Appointment of a panel of service providers to support the air traffic and navigation services company soc limited (atns) with compliance-related guidance, oversight, and advisory services, ensuring adherence to all relevant laws, regulations, policies, and governance standards over two (2) years on an “as and when required” basis.

ATNS is a State-Owned Company providing air traffic management, communication, surveillance, navigation, and related services, managing 10% of the world's airspace and employing over 1,100 staff across 21 aerodromes in South Africa. The purpose is to appoint a panel of experienced and suitably qualified service providers to support the ATNS Compliance department in ensuring full compliance with all applicable legislative, regulatory, and governance requirements, enhancing ATNS's ability to maintain compliance, strengthen governance, embed risk management, support combined assurance, and improve compliance maturity.

Closing date: 28 August 2026. Closing time: 11h00 CAT. Issue date: 17 August 2026. No briefing or site visit is stated.

Clarifications before and after bid closure: Specialist: Acquisition Management, Nhlanhla Mdamba, email [email protected] (cc: [email protected]). Telephone: +27 11 607 1000. Include the reference number and description of the tender in the subject line. Fraud hotline: 0800 222 335 (24hrs), email [email protected], website www.tip-offs.com.

Bids must be submitted online via the e-Submission (e-Tender) system; email submissions will not be accepted. The bid must be split into two parcels: Parcel A (administrative, mandatory and functionality requirements, excluding SBD 3.3 and SBD 6.1) and Parcel B (price and specific goals, including SBD 3.3, SBD 6.1, CSD report, CIPC documents, shareholder certificates, ID copies of shareholders, and a valid B-BBEE certificate or sworn affidavit for EMEs/QSEs). Bidders must indicate their bidding structure (individual, joint venture, consortium, with sub-contractors, or other) and primary bidder type (OEM, authorised distributor/reseller, or other); JV/consortium members must provide details and attach joint responsibility agreements, and distributors/resellers must attach a valid OEM authorisation letter. Proposals must remain valid for 60 days from submission. Bids must be submitted on official forms, not re-typed. Late bids will not be considered. Returnable forms include SBD 1 (Invitation to Bid), SBD 3.3 (Pricing Schedule for Professional Services), SBD 4 (Declaration of Interest), and SBD 6.1 (Preference Points Claim). A signed Declaration of Interest and completed Invitation to Bid are mandatory; omission renders the bid non-responsive. Proof of authority to sign (e.g. company resolution) must be submitted. Bids without a price or with an incomplete price are non-responsive. Additional information requested during evaluation must be submitted within 7 working days. Bids from persons in the service of the state, or companies with directors who are state employees, will not be considered. Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Fraud or corruption may lead to rejection and referral to National Treasury. The ATNS Fraud Hotline is 0800 222 335, email [email protected], or www.tip-offs.com.

Bid submission structure: The bid must be submitted in two parcels via e-Submission (e-Tender) system. Parcel A – Administrative, Mandatory and Functionality (Phase 1 and 2 Evaluation): Volume 1A: General instructions and administrative requirements (excluding SBD 3.3 and 6.1), Phase 1: Administrative Requirements, Phase 2: Mandatory Requirements. Parcel B – Price and Specific Goals (Phase 3 Evaluation): SBD 3.3 Pricing schedule, SBD 6.1 Preference Points Claim Form, Central Supplier Database (CSD) Report, Companies and Intellectual Property Commission (CIPC) Documents, Shareholder Certificates, ID copies of shareholders, Valid B-BBEE Certificate or Sworn Affidavit (for EMEs/QSEs).

Evaluation is in three stages: Stage 1 (Administrative Requirements), Stage 2 (Mandatory Requirements), Stage 3 (Price and Specific Goals). Stage 1 requires a valid SARS Tax Compliance Status PIN, valid for 60 days from submission; failure may lead to rejection or a 7-day window to submit supplementary information. Stage 2 requires full compliance with all mandatory requirements; failure results in automatic disqualification. Stage 3 uses the 80/20-point system: Price (80 points) and Specific Goals (20 points). The 80/20 system applies to tenders up to R50,000,000 (all taxes included). Price points are calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals: 51% Black Owned suppliers (10 points) and 30% Black Woman Owned suppliers (10 points), claimed via SBD 6.1. Bidders must submit CSD Report, CIPC documents, Shareholder certificates, ID copies of shareholders, and a valid B-BBEE certificate or sworn affidavit to substantiate claims. ATNS may negotiate with one or more bidders; negotiation does not constitute award. ATNS is not obliged to accept the lowest or any bid.

Scope of work: The appointed panel will support ATNS's Compliance department with compliance-related guidance, oversight, and advisory services over two years on an as-and-when-required basis. Services include: Regulatory Compliance Monitoring (monitor and assess compliance with laws, regulations, and internal policies; identify gaps and control weaknesses; recommend corrective actions; track compliance obligations and regulatory changes). Compliance Maturity and Combined Assurance (conduct compliance maturity assessments; evaluate the combined assurance model across all lines of defence; benchmark against industry standards; develop improvement roadmaps). Governance, Risk, and Compliance Advisory (provide expert advisory on governance frameworks, compliance management, and risk integration; support alignment with enterprise risk management; advise on emerging regulatory developments; promote ethical leadership). Policy, Framework, and Control Environment Enhancement (develop, review, and update policies, procedures, and compliance frameworks; ensure alignment with PFMA, King V, and other standards; strengthen internal controls). Training, Awareness, and Capacity Building (design and deliver training programmes, workshops, and awareness sessions; build internal capability; provide targeted training for management, Board, and Committees). Compliance Reporting and Governance Support (prepare and present compliance reports to Management, Audit and Risk Committee, and Board; provide dashboards, metrics, and insights; report on key compliance risks, breaches, and remediation). Investigations and Assurance Support (support investigations into non-compliance, including PFMA-defined irregular, fruitless, and wasteful expenditure; conduct root cause analysis; provide subject matter support to internal and external audit processes). Deliverables include compliance assessments, monitoring and gap analysis reports, policy and framework documentation, advisory reports and technical opinions, training materials and workshop facilitation, investigation reports and findings, and periodic compliance dashboards and governance reports.

The appointed service providers will deliver a range of compliance, governance, and assurance-related services including: Regulatory Compliance Monitoring (monitor and assess compliance, identify gaps, recommend corrective actions, track obligations); Compliance Maturity and Combined Assurance (conduct maturity assessments, evaluate combined assurance model, benchmark against industry standards, develop improvement roadmaps); Governance, Risk, and Compliance Advisory (provide expert advisory on governance frameworks, support alignment with ERM, advise on emerging regulatory developments, promote ethical leadership); Policy, Framework, and Control Environment Enhancement (develop, review, and update policies and frameworks, ensure alignment with PFMA and King V, strengthen internal controls); Training, Awareness, and Capacity Building (design and deliver training programmes, build internal capability, promote compliance culture); Compliance Reporting and Governance Support (prepare and present compliance reports, provide dashboards and metrics, report on risks and breaches); Investigations and Assurance Support (support investigations into non-compliance, conduct root cause analysis, provide subject matter support to audits). Deliverables include compliance assessments, gap analysis reports, policy documentation, advisory reports, training materials, investigation reports, and compliance dashboards.

Company experience: minimum three contactable reference letters for Compliance, Risk and Governance services, on official client letterhead, completed within the past 7 years, signed by an authorised representative, with contact details for verification. Letters of appointment, project award notifications, or contracts are not accepted as substitutes. Key personnel experience: detailed CVs of two proposed project leads with minimum 8 years' experience in compliance risk management, clearly indicating relevant experience linked to the scope of work. Key personnel qualifications: certified copies (no older than 3 months) of NQF level 7 qualifications in Compliance, Risk and Governance, SAQA accredited or QCTO issued; foreign qualifications must be SAQA evaluated. Key personnel professional designation: proof of SAQA-recognised designation for two project leads, such as Compliance Professional (SA) / CProf (SA), Compliance Practitioner (SA) / CPrac (SA), or any other Compliance, Risk and Governance related designation recognised by SAQA. Failure to submit valid and current documents results in the bidder not being considered further.

Key personnel qualifications must be certified copies (no older than 3 months) at NQF level 7 in Compliance, Risk and Governance, SAQA accredited or QCTO issued. Foreign qualifications must be SAQA evaluated. Uncertified qualifications will be disregarded. Professional designations must be SAQA-recognised. ATNS reserves the right to verify authenticity of documents from issuing bodies.

Pricing must be submitted on SBD 3.3 (Pricing Schedule for Professional Services). The schedule includes resource-based rates (hourly rates for Partner/Executive, Director/Lead Specialist, Senior Manager, Manager/Specialist, Senior Consultant, Consultant/Analyst) and activity-based rates for: Regulatory Compliance Monitoring (compliance review/assessment, gap analysis report, regulatory tracking), Compliance Maturity and Combined Assurance (maturity assessment, combined assurance review, benchmarking, improvement roadmap), Governance, Risk and Compliance Advisory (advisory services, technical opinion, ERM integration), Policy and Framework Development (policy development/review, framework development, control environment assessment), Training, Awareness and Capacity Building (training workshops, material development, executive training), Compliance Reporting and Governance Support (compliance reports, dashboard development, committee presentations), and Investigations and Assurance Support (investigation support, reports, root cause analysis, audit support). All prices in ZAR, inclusive of all professional fees and overheads. Rates must remain firm for the initial contract period. The Grand Total is used for evaluation only; no minimum work is guaranteed. Travel and disbursements require prior written approval. No additional work without prior written approval. ATNS may determine a contract ceiling and request competitive quotations among panel members.

Pricing must be submitted on SBD 3.3 (Pricing Schedule for Professional Services). All prices in South African Rand (ZAR), inclusive of all applicable taxes. The pricing schedule includes resource-based rates (hourly rates for Partner/Executive, Director/Lead Specialist, Senior Manager, Manager/Specialist, Senior Consultant, Consultant/Analyst) and activity-based rates for each scope area (Regulatory Compliance Monitoring, Compliance Maturity and Combined Assurance, Governance Risk and Compliance Advisory, Policy and Framework Development, Training Awareness and Capacity Building, Compliance Reporting and Governance Support, Investigations and Assurance Support). Rates must be fully inclusive of all professional fees, overheads, administrative costs, and tools of trade. Travel, accommodation, subsistence, and disbursement costs are subject to prior written approval and reimbursed per ATNS policies or National Treasury guidelines. Overtime or after-hours work must be pre-authorised. No additional work, variations, or extensions without prior written approval. Prices must remain firm for the initial contract period; escalation subject to approval and aligned with National Treasury instructions or CPI. The Grand Total is used solely for evaluation and does not represent a committed contract value. ATNS does not guarantee any minimum value, volume, or frequency of work; services are procured ad hoc upon formal written instruction (purchase order, task order, or signed scope of work). Payment is based on actual services rendered and approved. ATNS may determine a contract ceiling and may request competitive quotations among panel members for specific assignments. Bids without a price or with an incomplete price are non-responsive. The successful bidder must have adequate professional indemnity insurance.

CSD registration: Bidders must be registered on the National Treasury Central Supplier Database (CSD) before submitting a bid; proof of registration or application must be submitted with the bid. No award will be made to a bidder not registered on the CSD. Tax compliance: Bidders must submit a valid SARS Tax Compliance Status PIN (valid for 60 days from submission) or a printed TCS certificate; alternatively, a CSD number may be provided if no TCS is available. In consortia/JVs/sub-contractor arrangements, each party must submit separate proof of TCS/PIN/CSD number. Bids without any of these are non-responsive. B-BBEE: A valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) must be submitted to qualify for preference points. Specific goals: 51% Black Owned (10 points) and 30% Black Woman Owned (10 points), claimed via SBD 6.1, substantiated by CSD report, CIPC documents, shareholder certificates, and ID copies of shareholders. Mandatory requirements: (1) Company experience: minimum three contactable reference letters for Compliance, Risk and Governance services, on official client letterhead, completed within the past 7 years, signed by an authorised representative, with contact details; letters of appointment or contracts are not accepted. (2) Key personnel experience: detailed CVs of two proposed project leads with minimum 8 years' experience in compliance risk management. (3) Key personnel qualifications: certified copies (no older than 3 months) of NQF level 7 qualifications in Compliance, Risk and Governance, SAQA accredited or QCTO issued; foreign qualifications must be SAQA evaluated. (4) Key personnel professional designation: proof of SAQA-recognised designation for two project leads, e.g. Compliance Professional (SA) / CProf (SA), Compliance Practitioner (SA) / CPrac (SA), or other recognised Compliance, Risk and Governance designation. Failure to comply with any mandatory requirement results in automatic disqualification. Returnable forms: SBD 1 (Invitation to Bid), SBD 3.3 (Pricing Schedule), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim). Bids from persons in the service of the state, or companies with directors who are state employees, will not be considered. Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

Preference points will be based on Specific Goals: 51% Black Owned suppliers (Section 2(1)(d)(i) of PPPFA) - 10 points; 30% Black Woman Owned Suppliers (Section 2(1)(d)(i) of PPPFA) - 10 points. Bidders must indicate how they claim points in SBD 6.1. Verification requires submission of CSD Report, CIPC documents, Shareholder certificates, ID copies of shareholders, and valid B-BBEE Certificate or Sworn Affidavit (for EMEs/QSEs). ATNS evaluates bids based on Preferential Procurement Regulations, 2022.

ATNS's mission includes ensuring economic, social, and environmental sustainability. No specific environmental requirements for bidders are stated.

ATNS accepts no liability for the accuracy of the brief; bidders rely on their own judgment. ATNS may vary the scope and terms, with written notice. The successful bidder will be engaged under a contract containing standard terms and conditions, including a retention clause for non-satisfactory completion, breach of contract, confidentiality, and a requirement for adequate professional indemnity insurance. ATNS may withdraw from commitments if circumstances dictate. All designs and documentation submitted are confidential. ATNS may reject, withdraw, or cancel any or all proposals. The procurement process may be postponed or cancelled at any stage at ATNS's sole discretion prior to contract award. ATNS may negotiate with one or more bidders; negotiation does not constitute award. A contract is only concluded when reduced to writing and signed by both parties. ATNS may enter one or more contracts for different functions. ATNS shall reject a proposal if the recommended bidder has committed proven corrupt or fraudulent acts. ATNS may disregard bids if the bidder or its directors have abused the SCM system, committed fraud, or failed to perform on previous contracts; such actions will be communicated to National Treasury. The General Conditions of Contract must be accepted. Additional information requested during evaluation must be submitted within 7 working days. The bid and all information must be held in strict confidence. Copyright of all documentation belongs to ATNS; the successful bidder may not disclose without written approval. The contractor must give immediate written notice if unable to deliver services within the delivery period or at the quoted price. The bidder warrants it can conclude the agreement to ATNS's satisfaction. No waiver of breach shall prejudice remedies. On termination, the bidder must hand over all documentation and deliverables without right of retention. Amendments must be in writing and signed by both parties.

Validity period: Proposals must remain valid for 60 days from submission. Extensions may be requested. Bid submission: All bid submissions must be made via the e-Submission (e-Tender) system; submissions sent via email will not be accepted or processed. Bidding structure: Bidders must indicate their bidding structure (Individual, Joint Venture, Consortium, With Sub-Contractors, or Other) and primary bidder type (OEM, Authorised Distributor/Reseller, or Other). For JV/Consortium, provide details of all members and attach joint responsibility agreements. For distributors/resellers, a valid OEM authorisation letter must be attached.

Mandatory requirements: (1) Company Experience: minimum three contactable reference letters for Compliance, Risk and Governance services, on official client letterhead, completed within the past 7 years, signed by an authorised representative, with contact details for verification. (2) Key Personnel Experience: detailed CVs of two proposed project leads with minimum 8 years' experience in compliance risk management. (3) Key Personnel Qualifications: certified copies (no older than 3 months) of NQF level 7 qualifications in Compliance, Risk and Governance, SAQA accredited or QCTO issued. (4) Key Personnel Professional Designation: proof of SAQA-recognised designation for two project leads, such as Compliance Professional (SA) / CProf (SA), Compliance Practitioner (SA) / CPrac (SA), or any other Compliance, Risk and Governance related designation recognised by SAQA. Failure to comply with any mandatory requirement results in automatic disqualification.

The bid will be evaluated using the 80/20-point system. Price: 80 points; Preference Points (Specific Goals): 20 points. The 80/20 system applies to tenders up to R50,000,000 (all taxes included). Price points calculated using formula: Ps = 80(1 - (Pt - Pmin)/Pmin). Preference points allocated for specific goals: 51% Black Owned suppliers (10 points) and 30% Black Woman Owned suppliers (10 points), claimed via SBD 6.1. Bidders must submit CSD Report, CIPC documents, Shareholder certificates, ID copies of shareholders, and valid B-BBEE Certificate or Sworn Affidavit to substantiate claims.