Ssc drive replacement project - ESKOM

Eskom provides a Contract Quality Plan (CQP) template for the SSC Drive Replacement Project at Matimba Power Station. The supplier must use this template to develop a quality plan that addresses all required sections, including scope of work, communication, organogram, quality control, non-conformance management, and documentation. The template is a guide for meeting Eskom's quality expectations.

No eligibility criteria specified

Contract Quality Plan template assist the supplier to identify and plan for meeting client's/ contract expectations/requirements for quality management

No specific requirements found

SSC drive replacement at Matimba Power Station over 38 months.

Inquiries: direct any questions through the Eskom e-Tendering clarification meeting or the Noddy Guide. No specific contact details are provided.

Returnable documents: the completed E-Tendering Training Acknowledgement Form. This form must be fully completed, signed, and submitted within the prescribed period. Bidders must use the Eskom e-Tendering solution for submission. Failure to submit the form on time will render the bid non-responsive and result in disqualification.

Submission of the E-Tendering Training Acknowledgement Form is mandatory. Bidders who do not submit this form within the prescribed period will be disqualified. No further evaluation criteria are stated.

The tender is for replacing SSC drives at Matimba Power Station over 38 months. No further technical specifications are given.

Mandatory returnable form:

• E-Tendering Training Acknowledgement Form: confirms the bidder has completed self-training on the Eskom e-Tendering system. This is a mandatory compliance document.

Closing date: 15 September 2026 at 10:00 AM.

No other dates (briefings, site visits, clarification deadlines) are stated in the available document content.

No document content found in ZIP archive

The project involves upgrading the Submerged Scraper Conveyor (SSC) drive system at Matimba Power Station. The existing electro-mechanical drives on all six units will be replaced with hydraulic drive systems, including modifications to drive shafts, bearings, head-end structures, and installation of hydraulic motors, power pack cabinets, and associated control and instrumentation. Objectives: improve SSC availability and reliability, standardize drive technology to be compatible with other power stations. Includes definitions and abbreviations relevant to the project.

Management meetings as required, minutes within five days. Documentation control: all documents subject to Eskom approval in English; Vendor Document Submission Schedule (VDSS) required; electronic and hard copy submissions to Eskom Documentation Centre. Engineering change management per Eskom procedure. Drawings in MicroStation DGN and PDF; no AutoCAD or TIFF. Plant coding and labelling using KKS system; Contractor to manufacture and install labels per Matimba guideline. Programming: single programme integrating all subcontractors; float shown as 'project float'; time reporting via remaining duration; monthly progress reports with written analysis; outage planning coordinated with Employer's Outage Planner; programme updated three times per week during outages. Engineering design: Contractor to design hydraulic drive installation, shaft modification, bearings, torque arm modifications, electrical power supply, and C&I system. Technical risk assessments: HAZOP, FMEA, fire protection, safety signs. Submission of as-built drawings and operating manuals.

Contractor to implement QMS meeting Generation Standard GGS 0462; ISO 9001 certificate if registered. Submit quality policy and typical quality control plan with tender. After contract, submit detailed Quality Assurance Programme (QAP) within four weeks, including Quality Manual, Quality System Procedure, Contract Quality Management Plan, Quality Control Plans, inspection and test records index. Quality Control Plans to cover inspection/test sequence, hold/witness points. Contractor gives 72 hours notice for inspections; quality records stored and presented as data package at completion.

Invoicing: submit tax invoice after payment certificate, addressed to Matimba Power Station, P.O Box 215, Lephalale, 0555. Include Eskom VAT registration number 4740101508.

• Insurance provided by the Employer per NEC clause 80.1.
• Provision of bonds and guarantees as required by conditions of contract (form in Part 1, document C1.3 Sureties). No amount or percentage stated.

Quality: Implement QMS meeting Generation Standard GGS 0462. If ISO 9001 registered, provide certificate with tender. Submit quality policy and typical quality control plan with tender.

• SHE: Comply with OHS Act, Matimba Health & Safety Specifications (PA/270/003), and Matimba No Smoking Policy. All staff undergo safety induction. Provide Health and Safety Plan after award.
• Environmental: Adhere to Matimba Environmental Policy (PP/240/001). Within 30 days of work start, obtain and train on environmental procedures. Manage hazardous waste per legislation.
• Document control: All documentation in English, subject to Eskom approval. Submit electronic (DGN & PDF) and hard copies.

Contractor must comply with OHS Act, Eskom & Matimba No Smoking Policy, and Matimba Health & Safety Specifications (PA/270/003). All staff undergo Safety Induction. Contractor to follow Matimba Permit to Work System; supervisors authorized as 'Responsible Persons' after training. SHE documentation required at tender: Health and Safety Plan (compiled after award per guideline), Section 37 agreement. Safety procedures: daily cleaning, barricading of danger zones, scaffolding only after authorization, hazardous waste handling per government legislation.

Contractor must adhere to Matimba Environmental Policy (PP/240/001). Within 30 days of work commencement, obtain and train on environmental procedures, legal register, aspect register. Provide labelled storage containers for general and hazardous waste; no hazardous waste stored over 90 days; dispose at licensed Class H site with disposal certificate. General waste to municipal dump. Good housekeeping required; scrap cleared daily. Non-adherence may result in contract termination.

Invoicing and payment: submit invoices within one week of payment certificate; include contract number, VAT details, description per price list; submit by 25th for local currency, 19th for foreign; payment after work acceptance. Insurance provided by Employer. Contract change management per Eskom procedure. Provision of bonds and guarantees as required.

Quality documents required at tender: quality policy, typical quality control plan. Post-contract: submit detailed Quality Assurance Programme within four weeks, including Quality Manual, System Procedure, Contract QMP, QCPs, inspection records. No other evaluation criteria specified.

The project is the SSC Drive Replacement at Matimba Power Station with a duration of 38 months.

Closing date: 2026-09-15 at 10:00 (from tender record).

No mandatory briefing or site visit date stated in the document.

No clarification deadline stated.

Buyer: Kamogelo Nkadimeng (name only, no contact details provided).

Department: Matimba Power Station.

No email, phone, or submission address stated in the document.

Returnable forms and documents — all must be completed, signed and submitted with the bid:

• SBD 6.2 Declaration Form and Annex C (Local Content Declaration) if the commodity is a designated sector.
• Subcontracting agreement signed by both parties, with subcontractor's company registration documents (CK) and B-BBEE certificate or sworn affidavit, or copies of sub-contracting contracts or letters of intent.
• Valid B-BBEE certificate issued by a SANAS accredited verification agency, or sworn affidavit (for EMEs/QSEs), or CIPS affidavit.
• Proof of ownership/shareholding (preferably CIPC documentation) including shareholding breakdown.
• Certified ID copies of shareholders.
• Proof of disability where applicable.
• For trusts, consortia, or joint ventures: a consolidated B-BBEE status level verification certificate.
• B-BBEE Improvement Plan (to be submitted within 30 days of contract award).
• SDL&I Implementation Schedule (to be completed and returned within 28 days of contract award).

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Bids received after the closing time.
• Deponent electrical signature on affidavits will not be accepted.

Tenderers shall submit the following mandatory returnable documents for sub-contracting, including a sub-contracting agreement signed by both parties with subcontractors' company registration documents.

Scoring split:

• Price: 80 or 90 points (depending on the applicable 80/20 or 90/10 system).
• Specific goals (B-BBEE): up to 10 points (90/10 system) or 20 points (80/20 system).

B-BBEE points table:

• Level 1: 10 (90/10) or 20 (80/20)
• Level 2: 9 or 18
• Level 3: 6 or 14
• Level 4: 5 or 12
• Level 5: 4 or 8
• Level 6: 3 or 6
• Level 7: 2 or 4
• Level 8: 1 or 2
• Non-compliant: 0 or 0

Award: The contract is awarded to the tenderer scoring the highest total points (price + specific goals), subject to section 2(1)(f) of the PPPFA.

If a tenderer fails to provide documentation for preference points, they will not be disqualified but:

• May only score points out of 90/80 for price.
• Scores 0 points out of 10/20 for specific goals.

Objective criteria (Section 2): If the tenderer does not meet objective criteria, it may lead to the second-ranked tenderer being recommended for award.

Mandatory subcontracting (Section 2.4): A condition for contract award on contracts above R30 million. Tenderers must subcontract a minimum of 30% of the contract value to designated groups (an EME or QSE which is 51% owned by black people living in rural or underdeveloped areas or townships).

NIPP: Applicable if imported content is USD 5 million or more. The winning bidder must negotiate and enter into a NIPP obligation agreement with the dtic before signing the contract with Eskom.

SDL&I objectives (Section 3): Do not form part of scoring but commitments become contractual obligations. Tenderers who submit objectives but do not meet Eskom's targets will not be disqualified.

Scope: SSC Drive Replacement at Matimba Power Station.

Duration: 38 months.

Designated sector component: Air Insulated MV Switchgear Switching Devices with a local content threshold of 5%.

Potential scope to be subcontracted/outsourced:

• Preliminary and general
• Medicals
• Resources
• Site establishment and de-establishment
• Transportation

SDL&I objectives (contractual commitments, not scoring):

• Transformation: B-BBEE improvement or retention plan.
• Local procurement content: Eskom target is 100%.
• Jobs: Tenderers must propose the type and number of jobs to be created and retained in South Africa.
• Skills development: Tenderers must propose skills development for unemployed candidates (excluding Eskom employees and registered learners). Eskom will not contribute financially. Tenderers bear the full cost. Skills targets include Hydraulics Technician and Mechanical Technician (Diploma/N, on-job training).

Tenderers are required to submit proposals in tables for:

• Local procurement content (Eskom target 100%).
• Jobs to be created and retained (type and number).
• Skills development (skill type/occupation, entry level, output, and tenderer proposal).

Skills development must target unemployed candidates (not Eskom employees or registered learners). Tenderers bear the full cost. They may approach relevant SETAs for grants, subsidies, and incentives, and SARS for tax rebates.

B-BBEE improvement obligations (not experience):

• Tenderers with Level 4 at award must achieve Level 3 by end of first year and improve one level each subsequent year.
• Tenderers with Level 5-8 or non-compliant must achieve Level 4 by end of first year and improve one level each subsequent year.

Pricing format: The tender response must be separated into its components as per the Price Schedule included with the tender documents. Local procurement content is total spending minus the imported component.

No bond, guarantee, or insurance requirements stated.

No financial capacity or turnover thresholds stated.

CSD registration: Not mentioned.

Tax compliance: Not mentioned.

B-BBEE: A valid B-BBEE certificate (SANAS accredited) or sworn affidavit is a condition for contract award. For EMEs (annual total revenue ≤ R10 million): sworn affidavit acceptable. For QSEs (annual total revenue ≤ R50 million): must comply with QSE scorecard unless 51% black owned, then sworn affidavit. For annual total revenue above R50 million: valid B-BBEE certificate required.

CIDB grading: Not mentioned.

CIPC registration: Proof of ownership/shareholding (preferably CIPC documentation) required.

Local content: SBD 6.2 Declaration Form and Annex C required if applicable. Minimum local content threshold of 5% for Air Insulated MV Switchgear Switching Devices.

NIPP: If imported content is USD 5 million or more, the winning bidder must enter into a NIPP obligation agreement with the dtic before signing the contract.

Mandatory subcontracting: Minimum 30% of contract value to designated groups (EME or QSE 51% owned by black people living in rural/underdeveloped areas or townships).

B-BBEE improvement plan: Must be submitted within 30 days of contract award. Tenderers with Level 4 at award must achieve Level 3 by end of first year. Tenderers with Level 5-8 or non-compliant must achieve Level 4 by end of first year and improve one level each subsequent year.

B-BBEE points are awarded per the 80/20 or 90/10 system as per the table. To claim points, bidders must submit a valid B-BBEE certificate (SANAS accredited), sworn affidavit (for EMEs/QSEs), or CIPS affidavit, plus proof of ownership/shareholding (CIPC), certified ID copies of shareholders, and proof of disability where applicable. For trusts, consortia, or joint ventures, a consolidated B-BBEE certificate is required. Deponent electrical signature is not accepted.

Penalty: Eskom will apply a penalty of 2% of the contract value for failure to meet SDL&I obligations.

Retention: Eskom will retain 2% of every invoice (excluding VAT) as security for fulfilment of all SDL&I obligations. Retained amounts are released only upon fulfilment of all SDL&I obligations.

Reporting: Suppliers must submit quarterly reports on SDL&I compliance using the Data Collection Template. Eskom reviews reports within 30 days and notifies suppliers if obligations are not met. Suppliers must implement corrective measures before the next report, failing which retention clauses are invoked.

SDL&I Implementation Schedule: Must be completed and returned to the SDL&I representative within 28 days of contract award. It serves as a reference document for monitoring, measuring, and reporting progress.

B-BBEE improvement plan: Must be submitted within 30 days of signing the contract.

Subcontracting is mandatory on contracts above R30 million and is a condition for award. The tenderer may not subcontract more than 25% of the contract value to any entity that does not have an equal or higher B-BBEE status level than the supplier, unless the subcontract is to an EME with the capability to execute.

Mandatory subcontracting: Tenderers shall subcontract a minimum of 30% of the contract value to designated groups, including an EME or QSE which is 51% owned by black people living in rural or underdeveloped areas or townships.

A maximum of 10/20 points may be awarded for the specific goal (B-BBEE). Points are added to price points. The total is rounded to two decimal places. The contract is awarded to the tenderer scoring the highest points, subject to section 2(1)(f) of the PPPFA.

SSC Drive Replacement Project at Matimba Power Station for a period of 38 months. Tender number E3401GXMPMAT. Issue date 21 August 2026. Closing date 15 September 2026 at 10:00. Tender validity 90 days.

Closing date: 15 September 2026 at 10:00 (South African time).

Compulsory clarification meeting/site visit: 02 September 2026 at 10:00 at Matimba Power Station Lapa Auditorium. Attendance is mandatory; failure to attend results in disqualification. Bidders must confirm attendance with the Eskom Representative.

Validity period: 90 days from the closing date.

Clarification queries deadline: 7 working days before the tender closing date.

A compulsory clarification meeting/site visit will be held on 02 September 2026 at 10:00 at Matimba Power Station Lapa Auditorium. Attendance is mandatory; bidders must confirm attendance with the Eskom Representative. Failure to attend results in disqualification.

Eskom Representative (commercial/SCM queries): Kamogelo Nkadimeng, Tel: 011 800 3720, Email: [email protected].

Procurement Manager: Dumisani Makamu.

Fraud and corruption reporting: 0800 11 2722, Email: [email protected].

Electronic submission platform: Eskom E-tendering at https://etendering.eskom.co.za.

Tenders must be submitted electronically via the Eskom E-tendering site (https://etendering.eskom.co.za) under folders Technical, Commercial, Financial, and Other. All documents must be in PDF format; the price list must also be submitted in a separate Excel file. Upload size per document is 500 MB, total submission limited to 4 GB. No zip/compressed files or hard copies accepted. Tenders received after the closing time will be disqualified.

Returnable forms are categorised as:

• Disqualifiable (must be submitted at closing): Annexure A (Authorisation Form), Annexure B (Acknowledgement Form), Annexure C (Tenderer's Particulars), Annexure D (Integrity Pact Declaration), Annexure E (CPA for local goods/services), Annexure F (CPA for imported goods/services if applicable), Annexure G1-G4 (SBD 6.2 and local content declarations), Annexure H (SBD 1 – Invitation to Bid), Annexure I (SBD 6.1 – Preference Points Claim), Annexure J (SBD 4 – Bidders Disclosure), E-tendering Help Manual acknowledgement, NEC or other Contract, and the completed Pricing Schedule.
• Non-disqualifiable (5 working day grace period): Tax Clearance certificate, Tax Evaluation questionnaire, Employment Equity compliance proof, CIDB grading proof.
• Required for evaluation (score zero if missing): Functionality/Technical evaluation criteria documents.
• Contractual requirements (assessed prior to award): CSD registration, COIDA letter of good standing, quality and environmental documents, annual financial statements.

All mandatory returnables must be completed, signed (where required) and submitted by the closing deadline. Failure to do so results in disqualification.

The table of returnables is detailed in the tender document. Categories:

• Disqualifiable (must be submitted at closing): Annexure A (Authorisation), B (Acknowledgement), C (Tenderer's Particulars), D (Integrity Pact), E (CPA local), F (CPA foreign if applicable), G1-G4 (SBD 6.2 and local content declarations), H (SBD 1), I (SBD 6.1), J (SBD 4), E-tendering Help Manual acknowledgement, NEC or other Contract, Pricing Schedule.
• Non-disqualifiable (5-day grace): Tax Clearance certificate, Tax Evaluation questionnaire, Employment Equity proof, CIDB proof.
• Required for evaluation (score zero if missing): Functionality/Technical evaluation criteria documents.
• Contractual requirements (prior to award): CSD, COIDA, Quality, Environmental, Safety, Financial statements.

All documents must be uploaded in PDF format; price list also in Excel.

Evaluation uses the 80/20 preferential point system.

• Price: scored out of 90 points. Prices are evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, and compared on a Net Present Value basis. Unconditional discounts are taken into account.
• Specific Goals: scored out of 10 points in accordance with the PPPFA 2022 regulations. Bidders who fail to submit evidence for a specific goal will receive 0 points for that goal but will not be disqualified.
• Functionality: applicable. Bidders must meet the minimum functionality threshold (not specified in the ITT) to be considered further. Functionality criteria include quality management system requirements (ISO 9001 certification, QMS documentation, draft Contract Quality Plan, Quality Control Plan, etc.) scored out of 12 points across five sections.
• Objective criteria: Only locally produced goods or services with a stipulated minimum threshold for local production and content will be considered. The designated sector threshold for switching devices is 5% local content.
• Mandatory Subcontracting: contracts above R30 million require subcontracting a minimum of 30% of the contract value to an EME or QSE that is 51% owned by black people living in rural or underdeveloped areas or townships.
• CIDB Requirement: a contractor grading of 7ME or higher is required. Joint ventures may qualify if the lead partner has at least 6ME and the combined grading meets the threshold.
• Ranking: total score (price + specific goals) determines ranking, subject to objective criteria.

Scope: SSC Drive Replacement Project at Matimba Power Station for a period of 38 months.

A detailed Scope of Work document is provided as an annexure to the tender. Bidders must prepare a method statement demonstrating understanding of the project and how activities will be executed to minimise environmental impact.

Specific technical details are not included in the ITT; refer to the attached Scope of Work.

A method statement must be prepared for the works, demonstrating understanding of the project as a whole and detailing how activities will be executed to minimise or prevent pollution to the environment. This is part of the environmental requirements.

Quality requirements: ISO 9001 certificate valid and relevant; evidence of QMS operation (organisation chart, control of external providers, internal audit report, certification audit report not older than 12 months, management review records); draft Contract Quality Plan (CQP) specific to scope; draft Quality Control Plan (QCP) or Inspection and Test Plan (ITP); completed Form A. All submitted for evaluation.

The Pricing Schedule is included in the NEC contract (attached) and must also be uploaded as a separate Excel file. Both PDF and Excel versions are required. The upload size per document is 500 MB, total submission 4 GB. Cataloguing: if applicable, the Pricing Schedule must include a line item for cataloguing. No other pricing format details are specified.

Pricing format: The Pricing Schedule is included in the NEC contract and must also be submitted as a separate Excel file. Both PDF and Excel versions are required.

No performance security is required.

Payment terms: Eskom commits to pay suppliers within 30 days of receipt of undisputed invoices for contracts valued below R50 million (including VAT), and within 60 days for contracts above R50 million.

Eskom reserves the right to negotiate with preferred bidders if tendered prices are not market-related.

Cataloguing: The successful tenderer may be required to provide cataloguing information; if so, the Pricing Schedule must include a line item for cataloguing. No bond or guarantee is mentioned.

Mandatory contractual requirements (assessed prior to award):

• CSD registration (CSD number or report).
• COIDA letter of good standing or proof of application (South African tenderers only).
• Quality: valid ISO 9001 certificate (or equivalent) by an accredited body, plus QMS documentation as per the tender quality requirements.
• Environmental: appointment of an Environmental Officer with at least 3 years experience and relevant qualification; Environmental Policy; Aspect and Impact Register; Method Statement; Waste Management plan; Emergency Preparedness plan; Hazardous Chemical Substances plan.
• Safety: Health and Safety Plan, detailed OHS costing, Baseline OHS Risk Assessment, OHS policy signed by CEO, OHS competency evidence.
• Financial: latest annual financial statements (audited/reviewed/compiled) of the tendering entity, including public interest score if applicable.
• Tax compliance: valid tax clearance certificate or SARS e-filing PIN for verification (for local tenderers not registered on CSD). Foreign tenderers with a South African footprint must provide a certified tax clearance certificate.
• Employment Equity: if a designated employer, proof of compliance with the Employment Equity Act (submission of EE report to Department of Labour).
• B-BBEE: SBD 6.1 Preference Points Claim Form and SBD 6.2 Local Content Declaration (if applicable) must be submitted. B-BBEE status level certificate or sworn affidavit required.
• CIDB: proof of contractor grading 7ME or higher (or JV documentation).
• Subcontracting: mandatory 30% subcontracting to qualifying EME/QSE; subcontracting agreement or letters of intent required.

Specific goals are scored out of 10 points. Bidders must submit SBD 6.1 Preference Points Claim Form and may claim points for B-BBEE status level. B-BBEE proof can be a certificate from an authorised body, a sworn affidavit, or other prescribed requirement. Objective criteria require local production and content with a minimum threshold of 5% for switching devices. Mandatory subcontracting of 30% contract value to an EME or QSE that is 51% owned by black people living in rural or underdeveloped areas or townships. SBD 6.2 and supporting annexures (G1-G4) are required if designated materials are included.

Safety requirements: Health and Safety Plan addressing project OHS risks; detailed costing for OHS management (not lump sum); Letter of Good Standing (COIDA); Baseline OHS Risk Assessment with methodology; OHS policy signed by CEO complying with OHS Act Section 7; OHS competency evidence (CVs, qualifications).

Environmental requirements: Appointment of Environmental Officer (3+ years experience, relevant qualification); Environmental Policy (compliance and pollution prevention); Aspect and Impact Register; Method Statement; Waste Management plan (including zero liquid effluent discharge); Emergency preparedness and response plan; Hazardous Chemical Substances plan (including spill management).

NEC contract conditions apply. Cataloguing may be required; pricing schedule must include line item. No performance security. Payment terms: 30 days (<R50m) or 60 days (>R50m). Eskom may negotiate if prices not market-related. Subcontracting with subsidiaries discouraged; must be declared.

Eligibility criteria: Tenderers must not be under any restriction to do business with Eskom or State-Owned Companies. Ineligible if: nationality on international sanctions list, submit more than one tender (except due to e-tendering size limits), joint venture/consortium without joint and several liability, conflict of interest, tender signed by non-authorised person, restricted by National Treasury, on Tender Defaulters list, restricted by Eskom, or subcontract 100% of scope.

Basic compliance: meet eligibility, submit complete tender with commercial, financial, and technical information, and mandatory commercial returnables.

CIDB: required grading 7ME or higher (or JV with lead partner at least 6ME and combined grading meeting threshold).

Mandatory subcontracting: 30% of contract value to qualifying EME/QSE (51% black-owned in rural/townships).

No alternative tenders allowed.

Functionality evaluation includes quality criteria scored out of 12 points (Section A-E). Bidders must meet the minimum functionality threshold (not specified in the ITT). Price scored out of 90 points, specific goals out of 10 points (80/20 system). Objective criteria: local content threshold of 5% for switching devices; mandatory subcontracting 30% to qualifying EME/QSE. CIDB grading 7ME required. Ranking by total score with potential application of objective criteria.

Returnable documents — all must be completed, signed and submitted with the bid:

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to the procuring institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the applicable preference point system.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices).
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion and independent price determination.
• Authority to Sign / Board Resolution: authorises the signatory to bind the bidder.
• Form A (completed and signed) as per the tender quality requirements.
• Valid ISO 9001 certificate and supporting QMS evidence as per evaluation criteria.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Bids received after the closing time.

Bidders must hold a valid ISO 9001 Quality Management System certificate from an accredited certification body with international accreditation. The certificate's scope must be relevant to the tender and valid (not expired).

Bidders must demonstrate an operational QMS through documented evidence including:

• Organization chart and responsibility matrix.
• Documented information for control of externally provided processes, products and services (including criteria for evaluation, selection, monitoring and re-evaluation of external providers).
• Latest internal management system audit report (with nonconformity, correction and corrective action reports) including objective, scope, criteria and outcomes.
• Latest certification management system audit report not older than 12 months.
• Records of management review meetings (minutes, attendance registers).
• Draft Contract Quality Plan (CQP) specific to the scope of work, identifying roles, responsibilities and allocation of experienced resources.
• Draft Inspection and Test Plan (ITP) or Quality Control Plan (QCP) on similar or previous work, demonstrating quality control processes and installation practices.
• Form A completed and signed.

Each quality deliverable is scored as pass/fail (indicator = 1). All sections must be passed.

The project involves the replacement of SSC drives at Matimba Power Station over a period of 38 months. The scope includes design, installation, and commissioning of drive systems. Bidders must provide a Contract Quality Plan and Quality Control Plan demonstrating how consistency of design and installation practices will be managed across all units during project implementation.

Bidders must hold a valid ISO 9001 Quality Management System certificate from an accredited certification body with international accreditation. The certificate must be relevant to the tender scope and valid (not expired).

Returnable compliance forms:

• SBD 4 (Declaration of Interest)
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices)
• SBD 9 (Certificate of Independent Bid Determination)
• Authority to Sign / Board Resolution
• Form A (completed and signed)

Andani Muthelo is the Eskom representative who issued the document.

Returnable documents must be completed, signed and submitted with the bid. All quality deliverables listed in the List of Tender Returnables are mandatory. Form A must be completed and signed.

E.1 Form A is completed and signed.

The quality requirements are evaluated on a pass/fail basis with an indicator of 1 per item. Bidders must score on all applicable items in Sections A through E. Section A requires a valid ISO 9001 certificate with relevant product/service scoping, from an accredited certification authority with recognized international accreditation, and the certificate must be valid at bid closing. Section B requires evidence of an operational QMS including organization chart, responsibility matrix, control of externally provided processes, internal audit report, certification audit report (not older than 12 months), and management review records. Section C requires a draft Contract Quality Plan specific to the scope. Section D requires an Inspection and Test Plan (ITP) or Quality Control Plan (QCP) for similar previous work. Section E requires Form A completed and signed.

The scope is the SSC Drive Replacement Project at Matimba Power Station. The contract period is 38 months.

Bidders must have a certified Quality Management System (QMS) ISO 9001 certificate from an accredited body. Evidence of an operational QMS is required:

• Documented roles, responsibilities, and authorities (organization chart and responsibility matrix including quality management function) per ISO 9001:2015 clause 5.3.
• Documented control of externally provided processes, products, and services, including criteria for evaluation, selection, monitoring, and re-evaluation of external providers per clause 8.4.
• Latest internal management system audit report (with nonconformity reports and corrective actions), including objective, scope, criteria, and outcomes per clause 9.2.
• Latest certification management system audit report not older than 12 months (with nonconformities and corrective actions).
• Records of management review meetings (minutes, attendance registers).

A draft Contract Quality Plan specific to the scope of work (ref ISO 10005) is required.

A draft Inspection and Test Plan (ITP) or Quality Control Plan (QCP) for similar previous work is required.

Form A must be completed and signed.

Bidders must hold a valid ISO 9001 certificate from an accredited body, with the certificate's scope relevant to the work. The certification authority must have recognized international accreditation. The certificate must be valid at the time of bid.

Returnable forms (one line each):

• Form A: completed and signed as part of the quality returnables.

The evaluation is based on the quality returnables checklist with an indicator of 1 per applicable item across Sections A to E. All items must be scored to pass. Section A scores 4 points, Section B scores 5 points, Section C scores 1 point, Section D scores 1 point, Section E scores 1 point. The overall requirement is Category 1 – Quality Requirements Deliverables.

Closing date: 2026-09-15 at 10:00 AM (from tender record). Contract start date: November 2026 (outage). Completion of works: 36 months after start date. Defects date: 52 weeks after completion. No mandatory briefing or site visit dates are stated.

Employer: Eskom Holdings SOC Ltd, registered office at Megawatt Park, Maxwell Drive, Sandton, Johannesburg. Site: Matimba Power Station, Nelson Mandela Drive, Lephalale, 0555. Project Manager and Supervisor are to be appointed; no names or direct contact details provided.

Bidders must have a valid CIDB registration and a valid B-BBEE certificate. The evaluation will consider price and functionality, but no specific scoring split or minimum thresholds are stated in the document. The contract is a NEC3 Option A (priced contract with activity schedule) with secondary options including price adjustment, delay damages, retention, and limitation of liability. Preference will be given to production during outages.

Scope: Replacement of the Submerged Scraper Conveyor (SSC) drive system on all six units at Matimba Power Station with hydraulic drive systems. Work includes: removal of existing drives, installation of hydraulic drive motors, power pack cabinets, drive shaft modifications, bearings, structural modifications, and control & instrumentation design. Bidders must design the mechanical, electrical, and C&I systems. The contract requires compliance with Eskom's standards for documentation, plant coding (KKS), and health & safety. Training of Eskom staff and provision of data books are required.

Pricing format: NEC3 Option A – Priced contract with Activity Schedule. The activity schedule includes items for material, delivery, installation, and commissioning. Payment assessed monthly between the 25th day of each month. Delay damages: R80,000 per day for late completion of sections. Retention free amount: R0; retention percentage not stated. Limitation of liability: R1,000,000 for indirect or consequential loss. A performance guarantee (ASGI-SA Guarantee) is required, but the amount is not specified in the extracted text.

CIDB registration is required (tenderer must provide registration number). B-BBEE status is important; the contract includes a clause requiring notification of any change in B-BBEE status, which may lead to renegotiation or termination. A valid tax invoice and compliance with VAT are required. Bidders must comply with the Occupational Health and Safety Act and Eskom's safety standards. No specific B-BBEE level, local content percentage, or other registration thresholds are stated.

TET Members:

• Sizwe Buthelezi, Mechanical Engineer (SSC System Engineer)
• David Du Plessis, Mechanical Engineer
• Wandile Mjuqu, Electrical System Engineer
• Boleo Lesejane, Electrical System Engineer
• Vukani Gebashe, C&I System Engineer

Other contacts: Tshegofatso Modiba, Coal Plant System Engineer; Gift Nkuna, Auxiliary Engineering Manager; Jacky Mathobela, Engineering Manager.

The minimum weighted final score (threshold) required for a tender to be considered from a technical perspective is 70%. Qualitative Technical Evaluation Criteria: 1. Company's Capacity to execute the works (40%): 1.1 Related Experience - contractor must have successfully completed projects of similar scope; scoring based on number of completed hydraulic drives projects. 2. Method statements (55%): 2.1 Mechanical works - method statement demonstrating compliance with scope, including drive solution, installation, safety, environment, testing; CVs and qualifications for key resources (Mechanical registered engineer, Site Manager, Safety Officer, Mechanical Fitter, Quality Control Inspector, Rigger) with experience-based scoring. 2.2 Electrical works - method statement for concept/basic design, electrical connection diagram; CVs for ECSA registered Electrical Engineer and Installation Electrician with experience scoring. 2.3 C&I works - method statement for Control System IO Allocation, HMI on Teleperm ME & Teleperm XP, field instruments, etc.; CVs for ECSA registered C&I Engineer/Technologist with experience scoring. 3. Project Schedule (5%): detailed project schedule with critical milestones and durations.

Matimba Power Station is designed to have the SSC employed underneath the boiler for the purpose of boiler bottom ash (BBA) and slag removal, as well as furnace sealing. SSCs are driven by an input gearbox which is directly connected to the first reduction gearbox, the variable speed drive links these gearboxes to the electric motor. This drive assembly is supplied by PIV Gearboxes and Drives and produces 75 000 Nm of torque.

Method statement detailing how the work will be executed showing a thorough understanding of C&I Scope of the works. Method statement detailing a high-level Control System concept.

Site Manager with 6 or more years relevant experience. Safety Officer with 6 or more years relevant experience. Qualified Mechanical Fitter with 7 or more years relevant experience. Quality Control Inspector with 6 or more years relevant experience. Rigger with a minimum of 6 or more years relevant experience.

Method Statements lack details and does not meet technical requirement(s), safety and environment. No method statement submitted.

Provide valid ECSA certification. All (Mechanical, Electrical and C&I) discipline engineers are required to be professionally recognised/registered engineer/technologist with ECSA.

Method statement must include but not limited: requirement(s), safety, and environment.

• Drive solution including (CAD 3D model, schematics, technical specification, and bill of material).
• Installation, Safety & Environment, of work. Testing and commissioning

This document is a user manual for Eskom's eTendering system, not the tender document for the SSC Drive Replacement Project. It describes how suppliers register, upload, and submit tender documents electronically.

For system problems, contact the buyer responsible for the published tender. No specific contact details are provided in this document.

Submission is electronic via the Eskom eTendering system at https://eTendering.eskom.co.za. Bidders must register with a valid CSD number and verify their email. Files must be uploaded under the correct category (Technical, Commercial, Finance, etc.). Final submission is made by clicking 'Finalize Submission'. Total file size must not exceed 900MB, with a single file limit of 50MB. A submission ID is emailed upon completion and should be retained.

Bidders must register on the eTendering system with a valid CSD number. Registration requires completion of all fields, a contact number starting with +27 (e.g., +27), and email verification. There is no mention of B-BBEE level, CIDB grading, tax clearance, or other specific pre-qualifications in the supplied text.

eTendering system is a web-based system that allows suppliers bidding for various tenders advertised on Tender Bulletin system to “upload” their tender documents. Currently the tenderers or suppliers submit tender documents at various Eskom tender offices. eTendering system replaces the manual or physical submission of tender documents at various Eskom tender offices. eTendering system in a nutshell is an electronic box where tender documents can be “dropped” or “uploaded”. Suppliers will be required to register their details before they can be granted access to the eTendering system. An OTP (one time pin) will be sent to both their cell phone and email address.

Bidders must have a CSD (Central Supplier Database) number to access the eTendering system.