Vanderkloof power station fire detection system – supply and installation (ESKOM)

Closing date: 07 September 2026 at 10:00. Compulsory site clarification meeting: 26 August 2026 at 11:00 at Vanderkloof Power Station. Attendance is mandatory; non-attendance leads to disqualification. Tenderers must confirm attendance by 13:00 on 25 August 2026 with the Eskom Representative, stating company name, position, and contact details of each attendee. Clarification queries must be submitted at least 5 working days before the tender deadline. Tender validity period: 12 weeks from closing date.

Eskom Representatives: Rashaad Sedan ([email protected]) and Le-Anne Moses ([email protected]). Phone: 021 941 5703. All queries and clarifications must be addressed in writing to the Eskom Representatives only. Fraud and corruption can be reported anonymously at 0800 11 2722 or [email protected].

Tenders must be submitted electronically via the Eskom E-tendering site before the closing time of 10h00 on 07 September 2026. Late tenders will not be accepted. No hard copies or zip files will be accepted. All documents must be uploaded in PDF format; the price list must be submitted in both PDF and Excel format. The upload size per document is limited to 500 megabytes, and the total submission is restricted to 4 gigabytes. If a tender is resubmitted, only the latest version will be accepted. The submission status must be indicated as complete. Tenders must be uploaded under the folders Technical, Commercial, Financial, and Other. Mandatory returnables required at closing (disqualifiable if missing): Annexure A (Authorisation Form), Annexure B (Acknowledgement Form), Annexure C (Tenderer's Particulars), Annexure D (Integrity Declaration Form), Annexure E (CPA for Local Goods/Services), Annexure G1-G4 (SBD 6.2 Local Production and Content declarations), Annexure H (SBD 1 Invitation to Bid), Annexure J (SBD 4 Bidders Disclosure), Tax Evaluation Questionnaire, E-tendering Help Manual acknowledgement form, and proof of CSD registration. Non-disqualifiable returnables (5 working days to remedy): Annexure I (SBD 6.1 Preference Points Claim), tax clearance certificate (if applicable), Employment Equity compliance proof (if designated employer), and COIDA certificate of good standing. Returnables required for evaluation (score zero if missing): valid B-BBEE certificate or sworn affidavit, and Technical Evaluation Criteria (Attachment 2). Returnables required prior to contract award: completed NEC Term Services Contract, completed pricing schedule, and latest approved annual financial statements (unless a start-up within 12 months). JV bidders must submit a valid JV agreement confirming joint and several liability, a separate written confirmation that the JV operates as a single business entity, and details of a single designated bank account in the JV's name. Tenders signed by non-authorised persons will be disqualified. Tenderers must not submit more than one tender, must not have a conflict of interest, and must not be restricted by National Treasury, Eskom, or be on the Tender Defaulters list. Subcontracting 100% of the scope of work is not allowed.

Prices will be scored out of 80 points. Specific Goals (B-BBEE) will be scored out of 20 points under the 80/20 preferential point system. Tenderers are ranked by adding the price score and the specific goals score. If a tenderer fails to submit evidence for a specific goal, it will not be disqualified but will score zero for that goal. Functionality requirements are applicable; the specific functionality criteria are detailed in the Technical Evaluation Criteria (Attachment 2). Prices are evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, and adjusted for acceptable variations. Unconditional discounts are considered; conditional discounts are not considered for evaluation but are applied at payment. Contractual requirements (CSD registration, SHEQ, financial viability, B-BBEE) are not evaluation criteria; they are assessed after evaluation and ranking, and failure to meet them may render the tenderer non-responsive for award.

The scope of work is the supply and installation of a fire detection system at Vanderkloof Power Station. The contract will be an NEC3 Term Services Contract. The tender includes a Scope of Work (Attachment 1) and a Pricing Schedule/BOQ (Attachment 3). The successful tenderer may be required to provide cataloguing information per item after contract award and must label all materials in line with Eskom's labelling specifications. The pricing schedule must include a line item for cataloguing if required. The contract includes a Contract Skills Development Goal (CSDG) of 0.25% for the SF class of works, as contained in the BOQ/Pricing schedule.

Quality requirements include: List of Tender Returnables_Cat 3_Rev 7, Form A_Cat 3_Rev 9, Supplier Quality Management Specification, Quality Control Plan or Inspection Test Plan (QCP or ITP) rev 2, and CQP Template 2021. These must be submitted by tender closing date to expedite evaluation.

The pricing schedule/BOQ is included as Attachment 3. It must be submitted in PDF and Excel format. The pricing schedule must include a line item for cataloguing if required. Prices are evaluated inclusive of VAT, corrected for arithmetical errors, and adjusted for acceptable variations. Unconditional discounts are considered for evaluation; conditional discounts are applied at payment. The CSDG percentage of 0.25% is contained in the BOQ/Pricing schedule.

Eskom's payment terms: for contracts below R50 million (incl. VAT), payment within 30 days of receipt of undisputed invoices; for contracts above R50 million (incl. VAT), payment within 60 days. No performance security is required. Prices are evaluated inclusive of VAT. The pricing schedule must be submitted in PDF and Excel format. The successful tenderer must submit its latest approved annual financial statements (not draft or management accounts) prior to contract award, including background, signed director's report, signed auditor's/reviewer's/compiler's/accounting officer's report, statement of financial position, statement of comprehensive income, statement of changes in equity, statement of cash flows, and notes. For unincorporated JVs or SPVs, each partner must submit its own financial statements. Start-ups formed within the last 12 months are exempt but must submit statements for the first year once available.

Mandatory: Proof of CSD registration (CSD number/CSD report) must be submitted with the tender. CIDB contractor grading of 3SF or higher is required; JVs must have every member registered with CIDB, the lead partner with a grading of 2SF or higher, and the combined grading equal to 3SF or higher. Proof of CIDB grading must be submitted at closing or within 21 working days from closing date. B-BBEE: valid B-BBEE certificate or sworn affidavit must be submitted for evaluation; failure to submit results in zero points for specific goals. Tax clearance: certified copy of tax clearance certificate required from foreign tenderers with a footprint in South Africa and local tenderers not registered on CSD or without a SARS e-filing PIN. Foreign suppliers with no footprint in South Africa must complete SBD 1 but no proof of tax compliance is required. Employment Equity: designated employers must provide proof of compliance with the Employment Equity Act, including proof of submission of the EE report to the Department of Labour. COIDA: original certificate of good standing or proof of application from the Compensation Fund (South African tenderers only). Quality: submit List of Tender Returnables_Cat 3_Rev 7, Form A_Cat 3_Rev 9, Supplier Quality Management Specification, Quality Control Plan or Inspection Test Plan (QCP or ITP) rev 2, and CQP Template 2021. Safety: submit Annexure B – Eskom Acknowledgement Form for OHS Legal and Other Requirements, Annexure C1 – Tender Evaluation Template High Risk, and OHS Specification. Local content: if designated materials are included, complete Annexures G1-G4 (SBD 6.2) as evidence of compliance.

Safety requirements include: Eskom Acknowledgement Form for OHS Legal and Other Requirements, Annexure C1 – Tender Evaluation Template High Risk, OHS Specification Requirements, OHS&Q Management Plan, OHS Risk Assessment Procedure rev 5, PPE Non-Compliance Memo, Work at Height Standard, Management of Substance Abuse in the Workplace, Occupational Health and Safety Incident Management Procedure, Life-Saving Rules Standard rev 7, Vehicle and Driver Safety Management Procedure, Eskom Personal Protective Equipment (PPE) Standard, Working in Confined Spaces WI_Nov 2025, Employees Right of Refusal to Work in Unsafe Situations Procedure, and Acknowledgement Form Life-saving Rules. COIDA certificate of good standing or proof of application is required for South African tenderers.

The contract will be the NEC3 Term Services Contract. The tender is for the whole of the contract; alternative tenders are not allowed. The successful tenderer may be required to provide cataloguing information per item after contract award. Eskom's standard payment terms apply: 30 days for contracts below R50 million (incl. VAT) and 60 days for contracts above R50 million (incl. VAT). The tender validity period is 12 weeks from closing date. The successful tenderer must submit all documentation required under the CIDB Contract Skills Development Goals (CSDG) after contract award, including Annexure A-Targeted Enterprise Declaration Affidavit, Project Interim Report, Project Completion Report and Declaration. The CSDG applicable is 0.25% for the SF class of works. Contract Participation Goals (CPG) are not applicable.

Functionality requirements are applicable. The technical evaluation criteria are detailed in Attachment 2. Prices are scored out of 80 points, and specific goals (B-BBEE) are scored out of 20 points under the 80/20 system. If a tenderer fails to submit evidence for a specific goal, it will be awarded 0 points for that goal. Contractual requirements (CSD, SHEQ, financial viability, B-BBEE) are assessed after evaluation and ranking, not as part of the scoring.