Travel requirements for 3 participants – labware annual customer education conference 2026 (rfqjw134tn26)

Closing date: 31 August 2026, closing time: 16:00. Advert date: 24 August 2026. Briefing session: not applicable. RFQ validity period: 60 days.

Briefing session: Not applicable.

SCM contact: Tlangelani Nkuna, tel 011 688 1925, email [email protected]. End user contact: Amanda Nkomo, tel 011 483 9500, email [email protected]. eTenders contact centre: +27(0)12 406 9222 / 012 406-9229 / 012 312-5000, email [email protected]. POPIA queries: [email protected].

Submit on the e-Tender portal (https://www.etenders.gov.za/) using CSD credentials. Quotations must be on company letterhead, in PDF format (MS Word, MS Excel, pictures not allowed). All attached MBDs must be completed and signed. Quotations received after the closing date and time will not be accepted. Quotations without brand names where required will not be accepted. Total quotation value must include all applicable taxes; failure to include all applicable taxes leads to disqualification. Returnable forms: MBD 4 (Declaration of Interest), MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices), MBD 9 (Certificate of Independent Bid Determination), pricing schedule (firm prices), valid tax clearance, proof of CSD registration, company registration, B-BBEE certificate or sworn affidavit, and a valid lease agreement or municipal account statement not older than 3 months and not in arrears for more than 90 days. Joint Venture Agreement, where applicable, properly signed by all parties.

Returnable documents checklist: 1) Original Valid Tax Clearance Certificate/valid SARS PIN (COMPULSORY); 2) Certified/original/valid BBBEE certificate/affidavit (COMPULSORY); 3) Municipal rates and taxes not older than 90 days in arrears (COMPULSORY); 4) Signed Declaration of Interest form (MBD 4) (COMPULSORY); 5) Declaration of Bidder's past supply chain management practices (MBD 8) (COMPULSORY); 6) Certificate of Independent Proposal Determination (MBD 9) (COMPULSORY); 7) Proof of CSD registration/MAAA Supplier Number (COMPULSORY); 8) Preference points claim form per preferential procurement regulations 2022 (MBD 6.1) (COMPULSORY); 9) Company registration documents with ID copies of directors/shareholders (COMPULSORY).

Quotations evaluated on the 80/20 point scoring system: 80 points for price, 20 points for specific goals as per PPPFA 2022. Specific goals include business owned by 51% or more by women, with points claimed based on valid B-BBEE certificate or sworn affidavit, and CIPC registration showing ownership. Bidders must be registered on CSD and have a valid tax clearance. No minimum qualifying score stated.

Travel requirements for 3 participants attending the LabWare Annual Customer Education Conference 2026. Return flights for 3 personnel between O.R. Tambo International Airport (Johannesburg) and George Airport, departing 08 September 2026, returning 11 September 2026, with afternoon departure preferred for return. Return shuttle services for 3 personnel: transfer from CYDNA Laboratory, 75 4th Street, Houghton Estate, Johannesburg, to O.R. Tambo on 08 September; transfer from George Airport to selected accommodation on 08 September; transfer from accommodation to George Airport on 11 September; transfer from O.R. Tambo to CYDNA Laboratory on 11 September.

Pricing schedule (MBD 3.1) for firm prices only. Non-firm prices including prices subject to rates of exchange variations will not be considered. Offer valid for 60 days from closing date. Pricing format: Item No., Quantity, Description, Unit Price, Total Price (Qty x P). Sub-total, VAT at 15%, Grand Total (bid price in RSA currency with all applicable taxes included). All delivery costs must be included in bid price. Required by, delivery address, brand/model, country of origin, compliance with specification, deviation details, delivery period, delivery basis.

Pricing schedule must be firm prices only; non-firm prices (including prices subject to exchange rate variations) will not be accepted. Total quotation value must include all applicable taxes. Municipal rates and taxes must not be older than 90 days in arrears. No bond or guarantee requirements stated.

CSD registration compulsory. Valid tax clearance certificate compulsory. B-BBEE certificate or sworn affidavit required; non-compliant affidavit scored zero. Company registration compulsory. MBD 4 (Declaration of Interest), MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices), MBD 9 (Certificate of Independent Bid Determination) compulsory. No RFQ considered from persons in the service of the state. No bidder blacklisted by National Treasury or any National Authority due to non-performance will be considered. Valid lease agreement or municipal account statement not older than 3 months and not in arrears for more than 90 days required.

B-BBEE certificate or sworn affidavit required. Sworn affidavit must be compliant as per B-BBEE Practice Guide, non-compliant affidavit will be scored zero. Preference points claim form (MBD 6.1) required for specific goals under PPPFA 2022.

The bid is subject to the Preferential Procurement Policy Framework Act 2000, Preferential Procurement Regulations 2022, General Conditions of Contract (GCC), and any other special conditions of contract. Acceptance of a quotation is subject to Johannesburg Water's Supply Chain Policy. The offer must remain valid for 60 days from the closing date.

This bid subject to Preferential Procurement Policy Framework Act 2000, Preferential Procurement Regulations 2022, General Conditions of Contract (GCC), and any other special conditions of contract. All suppliers must be registered on Central Supplier Database (CSD). Quotations must be on company letterheads. Quotations received after closing date/time not accepted. Quotations without brand names where required not accepted. Total quotation value must include all applicable taxes. Acceptance subject to Johannesburg Water's Supply Chain Policy. Submissions must be made on e-tender portal (https://www.etenders.gov.za/). Quotations must be in PDF format (MS Word, MS Excel, pictures not allowed).

Mandatory requirements: Full completion of Bill of Quantities/Specification; attendance of compulsory site briefing where applicable; attachment of datasheet, reference letter, proof of certification, proof of accreditation, functionality requirements where applicable; no quotes from persons in service of the state; no bidders blacklisted by National Treasury or any National Authority; all quotes must be on PDF (MS Word, MS Excel, pictures not allowed) and on company letterhead; submission of Joint Venture Agreement where applicable, properly signed by all parties. Administrative requirements: Original valid Tax Clearance Certificate/valid SARS PIN; certified/original/valid BBBEE certificate/affidavit (sworn affidavit must be compliant per B-BBEE Practice Guide, non-compliant affidavit scored zero); municipal rates and taxes not older than 90 days in arrears; signed Declaration of Interest form (MBD 4); Declaration of Bidder's past supply chain management practices (MBD 8); Certificate of Independent Proposal Determination (MBD 9); proof of CSD registration/MAAA Supplier Number; Preference points claim form per preferential procurement regulations 2022 (MBD 6.1); company registration documents with ID copies of directors/shareholders.

Quotations evaluated on 80/20 point scoring system. 80 points allocated to price, 20 points for specific goals as per PPPFA 2022. Specific goals for 80/20 system: Business owned by 51% or more by Women - 80 points (proof: valid BBBEE Certificate issued by SANAS accredited verification agency or DTI/CIPC BBBEE Certificate for Exempted Micro Enterprises or Affidavit sworn under oath, OR CIPC registration document showing percentage of ownership and share certificate where applicable).