer's property is limited to the deductibles; total liability limited to the total of the Prices, except for excluded matters (design defects, out-of-property manufacture, third-party property damage, personal injury, IP infringement) which are not limited.

End of liability date: 2 months after the end of the service period.

KPI reports are provided at intervals of 2 months.

Additional conditions:

• Z1: No cession, delegation or assignment without written consent.
• Z2: Joint ventures are jointly and severally liable; key person must be notified within two weeks of contract date.
• Z3: B-BBEE status changes must be notified within seven days, with an updated certificate within thirty days; a decrease may lead to renegotiation or termination.
• Z4: Confidentiality obligations, including restrictions on taking images of the Affected Property.
• Z5: Waivers do not create estoppel unless agreed in writing.
• Z6: Compliance with health, safety and environmental laws; the Employer may appoint the Contractor as Principal Contractor under the Construction Regulations 2014.
• Z7: Tax invoice must be provided within one week of a payment certificate; include the Employer's VAT number 4740101508.
• Z8: Compensation events must be notified within eight weeks of becoming aware, or the Price is not changed.
• Z9: Employer's liability for indirect or consequential loss is limited to zero.
• Z10: Termination if a business rescue order is granted against the Contractor.
• Z11: Prohibited actions (corrupt, fraudulent, collusive, coercive, obstructive) can lead to termination without a court finding.
• Z12: Insurance requirements, including public liability and employer's liability, with cover per the contract tables. The Employer provides several policies (assets all risk, contract works, environmental, general and public liability, marine, motor fleet, terrorism, cyber, nuclear).
• Z13: Nuclear liability — the Employer indemnifies the Contractor against nuclear damage, except for unlawful intent or unauthorised presence at the Koeberg Nuclear Power Station.
• Z14: Asbestos management — the Employer ensures ambient air conforms to the asbestos OEL of 0.2 fibres/ml (4-hour TWA) and short-term limit 0.6 fibres/ml (10-minute TWA); monitoring by a SANAS-accredited AAIA; the Contractor may perform parallel measurements; if asbestos is identified, a risk assessment and immediate controls are required; the Contractor's personnel may stop work and leave the area until it is declared safe; removal and disposal are done by a registered asbestos contractor at the Employer's expense.

Beyond the KPI-based performance measures, no specific bid evaluation criteria (such as points allocation for price versus B-BBEE) are stated in this document. The tender record indicates a Request for Bid (Open-Tender) under Eskom, and the contract uses the standard NEC3 Term Service Contract.

The Eskom Supplier Integrity Pact applies to Eskom Holdings SOC Ltd, its wholly owned subsidiaries, and all existing and potential suppliers. It prescribes ethical behaviour and requires suppliers to complete, sign and submit the Integrity Declaration Form when participating in any Eskom procurement process. The pact supplements other Eskom commercial and ethics policies.

{"closingDate":"27 June 2023"}

Reporting channels for suspected misconduct:

• Eskom Ethics office: [email protected]
• Eskom Forensic: [email protected]
• Toll-free hotline: 0800 11 27 22

Returnable documents:

• Eskom Supplier Integrity Pact: read, complete, sign and submit the Integrity Declaration Form with every bid.
• Non-Disclosure Agreement (NDA): required where confidential information is accessed.

Obligations under the pact:

• Maintain an unimpeachable standard of integrity in all business dealings.
• Avoid any relationship or interest with an Eskom employee/director that could be perceived as a conflict; disclose any such interest in the Integrity Declaration Form.
• Do not disclose confidential information without express consent.
• Do not misrepresent information or submit false or forged documents.
• Do not offer gifts or business courtesies exceeding R1 500 in value to Eskom employees/directors.
• Do not enter into collusive or anti-competitive agreements with other tenderers.
• Report any suspected dishonest or fraudulent behaviour by Eskom employees to the Ethics office, Forensic email, or toll-free hotline.

Disqualification risks:

• Failure to submit the signed Integrity Declaration Form.
• Any undisclosed conflict of interest.
• Engaging in dishonest, fraudulent, or collusive practices.

Suppliers must be registered on the Eskom Vendor Database.

Bids are evaluated on integrity and compliance with the pact; any undisclosed conflict of interest or involvement in dishonest, fraudulent, or collusive practices may lead to disqualification.

Misconduct may result in supplier discipline, suspension from the Vendor Database, and referral to National Treasury for listing on the restricted suppliers list.

1.1 Scope

The Eskom Supplier Integrity Pact (Integrity Pact) is applicable to Eskom Holdings SOC Ltd (including all

wholly owned subsidiaries) and all existing and potential suppliers (as per the definition hereunder).

1.2 Purpose

The integrity pact is a pact between Eskom and its suppliers that prescribes the “ethical behaviour”. Ethical

behaviour is desirable/acceptable conduct (actions and decisions) that will bring about good/appropriate

consequences/outcomes in the interaction with others. Ethical behaviour incorporates ethical values and

considers not only what is good for oneself, but also what is good for others. Eskom considers such behaviour

of paramount importance and expects every existing/potential supplier and its own employees/directors to

always act ethically and with integrity.

Eskom commits to ensuring that it implements a procurement policy/procedure that aligns to all applicable

South African laws and regulations, as well as the constitutional principles of fairness, transparency, equity,

cost effectiveness and competitiveness.

This document supplements all other relevant Commercial and Ethics related policies/codes/procedures.

1.3 Preamble

In order to achieve this purpose, all Eskom suppliers are required to read this Integrity Pact and to complete,

sign and submit the Integrity Declaration Form whenever they participate in any Eskom procurement process.

Eskom and its suppliers commit to honouring their respective obligations herein, and agree to refrain from

any form of dishonesty, fraud, and/or corruption throughout the entire procurement process, including

tendering practices that are in bad faith, unfair and anti-competitive (e.g., under-pricing/collusion/bid rigging)

2. Definitions

Term Definition

Conflict of Interest A conflict of interest arises when one’s personal interests, personal

financial interests or any other interests, affect, or could be perceived to

affect, or has the potential to affect one’s objectivity and discretion and/or

the objectivity and discretion of another in performing Eskom duties or

making decisions on behalf of Eskom. This means that an employee or

director is in a position to make a decision (or influences a decision) that

is not fair and objective in order to benefit personally, or to benefit related

and /or inter-related persons.

Director Means a member of the board of Eskom, or a board of its subsidiary or

an alternate director of such board and includes a person occupying the

position of a director, by whatever name designated, or a prescribed

officer, or a person who is a member of a committee of the board or of

the audit committee, irrespective of whether the person is also a member

of such board.

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to

ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third

parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Eskom Supplier Integrity Pact Unique Identifier: 240-113650212

Revision: 2

Page:

Employment equity The Employment Equity Act promotes equity in the workplace,

ensures that all employees receive equal opportunities and that

employees are treated fairly by their employers. The law protects a

person from unfair treatment and any form of discrimination.

Employee (s) Also referred to as staff members. These include individuals employed

by Eskom on a permanent basis, contract labour, temporary employees,

part-time employees, casual employees, occasional employees, fixed-

term contractors, learners, and others acting on behalf of Eskom or its

subsidiaries.

Eskom Registered Vendor Means a current or potential supplier who may be a natural or juristic

person and includes any employee of such supplier acting within the

course and scope of his/her employment, or any agent or manager acting

for or on behalf of, or in the interests of the supplier registered as a vendor

on the Eskom Vendor Database.

Supplier Means any natural person or juristic person that does business with

Eskom or tenders to do business with Eskom, or is registered on Eskom’s

Vendor Database, such as consultants, contractors, sub-contractors and

providers of goods and services.

3. Abbreviations

Abbreviation Explanation

DOI Declaration of Interest

ETC EXCO Tender Committee

NDA Non-disclosure agreement

RFP Request for Proposal

RFQ Request for Quotation

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to

ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third

parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Eskom Supplier Integrity Pact Unique Identifier: 240-113650212

Revision: 2

Page:

4. Supplier’s Obligations

4.1 Eskom’s suppliers accept that they will at all times:

4.1.1 Maintain an impeachable standard of integrity in all their business and personal dealings and take all

reasonable measures necessary to prevent all dishonest, unfair, fraudulent, corrupt, and illegal

practices during any stage of the Eskom procurement process including the execution of contracts

and contract modifications.

4.1.2 Ensure that they are familiar with all publicly available Eskom policies/ procedures/codes that impact

the supply chain processes including, but not limited to Eskom’s Standard Conditions of Tender.

4.1.3 Reject all improper business practices (as may be prohibited by Eskom).

4.1.4 Not abuse the trust placed in them by Eskom employees, or misuse opportunities arising during their

interaction with Eskom for personal gain.

4.1.5 Seek to constantly maintain and enhance their standards of professional competence.

4.1.6 Adopt, where possible, policies and practices which align with those of Eskom (labour practices,

employment equity initiatives and human relations policies) to the highest ethical standards.

4.2 Eskom’s suppliers confirm specifically that:

4.2.1 All confidential information, to which they may have access in the course of their work, must not be

disclosed without the express consent from the authorised Eskom representative. The supplier is

required to complete a Non-Disclosure Agreement (NDA) to give effect to this.

4.2.2 They will not deliberately misrepresent information, submit false certifications or forged documents to

influence the tendering process to advantage themselves or to mislead Eskom in any way and that

Eskom has the right to request an audit of such information, and take further action against the supplier

should it be found that it has acted in a dishonest or fraudulent manner.

4.2.3 Although the establishment of long term and close relations between Eskom and its suppliers is

recognised, Suppliers are nevertheless, required to avoid relationships with Eskom

employees//directors, that may be perceived to be contrary to the constitutional principles of fairness,

equitability, transparency, competitiveness, and cost effectiveness. Suppliers are therefore required

to complete the Integrity declaration form wherein they are required to disclose any interest that they

may have with an Eskom employee/director, whether financial, personal, or private, in its business,

and/or any affiliation /relationship which affects, or may affect, or may be perceived to affect, the

decision-making during tender award. Should a supplier later become aware that its

owners/members/directors/partners/shareholders are an Eskom employee/director with respect to a

tender in which it participated, the supplier is required to disclose the interest/relationship to Eskom

and submit whatever information may be required regarding the parties involved.

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to

ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third

parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Eskom Supplier Integrity Pact Unique Identifier: 240-113650212

Revision: 2

Page:

4.2.4 Although the entertainment of customers and provisions of business courtesies or gifts are generally

an accepted commercial practice, they must not in any way negatively affect Eskom’s image and

reputation. They should not exceed the R1500,00 value prescribed by Eskom and should not be of

such a nature (value or circumstances) as to be construed as placing an Eskom employee/director

under obligation to the supplier or in any way improperly influence the recipient.

4.2.5 They will avoid entering into unethical and/or fraudulent dealings with any Eskom employee/director

involved in the evaluation/adjudication/negotiation of a transaction in which it participates, involving

direct/indirect monetary or material benefits in order to be unfairly benefitted. In such circumstances,

no business courtesy, bribe, gift, fees commission or inducement may be offered to, or requested by

an Eskom employee/director involved in the evaluation/adjudication/negotiation of a transaction in

which the supplier is participating.

4.2.6 They will not enter any dishonest and/or illegal agreement or an understanding with other tenderers

involved in a tender/RFP process in which it participates. They will complete the integrity Declaration

Form which incorporates a Declaration of Fair Tendering Practices, when participating in any Eskom

tender/Request for Quotation (RFQ).

4.2.7 They understand that they may be subject to a supplier discipline process and that sanctions that

may be imposed on suppliers should they be found guilty of misconduct.

4.2.8 Should a supplier become aware of any dishonest, fraudulent or inappropriate behaviour of any Eskom

employee/director; the said supplier is required to report this behaviour to the Eskom Ethics office via

email at [email protected], or via the Eskom Forensic email at [email protected] or through

the Eskom toll free hotline 0800 11 27 22, wherein confidentiality is guaranteed.

5. Eskom’s Obligations

5.1 Eskom undertakes to treat all tenderers during the tender process according to the constitutional

principles of fairness, transparency, equity, cost-effectiveness, and competitiveness.

5.2 All Eskom employees/directors are required to complete an annual Declaration of Interest (DOI),

wherein they are required to declare all interests, directorships, memberships, details of any of their

related or inter-related persons or other associates that conduct business with Eskom and all other

material personal interests, whether a conflict exists or not. During the financial year, all Eskom

employees/directors have an option of amending annual DOIs should there be changes in their

interests or what has been disclosed already. In addition to this annual declaration, employees are also

required to complete an additional DOI and NDA if involved in the procurement process.

5.3 Eskom employees will ensure that all gifts received in the normal course of business is declared,

recorded, and authorised by relevant managers. Employees/directors involved in the tender evaluation/

negotiation process, may not accept, demand, or accept a promise of any money, business courtesies,

gifts, rewards, gratuity, favours from any of the tenderers involved to benefit or as may be perceived to

benefit such tenderer. Further to this, employees and directors are prohibited from offering or accepting

loan(s) or other benefit(s) from suppliers, unless the supplier is in the business of granting such loans

or benefits and the terms and conditions of the loan that is offered to the employee/director is also

offered to the general members of the public or a section thereof.

5.4 Should Eskom become aware of any relationship/interest of any employee/director in a tender in which

it is involved in tender evaluation/negotiation process, then this employee/director will be excluded from

the said tender evaluation/negotiation process.

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to

ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third

parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Eskom Supplier Integrity Pact Unique Identifier: 240-113650212

Revision: 2

Page:

5.5 Eskom will implement the Supplier Discipline Process if it becomes aware of any contravention of the

provisions of this integrity pact, any other misconduct by a supplier and/or any Eskom

employee/director who acts in bad faith to benefit themselves or a supplier. Eskom has the right, after

following a process of investigation and affording the supplier an opportunity to make representation,

to notify the supplier of the intention to suspend it from the Eskom Vendor Database, impose various

other sanctions and/or institute disciplinary actions against its employees/directors. Subsequently,

Eskom will forward the names of such suppliers including the directors of the company to National

Treasury, who will include the suppliers on the List of Restricted Suppliers on the National Database.

5.6 All Eskom employees/directors are prohibited from having any direct/ indirect personal or other

beneficial interest in any contract with Eskom, whether as a supplier, an advisor or by virtue of being a

director or owner of a business, or in any other capacity. This includes third-party related transactions

with an indirect link to an Eskom contract.

6. General

6.1 This Eskom Supplier Integrity Pact is governed by and interpreted in accordance with the laws,

regulations and legislation of the Republic of South Africa.

6.2 The actions stipulated in this Integrity Pact are without prejudice to any other civil or criminal

proceedings that may arise in accordance with the provisions of the law.

6.3 This Integrity Pact shall remain valid until replaced. Should one or more provisions of this Integrity

Pact be regarded as invalid, remainder of the provisions will remain valid.

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to

ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third

parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Integrity Declaration Form: discloses any interest or relationship with Eskom employees/directors and includes a Declaration of Fair Tendering Practices.

Non-Disclosure Agreement (NDA): required where confidential information is accessed.

Registration on the Eskom Vendor Database is required.

The Integrity Pact is governed by South African law. Actions under the pact are without prejudice to any civil or criminal proceedings. The pact remains valid until replaced; if any provision is invalid, the remainder remains valid.

Suppliers must maintain an unimpeachable standard of integrity, avoid conflicts of interest, not disclose confidential information without consent, not misrepresent information, avoid relationships with Eskom employees that could be perceived as contrary to fairness, not offer gifts exceeding R1 500, not engage in unethical dealings with Eskom employees involved in evaluation, not enter collusive agreements, and report any dishonest or fraudulent behaviour by Eskom employees. Eskom will implement a Supplier Discipline Process for contraventions, including suspension from the Vendor Database and referral to National Treasury.

Bidders must not engage in unethical or fraudulent dealings with Eskom employees involved in evaluation, adjudication, or negotiation. No bribes, gifts, fees, commissions, or inducements may be offered to or requested by such employees.

{"name":"__________________________________________________________","email":null,"phone":null,"department":null,"address":null}

Mandatory returnable: the E-Tendering Training Acknowledgement Form must be fully completed and submitted to Eskom within the prescribed period. Failure to do so renders the tenderer non-responsive and disqualified.

The E-Tendering Training Acknowledgement Form is a mandatory returnable document. It must be fully completed and submitted to Eskom within the prescribed period; failure to do so will render the tenderer non-responsive and disqualified from the procurement process.

Unable to extract eligibility criteria

Bidders must complete and submit the E-Tendering Training Acknowledgement Form as a mandatory compliance requirement.

Returnable documents: Form A (Tender & Contract Quality Requirements) must be completed and signed by the tenderer to acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and the ISO 9001 standard.

Bidders must complete and sign Form A to accept Eskom's Supplier Quality Requirements. The form indicates the applicable quality category (Category 2 selected) and confirms pre-contract award quality requirements. No other evaluation criteria are stated in the document.

The tender is for dredging and cleaning of all dams at Kriel Power Station for a period of 5 years. The quality requirements form specifies Category 2 (refer to clause 3.5 of specification 240-105658000). Post-contract award requirements include contract execution and supplier quality performance monitoring. Eskom retains rights of access, rights to information, preservation, quality audits, management of nonconformities, and special processes.

The quality requirements form references ISO 9001 clauses covering context of the organisation, leadership, planning, support, operation, performance evaluation, and improvement. Quality principles include customer focus, leadership, engagement of people, process approach, improvement, evidence-based decision making, and relationship management. These are to be applied to the dredging and cleaning works.

The tenderer must complete and sign Form A to accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 standard. The form indicates Category 2 quality requirements. Post-contract award requirements include contract execution, supplier quality performance monitoring, Eskom rights of access and information, preservation, quality audits, management of nonconformities, and special processes. The applicable ISO 9001 clauses and quality principles are listed in the form.

Bidders must complete and sign Form A (Tender & Contract Quality Requirements) to accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 standard. No other compliance requirements are stated.

No additional evaluation criteria beyond the requirement to complete and sign Form A are stated.

The tender is for dredging and cleaning of all dams at Kriel Power Station for a period of 5 years. The document provided is a Contract Quality Plan (CQP) template that the supplier must complete to demonstrate how they will meet the client's quality management expectations.

Returnable documents: the Contract Quality Plan (CQP) template must be completed and submitted. The CQP must be compiled and approved by the tenderer's organisation owner before submission.

No explicit eligibility criteria are stated in the document. Bidders must be able to provide a CQP that meets the template requirements and is approved by the tenderer's organisation owner.

The Contract Quality Plan (CQP) must be prepared in accordance with the template and guidelines referenced (SANS 466:2005 / ISO 10005:2005). The CQP must cover: scope of work, communication channels with Eskom, organogram, interfacing documents, suppliers and sub-suppliers, monitoring of suppliers, items to be manufactured/refurbished/purchased, items requiring QCP/ITP, special controls (e.g. welding, NDT), documented information to be submitted to Eskom, records control and retention, concession and non-conformance management, databook management, management of tools and equipment, customer property, product preservation, identification and traceability, and commissioning/post-delivery activities.

No specific compliance requirements are stated in the document. Bidders must comply with the CQP template requirements.

Returnable documents: the List of Tender Returnables (Category 2) must be completed and submitted. Form A must be completed and signed. All quality-related deliverables listed in the returnables must be provided as part of the bid.

Quality requirements deliverables are evaluated with an indicator of 1. Bidders must meet this indicator to qualify. For ISO 9001 certification (Option 1), the certificate must be issued by an approved and authorised certification authority with recognised international accreditation, and the scope must be relevant and valid. For Option 2, bidders must provide objective evidence of a documented QMS compliant with ISO 9001. Section scores: Section A Option 1 = 4, Section A Option 2 = 7, Section B = 4, Section C = 1, Section D = 1, Section E = 1.

The scope is dredging and cleaning of all dams at Kriel Power Station for a period of 5 years. Bidders must provide evidence of a QMS in operation, including documented information for control of externally provided processes, products and services, with criteria for evaluation, selection, monitoring of performance, and re-evaluation of external providers.

Bidders must provide quality requirements deliverables: ISO 9001 certification or documented QMS evidence, evidence of QMS in operation, a contract quality plan, a quality control plan, and user-defined additional requirements (Form A).

Bidders must comply with the quality requirements deliverables as per the List of Tender Returnables. This includes ISO 9001 certification or documented QMS evidence, evidence of QMS in operation, a contract quality plan, a quality control plan, and completion of Form A.

Quality requirements deliverables are evaluated with an indicator of 1. Bidders must meet this indicator. Section A offers two options: Option 1 requires valid ISO 9001 certification from an accredited body (score 4); Option 2 requires documented QMS evidence compliant with ISO 9001 (score 7). Section B requires evidence of QMS in operation (score 4). Section C requires a draft contract quality plan (score 1). Section D requires a quality control plan or inspection and test plan (score 1). Section E requires completion of Form A (score 1).

The tender is for dredging and cleaning of all dams at Kriel Power Station over a 5-year period. Bidders must indicate whether they tender for the whole or part of the works.

A site visit and/or clarification meeting is compulsory; details are in the Tender Data. Failure to attend results in disqualification. Clarification queries must be submitted before the closing time for clarification. The closing time is determined by the Telkom time signal and strictly adhered to.

All communication must be with the Eskom Representative only, in writing, in English. The submission address and tender box location are specified in the Tender Data. No specific contact names, emails, or phone numbers are provided in the document.

Bidders must submit a complete original tender plus one complete hard copy, both in English, sealed in separate packages marked "ORIGINAL" and "COPY", then placed in an outer package marked "CONFIDENTIAL" with the Eskom address and tender number. The tender must be signed by an authorised signatory. Tenders must be received in the designated tender box by the closing time; late tenders are returned unopened. Proof of posting or courier delivery is not accepted. The Acknowledgement Form must be completed and submitted. Mandatory returnables must be submitted by the tender deadline; other returnables before contract award. Failure to provide the complete hard copy results in disqualification. Tenders must not be written in pencil and corrections may not use correction fluid.

Tenders are first checked for basic compliance; non-compliance renders the tender non-responsive. If functionality is a criterion, bidders must meet the minimum threshold stated in the Tender Data to be evaluated further. Price is evaluated according to criteria in the Tender Data, considering factors such as CPA, FOREX, commodity increases, discounts, NPV, and forecasted invoicing rates. Specific Goals are scored under PPPFA; failure to meet them or submit proof by closing results in 80/90 points for price and zero for Specific Goals. Price and Specific Goals scores are added and tenders ranked highest to lowest. Eskom may apply objective criteria under Section 2(1)(f) of the PPPFA, but functionality and contractual requirements cannot be used as objective criteria. Arithmetical errors are checked; amounts in words govern. If a tenderer does not correct or accept corrections, the tender may be rejected. Reverse e-auction may be used; if so, prices are not submitted initially.

The scope is dredging and cleaning of all dams at Kriel Power Station for a period of 5 years. Bidders must indicate in the Acknowledgement Form whether the tender is for the whole or part of the works, services, or supply identified in the specification. Tenderers are not permitted to sub-contract 100% of the scope of work; such tenders are ineligible.

Bidders must check enquiry documents for discrepancies and notify the Eskom Representative. The Acknowledgement Form must be completed and submitted. Mandatory returnables must be submitted by the tender deadline; other returnables before contract award. Certificates and documents must be valid and current for the tender validity period and up to contract award. Tenders must be submitted in English, in ink, and signed. One complete hard copy is required; failure results in disqualification.

Rates and prices must include all duties, taxes (including VAT), and levies applicable 14 days before tender deadline. Prices are fixed for the contract duration. Prices must be in South African Rand unless otherwise instructed. Bidders must not alter tender documents except to correct errors, and corrections must be initialled. Alternative tenders are only allowed if a main tender is submitted and permitted. Clarifications may include a breakdown of rates but must not change prices except for arithmetical corrections. Arithmetical errors are corrected; amounts in words govern. If a tenderer does not accept corrections, the tender may be rejected.

Rates and prices must include all duties, taxes (including VAT), and levies applicable 14 days before the tender deadline. Prices are fixed for the contract duration unless otherwise provided. Prices must be in South African Rand unless instructed otherwise. Bidders must provide rates and prices in accordance with the exchange rate and base date stated in the Invitation. Eskom may require a breakdown of rates or prices during evaluation, but this must not change the tendered prices except to correct arithmetical errors. If security for performance is required, bidders must name at least two financial institutions they would approach. Eskom does not compensate for tender preparation costs.

Bidders must comply with relevant legislation including NT instructions (CSD), CIDB regulations for construction works, designated materials per dti, PPPFA regulations, Amended B-BBEE Codes, COIDA, OHS Act, and Eskom's SHEQ requirements. Proof of SHEQ systems, policies, and capabilities must be provided at contract award; costs must be reflected in the tender. Where CIDB applies, proof of registration is mandatory at tender closing; if only an application is available, that must be submitted by closing and the actual registration printout by contract award. Bidders must not be under any restriction to do business with Eskom or State Owned Companies. Fraudulent B-BBEE certificates or fronting will be reported to the B-BBEE Commissioner. Where an agent submits on behalf of a principal, an authenticated copy of the authority to act must be submitted. Contract Skills Development Goals (CSDG) apply to contracts exceeding R60 million (works) or R5 million (professional services) with duration 12 months or more. Contract Participation Goals (CPG) apply to Grade 7-9 General Building and Civil Engineering contracts with duration 6 months or more, requiring at least 5% engagement of targeted enterprises.

Bidders must comply with COIDA, OHS Act, and Eskom's SHEQ requirements. Proof of SHEQ systems, policies, and capabilities must be provided at contract award; costs must be included in the tender. CIDB registration is mandatory where applicable. Contract Skills Development Goals (CSDG) apply to contracts exceeding R60 million (works) or R5 million (professional services) with duration 12 months or more. Contract Participation Goals (CPG) apply to Grade 7-9 GB and CE contracts with duration 6 months or more, requiring at least 5% engagement of targeted enterprises. Bidders must respond to clarification requests and check for addenda. Late tenders are returned unopened. Tender opening is public. Collusion or fraud leads to rejection.

All communication must be in writing to the Eskom Representative. Eskom may accept or reject any tender, cancel the process, or negotiate with selected tenderers. Eskom disclaims liability for inaccuracies in tender documents. Tenders must remain valid for the validity period; if validity lapses without extension, the process cannot continue. Tender documents are confidential and may only be used for preparing the tender. Bidders must obtain latest standardised specifications if required. The outer package must be marked "CONFIDENTIAL".

Tenders are evaluated for basic compliance first. Functionality, if applicable, requires meeting a minimum threshold. Price is evaluated per Tender Data criteria. Specific Goals are scored under PPPFA; failure to meet them results in 80/90 points for price and zero for Specific Goals. Ranking is by combined price and Specific Goals scores. Objective criteria may be applied under PPPFA Section 2(1)(f). Arithmetical errors are corrected; amounts in words govern. Reverse e-auction may be used.

CID testing is required for this tender. Bidders must submit all mandatory environmental documents listed. No SANAS accreditation certificate is required.

The scope covers dredging and cleaning of all dams at Kriel Power Station over a 5-year period. Mandatory environmental submissions include:

• Environmental Policy: demonstrating top management commitment to environmental protection, pollution prevention, legal compliance, and continual improvement.
• Environmental Aspects and Impacts Register: identifying aspects of the work that may interact with the environment and their potential impacts.
• Environmental Management Plan: showing how activities with potential environmental impacts will be managed during the project.
• Waste Transporter/Disposal Certificate: proof of authorised waste transport and disposal.
• Waste Management Procedure/Plan: for recycling and waste management at the facility.

CID testing is required. No SANAS accreditation certificate is required.

Mandatory environmental submissions for this tender:

• Environmental Policy: must show top management commitment to environmental protection, pollution prevention, legal compliance, and continual improvement.
• Environmental Aspects and Impacts Register: must identify aspects of the work that may interact with the environment and their potential impacts.
• Environmental Management Plan: must demonstrate how activities with potential environmental impacts will be managed during the project.
• Waste Transporter/Disposal Certificate: must be submitted.
• Waste Management Procedure/Plan: must be submitted for recycling and waste management.

{"name":null,"email":"[email protected]","phone":"+27 11 800 3187","department":null,"address":"nt, just and equal for all."}

Bidders must be registered on the Central Supplier Database (CSD) and have a valid tax clearance. They must comply with Eskom's Code of Ethics and relevant legislation. Bidders must complete standard tender forms including SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices), and SBD 9 (Certificate of Independent Bid Determination).

This Code of Ethics outlines and provides for the ethical standards and behaviour that is required of all

directors and employees of Eskom Holdings Limited.

2 The Way – Living the Eskom values through our Code of Ethics

The Way, Eskom’s Code of Ethics, defines the road we need to take as we walk together into the

future. It reflects our organisation’s commitment to the highest ethical standards and principles in all

Eskom business. Our Code not only describes the acceptable behaviour and attitudes that are

essential in living the Eskom values of Integrity, Excellence, Customer Satisfaction and Innovation, but

it also establishes the foundation for the interaction of Eskom’s Board of Directors and employees with

colleagues, customers, suppliers, shareholders, the environment, the public and other stakeholders.

Our Code of Ethics will show us the way. The Eskom Way. Clear direction will ensure that we walk the

talk.

Eskom commits itself to upholding its values and ethical standards, and demonstrating this

commitment to all its stakeholders. Therefore, Eskom’s directors and employees are required to apply

the Code of Ethics in their day-to-day activities, especially if there are no rules governing decisions.

Adhering to this Code of Ethics is not optional; it is the way we do business at Eskom. This way, we

will be role models for each other. And Eskom, in turn, will be a role model amongst its peers.

Our Code of Ethics should be read together with the Supplementary Code information, Eskom policies

and legislation. Any contravention of the Code and applicable Eskom directives, policies and

standards will result in disciplinary action, which is transparent, just and equal for all.

Should you become aware of any unethical behaviour or non-compliance with this Code, it is your duty

to address it and/or report it. Eskom will protect employees, who have reported suspected violations of

the Code, against any form of victimisation or occupational detriment, and will make every effort to

protect the confidentiality of anyone reporting a breach of the Code.

Together, we will build an ethical Eskom

Integrity

Acting the Eskom Way

In Eskom we demonstrate Integrity:

By being respectful;

• We treat our colleagues, customers, suppliers and other stakeholders with respect by being

compassionate and by being considerate to their rights, dignity and well-being.

• We appreciate and value the diversity of our workforce and the uniqueness of each employee.
• We respect Eskom and our stakeholders’ assets by using them for the purpose that they are

intended; and not to gain personally through the abuse of assets and resources.

• We respect the environment which we operate in by continuously looking for ways in which we can

improve our impact on the environment.

By being honest and trustworthy;

• We communicate openly and honestly with our colleagues, and ensure that we use the right

channels to keep our customers, suppliers, shareholder and other stakeholders informed of

matters affecting them.

• We keep our promises and provide accurate information.
• We establish trust among our colleagues, customers, suppliers and other stakeholders through

teamwork and open communication.

• We protect confidential information, and only share it with those who are authorised to have access.

By being professional at all times, and loyal to the organisation, our country, and its people;

• We perform our duties with care and dedication, paying attention to detail, delivering what is

expected, and giving our best at all times.

Public

When downloaded from the EDS database, this document is uncontrolled and the responsibility rests with the user

to ensure it is in line with the authorised version on the database.

Document Template Unique Identifier: 32-527

Code of Ethics – The Way

Revision: 0

Page:

• We take responsibility for our actions by holding ourselves accountable for what we say and do, and

we report concerns in the workplace, including violations of the law and policies.

• We show that we care by leading by example and providing each other with direction, support and a

workplace which is free of sexual harassment, discrimination and favouritism.

• We support a safe and healthy environment for our internal and external stakeholders, and comply

with the safety, health and environmental legislation and Eskom policies.

By being fair and transparent;

• We ensure that our objectivity is not compromised by conflicts of interest and the offering and/or

acceptance of inappropriate gifts and entertainment.

• We are proud to put our behaviour under the spotlight for our stakeholders to examine.

By being disciplined;

• We comply with legislation, our organisation’s Code of Ethics, policies and procedures, and where

applicable, the codes and professional standards of specific professions.

• We apply rules consistently throughout the organisation, taking appropriate action to correct

behavioural deviations, and enforcing disciplinary action when appropriate.

Excellence

Working the Eskom Way

In Eskom we demonstrate Excellence:

By being committed to employee satisfaction;

• We are committed to maintain a working environment we can be proud of.
• We support a work-life balance.
• We give recognition to, and celebrate outstanding performance.

By being committed to effective, ethical supplier relationships;

• We are committed to procurement practices that are fair, equitable, transparent, competitive, and

cost-effective.

• We deal with suppliers who are committed to high ethical standards in their business dealings.

Customer Satisfaction

Caring the Eskom Way

In Eskom we demonstrate Customer Satisfaction by:

• Being passionate and committed to service delivery of the highest standard for both our internal and

external customers.

• Understanding our internal and external customers’ needs and expectations, and striving to offer

timely, reliable and quality service.

• Encouraging customer feedback, both positive and negative, to improve our service.

Innovation

Thinking the Eskom Way

In Eskom we demonstrate Innovation by being committed to continuous improvement;

• We are continuously thinking of, and implementing new, ethical ways. Ways that will improve

processes, our impact on the environment, and service delivery, to satisfy our internal and external

customer needs.

• We are continuously striving to find creative, ethical solutions when dealing with business challenges.
• We openly communicate our goals and successes in order to attract new ideas and talented

individuals.

Public

When downloaded from the EDS database, this document is uncontrolled and the responsibility rests with the user

to ensure it is in line with the authorised version on the database.

Document Template Unique Identifier: 32-527

Code of Ethics – The Way

Revision: 0

Page:

Finding your way

Ethics Office advice line: +27 11 800 3187/3189

E-mail: [email protected]

Fax: 086 663 4120

Ethics website FAQs (Eskom Intranet)

Eskom confidential whistle blowing/hot line: 0800 11 27 22

3 Supporting Clauses

Index of Supporting Clauses

3.1 Scope ......................................................................................................................................... 4

3.2 Normative/Informative References ............................................................................................ 4

3.3 Definitions .................................................................................................................................. 5

3.4 Abbreviations ............................................................................................................................. 6

3.5 Roles and Responsibilities ........................................................................................................ 6

3.6 Process for monitoring ............................................................................................................... 8

3.7 Related/Supporting Documents ................................................................................................. 8

3.1 Scope

3.1.1 Purpose

The Code of Ethics explains what behaviour is acceptable within Eskom, and highlights how the

Eskom values should be lived within the workplace.

3.1.2 Applicability

This Code of Ethics shall apply throughout Eskom Holdings Limited, which includes its Board of

Directors, employees within its Divisions, temporary employees, contract employees and anyone

acting on behalf of Eskom.

3.2 Normative/Informative References

Parties using this Code of Ethics shall apply the most recent edition of the documents listed below

3.2.1 Normative

3.2.1.1 Ethics climate survey report (2005/2006)

3.2.1.2 Disciplinary Code

3.2.2 Informative

3.2.2.1 Supplementary Code information

3.2.2.2 The Constitution of South Africa

3.2.2.3 Basic Conditions of Employment Act

3.2.2.4 Disciplinary Procedure

3.2.2.5 Grievance Procedure

3.2.2.5 Labour Relations Act

3.2.2.6 Employment Equity Act

3.2.2.7 Eskom’s Conditions of Service

3.2.2.8 Eskom’s Conflict of Interest Policy

3.2.2.9 Eskom’s Protected Disclosures Policy

3.2.2.10 The King Report on Corporate Governance

Public

When downloaded from the EDS database, this document is uncontrolled and the responsibility rests with the user

to ensure it is in line with the authorised version on the database.

Document Template Unique Identifier: 32-527

Code of Ethics – The Way

Revision: 0

Page:

3.3 Definitions

3.3.1 Public domain: Published in any public forum without constraints (Either enforced by law, or

discretionary)

3.3.2 Code of Ethics: A Code of Ethics is similar to an agreement on the standards for behaviour,

which should be applied in the workplace. A Code of Ethics highlights the ethical values, such

as respect, honesty, compassion, etc. that explains what behaviour is good and right in the

workplace. It sets the standard of behaviour within the organisation, and guides employees in

making ethical decisions. ‘The Way’, Eskom’s Code of Ethics, is a tool that assists employees

in living the Eskom Values in an ethical way.

3.3.3 Director(s): A director as referred to in this document, means a member of the Eskom

Holdings Board of Directors.

3.3.4 Employees: Also referred to as staff members. These include individuals employed by

Eskom Holdings Limited on a permanent basis, contract labour, temporary employees, part-

time employees, casual employees, occasional employees, learners and others acting for

Eskom. The Code of Ethics and Supplementary Code information also applies to those

employees of subsidiary companies that have adopted Eskom Holdings Ltd’s Code of Ethics,

‘The Way’.

3.3.5 Ethics: Ethics refers to the process of distinguishing between what is right and wrong in my

interaction with others, so that I can do what is right. Doing what is right, is also interpreted as

doing what is good, or ensuring that I do no harm.

3.3.6 Favouritism: Favouritism refers to the practice of showing favour to, or giving preference to

some person or group, to the detriment or expense of another person or group that is entitled

to equal treatment or opportunity. This action normally entails discriminating against another

person or group. Within Eskom, each person should be valued as an individual and as an

important member of the team, and therefore favouritism will not be condoned.

3.3.7 Nepotism: Nepotism is a specific form of favouritism. It entails showing favour or preference

towards relatives based upon that relationship, rather than on an objective evaluation of ability

or suitability. For example, offering employment to a relative, despite the fact that there are

others who are better qualified and willing to perform the job, would be considered a form of

nepotism, which is not allowed in Eskom.

3.3.8 Professionalism: In Eskom, directors and employees demonstrate professionalism by paying

attention to detail, demonstrating expertise in their fields, behaving above reproach, and giving

their best to Eskom at all times.

3.3.9 Relative: A relative in this context is someone who is related through blood, marriage or

adoption.

3.3.10 Respect: Respect is demonstrated when you show consideration for, or appreciate someone

or something. For example, appreciating your colleagues and staff members; or being

considerate towards your customers’ needs and expectations. When you show respect, you

treat others in the same manner in which you want them to treat you. You treat others’ assets

in the same way in which you expect others to treat your personal assets.

3.3.11 Stakeholders: Broadly defined, stakeholders refer to any group, individual, or thing (e.g.

environment) that can affect, or is affected by, the achievement of the organisation’s

objectives. Eskom’s stakeholders include its shareholder, its Board of Directors, its

employees, its customers, its suppliers, the public, the environment and the communities in

which it operates.

3.3.12 Supplementary Code information: This document provides additional information about

Eskom’s Code of Ethics, its core values and the ethical behaviour that is expected from all

directors and employees. The Supplementary code information is published onto the ethics

website (Eskom Intranet), and is regularly updated.

3.3.13 Suppliers: A supplier means any person or entity that does business with Eskom or tenders

to do business with Eskom, such as consultants, contractors, sub-contractors, and providers

of goods and services.

Public

When downloaded from the EDS database, this document is uncontrolled and the responsibility rests with the user

to ensure it is in line with the authorised version on the database.

Document Template Unique Identifier: 32-527

Code of Ethics – The Way

Revision: 0

Page:

3.3.14 Values: Values refer to core beliefs, which define what one believes in and what is important.

Values influence behaviour and motivate decisions. Values do not only apply to individuals

but also to organisations. Eskom’s core values are integrity, excellence, customer satisfaction

and innovation. These values describe what is important to the organisation, what it stands for

and what it believes in.

• Integrity – Acting the Eskom way

To constantly act in a respectful, professional manner that promotes trust, loyalty,

transparency, and discipline, and a commitment to honesty and fairness at all times.

• Excellence – Working the Eskom way

To continuously strive to be the best through exceptional performance, employee

satisfaction, and through effective, ethical supplier relationships.

• Customer Satisfaction – Caring the Eskom way

To be passionate and committed to service delivery of the highest standards that exceeds

our internal and external customers’ expectations.

• Innovation – Thinking the Eskom way

To foster an environment that nurtures innovative people that are committed to continues

improvement through creative, ethical solutions.

3.4 Abbreviations

3.4.1 CE: Chief Executive

3.4.2 MD: Managing Director

3.4.3 EDC: Eskom Documentation Centre

3.4.4 BU : Business Unit

3.5 Roles and Responsibilities

Managerial responsibilities:

In addition to their general rights and responsibilities as employees of Eskom, managers and

supervisors have additional responsibilities resulting from their seniority and the nature of their

managerial/supervisory duties:

1. Managers and supervisors are required to:

a) make a personal commitment to act in accordance with the Code of Ethics, communicate

this commitment to staff members, and lead by example;

b) guide staff members to behave in accordance with the Code of Ethics;

c) identify ethics risks in your business activities, and establish ways to mitigate these risks,

and to address potential contraventions of the Code of Ethics;

d) take appropriate action to correct behavioural deviations, and

e) enforce disciplinary action when appropriate.

2. Managers and supervisors are required to ensure that their staff members, including

temporary employees and contract workers in the department:

a) are in possession of the Code of Ethics brochure, ‘The Way – Living the Eskom Values

through our Code of Ethics’ and/or the Code Quick reference guide ‘How to find the Way’;

Public

When downloaded from the EDS database, this document is uncontrolled and the responsibility rests with the user

to ensure it is in line with the authorised version on the database.

Document Template Unique Identifier: 32-527

Code of Ethics – The Way

Revision: 0

Page:

b) are sensitised to the Code, Supplementary Code information and ethics-related policies,

through staff dialogue sessions facilitated by managers and supervisors. Employees need

to know how to apply the Code of Ethics and ethical standards in their specific work

environments. (Presentation material is available from the ethics website).

3. Managers and supervisors are accountable for ensuring that all new employees and

temporary or contract workers attend their Division’s induction programme, as well as formal

ethics training workshops.

4. Managers and supervisors are accountable for ensuring that all employees, including

temporary and contract workers, attend a formal ethics workshop at least every two years.

5. Managers and supervisors are required to give their staff members opportunities to discuss

ethics issues and concerns both formally (e.g. staff meetings) and informally (one-to-one

meetings). It is recommended that ‘ethics’ is a standing agenda item for staff meetings, so as

to encourage ethics dialogue.

6. Managers and supervisors are required to assist staff members in

a) addressing ethics issues and concerns, and/or

b) reporting unethical behaviour and violations of the law and policies, so that incidences can

be investigated and appropriate action be taken.

7. Managers and supervisors may not, under any circumstances, victimize staff members who

report unethical behaviour, and/or violations of the law and policies.

Other role players’ responsibilities:

1. Human Resource practitioners are required to ensure that new employees receive the Code of

Ethics brochure (formal one-pager available from the Ethics Office and ethics website) as part

of the sign-on documentation that is given to them on the first day of employment. New

employees must also be registered to attend an induction programme within one month of

joining Eskom.

2. All individuals acting for Eskom must be made aware of, and are expected to adhere to,

Eskom’s standards of conduct. Therefore, Procurement and Supply chain departments are

required to ensure that suppliers (as defined in this document) receive the Code of Ethics

brochure (formal one-pager available from the ethics website) as part of the contract

documentation received from Eskom. The Supplementary Code information should be made

available on request (document available from the ethics website).

3. The Code of Ethics and Supplementary Code information will be available to customers and

other organisations on request. These requests must be referred to the Ethics Office.

4. The Ethics Office will develop ethics training material and presentations, which will be

published onto the Ethics website (Eskom intranet). Managers, supervisors, communication

practitioners, trainers and ethics co-ordinators are required to access this information in order

to ensure ongoing ethics awareness and training within their respective working environments.

5. Apart from employee commitment to ethical behaviour, and the role that managers and

supervisors play in instilling an ethical culture through ethics awareness, communication,

training and disciplinary action for non-compliance, the functions mentioned below are

responsible for further entrenching an ethical culture within the organisation.

Corporate Audit by providing an assurance function that the respective Divisions are

complying with legislation, policies and procedures of the organisation, and that the

organisational values and Code of Ethics are lived within the workplace. Corporate Audit also

serves an oversight function by monitoring ethics training and awareness.

Forensic Services by investigating and reporting on ethics matters referred to them by the

Ethics Office, and ensuring that disciplinary action is instituted against employees where

evidence of non-compliance exists. Forensic Services is also accountable for the confidential,

externally managed, toll-free whistle blowing/hot line (0800-11-27-22), the investigation of

incidents reported to them through various channels, and for maintaining accurate statistics on

crime and irregularities within the organisation, and reporting these to EXCO and the Eskom

Board.

Public

When downloaded from the EDS database, this document is uncontrolled and the responsibility rests with the user

to ensure it is in line with the authorised version on the database.

Document Template Unique Identifier: 32-527

Code of Ethics – The Way

Revision: 0

Page:

Employee Relations by ensuring that grievances (Grievance Procedure 32-195) are

effectively addressed, and disciplinary action is taken against employees in terms of Eskom’s

Disciplinary Code (32-196) and Procedure (32-197).

Employee responsibilities:

Eskom is committed to the highest ethical standards and principles in all Eskom business, and

requires the same from Eskom employees (as defined) in fulfilling their Eskom responsibilities.

Compliance with Eskom's Code of Ethics, Supplementary Code information and ethics-related

policies is therefore required of all Eskom Holdings Limited employees, which include contract

labour, temporary employees, part-time employees, casual employees, occasional employees,

learners and others acting for Eskom.

1. Ensure that you are familiar with Eskom's Code of Ethics, Supplementary Code information

and ethics-related policies, and that you receive proper training on these.

2. Use the Code of Ethics to guide your decisions, especially when you are in doubt, or if there

are no rules or policies that address the specific situation.

3. If you have questions or concerns, ask for advice. (Refer ‘Finding your way)

4. Request detailed information from managers, supervisors and policy custodians regarding

policies and procedures affecting your work, and ensure that you understand and comply with

these.

5. Use the appropriate channels to report unethical behaviour, crime, irregularities and

grievances. Eskom will protect employees, who have reported suspected illegal activities and

violations of the Code, against any form of victimisation or occupational detriment, and will

make every effort to protect the confidentiality of anyone reporting a breach. (Refer to the

Whistle blowing Policy 32-250)

3.6 Process for monitoring

The Code of Ethics falls under the responsibility of the Ethics Office in the Corporate Governance

Department. The Ethics Office’s role is to manage and review the Code of Ethics, and to assist the

organisation with the effective implementation thereof.

The Divisional Managing Directors are accountable for compliance with the Code of Ethics within their

respective Divisions.

3.7 Related Documents

The Code of Ethics, The Way, must be read together with the Supplementary Code information

document, available from the ethics website.

The Code of Ethics, The Way, supersedes the Business Conduct Policy and Guidelines, ESKPBAAN4

Public

When downloaded from the EDS database, this document is uncontrolled and the responsibility rests with the user

to ensure it is in line with the authorised version on the database.

Document Template Unique Identifier: 32-527

Code of Ethics – The Way

Revision: 0

Page:

4 Authorisation

This document has been seen and accepted by:

Name Designation

The Eskom Board of Directors under the chairmanship of Mr Vali Moosa

PJ Maroga Chief Executive

E Johnson Chief Officer (Networks & Customer Service)

BA Dames Chief Officer (Generation)

B Nqwababa Finance Director

ME Letlape Managing Director (Human Resources Division)

MM Ntsokolo Managing Director (Transmission Division)

JA Dladla Managing Director (Special Project 2010)

Dr SJ Lennon Managing Director (Corporate Services Division)

A Noah Managing Director (Distribution Division)

B Conradie Acting managing Director (Enterprises Division)

K Lakmeerharan Acting Managing Director (System Operations & Planning Division)

T Govender Managing Director (Generation Division)

C Schutte Acting Managing Director (Primary Energy Division)

5 Revisions

Date Rev. Remarks

Two year process 0 The 12 year-old Business Conduct Policy was revised,

(2006-2008) and replaced by a Code of Ethics. The new Code is

centred on the Eskom values, which did not feature in the

Business Conduct Policy.

6 Development team

This Code of Ethics was developed by the Ethics Office, with inputs from the following key role-

players:

• Eskom Board of directors;
• Eskom executive committee members;
• Eskom employees through the ethics climate survey (2005/2006);
• Eskom customers and suppliers through the ethics climate survey (2005/2006)
• Managerial employees’ input into the draft Code of Ethics;
• Organised Labour through the Central Consultative Forum; and
• Ethics co-ordinators within the respective Divisions.

Public

When downloaded from the EDS database, this document is uncontrolled and the responsibility rests with the user

to ensure it is in line with the authorised version on the database.

{"closingDate":"01 April 2023"}

Buyer: Mordiccai Shelembe.

Business unit: Kriel Power Station Generation.

Preference points: maximum 10 points under the 90/10 system or 20 points under the 80/20 system for specific goals, added to price points, total rounded to two decimals. Award goes to the highest scoring tenderer.

B-BBEE points table: Level 1: 10/20; Level 2: 9/18; Level 3: 6/14; Level 4: 5/12; Level 5: 4/8; Level 6: 3/6; Level 7: 2/4; Level 8: 1/2; Non-compliant: 0/0.

Documents required to claim preference points: valid B-BBEE certificate from SANAS accredited agency, sworn affidavit, or CIPS affidavit; proof of ownership/shareholding (preferably CIPC) with breakdown; certified ID copies of shareholders; proof of disability where applicable; for trusts/consortia/joint ventures, a consolidated B-BBEE certificate. Deponent electrical signature not accepted.

Missing preference point documentation does not disqualify, but the bidder scores only for price (out of 90/80) and 0 for specific goals.

SDL&I objectives do not form part of scoring but commitments become contractual obligations.

Scope: dredging and cleaning of all dams at Kriel Power Station.

Duration: five (5) years.

SDL&I obligations (contractual, not scored):

• B-BBEE improvement or retention plan: submit within 30 days of contract signing. Level 4 at award must reach Level 3 by end of first year; Levels 5-8 or non-compliant must reach Level 4 by end of first year and improve one level each subsequent year.
• Local procurement content: target 100% (value added in South Africa).
• Subcontracting: successful supplier must subcontract part of scope to EME/QSE with at least 51% black ownership; target 30% of procurement from black-owned designated groups; prefer local suppliers from Kriel/Matla feeder areas.
• Jobs: submit proposals for types and numbers of jobs created and retained; encouraged to source from Kriel/Matla feeder areas.
• Skills development: targets for unemployed candidates (excluding Eskom employees and registered learners): Safety Officer 1 (N3/Grade 12 or SAMTRAC), Artisans 2 (Grade 12 or Trade Test), QC Inspectors 2 (Grade 12 or Level 1 Certificate); total 5. Tenderer bears full cost; encouraged to use SETA grants and SARS rebates.

Skills development: tenderers must take full responsibility for costs; may use SETA accredited training providers and approach SETAs for grants and SARS for tax rebates. SDL&I penalty: 3% of contract value for failure; 3% retention on every invoice (excluding VAT) as security, released on full fulfilment.

Skills development target includes 2 QC Inspectors with Grade 12 or equivalent and Level 1 Certificate.

Price schedule: separate local and imported components; local procurement content is total spending minus imported component.

Price schedule: where contract combines local and imported goods/services, tender response must separate components as per the Price Schedule. Local procurement content is total spending minus imported component.

SDL&I penalty: 3% of contract value for failure to meet SDL&I obligations.

Performance security: Eskom retains 3% of every invoice (excluding VAT) as security for SDL&I obligations; released only upon full fulfilment.

B-BBEE: valid certificate or sworn affidavit is a condition for contract award. EME (revenue ≤ R10m) may submit sworn affidavit; QSE (revenue ≤ R50m) must comply with QSE scorecard unless at least 51% black-owned, then sworn affidavit; revenue above R50m requires valid B-BBEE certificate.

Sworn affidavit validity: must include deponent's name and ID number as per ID, designation (director/owner/member), enterprise name and address per CIPC, percentage of black/black female/designated group ownership, total revenue and basis (audited or management accounts), financial year end, B-BBEE status level, empowering supplier status, same date for deponent and Commissioner of Oath signatures, and Commissioner must not be an employee or ex officio of the enterprise.

Sworn affidavit validity: must include deponent's name and ID number, designation, enterprise name and address per CIPC, percentage of black/black female/designated group ownership, total revenue and basis, financial year end, B-BBEE status level, empowering supplier status, same date for deponent and Commissioner of Oath signatures, and Commissioner must not be an employee or ex officio of the enterprise.

Skills development target includes 1 Safety Officer with N3/Grade 12 or SAMTRAC equivalent qualification.

Reporting: quarterly reports to Eskom per Data Collection Template; Eskom reviews within 30 days and notifies in writing if obligations not met; corrective measures required before next report, else retention clauses invoked. SDL&I Implementation Schedule must be completed and returned within 28 days after contract award.

Preference points: maximum 10/20 points for specific goals, added to price points, total rounded to two decimals. Award to highest scoring tenderer. B-BBEE points table as per standard 90/10 or 80/20 system. Missing preference point documentation means scoring only for price (out of 90/80) and 0 for specific goals.

Eskom invites tenders for the dredging and cleaning of all dams at Kriel Power Station for a period of 5 years. Tender documents are supplied free of charge.

Closing date: 07 September 2026 at 10:00 (late tenders not accepted).

Clarification meeting: 18 August 2026 at 10:00 via MS Teams (non-compulsory). Attendees must confirm with the Eskom Representative, providing name, position, and contact details.

Clarification queries deadline: 5 working days before the tender closing date.

Tender validity: 120 days from closing date.

A Non-compulsory Clarification meeting will take place on 18 August 2026 at 10:00am via MS Teams. Tenderers must confirm their intention to attend with the Eskom Representative, stating the name, position and contact details of each proposed attendee.

Eskom Representative: Mordiccai Shelembe, Tel: 017 615 2681, Email: [email protected]. All queries and clarifications must be addressed in writing to the Eskom Representative only.

Fraud and corruption reporting: 0800 11 2722 / [email protected].

Tenders must be submitted electronically via the Eskom E-tendering site before the closing date and time. No hard copies or zipped files are accepted. Documents must be uploaded under the folders Technical, Commercial, Financial, and Other, in PDF format; the price list must be in PDF and Excel. Each document upload is limited to 500 MB, with a total submission limit of 4 GB. If a tender is resubmitted, only the latest version is considered. The submission status must be marked complete.

Mandatory returnables at closing (disqualifiable if missing or unsigned):

• Annexure A: Authorisation Form
• Annexure B: Acknowledgement Form
• Annexure C: Tenderer's Particulars
• Annexure D: Integrity Pact Declaration
• Annexure E: CPA for local goods/services (if applicable)
• Annexure F: CPA(IG) for imported goods/services (if applicable)
• Annexures G1-G4: SBD 6.2 Declaration Certificate for Local Production and Content
• Annexure H: SBD 1 Invitation to Bid
• Annexure J: SBD 4 Bidders Disclosure
• E-tendering Help Manual acknowledgement form
• Electronic copy of the tender in PDF, with price list in PDF and Excel

Non-disqualifiable returnables (must be submitted at closing; if incomplete, the bidder gets 5 working days to provide them):

• Annexure I: SBD 6.1 Preference Points Claim Form
• Tax clearance certificate or SARS PIN (if not on CSD)
• Tax Evaluation Questionnaire (if applicable)
• Employment Equity compliance proof (for designated employers)
• CIDB grading proof (if applicable)
• NEC or other contract, completed
• Pricing schedule (if not in the contract)
• Additional documents (ECSA/SACPCMP/CVs/permits/licenses) as applicable

Returnables required prior to contract award:

• CSD registration (CSD number/report)
• COIDA certificate of good standing or proof of application
• Quality, safety, and environmental documents as per scope
• Latest approved annual financial statements (with director's report, auditor's/reviewer's report, statements, notes) and, for unaudited entities, public interest score and ITA34C

Disqualification risks:

• Missing, unsigned, or incomplete mandatory returnables at closing.
• Late submission.
• Submitting more than one tender, having a conflict of interest, or being on any restriction list.

Mandatory at closing (disqualifiable): Annexures A, B, C, D, E, F, G1-G4, H (SBD 1), J (SBD 4), E-tendering Help Manual acknowledgement, electronic copy in PDF with price list in PDF and Excel.

Non-disqualifiable at closing: Annexure I (SBD 6.1), tax clearance, tax evaluation questionnaire, Employment Equity proof, CIDB grading, NEC contract, pricing schedule, additional documents (ECSA/SACPCMP/CVs/permits/licenses).

Prior to award: CSD registration, COIDA, quality/safety/environmental documents, financial statements.

Functionality threshold is 70%. Tenderers who do not meet the threshold are disqualified. Prices are scored out of 80 or 90 points using the 80/20 or 90/10 preference point system. Specific goals are scored out of 20 or 10 points. Ranking is by total of price and specific goal scores. Objective criteria may justify award to a tenderer other than the highest scorer.

Mandatory technical gatekeepers (must meet, no points):

• Valid waste disposal licence from an authorised waste site.
• Pr Eng or Pr Tech Eng registration with ECSA.

Qualitative technical criteria (weighted):

• Company experience or key resource team: 50% (completion certificates/reference letters for relevant projects, site manager CV with dredging experience, organogram of core team).
• Methodology and equipment availability: 50% (method statement/technical proposal, proof of ownership or letters of intent for equipment).

Scope: Dredging and cleaning of all dams at Kriel Power Station, including lined and unlined water and pollution control dams, for a period of 5 years.

Mandatory technical requirements:

• Valid waste disposal licence from an authorised waste site.
• Pr Eng or Pr Tech Eng registration with ECSA.

Equipment required (proof of ownership or letter of intent):

• 1x TLB
• 1x Tipper truck (6m3 or 10m3)
• 1x Dredging machine
• 1x Amphibious Excavator

Method statement/technical proposal must demonstrate understanding of scope, resources (plant, equipment, labour), and compliance with SANS and relevant regulations. Must include methods to protect or prevent damage to lining.

Key personnel:

• Site manager with relevant dredging experience and qualifications.
• QC Inspectors: 2, Grade 12 or Level 1.
• Safety Officer: 1, N3/Grade 12 or SAMTRAC.

Environmental requirements (as per scope):

• Environmental Policy and proof of communication to employees.
• Environmental Aspects and Impacts Register.
• Environmental Management Plan.
• Waste transporter/disposal certificate.
• Waste Management Procedure/Plan for recycling.
• Accreditation Certificate from SANAS is not required.

Method statement/technical proposal must demonstrate understanding of scope, resources, and compliance with SANS and regulations. Must include methods to protect lining.

Quality control inspectors: 2 required, with Grade 12 or Level 1 qualification. Additional quality documents may be required as per scope of work.

Pricing schedule in PDF and Excel. Prices evaluated inclusive of VAT, corrected for errors, scored using 80/20 or 90/10. Unconditional discounts count; conditional applied at payment.

Pricing schedule must be submitted in PDF and Excel format. Prices evaluated inclusive of VAT, corrected for arithmetical errors, and scored using the 80/20 or 90/10 preference point system. Unconditional discounts count; conditional discounts applied at payment.

Payment terms:

• Contracts below R50 million (incl. VAT): payment within 30 days of undisputed invoice.
• Contracts above R50 million (incl. VAT): payment within 60 days of undisputed invoice.

Security: If a performance bond or demand guarantee is required, the tenderer must select at least two financial institutions from Eskom's approved list.

SDL&I penalty: 3% of contract value for failure to meet SDL&I obligations; 3% of each invoice (excl. VAT) retained as security until obligations fulfilled.

Cataloguing: If required, pricing schedule must include a line item for cataloguing; Eskom will pay for it.

Mandatory contractual requirements (prior to award):

• CSD registration (CSD number/report).

Additional contractual requirements (if applicable):

• SHEQ requirements.
• CSI minimum 3%.
• Financial viability: submission of latest approved annual financial statements (not draft or management accounts) including background, director's report, auditor's/reviewer's/compiler's report, statements, notes. For unaudited entities: public interest score, ITA34C for current and previous years.
• COIDA certificate of good standing or proof of application (South African tenderers).

Eligibility criteria:

• No nationality from sanctioned countries.
• No more than one tender per bidder.
• JV/consortium must have agreement stating joint and several liability.
• No conflict of interest.
• Tenders must be signed by authorised persons.
• Not restricted by National Treasury or Eskom, not on Tender Defaulters list.
• Must not subcontract 100% of scope.

B-bbee:

• Preference points claimed via SBD 6.1. Points per B-BBEE level: Level 1: 10/20, Level 2: 9/18, Level 3: 6/14, Level 4: 5/12, Level 5: 4/8, Level 6: 3/6, Level 7: 2/4, Level 8: 1/2, Non-compliant: 0.
• Supporting documents: valid B-BBEE certificate (SANAS accredited) or sworn affidavit, proof of ownership/shareholding, certified ID copies of shareholders, proof of disability (if applicable), consolidated certificate for trusts/consortia/JVs.
• B-BBEE improvement or retention plan required within 30 days of contract signing.

Employment Equity: designated employers must provide proof of compliance and submission of EE report.

Tax: Tax clearance certificate or SARS PIN required if not on CSD. Foreign suppliers with no SA footprint complete SBD 1 but no tax proof needed.

Local content: SBD 6.2 and Annexures G2-G4 required if designated materials are included.

Specific goals scored out of 20 or 10 points per PPPFA. B-BBEE points: Level 1: 10/20, Level 2: 9/18, Level 3: 6/14, Level 4: 5/12, Level 5: 4/8, Level 6: 3/6, Level 7: 2/4, Level 8: 1/2, Non-compliant: 0. Documents: valid B-BBEE certificate or sworn affidavit, proof of ownership, certified ID copies, proof of disability, consolidated certificate for trusts/consortia/JVs. B-BBEE improvement/retention plan within 30 days of contract signing. Local procurement content refers to value added in SA. Encouraged to use local suppliers from Kriel/Matla areas.

OHS policy must comply with OHS Act Section 7. COIDA certificate of good standing or proof of application required.

Valid waste disposal licence from authorised waste site required.

Contract conditions: NEC. Mandatory contractual requirement: CSD registration. Additional: SHEQ, CSI 3%, financial viability, ITA34C, Public Interest Score. Assessed after evaluation; failure may lead to non-responsiveness.

Eligibility criteria: no sanctioned countries, no multiple tenders, JV/consortium must have joint and several liability, no conflict of interest, tenders signed by authorised persons, not restricted by Treasury/Eskom, not on defaulters list, no 100% subcontracting.

Functionality threshold 70%. Prices scored out of 80 or 90 points using 80/20 or 90/10 system. Specific goals scored out of 20 or 10 points. Ranking by total of price and specific goal scores. Objective criteria may justify award to non-highest scorer.