Supply, installation and dismantling of stretch tent, flooring, décor and lighting for the arab priest exhibition opening at iziko south african national gallery

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{"name":null,"email":"[email protected]","phone":null,"department":"of Sport, Arts and Culture. Iziko brings together national museums and a Social History Centre","address":"of Tent and equipment at Iziko Arab Priest"}

Required documents: 1. Central Supplier Database report with supplier number and tax status; 2. Detailed pricing on company letterhead; 3. Valid B-BBEE certificate or sworn affidavit; 4. Completed SBD 4 and SBD 6.1 forms

Bidders must be registered on the Central Supplier Database (CSD) and provide a CSD report with supplier number, company details, and tax status verification. Must provide a valid tax certificate or tax pin. Must provide a valid B-BBEE certificate or sworn affidavit. Must submit a signed RFQ document. Must complete and submit SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim). Must provide a detailed pricing structure on company letterhead, inclusive of VAT. False declarations will lead to disqualification.

Exhibition Opening at ISANG

Iziko South African National Gallery (ISANG)

Address 1 Government Ave, Gardens,

Cape Town,

8001

Attention Sikelwa Madlavu

Site Visit N/A

Advert Date 24 August 2026

Closing Date and Time for

31 August 2026 at 11h00am

Envisaged description

Exhibition Launch event

The service provider will be required to supply and implement the following:

Site Plan of the Iziko National Gallery – location of Marquee tent and event set-up.

Site Plan

Paved brick area outside the Iziko

South African National Gallery

Museum Site Iziko South African National Gallery

Reference pictures: even look and feel

Iziko Museums of South Africa of 20

Iziko Museums of South Africa of 20

Service required Requirements

• Supply of a high-quality Stretch tent

Stretch Tent Tent must be:

• Fully waterproof and weatherproof

• Size: 15x40 m or 2 x (7,5x 20m)

• Wind-resistant and suitable for outdoor conditions

• Structurally sound and professionally installed

• Adequate size to accommodate (350)

• Proper anchoring system suitable for site conditions (weights or approved anchoring

method)

• For pegging to be used please do site inspection.

Description / Clarification

Please note: Tent no. 1

Marquees tent to be delivered and installed by 22 September 2026, the day before the event.

Event takes place on 23 September 2026. Removal of the tent should be completed by the 24 September 2026.

Service provider to do site inspection of the space before submitting quote.

Iziko Museums of South Africa of 20

Service required Requirements

Décor Internal tent decor to enhance aesthetics

• Professionally installed
• Clean, high-quality
• Flame-retardant
• Colour to be confirmed with client
• Synthetic grass/Carpeted finish over subfloor
• Supply and installation of flooring covering the full tent footprint
• Flooring must be:
• Level, stable, and secure
• Non-slip and safe under wet conditions
• Suitable for high foot traffic
• Interlocking flooring
• Wooden/deck flooring
• Synthetic grass/Carpeted finish over subfloor

Description / Clarification detail / Comment

• Colour to be confirmed with client
• Draping to conceal structural framework where required

Service required Requirements

Provision of standard event lighting, including:

• General ambient lighting inside the marqueeLightning
• Even distribution of light across the tent
• LED lighting
• Bulkhead or flood lighting
• Soft ambient/festoon lighting integrated with draping

All lighting must be:

• Safely installed
• Fully operational for the duration of the event

Description / Clarification

• Cabling must be neatly installed and securely concealed
• Electrical setup must comply with safety standards

Iziko Museums of South Africa of 20

Compliance and safety requirements

Structural Compliance

• Provision of a Structural Engineer’s Certificate confirming:
• Stability of the Strech Tent structure
• Compliance with wind load requirements

Municipal Compliance

• Supplier must obtain all required permits, including:
• City of Cape Town permit (where applicable)

Fire Safety Requirements

• Provision of fire extinguishers:
• Appropriate type and quantity
• Clearly visible and accessible placement
• Provision of fire exits:
• Clearly marked exit points
• Adequate number based on occupancy
• Unobstructed access at all times

the Iziko Arab Priest Exhibition Opening 2026.

This exhibition centers on the temporary return of Irma Stern’s ‘Arab Priest’ (1945) painting from the Orientalist

Museum in Qatar. It considers the reframing of Stern as an ‘Orientalist’. Showcased beside other works by Stern are

works by other South African artists who explored similar subject matter in trips up the East African coast in the

1940s. Stern’s painting is paired with a portrait of a notable Muslim cleric from the Cape, painted by James Eddie in

the same year. This focuses attention on the ‘Orientalist’ aspects of many paintings of the so-called ‘Malay’

community in the Cape by South African artists including Stern herself.

• Fully waterproof and weatherproof

• Size: 15x40 m or 2 x (7,5x 20m)

• Wind-resistant and suitable for outdoor conditions

• Structurally sound and professionally installed

• Adequate size to accommodate (350)

• Proper anchoring system suitable for site conditions (weights or approved anchoring

method)

• For pegging to be used please do site inspection.

• Wind-resistant and suitable for outdoor conditions

on the temporary

• Structurally sound and professionally installed

return of Irma Stern’s

‘Arab Priest’ (1945)

• Adequate size to accommodate (350)

painting from the

• Proper anchoring system suitable for site conditions (weights or approved

Orientalist Museum in anchoring method)

Qatar

• For pegging to be used please do site inspection.

Time: 17:00 pm -

22:00 pm

Bidders must complete the pricing schedule below. The total price will be used for price evaluation under the 80/20

preference point system.

Bidder price,

No. Pricing requirement/ Service component

including VAT

23 September 2026 Required Services R

Arab Priest Exhibition

• Stretch Tent

Opening

• Flooring Venue: Iziko South

African National Gallery

• Decor

This exhibition canters on

• Lighting

the temporary return of

Irma Stern’s ‘Arab Priest’

(1945) painting from the

Orientalist Museum in

Qatar

Time: 17:00 pm - 22:00

pm

Estimated Attendance:

350 Guests

9 Total evaluated bid Sum of items 1 to 8. This amount will be used for R

price, including VAT price evaluation under the 80/20 preference

point system.

Iziko Museums of South Africa of 20

Pricing Notes

1. The Total Evaluated Bid Price will be used to calculate price points under the 80/20 preference point

system (Only amounts captured on this table will be considered).

2. The standardised provisional items are included to allow fair comparison between bidders.
3. No additional costs, disbursements or incidental charges will be paid unless disclosed in the bid and

approved in writing by Iziko before being incurred.

4. Bidders must attach a breakdown of assumptions, resource categories and rates used to prepare their

pricing.

5. Pricing should be valid for 90 days after the closing date.

6 Completed SBD 4 and SBD 6.1 forms.

Iziko Museums of South Africa of 20

4. Pricing Schedule

Bidders must complete the pricing schedule below. The total price will be used for price evaluation under the 80/20

preference point system.

pricing.

5. Pricing should be valid for 90 days after the closing date.

6. Preferential Procurement

Proposals will be evaluated using the applicable 80/20 preference point system. Only bidders that pass mandatory

compliance and achieve the minimum functionality threshold will proceed to price and specific goals evaluation.

CSD reports

CSD report

Central Supplier Database report with supplier number, company details and tax status verification

6 Completed SBD 4 and SBD 6.1 forms.

4. Pricing Schedule

Bidders must complete the pricing schedule below. The total price will be used for price evaluation under the 80/20

Points Allocation: 90 points

B-BBEE Details: t and equipment at Iziko Arab Priest

Description

Exhibition Opening at ISANG

Iziko South African National Gallery (ISANG)

Address 1 Government Ave, Gardens,

Cape Town,

8001

Attention Sikelwa Madlavu

Site Visit N/A

Advert Date 24 August 2026

Closing Date and Time for

31 August 2026 at 11h00am

Submission

Quotes / proposals and accompanying documentation must be

Method of Delivery

emailed to SCM: [email protected] and [email protected]

Technical Enquiries Aviwe Rasmeni: [email protected] / [email protected]

Name of Company

CSD Supplier Number (MAAA

Number)

B-BBEE Status Level of

Contribution

Quote Price (Incl. VAT)

Signature

Iziko Museums of South Africa of 20

1. Background to Iziko

Iziko Museums of South Africa is a Schedule 3A public entity and non-profit organisation, partly subsidized by the

National Department of Sport, Arts and Culture. Iziko brings together national museums and a Social History Centre

situated in the Western Cape under a single governance and leadership structure.

Iziko operates within a public finance environment and must ensure that procurement and expenditure deliver value

for money, support the institution’s mandate, and comply with applicable legislation, policies and internal controls. In

the context of fiscal pressure, constrained resources and heightened governance expectations, Iziko requires a

focused procurement analytics and value-for-money review to identify wastage, suspicious procurement patterns and

opportunities for improvement.

2. Request for quotation for event coordination services and equipment:

Event Description

Iziko Museums of South Africa invites suitably qualified and experienced companies to submit quotations for the

Supply and Delivery of Tent and equipment at Iziko Arab

• Compliance with Occupational Health and Safety requirements
• Safe installation by trained personnel

Museum sites: South African National Gallery – Cape Town CBD

Iziko Museums of South Africa of 20

Item Specifications

23 September 2026 Stretch Tent

Arab Priest

• Supply of a High-Quality Stretch Tent

Exhibition Opening

• Tent must be:

Venue: Iziko South

African National

• Fully waterproof and weatherproof

Gallery

• Size: 15x40 m or 2 x (9m x 18m)

This exhibition canters

• Wind-resistant and suitable for outdoor conditions

on the temporary

• Structurally sound and professionally installed

return of Irma Stern’s

‘Arab Priest’ (1945)

• Adequate size to accommodate (350)

painting from the

• Proper anchoring system suitable for site conditions (weights or approved

Orientalist Museum in anchoring method)

Qatar

• For pegging to be used please do site inspection.

Time: 17:00 pm -

22:00 pm

Estimated

Attendance: 350

Guests

Stretch Tent

Iziko Museums of South Africa of 20

Decor Internal tent decor to enhance aesthetics

• Professionally installed
• Clean, high-quality
• Flame-retardant
• Colour to be confirmed with client
• Synthetic grass/Carpeted finish over subfloor
• Supply and installation of flooring covering the full tent footprint

Flooring must be:

• Level, stable, and secure
• Non-slip and safe under wet conditions
• Suitable for high foot traffic
• Interlocking flooring
• Wooden/deck flooring
• Synthetic grass/Carpeted finish over subfloor

Lightning Provision of standard event lighting, including:

• General ambient lighting inside the marquee
• Even distribution of light across the tent
• LED lighting
• Bulkhead or flood lighting
• Soft ambient/festoon lighting integrated with draping

Iziko Museums of South Africa of 20

All lighting must be:

• Safely installed
• Fully operational for the duration of the event
• Cabling must be neatly installed and securely concealed
• Electrical setup must comply with safety standards

3. Administrative Requirements

No. Document required

Central Supplier Database report with supplier number, company details and tax status verification

pin.

Detailed pricing structure on company letterhead, inclusive of VAT, disbursements and escalations

if applicable.

3 Valid B-BBEE certificate or sworn affidavit.

4 Signed RFQ document.

5 Valid tax certificate and/or tax pin.

6 Completed SBD 4 and SBD 6.1 forms.

Iziko Museums of South Africa of 20

• Cabling must be neatly installed and securely concealed
• Electrical setup must comply with safety standards

Iziko Museums of South Africa of 20

• Provision of fire extinguishers:
• Appropriate type and quantity
• Clearly visible and accessible placement
• Provision of fire exits:
• Clearly marked exit points
• Adequate number based on occupancy
• Unobstructed access at all times

Health and Safety

• Compliance with Occupational Health and Safety requirements
• Safe installation by trained personnel

Museum sites: South African National Gallery – Cape Town CBD

Iziko Museums of South Africa of 20

• Safely installed

• Fully operational for the duration of the event

• Cabling must be neatly installed and securely concealed

• Electrical setup must comply with safety standards

• The lowest or only quotation received will not necessarily be accepted.

• Iziko reserves the right to accept or reject any quotation and to withdraw the RFQ at any time before award.

• The proposal and appended documentation may form the basis of an agreement to be negotiated and

concluded in a formal contract between Iziko and the preferred service provider.

• A mere offer and acceptance shall not constitute a formal contract until the appropriate written agreement/

project charter has been concluded.

• Any alteration to the RFQ document other than completing bidder details and tendered price may render the

submission non-responsive.

12. Standard Bidding Documents (SBD forms)

SCM TO INSERT SBD4 here

SCM TO INSERT SBD6.1 here

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS

4.3. Name of company/firm: ...............................................................................

4.4. Company Registration number: ..................................................................

4.5. Type of company/firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Public Company

Iziko Museums of South Africa of 20

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, ........................................................................ the undersigned, who is duly authorised to do so

on behalf of the company/firm, certify that the points claimed, based on the specific goals as advised in the

tender, qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4

and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of the organ

of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of

contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses, or damages it has incurred or suffered as a result of that person’s

conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make

less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

Iziko Museums of South Africa of 20

Submission of quotes/proposals and accompanying documentation must be emailed to SCM: [email protected] and [email protected]. Quotes must be submitted by the closing date and time. The supplier must provide a Structural Engineer's Certificate confirming stability of the stretch tent structure.

Administrative Requirements: CSD Supplier Number, signed RFQ document, detailed pricing structure on company letterhead

Proposals will be evaluated using the applicable 80/20 preference point system. Only bidders that pass mandatory

compliance and achieve the minimum functionality threshold will proceed to price and specific goals evaluation.

11. General Principles

• The lowest or only quotation received will not necessarily be accepted.
• Iziko reserves the right to accept or reject any quotation and to withdraw the RFQ at any time before award.
• The proposal and appended documentation may form the basis of an agreement to be negotiated and

concluded in a formal contract between Iziko and the preferred service provider.

• A mere offer and acceptance shall not constitute a formal contract until the appropriate written agreement/

project charter has been concluded.

• Any alteration to the RFQ document other than completing bidder details and tendered price may render the

submission non-responsive.

12. Standard Bidding Documents (SBD forms)

SCM TO INSERT SBD4 here

SCM TO INSERT SBD6.1 here

False declarations will lead to disqualification of the bid. All declared information will be verified against available

complimentary information/ documents including but not limited to CSD reports.