Provision of hazardous assessments, inspections and testing contract for ntcsa northern grid

Returnable documents: the NTCSA Supplier Declaration of Interest (Rev 1) must be completed, signed under oath, and submitted. Any false information may result in action against the supplier or the signatory.

Bidders must submit the Supplier Declaration of Interest (Rev 1) as a returnable. The declaration requires disclosure of any conflicts of interest, including employment of any person holding an interest in the supplier by NTCSA, close family or associate relationships with NTCSA employees or directors involved in the procurement, business courtesies given or received in the last 12 months, and other services rendered to NTCSA or related entities (for consultants).

I, the undersigned [insert full name of signatory]…………………………………………, in my capacity as [insert capacity, i.e., member, director, partner, etc.] …………………………………………... of the supplier [insert registered full legal name of the supplying entity AND their company registration number] ………………....................................................., certify under oath that, to the best of my knowledge, the information furnished herein is true and correct. I accept that NTCSA reserves its right to act against the supplier named above or me personally in terms hereof, should this declaration prove to be false.

No specific compliance requirements beyond the declaration.

Mandatory returnable: E-Tendering Training Acknowledgement Form (Template ID 240-9722574 Rev 1), confirming self-training on the e-Tendering system. Must be fully completed, signed, and submitted before the closing time. Failure to submit will disqualify the bidder.

One mandatory returnable identified: Acknowledgment Form – e-Tendering Training (Template ID: 240-9722574 (Rev 1)), confirming self-training on the e-Tendering system. Must be fully completed, signed, and submitted before the closing time. Failure to submit will disqualify the bidder.

Business name/JV: _______________________________________________________

This document is Annexure R — a Non-Disclosure Agreement (NDA) template that bidders must sign when receiving confidential information from NTCSA in connection with the provision of hazardous assessments, inspections and testing services for the NTCSA Northern Grid. It is an attachment to the tender, not the tender specification itself.

NTCSA contact for NDA matters:

• Contact person: Thandiwe Gxabuza
• Telephone: +27 11 800 6724
• Physical address: Megawatt Park, Maxwell Drive, Sunninghill ext.3, Sandton
• Postal address: P O Box 1091 Johannesburg 2000 SA

I. National Transmission company south africa SOC LTD a company incorporated under the laws of the Republic of South Africa, having its registered office at Megawatt Park, Maxwell Drive, Sunninghill ext.3, Sandton, Republic of South Africa, with registration number 2021/539129/30 [hereinafter referred to as “the Disclosing Party”.

Provision of hazardous assessments,

Inspections and testing contract for

Ntcsa northern grid for a period of 3

Years on an as and when required basis.

Contents: No of

pages

Part C1 Agreements & Contract Data [●]

Part C2 Pricing Data [●]

Part C3 Scope of Work

Closing date: 2026-09-16 at 10:00 (extracted from tender record).

No briefing, site visit, or clarification deadline is stated in the document.

Base date for price adjustment indices: one month prior to tender closing date.

Compensation event notification limit: 8 weeks from becoming aware of the event.

Contract period: 36 months (service period).

Employer: NTCSA SOC Ltd, Megawatt Park, Maxwell Drive, Sandton, Johannesburg, 2199.

Service Manager: TBA (details to be provided at a later stage).

For NEC3 TSC3 guidance notes: Engineering Contract Strategies, Tel 011 803 3008, Fax 086 539 1902, www.ecs.co.za (this is not the tender enquiry contact).

No SCM or technical enquiry contacts were provided in the document.

Returnable forms required with the bid:

• C1.1 Form of Offer and Acceptance (signed bid offer)
• C1.2b Contract Data Part Two completed by the contractor (key personnel, fee percentages, price list, etc.)
• C2 Pricing Data (including price list per Annexure P Enquiry BOQ)
• C3 Scope of Work (C3.2 Contractor's Service Information if required)

All forms must be completed in full and signed where indicated. The offer is valid until the period stated in the Tender Data.

Disqualification risks:

• Any mandatory form omitted or not signed.
• Bids received after the closing time.

No evaluation scoring split or preference points system is stated in the document.

The tender form requires the bidder to enter their CIDB registration number, indicating CIDB registration is mandatory.

B-BBEE status will be considered as part of the contract conditions (change in status may lead to termination).

No functionality or minimum qualifying scores were identified.

Service: Hazardous assessments, inspections, and testing for the NTCSA Northern Grid on an as and when required basis for 36 months.

Location: 27 substations (including two new ones) across five Customer Load Networks: Carletonville, Rustenburg, Lephalale, Polokwane, and Phalaborwa.

Scope deliverables:

• Provide hazardous location (Haz Loc) classification reports where none exist.
• Assess battery room electrical installations.
• Test and issue Certificates of Compliance (CoC) for specialised (hazardous) and normal electrical installations after repairs, modifications, or new installations, as per SANS requirements.
• Assess and classify any other Haz Loc areas on existing, modified, and new plant and equipment.

CoCs and test reports are required to comply with the Electrical Installations Regulations of the OHS Act.

The service includes all matters necessary to meet legislative compliance for battery rooms.

in the Northern Grid battery rooms. The services will be provided in various Northern Grid substations (27

substations (including two new ones). The service provider shall provide the hazardous location (Haz Loc)

classification report where such report does not exist. Assess battery room electrical installations, test and

issue certificates of compliance (CoC) for specialised (hazardous locations) and normal electrical installations

after reparations, modifications or new installations. Do inspections and issue valid CoC’s as per SANS

requirements. Assess and analyse any other Haz Loc areas and recommend appropriate classifications on

existing, modified and new plant and equipment as and when required for the duration of the contract period.

1.3 Interpretation and terminology

Contents: No of

pages

Part C1 Agreements & Contract Data [●]

Part C2 Pricing Data [●]

Part C3 Scope of Work [●]

CONTRACT No. [Insert at award stage]

Part C1 Agreements and Contract Data, (which includes this Form of Offer and Acceptance)

Part C2 Pricing Data

Part C3 Scope of Work: Service Information

and drawings and documents (or parts thereof), which may be incorporated by reference into the above listed

Period of 36 months.

Part 2: pricing data

TSC3 Option A

reference pages

C2.1 Pricing assumptions: Option A 02

C2.2 The price list 02

Part c2: pricing data c2 tsc3 cover

Period of 36 months.

C2.1 Pricing assumptions: Option A

Before preparing the price list, both the Employer and tendering contractors should read the TSC3 Guidance

Notes pages 14 and 15. In an Option A contract, either Party may have entered items into the price list

either as a process of offer and acceptance (tendering) or by negotiation depending on the nature of the

service to be provided. Alternatively the Employer, in his Instructions to Tenderers or in a Tender Schedule,

may have listed some items that he requires the Contractor to include in the price list to be prepared and

priced by him.

Part c2: pricing data c2.1 TSC3/A pricing assumptions

provided, a unit of time is stated in the Unit column and the expected length of time (as a quantity of the

stated units of time) is stated in the Expected Quantity column.

Part c2: pricing data c2.1 TSC3/A pricing assumptions

Pricing format: NEC3 TSC3 Option A (priced contract with price list).

• Prices are derived from a price list that may include lump sums and/or expected quantities multiplied by rates.
• The price list is in Part C2.2, referencing Annexure P Enquiry BOQ.

Payment terms:

• Assessment interval: between the 25th day of each successive month.
• Payment period: as per Eskom payment terms linked to vendor registration.
• Interest on late payment: prime rate of Standard Bank of South Africa.

Price adjustment for inflation (Option X1):

• Base date: one month prior to tender closing.
• CPA effective after 16 months from base date.
• Proportions: 55% Labour/professional fees (SEIFSA Table C-3), 30% Transportation (Table L-1(B)), 15% non-adjustable.

Low service damages: 10% of the total task order issued.

Limitation of liability:

• Indirect/consequential loss: limited to the sum of task orders issued under the contract.
• For any one event, liability for loss/damage to Employer's property: limited to deductibles per Employer's ACAR document.
• Total liability (excluding excluded matters): limited as per clause X18.4; excluded matters have unlimited liability.
• End of liability date: 6 months after the end of the service period.

CIDB registration: The Form of Offer and Acceptance requires the tenderer's CIDB registration number.

VAT registration: South African VAT number required on invoices (Employer's VAT number: 4710303126).

B-BBEE: The contractor must notify the Employer within 7 days of any change in B-BBEE status and submit an updated verification certificate within 30 days. A decrease in status may lead to contract renegotiation or termination.

Insurance: The contractor must provide insurance as per Insurance Table A (loss/damage to Employer's property, Plant/Materials, Equipment, public liability, employer's liability). The Employer provides insurance per Table B.

Tax invoice: Within one week of receiving a payment certificate, the contractor must provide a tax invoice in accordance with Employer's procedures.

Independent bid determination: The Form of Offer and Acceptance implies standard certification of independent pricing (offer is binding).

No mention of CSD registration, tax clearance certificate, or specific professional registrations beyond the above.

(Reg No. 2021/539129/30)

and [Insert at award stage]

(Reg No. )

for PROVISION OF HAZARDOUS ASSESSMENTS,

signature of

witness

Note: If a tenderer wishes to submit alternative tenders, use another copy of this Form of Offer and

Period of 36 months.

11.2(2) The Affected Property is Commercial buildings and substations in

various locations within the Northern Grid

11.2(13) The service is Provision of Hazardous Assessments,

service period, requires the prior written consent of the Service Manager. All rights in and to all

such images vests exclusively in the Employer.

Z4.5 The Contractor ensures that all his subcontractors abide by the undertakings in this clause.

Z5 Waiver and estoppel: Add to core clause 12.3:

Z5.1 Any extension, concession, waiver or relaxation of any action stated in this contract by the

not give rise to an estoppel unless the Parties agree otherwise and confirm such agreement in

writing.

Z6 Health, safety and the environment: Add to core clause 27.4

Z6.1 The Contractor undertakes to take all reasonable precautions to maintain the health and safety

of persons in and about the execution of the service. Without limitation the Contractor:

 accepts that the Employer may appoint him as the “Principal Contractor” (as defined and

provided for under the Construction Regulations 2014 (promulgated under the Occupational

Health & Safety Act ) (“the Construction Regulations”) for the Affected Property;

 warrants that the total of the Prices as at the Contract Date includes a sufficient amount for

proper compliance with the Construction Regulations, all applicable health & safety laws

and regulations and the health and safety rules, guidelines and procedures provided for in

this contract and generally for the proper maintenance of health & safety in and about the

execution of the service; and

 undertakes, in and about the execution of the service, to comply with the Construction

regulations published in GNR February 2002, under the Occupational Health and Safety

Act, 1993 (Act ) (“Asbestos Regulations”). The OEL for asbestos is 0.2 regulated

asbestos fibres per millilitre of air as a 4-hour TWA, averaged over any continuous period of four

hours, and the short term exposure limit of 0.6 regulated asbestos fibres per millilitre of air as a 10-

minute TWA, averaged over any 10 minutes, measured in accordance with HSG248 and

monitored according to HSG173 and OESSM.

Z14.2 Upon written request by the Contractor, the Employer certifies that these conditions prevail. All

measurements and reporting are effected by an independent, competent, and certified

occupational hygiene inspection body, i.e. a SANAS accredited and Department of Employment

and Labour approved AAIA. The Contractor may perform Parallel Measurements and related

control measures at the Contractor’s expense. For the purposes of compliance the results

generated from Parallel Measurements are evaluated only against South African statutory limits as

detailed in clause Z14.1. Control measures conform to the requirements stipulated in the AAIA-

approved asbestos work plan.

Z14.3 The Employer manages asbestos and ACM according to the Standard.

Z14.4 In the event that any asbestos is identified while Providing the Services, a risk assessment is

conducted and if so required, with reference to possible exposure to an airborne concentration of

Part c1: agreements and contract data c1.2A Tsc3 contract data part 1

statement however other clauses may also use the same data.

3. Where a form field like this [ ] appears, data is required to be inserted relevant to the option

selected. Click on the form field once and type in the data. Otherwise complete by hand and in ink.

 Has taken account of the guidance given in the TSC3 Guidance Notes relevant to Option A;

 Understands the function of the Price List and how work is priced and paid for;

 Is aware of the need to link operations shown in his plan to items shown in the Price List;

 Has listed and priced items in the price list which are inclusive of everything necessary and incidental

to Providing the Service in accordance with the Service Information, as it was at the time of tender,

as well as correct any Defects not caused by an Employer’s risk;

 Has priced work he decides not to show as a separate item within the Prices or rates of other listed

items in order to fulfil the obligation to complete the service for the tendered total of the Prices.

 Understands there is no adjustment to items priced as lump sums if the amount, or quantity, of work

within that item later turns out to be different to that which the Contractor estimated at time of tender.

The only basis for a change to the (lump sum) Prices is as a result of a compensation event.

4.1. Format of the price list

(From the example given in an Appendix within the TSC3 Guidance Notes)

Entries in the first four columns in the price list in section C2.2 are made either by the Employer or the

tendering contractor.

1.1 Executive overview

The National Transmission Company South Africa (NTCSA) Northern Grid has five (5) Customer Load

Networks (CLN), namely Carletonville, Rustenburg, Lephalale, Polokwane and Phalaborwa. The Grid has a

total of 27 substations (including two new ones). Substations consist of battery rooms (Haz Loc) that do not

have any valid Certificates of Compliance (CoC) and accompanying test reports as required by the Electrical

Installations Regulations of the Occupational Health and Safety Act, 1993 (Act No. ) (OHS Act).

certificates, maintenance records, etc. were identified as a serious safety risk that may have serious

consequences to the health and safety of persons working or accessing the battery rooms at Northern Grid

substations. Management took a decision to initiate a project to ensure that all battery rooms at Northern Grid

substations be assessed, tested and issued with all required documentation in accordance with the OHS Act

and applicable South African National Standards (SANS). The project will ensure legislative compliance of

OHS Act Occupational Health and Safety Act (Act No.

)

Part c3: scope of work c3.1 Tsc3 employer’s service information

his plan as required by clause 21.2. For example information about the order and timing or method of carrying

out particular items of work.

List technical reporting and scheduling requirements which are to be incorporated into the Contractor’s plan.

• Contractor to provide project plan of execution to the employer for approval before the works.

2.2 Management meetings

The conditions of contract (e.g. Clause 16.2) and other sections of the Service Information (e.g. safety risk

management) may require that a meeting shall be held. However the intention of all NEC contracts is that the

a weekly risk register meeting (Clause 16.2). This could be used to discuss safety, compensation events,

subcontracting, overall co-ordination and other matters of a general nature. Separate meetings for specialist

activities such as planning and activities of a technical nature may also be warranted.

Period of 36 months.

Z6.2 The Contractor, in and about the execution of the service, complies with all applicable

environmental laws and regulations and rules, guidelines and procedures otherwise provided for

under this contract and ensures that his Subcontractors, employees and others under the

Contractor’s direction and control, likewise observe and comply with the foregoing.

Z7 Provision of a Tax Invoice and interest. Add to core clause 51

Z7.1 Within one week of receiving a payment certificate from the Service Manager in terms of core

clause 51.1, the Contractor provides the Employer with a tax invoice in accordance with the

if applicable.

Z14.6 The Contractor continues to Provide the Services, without additional control measures presented,

on presentation of Safe Levels. The contractually agreed dates to Provide the Services, including

the Completion Date, are adjusted accordingly. The contractually agreed dates are extended by

the notification periods required by regulations 3 and 21 of the Asbestos Regulations, 2001.

Z14.7 Any removal and disposal of asbestos, asbestos containing materials and waste, is done by a

registered asbestos contractor, instructed by the Employer at the Employer’s expense, and

conducted in line with South African legislation.

Part c1: agreements and contract data c1.2A Tsc3 contract data part 1

Period of 36 months

4.2.3 Limitations on subcontracting ...................................................................................................... 11

4.2.4 Attendance on subcontractors ..................................................................................................... 11

4.3 Plant and Materials ............................................................................................................................ 11

4.3.1 Specifications .............................................................................................................................. 11

4.3.2 Correction of defects ................................................................................................................... 11

4.3.3 Contractor’s procurement of Plant and Materials ............................................................................... 11

4.3.4 Tests and inspections before delivery ......................................................................................... 11

4.3.5 Plant & Materials provided “free issue” by the Employer ............................................................. 11

4.3.6 Cataloguing requirements............................................................................................................ 11

5 Working on the Affected Property ........................................................................................................ 12

5.1 Employer’s site entry and security control, permits, and site regulations .............................................. 12

5.2 People restrictions, hours of work, conduct and records ................................................................... 12

5.3 Health and safety facilities on the Affected Property ......................................................................... 12

5.4 Environmental controls, fauna & flora ............................................................................................... 12

5.5 Cooperating with and obtaining acceptance of Others ...................................................................... 12

5.6 Records of Contractor’s Equipment............................................................................................................ 12

5.7 Equipment provided by the Employer ............................................................................................... 12

5.8 Site services and facilities ................................................................................................................. 13

5.8.1 Provided by the Employer ........................................................................................................... 13

5.8.2 Provided by the Contractor .......................................................................................................... 13

5.9 Control of noise, dust, water and waste ............................................................................................ 13

5.10 Hook ups to existing works ................................................................................................................ 13

5.11 Tests and inspections ........................................................................................................................ 13

5.11.1 Description of tests and inspections ............................................................................................ 13

5.11.2 Materials facilities and samples for tests and inspections ........................................................... 14

6 List of drawings ...................................................................................................................................... 15

6.1 Drawings issued by the Employer ..................................................................................................... 15

Part c3: scope of work c3.1 Tsc3 employer’s service information

Loss of or damage caused by The replacement cost where not covered by the

the Contractor to the Employer’s insurance.

Employer’s property

The Employer’s policy deductible as at Contract

Date, where covered by the Employer’s insurance.

Loss of or damage to Plant and The replacement cost where not covered by the

Materials Employer’s insurance.

The Employer’s policy deductible as at Contract

Date, where covered by the Employer’s insurance.

Loss of or damage to The replacement cost where not covered by the

Equipment Employer’s insurance.

The Employer’s policy deductible as at Contract

Date, where covered by the Employer’s insurance.

The Contractor’s liability for Loss of or damage to property

loss of or damage to property The replacement cost

(except the Employer’s

property, Plant and Materials

and Equipment) and liability for Bodily injury to or death of a person

bodily injury to or death of a The amount required by the applicable law.

person (not an employee of the

Contractor) arising from or in

connection with the

Contractor’s Providing the

Service

Liability for death of or bodily The amount required by the applicable law

injury to employees of the

Contractor arising out of and in

the course of their employment

in connection with this contract

Part c1: agreements and contract data c1.2A Tsc3 contract data part 1

NTCSA SOC Ltd CONTRACT NO.

The provision of hazardous assessments, inspections and testing contract for northern grid, for a

Period of 36 months.

Z 12.2 Replace core clause 86 with the following:

Insurance 86

by the

Employer

86.1 The Employer provides the insurances stated in the Insurance Table B

Insurance table b

Insurance against or name Minimum amount of cover or minimum li

of policy of indemnity

Assets All Risk Per the insurance policy document

Contract Works insurance Per the insurance policy document

Environmental Liability Per the insurance policy document

General and Public Liability Per the insurance policy document

Transportation (Marine) Per the insurance policy document

Motor Fleet and Mobile Plant Per the insurance policy document

Terrorism Per the insurance policy document

Cyber Liability Per the insurance policy document

Nuclear Material Damage and Per the insurance policy document

Business Interruption

Nuclear Material Damage Per the insurance policy document

Terrorism

Z13 Nuclear Liability

Z13.1 The Employer is the operator of the Koeberg Nuclear Power Station (KNPS), a nuclear installation,

as designated by the National Nuclear Regulator of the Republic of South Africa, and is the holder

of a nuclear licence in respect of the KNPS.

Z13.2 The Employer is solely responsible for and indemnifies the Contractor or any other person against

any and all liabilities which the Contractor or any person may incur arising out of or resulting from

nuclear damage, as defined in Act , save to the extent that any liabilities are incurred

due to the unlawful intent of the Contractor or any other person or the presence of the Contractor

or that person or any property of the Contractor or such person at or in the KNPS or on the KNPS

site, without the permission of the Employer or of a person acting on behalf of the Employer.

Z13.3 Subject to clause Z13.4 below, the Employer waives all rights of recourse, arising from the

aforesaid, save to the extent that any claims arise or liability is incurred due or attributable to the

unlawful intent of the Contractor or any other person, or the presence of the Contractor or that

person or any property of the Contractor or such person at or in the KNPS or on the KNPS site,

without the permission of the Employer or of a person acting on behalf of the Employer.

Z13.4 The Employer does not waive its rights provided for in section 30 (7) of Act , or any

replacement section dealing with the same subject matter.

Z13.5 The protection afforded by the provisions hereof shall be in effect until the KNPS is

decommissioned.

Part c1: agreements and contract data c1.2A Tsc3 contract data part 1

NTCSA SOC Ltd CONTRACT NO.

The provision of hazardous assessments, inspections and testing contract for northern grid, for a

Period of 36 months.

Z14 Asbestos

For the purposes of this Z-clause, the following definitions apply:

AAIA means approved asbestos inspection authority.

ACM means asbestos containing materials.

AL means action level, i.e. a level of 50% of the OEL, i.e. 0.1 regulated asbestos fibres

per ml of air measured over a 4 hour period. The value at which proactive actions is

required in order to control asbestos exposure to prevent exceeding the OEL.

Ambient Air means breathable air in area of work with specific reference to breathing zone, which

is defined to be a virtual area within a radius of approximately 30cm from the nose

inlet.

Compliance means compliance sampling used to assess whether or not the personal exposure of

Monitoring workers to regulated asbestos fibres is in compliance with the Standard’s requirements

for safe processing, handling, storing, disposal and phase-out of asbestos and

asbestos containing material, equipment and articles.

OEL means occupational exposure limit.

Parallel means measurements performed in parallel, yet separately, to existing measurements

Measurements to verify validity of results.

Safe Levels means airborne asbestos exposure levels conforming to the Standard’s requirements

for safe processing, handling, storing, disposal and phase-out of asbestos and

asbestos containing material, equipment and articles.

Standard means the Employer’s Asbestos Standard 32-303: Requirements for Safe Processing,

Handling, Storing, Disposal and Phase-out of Asbestos and Asbestos Containing

Material, Equipment and Articles.

SANAS means the South African National Accreditation System.

TWA means the average exposure, within a given workplace, to airborne asbestos fibres,

normalised to the baseline of a 4 hour continuous period, also applicable to short term

exposures, i.e. 10-minute TWA.

Z14.1 The Employer ensures that the Ambient Air in the area where the Contractor will Provide the

Services conforms to the acceptable prescribed South African standard for asbestos, as per the

regulations published in GNR February 2002, under the Occupational Health and Safety

Act, 1993 (Act ) (“Asbestos Regulations”). The OEL for asbestos is 0.2 regulated

asbestos fibres per millilitre of air as a 4-hour TWA, averaged over any continuous period of four

hours, and the short term exposure limit of 0.6 regulated asbestos fibres per millilitre of air as a 10-

minute TWA, averaged over any 10 minutes, measured in accordance with HSG248 and

monitored according to HSG173 and OESSM.

Z14.2 Upon written request by the Contractor, the Employer certifies that these conditions prevail. All

measurements and reporting are effected by an independent, competent, and certified

occupational hygiene inspection body, i.e. a SANAS accredited and Department of Employment

and Labour approved AAIA. The Contractor may perform Parallel Measurements and related

control measures at the Contractor’s expense. For the purposes of compliance the results

generated from Parallel Measurements are evaluated only against South African statutory limits as

detailed in clause Z14.1. Control measures conform to the requirements stipulated in the AAIA-

approved asbestos work plan.

Z14.3 The Employer manages asbestos and ACM according to the Standard.

Z14.4 In the event that any asbestos is identified while Providing the Services, a risk assessment is

conducted and if so required, with reference to possible exposure to an airborne concentration of

Part c1: agreements and contract data c1.2A Tsc3 contract data part 1

NTCSA SOC Ltd CONTRACT NO.

The provision of hazardous assessments, inspections and testing contract for northern grid, for a

Period of 36 months.

above the AL for asbestos, immediate control measures are implemented and relevant air

monitoring conducted in order to declare the area safe.

Z14.5 The Contractor’s personnel are entitled to stop working and leave the contaminated area forthwith

until such time that the area of concern is declared safe by either Compliance Monitoring or an

AAIA approved control measure intervention, for example, per the emergency asbestos work plan,

if applicable.

Z14.6 The Contractor continues to Provide the Services, without additional control measures presented,

on presentation of Safe Levels. The contractually agreed dates to Provide the Services, including

the Completion Date, are adjusted accordingly. The contractually agreed dates are extended by

the notification periods required by regulations 3 and 21 of the Asbestos Regulations, 2001.

Z14.7 Any removal and disposal of asbestos, asbestos containing materials and waste, is done by a

registered asbestos contractor, instructed by the Employer at the Employer’s expense, and

conducted in line with South African legislation.

Part c1: agreements and contract data c1.2A Tsc3 contract data part 1

NTCSA SOC Ltd CONTRACT NUMBER

The provision of hazardous assessments, inspections and testing contract for northern grid, for a

Period of 36 months.

C1.2 Contract Data

Part two - Data provided by the Contractor

Notes to a tendering contractor:

1. Please read both the both the NEC3 Term Service Contract April 2013 and the relevant parts of its

Guidance Notes (TSC3-GN)1 in order to understand the implications of this Data which the tenderer

is required to complete.

2. The number of the clause which requires the data is shown in the left hand column for each

statement however other clauses may also use the same data.

3. Where a form field like this [ ] appears, data is required to be inserted relevant to the option

selected. Click on the form field once and type in the data. Otherwise complete by hand and in ink.

Completion of the data in full, according to Options chosen, is essential to create a complete contract.

Clause Statement Data

10.1 The Contractor is (Name):

Address

Tel No.

Fax No.

11.2(8) The direct fee percentage is %

The subcontracted fee percentage is %

11.2(14) The following matters will be included in

the Risk Register

11.2(15) The Service Information for the

Contractor’s plan is in:

21.1 The plan identified in the Contract Data is

contained in:

24.1 The key people are:

1 Name:

Job:

Responsibilities:

Period of 36 months.

Part c1: agreements & contract data

Contents: No of

pages

C1.1 Form of Offer and Acceptance [●]

[to be inserted from Returnable Documents at award

stage]

C1.2a Contract Data provided by the Employer [●]

C1.2b Contract Data provided by the Contractor [●]

[to be inserted from Returnable Documents at award

stage]

C1.3 Proforma Guarantees [●]

CONTRACT - ii - TSC3 COVER PAGES

of Deviations (if any), contact the Employer’s agent (whose details are given in the Contract Data) to arrange

the delivery of any securities, bonds, guarantees, proof of insurance and any other documentation to be

provided in terms of the conditions of contract identified in the Contract Data at, or just after, the date this

agreement comes into effect. Failure to fulfil any of these obligations in accordance with those terms shall

constitute a repudiation of this agreement.

clauses and the clauses for main Option:

A: Priced contract with price list

dispute resolution Option W1: Dispute resolution procedure

and secondary Options

X1: Price adjustment for inflation X2

X17: Low service damages

X18: Limitation of Liability

X19: Task Order

Z: Additional conditions of contract

of the NEC3 Term Service Contract April

20131 (tsc3)

10.1 The Employer is (name): NTCSA SOC Ltd (reg no: 2021/539129/30), a

state owned company incorporated in terms of

the company laws of the Republic of South

50.1 The assessment interval is between the 25th day of each successive month.

51.1 The currency of this contract is the South African Rand

51.2 The period within which payments are

made is As per Eskom payment terms linked to vendor

registration

51.4 The interest rate is the publicly quoted prime rate of interest

(calculated on a 365 day year) charged by from

time to time by the Standard Bank of South

Africa Limited (as certified, in the event of any

dispute, by any manager of such bank, whose

appointment it shall not be necessary to prove)

for amounts due in Rands and

(ii) the LIBOR rate applicable at the time for

amounts due in other currencies. LIBOR is the

6 month London Interbank Offered Rate quoted

under the caption “Money Rates” in The Wall

Period of 36 months.

no rate is quoted for the currency in question

then the rate for United States Dollars, and if no

such rate appears in The Wall Street Journal

then the rate as quoted by the Reuters Monitor

Money Rates Service (or such service as may

replace the Reuters Monitor Money Rates

Service) on the due date for the payment in

question, adjusted mutatis mutandis every 6

months thereafter (and as certified, in the event

of any dispute, by any manager employed in the

foreign exchange department of The Standard

dispute to him. (see www.ice-sa.org.za). If the

elsewhere in this Contract Data.

X17 Low service damages 10% of the total task order issued.

X17.1 The service level table is in Annexure A in the Service Information

X18 Limitation of liability

X18.1 The Contractor’s liability to the Employer The sum of the Task Orders issued in terms of

for indirect or consequential loss is limited this contract.

to

X18.2 For any one event, the Contractor’s the amount of the deductibles relevant to the

liability to the Employer for loss of or event as per the ACAR document.

damage to the Employer’s property is

limited to

X18.3 The Contractor’s liability for Defects due to The greater of

his design of an item of Equipment is

limited to the total of the Prices at the Contract Date

and the amounts excluded and unrecoverable

from the Employer’s insurance (other than the

resulting physical damage to the Employer’s

property which is not excluded) plus the

applicable deductibles

the total of the Prices other than for the

Part c1: agreements and contract data c1.2A Tsc3 contract data part 1

Period of 36 months.

X18.4 The Contractor’s total liability to the additional excluded matters.

in connection with this contract, other than The Contractor’s total liability for the additional

the excluded matters, is limited to excluded matters is not limited.

for which the Contractor is liable under this

contract for

18.5 The end of liability date is 06 months after the end of the service period.

X19 Task Order

X19.5 The Contractor submits a Task Order

programme to the Service Manager within Three (03) days of receiving the Task Order

Period of 36 months.

Z3.4 Failure by the Contractor to notify the Employer of a change in its B-BBEE status may

constitute a reason for termination. If the Employer terminates in terms of this clause, the

procedures on termination are P1, P2 and P4 as stated in clause 92, and the amount due is A1

and A3 as stated in clause 93.

Z4 Confidentiality

Z4.1 The Contractor does not disclose or make any information arising from or in connection with

this contract available to Others. This undertaking does not, however, apply to information

which at the time of disclosure or thereafter, without default on the part of the Contractor, enters

the public domain or to information which was already in the possession of the Contractor at the

time of disclosure (evidenced by written records in existence at that time). Should the

Contractor disclose information to Others in terms of clause 25.1, the Contractor ensures that

the provisions of this clause are complied with by the recipient.

Z4.2 If the Contractor is uncertain about whether any such information is confidential, it is to be

regarded as such until notified otherwise by the Service Manager.

Z4.3 In the event that the Contractor is, at any time, required by law to disclose any such information

which is required to be kept confidential, the Contractor, to the extent permitted by law prior to

disclosure, notifies the Employer so that an appropriate protection order and/or any other action

can be taken if possible, prior to any disclosure. In the event that such protective order is not,

or cannot, be obtained, then the Contractor may disclose that portion of the information which it

is required to be disclosed by law and uses reasonable efforts to obtain assurances that

confidential treatment will be afforded to the information so disclosed.

Z4.4 The taking of images (whether photographs, video footage or otherwise) of the Affected

the event, he is not entitled to a change in the Prices.

Z9 Employer’s limitation of liability

Z9.1 The Employer’s liability to the Contractor for the Contractor’s indirect or consequential loss is

limited to R0.00 (zero Rand)

Z9.2 The Contractor’s entitlement under the indemnity in 82.1 is provided for in 60.1(12) and the

Employer’s liability under the indemnity is limited to compensation as provided for in core

clause 63 and X19.11 if Option X19 Task Order applies to this contract.

Termination: Add to core clause 91.1, at the second main bullet point, fourth sub-bullet

Z10

point, after the words "against it":

Z10.1 or had a business rescue order granted against it.

Z11 Ethics

appropriate action to prevent or remedy the situation, without limiting any other rights or

remedies the Employer has. It is not required that the Committing Party had to have been

found guilty, in court or in any other similar process, of such Prohibited Action before the

Employer can terminate the Contractor’s obligation to Provide the Services for this reason.

Z11.3 If the Employer terminates the Contractor’s obligation to Provide the Services for this reason,

the amounts due on termination are those intended in core clauses 92.1 and 92.2.

Z11.4 A Committing Party co-operates fully with any investigation pursuant to alleged Prohibited

Period of 36 months.

Z12 Insurance

Z 12.1 Replace core clause 83 with the following:

Insurance cover 83

83.1 When requested by a Party, the other Party provides certificates from his insurer

or broker stating that the insurances required by this contract are in force.

83.2 The Contractor provides the insurances stated in the Insurance Table A from the

starting date until the earlier of Completion and the date of the termination

certificate.

the Contractor to the Employer’s insurance.

Employer’s property

The Employer’s policy deductible as at Contract

Date, where covered by the Employer’s insurance.

Materials Employer’s insurance.

The Employer’s policy deductible as at Contract

Date, where covered by the Employer’s insurance.

Equipment Employer’s insurance.

The Employer’s policy deductible as at Contract

Date, where covered by the Employer’s insurance.

The Contractor’s liability for Loss of or damage to property

loss of or damage to property The replacement cost

(except the Employer’s

property, Plant and Materials

and Equipment) and liability for Bodily injury to or death of a person

bodily injury to or death of a The amount required by the applicable law.

person (not an employee of the

Contractor) arising from or in

connection with the

Contractor’s Providing the

Period of 36 months.

Z 12.2 Replace core clause 86 with the following:

Insurance 86

by the

86.1 The Employer provides the insurances stated in the Insurance Table B

Transportation (Marine) Per the insurance policy document

Z13 Nuclear Liability

Z13.1 The Employer is the operator of the Koeberg Nuclear Power Station (KNPS), a nuclear installation,

as designated by the National Nuclear Regulator of the Republic of South Africa, and is the holder

of a nuclear licence in respect of the KNPS.

Z13.2 The Employer is solely responsible for and indemnifies the Contractor or any other person against

any and all liabilities which the Contractor or any person may incur arising out of or resulting from

nuclear damage, as defined in Act , save to the extent that any liabilities are incurred

due to the unlawful intent of the Contractor or any other person or the presence of the Contractor

or that person or any property of the Contractor or such person at or in the KNPS or on the KNPS

site, without the permission of the Employer or of a person acting on behalf of the Employer.

Z13.3 Subject to clause Z13.4 below, the Employer waives all rights of recourse, arising from the

aforesaid, save to the extent that any claims arise or liability is incurred due or attributable to the

unlawful intent of the Contractor or any other person, or the presence of the Contractor or that

person or any property of the Contractor or such person at or in the KNPS or on the KNPS site,

without the permission of the Employer or of a person acting on behalf of the Employer.

Z13.4 The Employer does not waive its rights provided for in section 30 (7) of Act , or any

replacement section dealing with the same subject matter.

Z13.5 The protection afforded by the provisions hereof shall be in effect until the KNPS is

decommissioned.

Part c1: agreements and contract data c1.2A Tsc3 contract data part 1

Part 3: Scope of Work ....................................................................................................................................... 1

C3.1: Employer’s service Information ....................................................................................................................... 2

1 Description of the service ........................................................................................................................ 4

1.1 Executive overview.............................................................................................................................. 4

1.2 Employer’s requirements for the service ............................................................................................. 4

1.3 Interpretation and terminology ............................................................................................................. 4

2 Management strategy and start up ......................................................................................................... 5

2.1 The Contractor’s plan for the service .................................................................................................. 5

2.2 Management meetings ........................................................................................................................ 5

2.3 Contractor’s management, supervision and key people ............................................................................ 6

2.4 Provision of bonds and guarantees ..................................................................................................... 6

2.5 Documentation control ........................................................................................................................ 6

2.6 Invoicing and payment ........................................................................................................................ 6

2.7 Contract change management ............................................................................................................ 7

2.8 Records of Defined Cost to be kept by the Contractor ........................................................................ 7

2.9 Insurance provided by the Employer ................................................................................................... 7

2.10 Training workshops and technology transfer ....................................................................................... 7

2.11 Design and supply of Equipment ......................................................................................................... 8

2.12 Things provided at the end of the service period for the Employer’s use ................................................ 8

2.12.1 Equipment ..................................................................................................................................... 8

2.12.2 Information and other things .......................................................................................................... 8

2.13 Management of work done by Task Order .......................................................................................... 8

3 Health and safety, the environment and quality assurance ................................................................. 9

3.1 Health and safety risk management .................................................................................................... 9

3.2 Environmental constraints and management ...................................................................................... 9

3.3 Quality assurance requirements .......................................................................................................... 9

4 Procurement ........................................................................................................................................... 10

4.1 People ............................................................................................................................................... 10

4.1.1 Minimum requirements of people employed ................................................................................ 10

4.1.2 BBBEE and preferencing scheme ............................................................................................... 10

4.1.3 Accelerated Shared Growth Initiative – South Africa (ASGI-SA) ................................................. 10

4.2 Subcontracting .................................................................................................................................. 10

4.2.1 Preferred subcontractors ............................................................................................................. 10

4.2.2 Subcontract documentation, and assessment of subcontract tenders ........................................ 10

Part c3: scope of work c3.1 Tsc3 employer’s service information

the meeting. Such minutes or register shall not be used for the purpose of confirming actions or instructions

under the contract as these shall be done separately by the person identified in the conditions of contract to

carry out such actions or instructions.

2.3 Contractor’s management, supervision and key people

State any additional constraining requirements on Contractor’s supervision and key people that are not already

stated in other sections such as for Health and Safety. This section could be used to solicit an organogramme

from the Contractor showing his people and their lines of authority / communication. This would be essential

if the Contractor is a Joint Venture.

2.4 Provision of bonds and guarantees

The form in which a bond or guarantee required by the conditions of contract (if any) is to be provided by the

Contractor is given in Part 1 Agreements and Contract Data, document C1.3, Sureties.

does not affect the Employer’s right to termination stated in this contract.

2.5 Documentation control

 Inspection Logs: Keep detailed records of all Inspection and assessment activities, including

 dates, actions taken.

 Reporting: Provide reports to the client on the status of the Hazardous Locations,

 and any recommendations for future actions.

 Document management control will be handled as per the Employer’s document and records

management procedure 32-1216 which is obtainable from the Employers Representative All

communication will be in writing.

 All NEC standard forms shall be used, e.g. Task orders, Early Warnings, Defect certificates and

Period of 36 months

 The contract number and title;

 Contractor’s VAT registration number;

 The Employer’s VAT registration number 4710303126;

 Description of service provided for each item invoiced based on the Price List;

 Total amount invoiced excluding VAT, the VAT and the invoiced amount including VAT;

 (add other as required)

Add procedures for invoice submission and payment (e. g. electronic payment instructions)

2.7 Contract change management

a) The Service Manager issues a Task order to The Contractor to authorise the execution of the work.

b) In the event where it is identified that there is additional work to be done outside the scope of work

on the Task order, the Contractor will give The Service Manager an early warning with a written

quotation.

c) If agreed, the Service Manager issues a revised Task Order or additional Task Order.

d) The Contractor starts the work on the starting date of the Task Order.

2.8 Records of Defined Cost to be kept by the Contractor

If Option C or E applies first read clause 52.2 and then state whether the Contractor is required to keep any

other records. Include any other constraint which may be required in regard to format and filing of the records,

and whether access for the Service Manager shall be provided in hard copy or electronically.

Could delete if Option A applies unless the Employer requires some form of control over the Contractor’s

record keeping for the purpose of compensation event management.

2.9 Insurance provided by the Employer

First read TSC3 Core Clause 86.1 and then add anything necessary for the management of insurance related

issues such as a cross reference to where procedures for making claims can be found. Also provide contact

details for persons capable of being able to answer any insurance related queries the Contractor may have,

as well as to whom the information required by Marine Insurance (if any) may be addressed.

2.10 Training workshops and technology transfer

User Training: Contractor to provide training materials and support to the Employer personnel doing

maintenance and inspections in the Hazardous location.

Technical Support: Contractor shall offer ongoing technical support to address any operational issues or

questions from the Employer.

Part c3: scope of work c3.1 Tsc3 employer’s service information

Employer’s requirements include compliance with GMR 2.1 General Machinery Regulation 2(1).

3 Health and safety, the environment and quality assurance ................................................................. 9

3.3 Quality assurance requirements .......................................................................................................... 9

{"name":null,"email":null,"phone":null,"department":null,"address":"pplicable South African National Standards (SANS). The project will ensure legislative"}

Bidders must be a Master Installation Electrician (MIE) registered with the Department of Employment and Labour (DEL) under the OHS Act.

• Must provide a valid DEL registration number.
• Must provide proof of rendering similar hazardous location assessment, inspection, and testing services over the past five years.
• Must hold an accreditation certificate demonstrating training and certification for inspection and testing in hazardous locations.

Scope: Hazardous location (substation battery room) assessments, inspections, and testing for NTCSA Northern Grid.

• Contract duration: 36 months, on an as-and-when-required basis.
• Covers 27 substations across five Customer Load Networks (CLNs): Carletonville, Rustenburg, Lephalale, Polokwane, and Phalaborwa.
• Deliverables include:
• Hazardous location (Haz Loc) classification reports where none exist.
• Inspection, testing, and issuing of Certificates of Compliance (CoC) for specialised (hazardous) and normal electrical installations.
• Haz Loc zoning drawings and signage.
• Inspection/test reports for each site.
• Training of maintenance and operating personnel in Haz Loc management.
• Work must comply with the OHS Act, Electrical Machinery Regulations Section 9, and applicable SANS standards (e.g., SANS 10142-1, SANS 10108, SANS 60079-14, SANS 60079-17).
• The MIE must use calibrated test equipment and provide valid calibration certificates.
• Schedule, sequence, and prioritisation of substation work to be agreed before commencement.

Work must comply with ISO 45001:2018 (Occupational Health and Safety Management Systems) and ISO 9001:2015 (Quality Management Systems). The MIE must use calibrated test equipment and provide valid calibration certificates. All test results must be recorded, compared with specifications, and non-compliance reported.

CSD registration: Not stated.

Tax clearance: Not stated.

B-BBEE: Not stated.

CIDB grading: Not stated.

CIPC registration: Not stated.

Professional registration: Master Installation Electrician (MIE) registered with the Department of Employment and Labour (DEL).

Local content: Not stated.

Work involves battery rooms where hydrogen gas may create an explosive atmosphere (4% to 74% hydrogen concentration). Bidders must follow procedures to eliminate ignition sources and ensure adequate ventilation. The contractor must comply with the OHS Act, Electrical Machinery Regulations Section 9, and NTCSA's Safety, Health, Environment and Quality Policy (32-727). A contractor Health and Safety plan must be approved before work starts.

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Buyer: Thandiwe Gxabuza. Business Unit: NTCSA Northern Grid. No email, phone, or submission address provided in this annexure.

Returnable documents for preference points: Valid B-BBEE certificate or sworn affidavit (depending on revenue). SBD 6.2 and Annex C are mandatory on contract award. No other submission instructions are provided in this annexure.

Preference points are allocated based on B-BBEE status. The specific split (80/20 or 90/10) is not stated in this annexure. No CIDB grading or designated sector thresholds apply. SDL&I objectives do not form part of scoring but become contractual obligations.

Scope: Hazardous assessments, inspections, and testing of substation battery rooms within the NTCSA Northern Grid. Contract duration: 36 months, as and when required.

Pricing must separate local and imported components as per the Price Schedule. NTCSA will retain 2.5% of each invoice (excl VAT) as security for SDL&I obligations. A penalty of 2.5% of the invoice amount applies for failure to meet SDL&I obligations.

B-BBEE: Valid certificate or sworn affidavit required for preference points. Revenue thresholds: EME ≤R10m, QSE ≤R50m, above R50m need certificate. No CIDB grading or designated sector requirements. B-BBEE improvement plan must be submitted within 30 days of contract award. SBD 6.2 and Annex C are mandatory on contract award.

B-BBEE: Valid certificate or sworn affidavit required. B-BBEE improvement plan required within 30 days of contract award. Mandatory improvement milestones: Level 4 at award must reach Level 3 by end of year 1; Level 5-8 must reach Level 4 by end of year 1 and improve one level each subsequent year. Local procurement content target: 100%. Tenderers must propose jobs to be created/retained and skills development (one SHEQ officer per R2m spend).

SDL&I penalty: 2.5% of invoice for non-compliance. Retention: 2.5% of each invoice (excl VAT) held as security until SDL&I obligations fulfilled and compliance report approved. Quarterly reporting required. SDL&I Implementation Schedule must be submitted within 28 days of contract award.

No CIDB compulsory training. No mandatory subcontracting. No National Industrial Participation Programme requirements.

Closing: 16 September 2026 at 10:00.

Submission is electronic via the Eskom eTendering system at https://eTendering.eskom.co.za. Bidders must be registered on the system and have a valid Central Supplier Database (CSD) number. Upload tender documents as separate files categorised as Technical, Commercial, Finance, etc. File size limit: 50 MB per file, 900 MB total. After all documents are uploaded, click 'Finalize Submission' to complete the bid before the closing time. No late submissions accepted.

Bidders must be registered on the Eskom eTendering system and have a valid Central Supplier Database (CSD) number. No other eligibility criteria are stated in the provided document.

eTendering system is a web-based system that allows suppliers bidding for various tenders advertised on Tender Bulletin system to “upload” their tender documents. Currently the tenderers or suppliers submit tender documents at various Eskom tender offices. eTendering system replaces the manual or physical submission of tender documents at various Eskom tender offices. eTendering system in a nutshell is an electronic box where tender documents can be “dropped” or “uploaded”. Suppliers will be required to register their details before they can be granted access to the eTendering system. An OTP (one time pin) will be sent to both their cell phone and email address.

Bidders must be registered on the Eskom eTendering system and possess a valid Central Supplier Database (CSD) number to access the submission portal.

The National Transmission Company South Africa SOC Ltd invites you to submit a tender for the provision of Hazardous Assessments, Inspections and Testing contract for NTCSA Northern Grid for a period of 36 months on an as and when required basis.

The closing date for tender submission is 16 September 2026, and the closing time is 10h00. A non-compulsory clarification meeting will be held on 07 September 2026, from 10h00 to 12h00, at the Microsoft Teams meeting platform.

The NTCSA Representative is Thandiwe Gxabuza, and can be contacted at [email protected]. The 1st Escalation is Procurement Manager Vukosi Maluleke, who can be contacted at [email protected]. The 2nd Escalation is Middle Manager Esther Seshabela, who can be contacted at [email protected].

Tenders must submit their bids electronically via the Eskom E-tendering site by the stipulated closing date and time. All documents must be submitted in PDF format, with a maximum upload size of 500 megabytes per document and a total submission size restricted to 4 gigabytes. The price list must also be submitted in PDF format. No zip or condensed files can be uploaded, and no hard copies will be accepted.

The documents listed in this paragraph are either attached to this enquiry or should be submitted by the tenderer. The tenderer must submit the returnable set out hereunder as part of its tender at the stipulated deadline.

The evaluation criteria include functionality, price, and specific goals. Functionality will be evaluated based on the tenderer's technical competence, experience, and equipment. Price will be evaluated based on the tenderer's pricing schedule, and specific goals will be evaluated based on the tenderer's B-BBEE status level and compliance with the Employment Equity Act.

The tenderer must provide a proof of a valid registration certificate as a Master Installation Electrician, with a minimum of 3 years' experience. The tenderer must also provide a list of all Ex-rated tools, test instruments, and equipment to be used for the Ex Rated inspection and testing work.

The tenderer must provide a detailed CV, and registered with the Department of Employment and Labour, with relevant experience in providing such services.

The Contractor / Service Provider shall provide objective evidence of documented information but not limited to: Quality Management System Requirements, and quality documents as required per scope of works are listed in annexure U.

The tenderer must submit a pricing schedule, and the prices will be evaluated based on the tenderer's pricing schedule.

Payment terms: NTCSA is committed to paying suppliers within 30 days of receipt of undisputed invoices for contracts valued below R50 000 000, and within 60 days for contracts valued above R50 000 000.

The tenderer must comply with the Employment Equity Act, and provide proof of compliance, including submission of the Employment Equity report to the Department of Labour. The tenderer must also provide a valid B-BBEE certificate, proof of ownership, and certified ID copies of shareholders.

The tenderer must submit a valid B-BBEE certificate issued by a SANAS accredited verification agency / sworn affidavit / CIPS Certificate, Proof of ownership / shareholding (preferably CIPC documentation) inclusive of shareholding breakdown, Certified ID copies of shareholder(s), Proof of Disability (where applicable)

The Contractor / Service Provider shall provide objective evidence of documented information but not limited to: Health and Safety Plan, and costing for Health and Safety management.

The Contractor / Service Provider shall provide objective evidence of documented information but not limited to: Environmental Management System Requirements, Environmental Management Programme, and Waste Management Plan.

The conditions of contract will be NEC3 Professional Services, and the tender shall be for the whole of the contract. NTCSA may extend the validity period for a specified additional period.

Tenderers (whether a single company or an incorporated or unincorporated joint venture or consortium) must meet the eligibility criteria stated in the Tender Data. The tenderer, or any of its principals, must not be under any restriction to do business with NTCSA or State-Owned Companies.

The following criteria will be applicable for this transaction under functionality criteria: Mandatory Requirements (Refer to Annexure W)

The document does not state pre-qualification criteria such as B-BBEE levels, CIDB grading, or mandatory briefings. The pricing workbook includes a CPA form requiring bidders to propose a price adjustment formula with indices from recognised sources (e.g., SEIFSA, StatsSA). Bidders must complete the tender cover sheet and all price schedule sheets in the provided Excel workbook.

Scope: Substation battery room (hazardous locations) assessments, inspections and testing for the Northern Grid (Limpopo and North West provinces).

Locations: Polokwane & Phalaborwa (10 substations), Lephalale (6), Rustenburg (6), Carletonville (6).

Activities per substation: Compile inspection/test reports for proof of compliance (highlighting problem areas, risks, corrective actions); allow provisional sum of R60,000 for testing; issue Certificate of Compliance.

Resources per site (9 hours): 1 Supervisor (Electrician), 1 MEI, 3 EX Technicians, 1 RP.

Deliverables: Dossier pack with completed Certificate of Compliance.

Provisional sums: Testing R60,000 (supplier to specify); Consumables R50,000 (supplier to specify). Profit/markup percentage to be entered.

Pricing format: Fixed price for first 12 months; CPA (Contract Price Adjustment) applicable thereafter. Bidders must use the provided Excel workbook (Annexure P) and complete all green-shaded cells. Separate Excel file required for each alternative offer.

Provisional sums: Testing R60,000.00, Consumables R50,000.00 – subject to profit/markup percentage.

Preliminaries to include: office overheads, SHEQ plan (OHS Act compliant), transport (per km), PPE, medicals (entry-interim-exit), living out allowance (incl. cell phone), accommodation.

CPA Formula: Bidders must propose a price adjustment formula with indices from recognised sources (e.g., SEIFSA, StatsSA, LME). Minimum fixed non-adjustable portion 15%. Provide 5 years' historical data for non-standard indices. All calculations are the bidder's responsibility; discrepancies must be reported to the designated buyer.

Compliance with the OHS Act No. 83 of 1993: a SHEQ (Safety, Health, Environment and Quality) plan must be submitted. Certificate of Compliance to be issued for each substation.

Closing date: 16 September 2026 at 10:00 SAST. No mandatory briefing or site visit is stated in the available document; such details, if any, are in the Tender Data.

{"name":null,"email":null,"phone":null,"department":"Supply Chain Management","address":"g time 2.2 Ensure that Eskom has received the complete original tender and one (1) complete hard"}

Submission method and address are specified in the Tender Data. Bidders must submit the required returnable forms (including SBD 1, SBD 4, SBD 6.1, SBD 9, and the Acknowledgement Form) complete and signed by the closing date and time. Late or incomplete submissions will be disqualified. For e-tendering, submit via the Eskom Tender Bulletin site; for hard copy, submit one original and one copy in sealed packages marked accordingly.

The evaluation will follow the PPPFA point system (80/20 or 90/10 as specified in the Tender Data). Price and Specific Goals (including B-BBEE) will be scored. If functionality applies, a minimum threshold must be met to proceed. Bidders who do not submit a valid B-BBEE certificate or affidavit will score zero points for preference. Eskom may apply objective criteria as per section 2(1)(f) of the PPPFA. Eskom will not measure a criterion twice in different evaluation phases.

The contract covers hazardous assessments, inspections, and testing services for the NTCSA Northern Grid, for a period of 36 months, on an as-and-when-required basis.

Prices must be submitted in South African Rand, inclusive of all duties and taxes. Rates are to remain fixed for the contract duration. If security for performance is required, the bidder must name at least two financial institutions from which it would obtain the security. Eskom may conduct a financial analysis to assess risk.

CSD registration and valid tax compliance PIN are mandatory. B-BBEE certificate or affidavit must be submitted (or CSD report) – if not provided, zero points for preference. If CIDB grading is a qualification criterion (as per Tender Data), proof of registration is required. Proof of SHEQ systems, policies, and capabilities must be provided. The SDL&I Undertaking must be completed by contract award. All mandatory returnable forms (SBD 1, 4, 6.1, 9) must be signed and submitted.

This annexure is the Environmental Management Tender Returnable Document for the provision of hazardous assessments, inspections, and testing services for the NTCSA Northern Grid. It is to be completed and submitted by the bidder as part of the tender submission.

Buyer: Thandi Gxabuza (name only, no direct contact details provided).

Document owner: Transmission Environmental Management.

Minimum qualifying threshold: Bidders must achieve a weighted average score of at least 80% on the environmental requirements evaluation (Sections A–E) to be considered for further evaluation.

Scoring framework:

• Section A (EMS Requirements): 30% weight – 11 items scored 0/1.
• Section B (Environmental Management Programme): 20% weight – 16 items scored 0/1.
• Section C (Waste Management Plan): 20% weight – 5 items scored 0/1.
• Section D (Aspect and Impact Register): 20% weight – 1 item scored 0/1.
• Section E (Additional Requirements): 10% weight – 6 items scored 0/1.

Total score = weighted sum of section scores. Bidders with scores below 80% are disqualified.

Scope: Hazardous assessments, inspections and testing of battery rooms at substations within the NTCSA Northern Grid (Limpopo).

Contract duration: 36 months, on an as-and-when required basis.

Environmental management: Bidders must submit documented evidence of environmental management systems, environmental management programme, waste management plan, aspect and impact register, and additional environmental requirements as per the Environmental Management Returnable Document (Annexure V).

Submit the completed Environmental Management Tender Returnable Document (Annexure V) with all sections fully completed.

Provide objective evidence for each item in Sections A–E as specified in the document.

Sign and submit Environmental Requirements Proforma (240-110600836).

Reference standard: Environmental Requirements for Contractors/Suppliers (240-180100134).

Environmental management deliverables required for evaluation:

Section A – Environmental Management System (EMS): Provide objective evidence of a documented EMS (not necessarily certified) including manual, policy signed by owner/CEO, project objectives, roles and responsibilities, interested parties, communication plan, nonconformity and corrective action, emergency preparedness and response, performance evaluation, internal audit programme, and management review.

Section B – Environmental Management Programme (EMPr) or Method Statements: Submit documentation covering handling of hazardous chemical substances, vegetation management, site establishment, water management (consumption, testing, storm water), access control, landowner liaison, noise control, dust control, rehabilitation, wildlife interaction, resource competence and training, incident reporting (oil spills, fire, biodiversity), complaints/grievance management, compliance obligations, and environmental human resources. For the latter, provide CV of a person with a National Diploma or degree in Environmental Sciences/Management/Nature Conservation or related field, responsible for monitoring environmental planning and activities. For low-risk projects, two weeks' environmental training suffices.

Section C – Waste Management Plan: Submit a plan or method statement identifying waste types, applicable legislation, segregation and minimisation, handling and disposal, and reporting template.

Section D – Aspect and Impact Register: Provide a project-specific register with ratings.

Section E – Additional Requirements: Include an Environmental Bill of Quantity with items for waste management, pollution control, water management, land management (rehabilitation, erosion control, access roads, No Go fencing, vegetation clearing), and human resources for environmental officer. Also complete and sign Environmental Requirements Proforma (240-110600836).

Threshold: Bidders must achieve a weighted average score of 80% or above across Sections A–E to be considered. The scores serve as a numerical basis for comparison.

NTCSA Northern Grid is establishing a contract for hazardous locations (substation battery rooms) assessment, inspection and testing for 36 months on an as-and-when-required basis. This document defines the technical evaluation criteria that will be used to evaluate tenderers.

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Bidders must submit their bids to the address specified in the tender document. The submission must include all required returnable forms, which are: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), and SBD 9 (Certificate of Independent Bid Determination). Bids received after the closing time will be disqualified.

The technical evaluation consists of mandatory criteria (pass/fail) and qualitative criteria (weighted score card). The minimum weighted final score threshold is 70%. Qualitative criteria: Technical competence (40%), Previous experience of MIE (30%), Tools and test equipment (30%). Acceptable risk: tendering without a site visit. Unacceptable risks: failure to understand scope, failure to meet mandatory criteria, no track record, deviation from criteria.

The scope is the assessment, inspection and testing of hazardous locations (substation battery rooms) for NTCSA Northern Grid. The contract is for 36 months on an as-and-when-required basis. All hazardous locations installations must be verified and certified by a Master Installation Electrician and issued with a Certificate of Compliance (COC) in accordance with SANS 10108 and 60079, and the OHS Act.

The tender evaluation methodology is set out in this document: mandatory pass/fail criteria followed by a weighted qualitative scorecard. The evaluation is performed by the appointed NTCSA Technical Evaluation Team (TET). No changes to the evaluation criteria are permitted once the strategy is approved.

The MIE must have at least 3 years' experience and be registered with DEL. For qualitative scoring, the MIE's detailed CV and registration proof are required. Experience is scored based on years and registration status. Additionally, the bidder must submit a track record of past completed projects (assessment, inspection, testing, COC issuing) for Hazardous Location works, with a minimum of 1 project for any score.

Work must comply with SANS 10108, SANS 60079, the OHS Act and the Hazardous Location Scope of Work. Certificates of Compliance must be issued for all hazardous location installations.

Bidders must meet mandatory criteria: MIE registration, DEL registration as a Registered Person, and company registration as an Electrical Contractor with DEL. For qualitative evaluation, bidders must provide proof of past projects, MIE CV with experience, and a list of Ex-rated tools with calibration and Ex certifications.

The Occupational Health and Safety Act, 1993 is listed as a normative reference. The work involves hazardous locations (substation battery rooms) and must be performed in accordance with OHS requirements for such environments.

The provision of hazardous assessments, inspections and testing contract for ntcsa northern grid for a period of 36 months on an as and when required basis

The tender validity period is 120 days from the closing date and time. A non-compulsory clarification meeting will be held on 07 September 2026 from 10h00 to 12h00 via Microsoft Teams meeting. The closing date and time for tender submission is 16 September 2026 at 10h00.

The NTCSA Representative is Thandiwe Gxabuza, email: [email protected]. The 1st escalation contact is Procurement Manager Vukosi Maluleke, email: [email protected]. The 2nd escalation contact is Middle Manager Esther Seshabela, email: [email protected].

Tenders must submit their bids electronically via the Eskom E-tendering site by the stipulated closing date and time. The deadline for tender submission is 16 September 2026 at 10h00. Late tenders will not be accepted. All documents must be submitted in PDF format, with a maximum upload size of 500 megabytes per document and a total submission size restricted to 4 gigabytes. No zip or condensed files can be uploaded, and no hard copy will be accepted. If a tenderer resubmits their tender, the latest version will be accepted and all previous submissions will be null and void.

Bidders must not be restricted from doing business with NTCSA or any state-owned company, nor appear on the National Treasury's Register for Tender Defaulters or List of Restricted Suppliers. Bidders must not have a conflict of interest or submit more than one tender (except for e-tendering file size limits). Joint ventures must submit a JV agreement with joint and several liability. Subcontracting 100% of scope is not allowed. Required returnables at closing (disqualifiable if missing): Annexure A (Authorisation Form), Annexure B (Acknowledgement Form), Annexure C (Tenderer's Particulars), Annexure D (Integrity Declaration Form – available on www.ntcsa.co.za), Annexure E (CPA Requirements for Local Goods/Services), Annexure H (SBD 1 – Invitation to Bid), Annexure I (SBD 6.1 – Preference Points Claim Form). Tax clearance: local bidders must provide a SARS e-filing PIN or a tax clearance certificate; foreign bidders without a South African footprint complete SBD 1 but need no tax proof. CSD registration is mandatory prior to award. Foreign tenderers with a local footprint must also provide CSD registration. B-BBEE status level must be claimed via SBD 6.1, supported by a certificate or sworn affidavit.

NTCSA will pay suppliers within 30 days of receipt of undisputed invoices for contracts valued below R50 000 000, and within 60 days for contracts valued above R50 000 000. NTCSA reserves the right to negotiate CPA terms and conditions during negotiations with tenderers. A minimum of 15% of the total agreement value must be fixed when a CPA formula is applied.

CSD registration is mandatory prior to award. Foreign tenderers with a local footprint must also provide CSD registration. B-BBEE status level must be claimed via SBD 6.1, supported by a certificate or sworn affidavit. Tax clearance is required for local bidders, who must provide a SARS e-filing PIN or a tax clearance certificate.