Refurbishment of the 342m access road at kwagga substation, pretoria west

The refurbishment of the access roads at Kwagga and Rigi Substations is required due to

the deterioration of the existing road surfaces. The proposed works will improve road

condition, enhance user safety and comfort, and extend the service life of the road

infrastructure.

Kwagga Substation

The existing gravel access road at Kwagga Substation has become worn over time and

requires refurbishment. The project involves upgrading the road from a gravel surface to an

asphalt-paved road to improve durability and reduce future maintenance requirements.

The road section to be refurbished extends from the main entrance gate of the substation to

the feeder bays within the NTCSA Kwagga Substation. The road is approximately 342 m

long and 4 m wide.

Rigi Substation

The access road at Rigi Substation has deteriorated significantly, with several sections

exhibiting potholes and surface failures. During rainfall, water accumulates in low-lying

areas, resulting in ponding that affects vehicle access and creates a safety hazard for

personnel and heavy vehicles operating within the substation.

The refurbishment works will cover the road section starting approximately 25 m outside the

substation access gate, extending through the station to the feeder bays, where the existing

asphalt road meets the concrete road. The works will also include the refurbishment of the

gravel road adjacent to the existing asphalt road, which provides access to the stores.

2. Supporting Clauses

2.1 Scope of the EMPr

NB: This EMPr document only caters for the scope of work contained in it. Any activities

outside the given scope of work will need to be addressed through the correct process (i.e.,

method statements).

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2.1.1 Purpose

This EMPr has been compiled to address the potential environmental impact that might

occur during the Central Grid Access Road refurbishment project. This document serves as

the environmental specification to National Transmission Company South Africa (NTCSA)

personnel and Contractors with regards to addressing the environmental issues identified

prior to and during the construction phase. It is the responsibility of the Project Manager

(PM), Contractors and the Environmental Practitioners to ensure compliance with all the

environmental specifications in this document, Environmental Requirements for Contractors

and/or Suppliers as well as the relevant compliance obligations.

This EMPr should also ensure the sustainable management of the environment whilst

replacement works are undertaken. This EMPr must be viewed as a contract document to

which all NTCSA personnel and contractors involved should adhere to.

2.1.2 Applicability

This document shall apply to Transmission Project Delivery (TPD) and Contractors

contracted to work on the Central Grid Access Road Refurbishment for Kwagga and Rigi

Substations Project.

2.1.3 Effective date

N/a

2.2 Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed in

the following paragraphs.

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2.2.1 Normative

[1] ISO 9001 Quality Management Systems

[2] ISO 14001 Environmental Management System

[3] 240-180100134 Environmental Requirements for Contractors and /or Suppliers These

documents are indispensable for the application of this document, i.e., documents to be used

together with this document.

[4] Informative

[5] National Environmental Management Act, 1998 (NEMA) (Act No ), and all

amendments and supplementary listings and/or regulations.

[6] Environment Conservation Act, 1989 (ECA) (No ) and amendments.

[7] National Environmental Management: Waste Act, 2008 (NEMWA, Act ).

[8] National Environmental Management: Biodiversity Act, 2004 (NEM:BA) (Act No. )

and amendments.

[9] National Forest Act, 1998 (NFA) (No ).

[10] National Veld and Forest Fire Act, 1998 (Act No. ). Conservation of Agricultural

Resources Act, 1983 (CARA) (Act No. ) & amendments.

[11] National Heritage Resources Act, 1999 (Act ).

[12] National Water Act, 1998 (Act ).

[13] The Occupational Health and Safety Act, 1993 (Act No. ).

[14] The National Fencing Act, 1963 (Act No ) as amended by Act .

[15] The National Environmental Management: Protected Areas Act, 2003 (Act No. ) and

it’s Regulations.

[16] The National Environmental Management: Air Quality Act, 2004 (Act ).

[17] South African National Standard (SANS) 10228 – The identification and classification of

dangerous goods.

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2.3 Definitions

Include all definitions applicable to this document, in alphabetical order. Explain all terms used,

including documents, titles and departmental references that may cause confusion if not explained.

Definition Explanation

Construction work The erection, maintenance, alteration, renovation, repair, demolition

or dismantling of or addition to a building or any similar structure

The installation, erection, dismantling or maintenance of a fixed plant

where such work includes the risk of a person falling

The construction, maintenance, demolition or dismantling of any

bridge, dam, canal, road, railway, runway, sewer or water reticulation

system or any similar civil engineering structure

Contractor The Contractor has overall responsibility for ensuring that all work,

activities, and actions linked to the delivery of the contract, are in

line with the Environmental Management Programme and that

Method Statements are implemented as described

Works The works to be executed in terms of the Contract

2.4 Abbreviations

Provide explanations of terms and abbreviations including documents, titles and departmental

references that may cause confusion if not explained, and that are used in this document.

Abbreviation Explanation

CEO Contractor Environmental Officer

EMPr Environmental Management Programme

HCS Hazardous Chemical Substance

IAP Interested and Affected Parties

NEMA National Environmental Management Act, 1998 (Act No. )

NTCSA National Transmission Company South Africa

TPD Transmission Power Delivery

2.5 Roles and Responsibilities

Function roles and responsibilities

TPD Environmental To ensure that the Environmental Management

Practitioner Programme (EMPr) for the project is compiled and

approved.

To ensure that all conditions stipulated in the EMPr are

met.

To conduct audit, monitor or provide assurance before,

during and post construction.

TPD Project Ensure that implementation of EMPr is executed as

Manager/ Site planned.

Manager

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Ensure that all stipulations within the EMPr are

communicated and adhered to by the Contractor.

Ensure that conditions in this EMPr are fulfilled before the

contractor occupies the site, during and post construction.

Contractor Ensures that all Sub-contractors (if any) working under the

Environmental Principal Contractor abide by the requirements of the

Officer (CEO) EMPr.

Be on site throughout the duration of the project and be

dedicated to the project.

Ensure all staff are aware of the environmental

requirements, conditions, and constraints with respect to

all their activities on site.

Implementing the environmental conditions, guidelines

and requirements as stipulated within the EMPr and

Method Statements

Attend and provide performance status at the project

progress and Environmental site meetings.

Facilitate and undertake corrective actions where non-

compliances are registered within the stipulated

timeframes.

Assist the TPD Environmental Practitioner in maintaining

all the site documentation.

Prepare site inspection reports and corrective action

reports for submission to TPD.

Contractor Project To provide all necessary supervision during the execution

Manager/ Site of the project. He/ She should be available on site all the

Manager time.

To appoint a suitably qualified and competent

Environmental Officer to monitor and report to the Project

Manager on the daily activities during the construction

phase.

To ensure that implementation is conducted in an

environmentally acceptable manner.

To fulfil all obligations as per the agreed contract.

To inform and educate all employees about the

environmental risks associated with the different activities

that should be avoided during the construction process

and lessen significant impacts to the environment.

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2.6 Process for Monitoring

All documents shall be kept on site and be available for monitoring purposes. Site

inspections by an Environmental Audit Team may require access to this documentation for

auditing purposes. The documentation shall be signed by all parties to ensure that such

documents are legal. Regular monitoring of site works by the CEO is imperative to ensure

that all problems encountered are solved punctually and amicably. When the CEO is not

available, the Site Supervisor shall keep abreast of all works to ensure no problems arise.

The following documentation shall be kept on site:

10.1. Site Diary

10.2. Complaints Register

10.3. Incidents and Non-Conformance Registers

10.4. Records of all remediation / rehabilitation activities

10.5. Copy of this Environmental Management Programme

10.6. Photographic record (before, during and post construction/ refurbishment)

10.7. Project specific Method Statements / Procedures

10.8. Inspections and Audit (monitoring and evaluation) Records

10.9. Waste Records

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2.7 Related/Supporting Documents

Submission Form for Board and Exco Committees Executive Summary Additional Information – the

Central Grid Access Road Refurbishment for Kwagga and Rigi Substations Project

3. Document Content

3.1 Geographical Site Location and Environmental Condition

Kwagga Substation

Kwagga Substation is in Kwaggastrand, Pretoria West, within City of Tshwane Gauteng Province,

South Africa and is close in Atteridgeville.

Rigi Substation

Rigi Substation is also located in The Emfuleni local municipality Gauteng Province, South Africa.

Between Sharpville and Boipatong just northeast of Vanderbijlpark.

Environmental Conditions

The Gauteng region experiences a temperate Highveld climate characterized by warm, wet summers

and cool, dry winters. Most rainfall occurs between October and March, with occasional heavy

thunderstorms that can result in localized flooding and ponding on deteriorated road surfaces. During

the dry winter months, unsealed gravel roads are prone to dust generation.

3.2 Public Involvement/ Participation Process

The potential environmental impacts associated with the proposed project are required to

be considered in compliance with the Environmental Impact Assessment (EIA) Regulations

of 2014 (As amended) published in Government Notice R982 to R985 on, in terms of

Chapter 5 of the National Environmental Management Act, 1998 (Act ) (as

amended). The above scope of work was assessed against the Listing Notices of the EIA

Regulations 2014 and the following is noted:

• That the Project does not trigger EIA process as per the above-mentioned regulations.

• The public may be involved if project/ activity triggers the requirements for any related

permits/ agreements e.g., water use licenses or heritage permits.

All the required replacement works will be done directly on the existing substation footprint;

therefore, the project would not trigger the EIA listed activities.

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3.3 Project Specific Scope of Work and Design

The scope of work in this project will cover the following:

• The following civil works needs to be done for Kwagga Substations access road.

• Refurbish 4m wide tar road

• Clean open-cut drains and gutters that run next to the road

• Conduct DCP and Troxler

The following civil works needs to be done for Rigi Substations access road.

• Refurbish and construct 6m-9m wide tar road

• Clean open-cut drains and gutters that run next to the road

• Conduct DCP and CBR test

• Place vegetation outside the gate of the substation

• Construct cut-off drain outside the gate of the substation

4. Acceptance

This document has been seen and accepted by:

Name Designation

N/a

5. Revisions

Note: Start with the latest Revision History in the first row and go backwards.

Date Rev. Compiler Remarks

July 2026 1 Bukelwa Masiza New document

6. Development Team

The following people were involved in the development of this document:

• Bukelwa Masiza

7. Acknowledgements

N/a

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Table 1: Project Specific Environmental Controls

This section specifies standard mitigation measures to be followed by the parties responsible for environmental management during

the construction of the Central Grid Access Road at Kwagga and Rigi project.

Note: An activity may have multiple aspects that might need to be looked at

No. Activity Aspect Impact Management Mitigation Measure Measurable Frequency of Responsible

Objective Targets Action Party

1. Project Tender Issuing/ Non-compliance Contingencies for The EMPr must be Contract During tender Project Manager/

Contract and Enquiry to legal minimising included as part of the records stage Buyer/

programme requirements negative impacts tender documentation signed Environmental

and non- anticipated to thereby making it part of Practitioner

conformance to occur during the the enquiry document to

Declaration on other construction/ make the

Environmental requirements refurbishment recommendations and

Requirements and conditions phase. constraints, as set out in

Pro-forma. set out in the this document,

EMPr. enforceable under the

general conditions of

Ensure

contract. Project Manager environmental

awareness and

formalize A contractor shall

environmental acknowledge or complete

responsibilities Declaration on

and Environmental

implementation. Requirements Pro-forma

before commencement of

the works.

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A copy of this EMPr must During CEO

be always available at the construction/

works site. The Contractor refurbishment

shall ensure that all the

personnel on site, sub-

contractors and their

teams, suppliers, etc. are

familiar with and

understand the

specifications contained in

this EMPr.

2. Method Compilation of Non-compliance Contingencies for

• All activities which Approved Before Contractor

Statements Project documents to legal minimising require method Method commenceme

requirements negative impacts statements may only Statements nt of activities

and non- anticipated to commence once the and relevant

conformance to occur during the method statements have documents. As and when

other construction/ been approved by the PM required

requirements refurbishment and NTCSA

and conditions phase. Environmental

set out in the Practitioner.

EMPr.

• Where applicable, the

contractor shall provide Contractor

job-specific training on an Training

ad hoc basis when records

workers are engaged in

activities, which require

Method Statements.

• It must be ensured

that NTCSA Policies,

Guidelines and Standards

are consulted to ensure

that Method Statements

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meet requirements as set

out in those documents.

3. Site Allocation/ Legal Contingencies for

• The Substation team Activities to Before Contractor

demarcation demarcation of site contravention, minimising shall be consulted before take place commenceme

and and damage to negative impacts site demarcations and within the nt of

development the environment anticipated to development, including demarcated construction/

occur during the the camp site. area. refurbishment

construction/

• All conditions activities on

refurbishment contained in this EMPr site

phase. must be adhered to and

considered when site As and when

demarcation and required

development takes place.

• No activities will be

allowed outside the

demarcated area.

4. Environment Conducting Lack of Environmental

• All staff should Environmental On CEO

al Awareness Environmental understanding training and receive environmental impact commenceme

Training Awareness Training by workforce of awareness of awareness/ training. because of nt of

the construction/

• All new staff coming construction/ construction/

responsibilities refurbishment onto site shall receive refurbishment refurbishment

in terms of this staff contribute to environmental activities is activities.

EMPr minimisation of awareness/training. minimised

the occurrence of through the

• Refresher As and when

environmental development Legal environmental required

impact to the work of effective contravention, awareness/training shall

area. environmental damage to the be available as and when

awareness environment required.

training and private

• All staff shall be made material and property aware of the conditions execution of

and controls linked to the environmental

EMPr. awareness

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• All staff are made training for all

aware of their individual staff.

roles and responsibilities

in achieving compliance

with the EMPr.

• The Contractor shall

erect and maintain

information posters at key

locations on site.

Wastewater management

procedures.

• Water usage and

conservation.

• Solid waste

management procedures.

• Sanitation

procedures.

• Fire prevention; and
• Disease prevention.

-A record of all

environmental awareness

undertaken as part of the

EMPr must be available.

-Educate workers on the

dangers of open and/or

unattended fires.

Environmental

awareness/training should

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include as a minimum the

following:

• Description of

significant environmental

impacts, actual or

potential, related to their

work activities.

• Mitigation measures

to be implemented when

carrying out specific

activities.

• Emergency

preparedness and

response procedures.

• Procedures to be

followed when

working near or within

sensitive areas.

• Wastewater

management procedures.

• Water usage and

conservation.

• Solid waste

management procedures.

• Sanitation

procedures.

• Fire prevention; and
• Disease prevention.

-A record of all

environmental awareness

undertaken as part of the

EMPr must be available.

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-Educate workers on the

dangers of open and/or

unattended fires

-A staff attendance

registers of all staff to

have received

environmental awareness

training must be available

-Course material must be

available and presented

in appropriate languages

that all staff can

understand

5. Site Construction of a Damage to the Ensure that

• A site establishment Impact to the When the Contractor

Establishmen site camp environment by environmental method statement shall environment project

t unnecessary issues are taken be provided by the during site commences

clearing the into consideration contractor prior to any establishment

surface/ ground. in the planning onsite activity that is minimised

and construction includes the layout of the and the

of site construction camp in the development Land pollution/

establishment. form of a plan showing footprint are contamination.

the location of key kept to

infrastructure and demarcated

Chemical services (where development

pollution caused applicable), including but area.

by vehicle oils, not limited to offices,

grease or vehicle parking areas,

solvents stores, the workshop,

stockpile and lay down

areas, hazardous

materials storage areas

(including fuels), the

batching plant (if one is

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located at the construction

camp), designated access

routes, equipment

cleaning areas, ablution

facilities, waste and

wastewater management;

• Location of

construction camps must

be carefully considered

and approved by the

Substation/ Grid Team

and Tx. Projects Delivery

to ensure that the site

does not impact on

sensitive areas.

• Sites should be

located where possible on

previously disturbed

areas.

• The construction

camp shall be fenced

where necessary.

6 Environment Response to all Land, water Emergency

• Compile an All emergency On Contractor/ CEO

al types of pollution/ procedures are in Emergency Response situations are commenceme

emergencies environmental contamination. place to enable a Plan prior to the managed in nt

emergencies. rapid and commencement of the accordance

effective response proposed project. with the Chemical As and when

pollution caused to all types of

• The Emergency Plan emergency required

environmental must deal among other procedures. by vehicle oils,

emergencies. things with accidents grease or

solvents harsh weather conditions, Rapid and

disasters, wildlife effective

interactions, potential response to all

types of

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spillages and fires in line environmental

with relevant legislation. emergencies.

• All staff shall be made

aware of emergency

procedures as part of

environmental awareness

training.

• The relevant local

authority shall be made

aware of a fire as soon as

it starts.

• In the event of

emergency necessary

mitigation measures to

contain the spill or leak

shall be implemented.

7. Hazardous Storage, handling, Chemical, land Prevention of

• The contractor must No pollution of Daily Site Supervisor/

Chemical use and disposal of and water pollution of the provide method the CEO/ SHE

Substances hazardous pollution/ environment. statements for the environment. Representative

(incl. oil) substances contamination. “handling & storage of

hazardous chemical Minimise chances No litigation

substances”, “fire”, and Damage to the of transgression due to

“emergency spills environment. of the acts transgression

procedures”. controlling of pollution

pollution.

• The substances must control Acts.

be confined to specific

and secured areas within

No complaints the contractor’s site, and

from in a way that does not

Interested & pose a danger of pollution

Affected even during times of high

Parties (I & rainfall. These areas must

APs). be imperviously bunded

with adequate

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containment (at least 1.5 Method

times the volume of the statements

fuel) for potential spills or

leaks

• Drip trays (minimum

of 10cm deep) must be

placed under all vehicles,

including plant and

equipment that stand for

more than 24 hours.

Vehicles suspected of

leaking must not be left

unattended, drip trays

must be utilised.

• The surface area of

the drip trays will be

dependent on the vehicle

and must be large enough

to catch any

hydrocarbons that may

leak from the vehicle/plant

while stationery.

• All spilled hazardous

substances must be

contained in impermeable

containers for removal to

a licensed hazardous

---

Title: Supplier Quality Management: Document Identifier: 240-105658000

Alternative Reference QM 58

Number:

Area of Applicability: Eskom Holdings SOC Ltd

Functional Area: Procurement and Supply

Chain Management

Revision: 4

Total Pages: 30

Next Review Date: May 2030

Disclosure Controlled Disclosure

Classification:

Compiled by Supported by and Authorized by

Functional

Responsibility

Sipho A Sambo Bathusi Montwedi Gerhard Van Der Walt

Middle Manager Senior Manager General Manager

(Acting) (Acting)

Procurement and

Supplier Quality Procurement and Supply Chain

Management Supply Chain Management

ManagementProcurement and Corporate Services

Supply Chain Corporate Services

Management

Corporate Services

Date: 2026/05/26 Date: Date: 01 July 2026

EDC TN Formatted 15.10.2021/TR Formatted 22.10.2025

Template ID: 32-4 (Rev 13) Document template (for procedures, manuals, standards, instructions, etc.)

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 4

Page:

Content

. Introduction .................................................................................................................................................. 3

2. Supporting Clauses ..................................................................................................................................... 3

2.1 Scope ................................................................................................................................................. 3

2.1.1 Purpose .................................................................................................................................. 3

2.1.2 Applicability ............................................................................................................................ 3

2.1.3 Effective date ......................................................................................................................... 3

2.2 Normative/Informative References ..................................................................................................... 3

2.2.1 Normative ............................................................................................................................... 3

2.2.2 Informative ............................................................................................................................. 4

2.3 Definitions ........................................................................................................................................... 4

2.4 Abbreviations ...................................................................................................................................... 6

2.5 Roles and Responsibilities ................................................................................................................. 6

2.6 Process for Monitoring ....................................................................................................................... 7

2.7 Related/Supporting Documents ......................................................................................................... 7

3. Supplier Quality Management Requirements.............................................................................................. 8

3.1 Supplier and Sub-Supplier Quality Management System Requirements .......................................... 8

3.2 Quality Plan ........................................................................................................................................ 9

3.3 Contract Quality Plan ......................................................................................................................... 9

3.4 Quality Control Plan ......................................................................................................................... 11

4. Pre-Contract Award: Quality Requirements .............................................................................................. 15

4.1 Main Supplier and Sub-supplier Categories .................................................................................... 15

4.2 Main Supplier and Sub-supplier Capability and Capacity Assessment ........................................... 18

5. Post-Contract Award ................................................................................................................................. 19

5.1. Contract Execution ............................................................................................................... 19

5.2. Supplier Quality Performance Monitoring Phase ................................................................. 20

5.3. Supplier Quality Audit .......................................................................................................... 21

6. Standard Conditions .................................................................................................................................. 21

6.1. Rights of Access ............................................................................................................... 21

6.2. Eskom Rights to Information ............................................................................................................ 22

6.3. Preservation ..................................................................................................................................... 23

6.4. Quality Audits Related Conditions .................................................................................................... 27

6.5. Management of Nonconformities and Nonconforming Outputs Identified by Eskom ...................... 27

6.6. Special Processes ............................................................................................................................ 28

7. Acceptance ................................................................................................................................................ 29

8. Revisions ................................................................................................................................................... 29

9. Development Team ................................................................................................................................... 30

10. Acknowledgements ................................................................................................................................... 30

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The intention of this specification is to specify and describe the minimum quality requirements for all

existing and potential Eskom suppliers and define the quality criteria for the evaluation, selection,

supplier/ vendor registration, assessment, performance monitoring, and auditing of suppliers.

Eskom’s position is to partner with suppliers who fully demonstrate commitment to the development,

implementation, and maintenance of a quality management system (QMS) that conforms to the

requirements of ISO 9001 standard. The focus is to ensure suppliers establish and continually

improve their QMS and enhance service delivery, and customer satisfaction by implementing and

conforming to the standard.

2. Supporting Clauses

2.1 Scope

2.1.1 Purpose

The purpose of this specification is to outline the requirements according to which suppliers shall

• develop,
• implement,
• maintain, and
• continually improve

a quality management system (QMS) based on ISO 9001, which should form the basis for conformity

to Eskom quality requirements for various externally provided products, services and processes and

continual adherence throughout the duration of a contract.

2.1.2 Applicability

This specification shall apply throughout Eskom Holdings Limited divisions, its subsidiaries,

suppliers, and sub-suppliers and shall form part of all Eskom requests for information (RFI)/ requests

for quotation (RFQ)/ requests for proposal (RFP), including contracts for the procurement of products

and services.

2.1.3 Effective date

Date of authorisation of the specification

2.2 Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

2.2.1 Normative

[1] ISO 9001 Quality Management Systems – Requirements

[2] ISO 10005 Quality Management Systems – Guidelines for Quality Plans.

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2.2.2 Informative

[3] ISO 9000 Quality Management Systems – Fundamentals and Vocabulary

[4] 32-727: Safety, Health, Environment, and Quality (SHEQ) Policy

[5] ISO 10006 Quality Management Systems – Guidelines for Quality Management in Projects

[6] ISO 9004 Quality Management – Quality of an Organisation – Guidance to Achieve Sustained

Success

[7] 32-1033: Eskom’s Procurement and Supply Chain Management Policy

[8] 32-1034: Eskom’s Procurement and Supply Chain Management Procedure

[9] PPPFA: Preferential Procurement Policy Framework Act, 2000 (Act No. )

[10] CIDB 1004: Best Practice Guideline A4: Evaluating Quality in Tender Submissions

[11] 240-12248652 Supplier Quality Management: List of Tender Returnable

[12] 240-168873697 Supplier Quality Management: Tender Evaluation Scorecard

[13] 240-125473040 Supplier Quality Management: Guideline for QM 58 Selection Criteria

[14] IAEA Safety Standard GS-R-3.1 Application of the Management System for Facilities and

Activities

[15] SANS 10845-1 Construction Procurement Part1: Processes, Methods and Procedures

2.3 Definitions

The vocabulary of ISO 9000 and the following definitions apply in the application of this specification.

2.3.1 Component: a constituent part of the product or sub-assembly of the product. The product

may comprise multiple individual components.

2.3.2 Contract Quality Plan: a document of the supplier’s process for delivering the level of quality

required by the contract. It is a framework for the contractor’s process for delivering quality.

Purpose of a CQP is to outline how the results defined in the specifications will be achieved.

2.3.3 Hold Point: a predetermined stage in the quality control plan (QCP) beyond which work/

manufacturing shall not proceed without the attendance of, and written authorisation of, an

Eskom representative or Eskom inspection agency, whichever is applicable.

2.3.4 Intervention Points: those control points indicated by the various controlling bodies

concerned with the implementation of a specific QCP/ ITP. These can be in the form of

inspection, hold points, surveillances, witnesses, reviews and verifications.

2.3.5 Inspection Agency: an organisation or person appointed by Eskom for the purpose of

performing quality assurance/ quality control, monitoring, inspection and/ or expediting

services.

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2.3.6 Level 1 Plant Items: equipment, whose failure has an effect on personnel safety and/ or

health, causes an environmental incident, cause a huge production loss or major equipment

damage. Equipment that are safety/ redundancy/ protective device or covered by statutory

regulations requirements.

2.3.7 Level 2 Plant Items: equipment, whose failure impacts plant availability and/or reliability,

causes significant costs or secondary damage.

2.3.8 Level 3 Plant Items: equipment that does not impact on personnel safety and/ or health,

environmental, cost, availability and/ or reliability of plant.

2.3.9 Nonconformity: a deficiency in material, composition, characteristic, or performance that

renders the quality of an item, component, or product unacceptable or indeterminate. The

term also covers a deficiency in, or deviation from/non-adherence to, the quality management

system requirements, prescribed production processes, and/or related documentation such

as procedures and instructions.

2.3.10 Quality Plan: specification of the actions, responsibilities and associated resources to be

applied to a specific object.

2.3.11 Quality Control Plan: a document specifying the activities to be inspected throughout the

execution of the project, inclusive of test methods, procedures, and acceptance criteria (This

term is equivalent to QIP and ITP).

NOTE: An Inspection and Test Plan (ITP) is a structured document that outlines the

necessary inspections and tests to ensure that a product or process meets specified quality

requirements and standards.

2.3.12 Requirement: the need or expectation that is stated, generally implied, or obligatory.

Requirements are generally specified in the purchase order and/or contract documentation

but may not be limited to these.

2.3.13 Primary Plant (Power Plant): primary plant include High Voltage equipment situated inside

the control room (breakers, bus-bars, CT’s, VT’s and transformers).

2.3.14 Secondary Plant (Control Plant): secondary plant includes all equipment used to control

and protect the HV equipment on the primary plant side. (Protection, metering, AC/DC and

tele-control).

2.3.15 Special Process: is any production or service process which generates products or services

which cannot be measured, monitored, or verified prior to delivery and use. This may include

welding processes or non-destructive techniques

2.3.16 Supplier: is a current or potential supplier, vendor, contractor, consultant, or service provider.

A supplier may be a natural or legal person and includes any employee acting within the

course and scope of his/her employment or any agent or manager acting for, or on behalf of,

or in the interests of, the person registered as supplier on the Eskom supplier database.

2.3.17 Sub-supplier: an organisation that provides a product/service to the supplier and/or that

enters into a subcontract and assumes some of the obligations of the supplier or prime

contractor.

2.3.18 Witness Point: a predetermined stage in the quality control plan where and inspection

activity will take place. Work may proceed, provided Eskom or its inspection agency has been

formally notified and confirmed that inspection is waived.

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2.4 Abbreviations

Abbreviation Explanation

AIA Approved Inspection Authority

CA Corrective Action

CFT Cross Functional Team

CQP Contract Quality Plan

FIDIC Federation Internationale Des Ingenieurs- Conseils

FMECA Failure Mode, Effects and Criticality Analysis

HAZOP Hazard and Operability Study

ISO International Organisation for Standardisation

ITP Inspection and Test Plan

NC Nonconformity

NDT / NDE Non-Destructive Testing / Non-Destructive Examination

PMI Positive Material Identification

QCP Quality Control Plan

QMS Quality Management System

PQP Project Quality Plan

RFI Request for Information

RFQ Request for Quotation

RFP Request for Proposal

SHEQ Safety, Health, Environment, and Quality

WPS Welding Procedure Specifications

WQR Welder’s Qualification Record

2.5 Roles and Responsibilities

The assigned Eskom Quality representative/ professional when part of a Cross Functional Team

(CFT) appointed to transact on externally provided products, services and processes shall select

applicable requirements for existing and potential Eskom suppliers using, 240-125473040 Supplier

Quality Management – Guideline for QM 58 Selection Criteria and Form A (Tender and Contract

Quality Requirements for Supplier Quality Management: Specification 240-105658000/ QM 58 and

Quality Requirements for ISO 9001 Standard).

The existing and/ or potential suppliers must complete, sign and return Form A with the other

returnables as listed in the List of Tender Returnable document (240-12248652). Other roles and

responsibilities for this standard are defined within the text of this specification.

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2.6 Process for Monitoring

The application of this specification throughout Eskom shall be audited as per the management

system audit schedule to review performance and effectiveness of this specification.

2.7 Related/Supporting Documents

The documents superseded by this specification: all divisional and business unit supplier quality

requirements standards and/or specifications.

2.7.1 Forms and templates:

[1] 240-68099512 Tender and Contract Quality Requirements for Supplier Quality Management

Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001 Standard (Form

A)

[2] 240-109253698 Template for a Typical Contract Quality Plan

[3] 240-109253302 Quality Control Plan/Inspection and Test Plan

[4] 240-126469599 Method Statement Template.

[5] 240-144723833 Quality Requirements Exemption Certificate

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3. Supplier Quality Management Requirements

3.1 Supplier and Sub-Supplier Quality Management System Requirements

3.1.1 The supplier and sub-supplier shall develop, implement, maintain and improve a formal QMS

that conforms to the latest ISO 9001 standard or any applicable standard of QMS (latest

applicable revision) in accordance with the requirements of this specification.

3.1.2 Such a formal system shall consist of the appropriate documented information required by

ISO 9001, and may include a quality manual, quality plans, work procedures, work

instructions, method statements, workflow documentation, etc., as the case may be. This

requirement constitutes the most basic QMS requirements.

3.1.3 Unless specifically excluded from the quality list of tender returnables, as per the categories

of quality requirements (Category 1, 2, 3, or 4), such a QMS shall carry a valid ISO 9001

certificate from an accredited certification body, as indicated in the applicable Eskom

invitation (this requirement applies equally to both the supplier and any/ all manufacturing

third-party organisations mentioned above).

3.1.4 Unless specifically excluded in the quality list of tender returnable, as per the categories of

quality requirements (Category 1, 2, 3, or 4), the supplier shall have a fully developed,

documented, implemented, reviewed and maintained QMS that complies with the

requirements of ISO 9001 standard or any applicable standard of QMS. In the event that the

main supplier invariably requires the assistance of a sub-supplier in order to realise its own

supply obligations. The aforementioned requirement applies equally in all cases where any

such sub-supplier’s scope of responsibility includes the provision of any of the following

activities, namely, design and development, manufacturing, maintenance, testing, storage,

delivery, installation, commissioning, and project management, or in the cases the supplier’s

name changes, mergers, acquisitions and/ or cessions. Eskom Quality department must

ensure that the changed entity can still fulfil the requirements as set out in the contract

documentation.

3.1.5 Where a new product/ service introduced in Eskom, the requirements for such shall be in line

with available industry recommended practises (RP) or applicable codes (for example for

BESS, the RP UL 9540 or IEEE 1790) in the absence of SANS equivalent

3.1.6 Eskom reserves the right to request and perform necessary assessments at sub-supplier

facilities.

3.1.7 The main supplier shall be responsible for defining and managing the specific quality

assurance and control elements applicable to the respective sub-supplier’s scope of

work/supply and ensure that its sub-supplier(s) quality programmes support Eskom

requirements.

3.1.8 The supplier shall inform Eskom of any proposed changes to the QMS or staff that will affect

the quality system prior to implementation of these changes.

3.1.9 The main supplier shall develop and implement a performance management programme for

their sub-supplier. The programme shall include, but not limited to:

• Verification of the QMS
• Audits and surveillances
• Regular assessment of the CQPs and reviews of QCPs.
• NC and Defect Management

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• Inspection and test plans
• Risk management
• Documentation as per industry requirements
• Awareness/ communication

3.2 Quality Plan

The information in this section constitutes the minimum requirements for a quality plan.

3.2.1 Where specified in the Evaluation Criteria and/ or quality list of tender returnables, as per the

categories of quality requirements (Category 1, 2, 3, or 4); all individual products, services

and processes shall have a documented, implemented, reviewed and maintained

contract/project quality plan and/or quality control plan (inspection and test plan).

3.2.2 Where specified in the evaluation criteria and/ or quality list of tender returnables. All

production and/ or service provision shall be carried out in accordance with a documented

and agreed contract/project quality plan (CQP) and/ or quality control plan (QCP)/ inspection

and test plan (ITP).

3.2.3 The supplier shall plan for the required quality-related activities and interfaces within the

supplier’s quality system in order to demonstrate its ability towards both controlling and

meeting specified Eskom requirements.

Note 1: Contract/ Project Quality Plan should address the quality assurance elements related to

the scope of work and/ or technical specification for the specified duration.

Note 2: Quality Control Plan (QCP)/ Inspection and Test Plan (ITP) should address the quality

control elements related to the scope of work and/ or technical specification.

3.3 Contract Quality Plan

The main supplier shall require sub-suppliers to submit project quality plans (PQPs)/ contract quality

plans (CQPs) and associated documentation in accordance with the requirements of project QMS

processes applicable to the sub-supplier’s scope of work.

The supplier shall, where applicable, based on scope of work criticality, ensure that procurement

documents clearly and unambiguously require sub-supplier submission of a sub-supplier CQP for

supplier and Eskom review.

The main supplier shall ensure that sub-supplier CQPs are developed and implemented in

accordance with the ISO 10005 Quality Management System Guidelines for Quality Plans and the

sub-contracted scope of work. In addition to the elements specified in ISO 10005, the supplier’s

and/ or sub-suppliers’ CQPs shall include the following (as applicable):

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3.3.1 The management of records, including material tests, positive material identification (PMI)

testing, material certification, etc.

3.3.2 The provision for free and uninhibited access by the supplier and/or personnel at the time of

inspection.

3.3.3 The proposals for submission of final documentation, the final manufacturing data book, prior

to shipment.

3.3.4 The special processes related to welding: management of the welder’s qualification record

(WQR), welding procedure specifications (WPS), and procedures qualification records (PQR)

that will be used in the performance of work for supplier review and acceptance prior to

commencing manufacture. Welders shall be qualified to the specified Codes of Construction

for the applicable procedures. The requirements for qualification shall be specified by the

supplier, and welder records shall be maintained by sub-suppliers performing the work.

3.3.5 The special installation procedures and other required fabrication or manufacturing

procedures (that is, those required for post-weld heat treatment, tube rolling, coatings, etc.)

that will be used in the performance of work shall require supplier review and acceptance

prior to commencing manufacture.

3.3.6 The personnel carrying out special processes (for example, NDE, welding, coating, heat

treatment, etc.) where the results cannot be fully verified by subsequent inspection and test

shall be suitably qualified and, where applicable, registered with statutory bodies as legally

required, that is, as radiographic workers to conduct radiography. The requirements for the

qualification shall be specified, and personnel records shall be maintained in accordance with

the Project Quality Personnel Qualification Specification and, where applicable, legal

requirements.

3.3.7 The personnel required to perform special processes shall be certified competent through a

certificate of competency in accordance with the company’s training and development policies

or in line with applicable regulatory and statutory bodies requirements.

3.3.8 All personnel who perform activities that affect quality shall have their training needs identified

and documented. The required training shall be implemented in accordance with the

company’s training and development policies. All the training certificates shall meet the

applicable regulatory or statutory requirements in terms of having the unit standard /National

Qualification Framework (NQF) completed and the accreditation number of the service

providers.

3.3.9 Instructions and requirements for equipment and materials storage, preservation, and

maintenance, including identification of materials required for preservation and maintenance,

are to be provided sufficiently prior to receipt (prior to shipment or earlier) to ensure that

appropriate resources are available at the time of delivery.

3.3.10 Specific quality monitoring and verification activities are to be undertaken on the supplier’s

sub-suppliers by Eskom or it agent.

3.3.11 The CQP information shall include, but not limited to:

• Spells out the aspects of the QMS to be applied within a specific Eskom project, and the

methods to be utilised to ensure quality.

• Outline the resources, the communication channels, applicable documents and records to be

generated.

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• Management Authority and Responsibility from both supplier and client need to outline in the

Cqp.

• List of documents and records that will be used and submitted during the execution of the

project.

• Communications channels should include contact person and contact details
• Monitoring & measurement procedures for activities need to be indicated.

3.3.12 The main supplier and sub-supplier CQPs shall comply with the Eskom Quality Requirements

Specifications and shall be submitted prior to the initial scope of work kick-off or initial pre-

fabrication meeting and prior to commencement of manufacturing, whichever is earlier.

3.3.13 The Eskom template for CQP provided shall be used as guideline, where the supplier does

not have a CQP template.

3.3.14 Competence and Qualification of Personnel managing quality shall be in line with applicable

qualification, certificates as deemed by the respectable company criteria.

3.3.15 Where personnel involved in the management of quality shall be noted to be lacking relevant

competences, Eskom shall request the removal of such personnel from the contract site

operations in respect to all activities and process that leads to conformity of product /services.

3.4 Quality Control Plan

The supplier shall develop, implement and maintain processes and procedures that efficiently and

effectively allows monitoring and verification of the scope of work activities, to outline specific

procedures; standards; and responsibilities for maintaining product or service quality.

The main supplier shall ensure that sub-supplier QCPs/ ITPs are prepared at a level of detail

sufficient to address all quality-control-related activities in a chronological order, from contract review

through materials verification, manufacturing, fabrication, assembly, final testing, commissioning,

hand-over documentation, and certification. In addition, the supplier shall ensure compliance with

the following requirements:

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3.4.1 All stages of manufacturing, fabrication, assembly and installation shall be controlled by a

supplier’s QCP/ ITP that clearly and unambiguously identifies the quality verifications to be

performed and special attention to controls related to critical products and services. The

intervention points and the inspection and tests methods to be applied are to be indicated

as per ISO 10005, Guidelines for Quality Plans.

3.4.2 QCP/ ITP shall be reviewed and accepted by an Eskom employer representative, its

inspection authority or agency, and they shall allow for the insertion of Eskom specific

requirements, including hold and witness points prior to the commencement of work.

3.4.3 Subsequent changes to the Eskom accepted QCP/ ITP shall require Eskom, its inspection

authority or agency’s agreement prior to the commencement of work involving an activity

affected by such changes.

3.4.4 The ITPs should cover materials certification, fabrication works, in-process inspections, final

acceptance tests, packaging and pre- shipment/ transportation, shipping/ transportation

inspections where contracted, preservation, site acceptance tests, construction and erection

works, and pre-commissioning and commissioning tests.

3.4.5 All sub-supplier QCP/ ITP activity shall be performed using an Eskom-accepted supplier

QCP/ ITP and be based on the sub-contracted scope of work.

3.4.6 All applicable codes, standards, and relevant acceptance criteria documents are available at

the work location, and Eskom representatives on site shall have on-going access to this

information. Workplace documentation shall be available in English and in any workforce-

appropriate language.

3.4.7 Where activities subject to inspection and test procedures are to be undertaken by a sub-

supplier, the QCP/ ITP shall make reference to this fact and shall include descriptive details

of the sub-supplier’s involvement. A separate QCP/ ITP shall be required for each sub-

supplier scope of work.

3.4.8 The supplier shall be ultimately accountable and responsible for the development and proper

implementation of all sub-supplier QCPs/ ITPs, including those reviewed or developed by

sub-suppliers.

3.4.9 Eskom reserves the right to select intervention points on QCPs/ ITPs for Eskom oversight of

selected functions and to perform surveillance or audits of the work.

3.4.10 Once signed, the ITPs and QCPs become addendums to the main contract. These ITPs can

be reviewed at Eskom’s discretion based on its assessment of the supplier’s performance or

other risks.

3.4.11 A QCP/ ITP shall contain the following information:

• Eskom contract number and title
• The supplier’s order number
• Identification of the area of works/contract
• Description of the work, with components, item number, and activity date
• QCP/ITP unique number
• A list of the sequence of operations, including inspection and tests

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• The identification of the specification, drawing number, or procedure for each operation,

with reference to the relevant criticality risk rating

• The acceptance criteria, with reference to the technical specification, in-house, national, or

international standard, with the relevant clause number for each operation

• The inspection and test activities that the supplier has nominated for its intervention points
• Provision for the inclusion of intervention points nominated by Eskom and/or its authority/

agency

• Provision for intervention point acceptance by date and signature for all parties having

intervention in the plan

• Inspection and test records to be generated by the supplier for each operation and an

indication of records to be provided to Eskom (as applicable)

3.4.12 The main supplier shall require sub-suppliers to submit QCPs/ ITPs and associated

documentation applicable to the sub-supplier scope of work. Any changes made to the QCP

after submission must be resubmitted to Eskom for further review. The supplier shall ensure

that all sub-supplier QCPs/ ITPs are in compliance with the Eskom Quality Requirements

Specifications, including, but not limited to, the following requirements:

• Clear and unambiguous description of the equipment and location(s) at which each activity

will take place, including facility location(s)

• Identification of quality verification activity and stage
• The details of reference documents, procedures, or method statements to be utilised in

performance of the activity, including specific reference to actual sections and pages of

procedures, standards, instructions, specifications, etc.

• Definition of acceptance criteria
• Listing of certifying or verifying documents generated to provide evidence of compliance

with specified requirements; documents are to be provided using the proper Eskom

document numbering requirements

• Identification of main supplier and sub-supplier (where applicable) third-party/approved

inspection authority (AIA) and Eskom inspection activities defined in terms of witness, hold,

document review, and verification monitoring points and provision for sign-off of each of the

above-mentioned parties for each intervention point

• Qualification requirements for quality control inspectors, including any third-party/AIA

inspectors

• Listing of all proposed test procedures
• Acceptance criteria for each inspection or test in alignment with specified tolerances
• A section for signed acceptance of the QC/ITP by the supplier, sub-supplier (where

applicable), and Eskom prior to commencement of work

• Inspection or testing intervention points, including, but not limited to, factory acceptance test

and package acceptance test, witness, and hold points

3.4.13 A quality kick-off meeting will be held at the start of the contract and, if required, at the start

of each subsequent phase.

• The supplier shall arrange coordination meetings with Eskom prior to placement of orders

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for items or equipment to ensure that all technical and commercial requirements are clear

and understood. Fourteen days’ advance notice of meetings shall be given to Eskom.

• Supplier inspection personnel, including inspection agency personnel, shall be competent

and qualified to perform inspection and testing assignments. Mobilisation of all such

personnel shall be in compliance with the Project Quality Personnel Qualification

Specification.

3.4.14 Where QCP/ ITP is applicable, the supplier shall ensure that sub-suppliers are provided with

comprehensive, clearly written, and unambiguous inspection and testing protocols, including

processes, procedures, and methods that shall include, but not be limited to, the following:

• Requirements for inspection checklists and inspection assignments, with lists of items to be

inspected

• An inspection and testing report format, report content, schedule for report processing and

distribution, and report retention requirements

• Inspection and test report results response tracking (log) and resolution of nonconformity in

inspection and test processes, procedures, or methods and nonconformity identified in

inspection and test results

• Associated Failure Mode, Effects and Criticality Analysis (FMECA) reports relating to the

equipment and sub-systems (if applicable)

• Hazard and Operability Study (HAZOP) report, as applicable

3.4.15 The supplier shall establish processes and procedures for formal assessment of sub-supplier

inspection and testing programmes. These shall include review of sub-supplier inspection

reports and other quality control documentation. Additional formal assessment of

manufacturing, fabrication, and assembly facility operations shall be conducted by the

supplier to ensure continuing suitability, adequacy, and effectiveness of the sub-supplier’s

inspection and testing programmes. Assessment frequency shall be established in

consideration of the sub-supplier scope of work, criticality of scope of work deliverables, and

performance information. The assessment scope and schedule shall be developed in

consultation with Eskom.

3.4.16 Supplier processes and procedures for verification of supplier and sub-supplier purchased

product compliance with specifications shall obtain document return/review status prior to

implementation.

3.4.17 The objective is to finalise any outstanding procedural or other issues before proceeding to

deliver the works.

3.4.18 Eskom, in consultation with the supplier, develops an agenda for the meeting, and Eskom will

keep minutes of these meetings.

3.4.19 Mandatory pre-inspection meetings will be convened by Eskom or its inspection agency or

AIA to be attended by the supplier’s and sub-supplier’s representatives, including their quality

representatives who will be involved in the works, and records are to be kept.

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user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

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3.4.20 Eskom reserves the right to appoint resident quality inspectors who can be based at the

supplier’s or sub-supplier’s premises and on site where the work is being performed. The

supplier is expected to provide workspace at no cost to Eskom for the inspector, as required.

3.4.21 Eskom may appoint any organisation it prefers to perform quality assurance and quality

control activities, either in the capacity as an AIA or inspection agency, on the works

contracted to the supplier, and the supplier or its sub-suppliers may not object, prevent,

hinder, undermine, circumvent, question, discredit, or in any way make it impossible for such

organisation to carry out its work on behalf of Eskom.

3.4.22 The Eskom template for QCP/ ITP provided shall be used as guideline, where the supplier

does not have a QCP/ ITP template.

4. Pre-Contract Award: Quality Requirements

The selected quality assessment criteria and Form A of this specification will be compiled and

completed by the assigned Eskom Quality representative/ professional who using the guideline 240125473040, shall select the suitable supplier quality requirements to be met.

Form A (Section A & Section E) of this specification must also be completed and signed by the

supplier responding to an Eskom invitation to tender, in order to acknowledge, accept and further

commit to comply with the Eskom Supplier Quality requirements as per this specification and ISO

9001 Standard or any additional quality requirements specific to the scope of work.

4.1 Main Supplier and Sub-supplier Categories

Eskom supplier quality requirements for all existing and potential suppliers and sub-suppliers are

classified into four categories (category 1, 2, 3 and 4). Suppliers must prepare and submit quality

documentation as per the tender selected category (indicated in Form A) using the list of tender

returnables document.

NOTE: Only one (1) category must be applicable per procurement process e.g. [Eskom requests for

information (RFI)/ requests for quotation (RFQ)/ requests for proposal (RFP), including contracts for

the procurement of products and services].

The following are the minimum returnable documentation for Categories 1 to 4:

4.1.1 Category 1: Quality Requirements

• The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

• The supplier shall submit a valid copy of ISO 9001 or any valid applicable certificate (e.g.:

Automobile; ICT) of a QMS (the latest applicable revision). The QMS should drive the

supplier’s business management processes to ensure that all of Eskom’s requirements are

fully met on a consistent basis.

• The supplier shall submit the latest copy of the management system internal and external

audit reports. The audit reports must include, if applicable, nonconformities identified, and

the resulting remedial actions (correction and/ or corrective action reports).

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user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the

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• The supplier shall submit a copy of documented information for roles, responsibilities and

authorities in relation to the QMS. Examples of relevant documented information are;

organization charts, job descriptions, work instructions, duty statements, manuals,

procedures.

• The supplier shall submit a draft contract quality plan that is specific to the scope of work as

described in the tender documents. The plan must address the minimum requirements as

per ISO 10005.

• Where applicable; the supplier shall submit a draft, or an example of an inspection and test

plan (ITP) or quality control plan (QCP) on similar and/ or previous work done.

• The supplier shall submit documented information for Control of Externally Provided

Processes, Products and Services.

• The supplier shall submit documented information retained (records) of management review

meetings that include agenda, meeting minutes, attendance registers, reports, presentations,

etc.

Note 1: specific requirements per tender will be selected using the List of Tender Returnable

documents (240-12248652).

Note 2: any additional requirements specific to the scope of work can be included under Section E

(List of Tender Returnable documents (240-12248652)) and subsequently listed from E2 onwards.

4.1.2 Category 2: Quality Requirements

• The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

• The supplier shall submit objective evidence of a developed, implemented and maintained

QMS that complies with ISO 9001 or any applicable standard of quality management system

(the latest applicable revision). The following documents (approved/ signed copies) shall be

submitted:

o Quality Management System manual or a documented information that have defines

and describes the QMS and its scope

o Quality Policy, aligned with the supplier’s strategic direction (documented

information)

o Quality Objectives (documented information)

o Control of documented information (both maintain and retain documented

information)

o Internal audit procedure (documented information)

o Control of nonconforming outputs (documented information)

o Nonconformity and Corrective action procedure (documented information)

The QMS should drive all the supplier’s business management processes to ensure that all of

Eskom’s requirements are fully met on a consistent basis.

• The supplier shall submit the latest copy of the management system internal audit reports.

The audit reports must include, if applicable, nonconformity identified, and the resulting

remedial actions (correction and/ or corrective action reports).

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user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the

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• The supplier shall submit a draft contract quality plan that is specific to the scope of work as

described in the tender documents. The plan must address the minimum requirements as

per ISO 10005.

• Where applicable; the supplier shall submit an example of inspection and test plan (ITP) or

quality control plan (QCP) on similar or previous work done.

• The supplier shall submit documented information for Control of Externally Provided

Processes, Products and Services.

• The supplier shall submit a copy of documented information for roles, responsibilities and

authorities in relation to the QMS. Examples of relevant documented information are;

organization charts, job descriptions, work instructions, duty statements, manuals,

procedures.

• The supplier shall submit documented information retained (records) of management review

meetings that include agenda, meeting minutes, attendance registers, reports, presentations,

etc.

Note 1: specific requirements per tender will be selected using the List of Tender Returnable

documents (240-12248652).

Note 2: any additional requirements specific to the scope of work can be included under Section E

(List of Tender Returnable documents (240-12248652)) and subsequently listed from E2 onwards.

4.1.3 Category 3: Quality Requirements

• The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

• The supplier shall submit objective evidence of a developed QMS that complies with ISO

9001 (or the latest applicable revision). The following documented information (approved/

signed copies) shall be submitted:

o Quality management system manual or a (documented information) that have

defines and describes the QMS and its scope

o Quality Policy, aligned with the supplier’s strategic direction (documented

information)

o Quality Objectives (documented information)

o Control of documented information (both maintain and retain documented

information)

o Internal audit procedure (documented information)

o Control of nonconforming outputs (documented information)

o Nonconformity and Corrective action procedure (documented information)

The QMS should drive all the supplier’s business management processes to ensure that all of

Eskom’s requirements are fully met on a consistent basis.

• The supplier shall submit a draft contract quality plan that is specific to the scope of work as

described in the tender documents. The plan must address the minimum requirements as

per ISO 10005.

• Where applicable; the supplier shall submit an example inspection and test plan (ITP) or

quality control plan (QCP).

• The supplier shall submit documented information for Control of Externally Provided

Processes, Products and Services.

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user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the

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• The supplier shall submit a copy of documented information for roles, responsibilities and

authorities in relation to the QMS. Examples of relevant documented information are;

organization charts, job descriptions, work instructions, duty statements, manuals,

procedures.

Note 1: specific requirements per tender will be selected using the List of Tender Returnable

documents (240-12248652).

Note 2: any additional requirements specific to the scope of work can be included under Section E

(List of Tender Returnable documents (240-12248652)) and subsequently listed from E2 onwards.

4.1.4 Category 4: Quality Requirements

• The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

• The supplier shall submit a quality method statement based on ISO 9001 and specific to the

scope of work.

• The quality method statement should address all the supplier’s business management

processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.

• The supplier shall submit a signed/ approved quality policy (aligned with the supplier’s

strategic direction). (documented information)

• The supplier shall submit a copy of quality objectives. (documented information)
• The supplier shall submit documented information for Control of Externally Provided

Processes, Products and Services.

• The supplier shall submit a copy of the documented information for roles, responsibilities and

authorities, specific to the project/ scope of work/ technical requirements. Examples of

relevant documented information are; organization charts, job descriptions, work instructions,

duty statements, manuals, procedures.

Note 1: specific requirements per tender will be selected using the List of Tender Returnable

documents (240-12248652).

Note 2: any additional requirements specific to the scope of work can be included under Section E

(List of Tender Returnable documents (240-12248652)) and subsequently listed from E2 onwards.

4.2 Main Supplier and Sub-supplier Capability and Capacity Assessment

Supplier capability and capacity assessments shall be performed prior to contract award on potential

suppliers participating in Eskom Holdings procurement process to:

• provide products and services with high risk to operational sustainability
• work on critical plant and equipment
• supply of critical plant items or components
• provide special processes

All sub-suppliers used by the main supplier/ contractor, performing work on Eskom critical plant

equipment, supplying commodities and providing specialised services shall be subjected to the

capability and capacity assessment.

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user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the

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Critical plant includes the following:

• Generation Level 1 & 2 plant
• Transmission and Distribution Power Plant & Control Plant
• Mega Projects

All potential quality risks identified will be included in the assessment report provided for the tender

evaluation.

Note: Form A (Enquiry/ Contract/ Quality Requirements for Supplier Quality Management:

Specification 240-105658000/ QM 58 and ISO 9001) will be used to select and indicate whether

capability and capacity assessment will be conducted during the requirements setting phase of the

transaction.

5. Post-Contract Award

5.1. Contract Execution

The supplier shall submit the following documents within 30 days (depending on the contract

duration) or as per stated timeline after the contract date, prior to the commencement of work, for

acceptance by Eskom:

• The supplier shall complete a NEC scope of work specific CQP; or scope of work specific

Method statement before contract award. This shall be reviewed and signed off by Eskom

appointed employer agent within 30 days or as per stated timeline after contract award.

• The supplier shall complete a task order scope specific quality control plan (QCP) and

(Inspection and Test Plan) ITP(s) for review and acceptance by Eskom prior to the

commencement of any work, inclusive of subcontracted work, within 30 days or as per

stated timeline after contract award.

• The sub-supplier QCP/ ITP shall be submitted for review and comment by the supplier and

by Eskom within 30 days or as per stated timeline after the award of the tender. All supplier

and Eskom comments shall be resolved prior to commencing work.

• The equipment lists and an indication of pressurised components and systems are to be

considered when compiling CQPs and QCPs.

• The supplier shall notify Eskom, where “Hold Points” were requested on the QITP, with a

minimum of 7 working days prior to the activity being executed.

Note: These plans are to be compiled in line with Eskom’s requirements and will have to be

discussed with, and approved by, Eskom prior to any work commencing.

• Correspondence shall be directed to the project manager, and periodic quality review

meetings shall be convened by Eskom with the supplier.

• The mandatory quality review meetings are to be convened by the nominated project quality

manager or his/her representative for the contract.

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user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the

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• Monthly quality performance and management reports are to be prepared by the supplier

during contract execution. The content of these reports shall be agreed by Eskom when

submitted to Eskom on a monthly basis.

5.2. Supplier Quality Performance Monitoring Phase

During the contract execution phase, suppliers shall be monitored by Eskom for performance on

quality-related aspects.

The outcomes of such monitoring will enable Eskom to take any appropriate actions pertaining to

the supplier.

The monitoring shall be carried out periodically by Eskom assigned employer agent at predetermined

intervals during the execution of a contract using agreed key performance indicators. The monitored

key performance areas include the following:

• CQP and QCP /ITP submissions prior to project execution/ PO delivery
• Delivery
• Design
• Cost
• Management system compliance

Subsequent key performance indicators associated with these areas will include the following:

• Nonconformity monitoring
• Audit and assessment evaluation scoring
• Management system compliance and accreditation
• Achievement of delivery targets as per contractual agreements
• Process improvements
• Correction and corrective action response and closure

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user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the

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5.3. Supplier Quality Audit

5.3.1. Quality audits and related quality performance reviews are intended to provide an objective

evaluation of compliance with performance expectations defined in this specification, in the

supplier contract quality plan (CQP), and in any other project scope of work specification

such as contract document.

5.3.2. Quality audits and related quality performance reviews include, but are not limited to, any

quality or other project functional area audits, verification of compliance reviews, surveillance,

inspections, or other interim or final assessments of scope of work deliverables provided by

the supplier or sub-suppliers.

5.3.3. Quality audits and related quality performance reviews are intended to provide an objective

evaluation of compliance with performance expectations defined in this specification, in the

supplier contract quality plan (CQP), and in any other project scope of work specification.

5.3.4. Quality audits and related quality performance reviews include, but are not limited to, any

quality or other project functional area audits, verification of compliance reviews, surveillance,

inspections, or other interim or final assessments of scope of work deliverables provided by

the supplier or sub-suppliers.

5.3.5. Quality audits and related quality performance reviews shall be carried out by trained,

accredited, and experienced personnel in accordance with established documented

information for managing audits.

5.3.6. The supplier shall submit, for Eskom review, documented processes for conducting project

scope of work quality audits and related quality performance reviews. Supplier quality audits

and related quality performance review processes shall be designed to address evaluation

of progress towards completion of project functional area deliverables as well as final

deliverable quality.

5.3.7. The supplier shall provide a schedule of anticipated quality audits covering all functional

areas and related quality performance reviews at the time of first post-contract award CQP

submission.

6. Standard Conditions

6.1. Rights of Access

Eskom:

6.1.1. shall be granted electronic and hard-copy access to all quality plans, procedures,

documentation, and other quality records relating to the work, including, but not limited to,

data extracts;

6.1.2. reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as well

as any documentation, materials, or equipment associated with the work, at any time or

project work location; and

6.1.3. reserves the right to carry out assessments and audits on all new suppliers and sub-

suppliers.

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user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

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The supplier:

6.1.4. shall support Eskom’s effort to monitor, verify, and/or witness any activities associated with

the work at any time;

6.1.5. shall cooperate with Eskom requests for documentation, records, and inspection and

witnessing. Eskom participation in audits, appraisals, assessment of plans, and verification

shall be conducted at no extra cost to Eskom;

6.1.6. shall ensure that a sub-supplier provides access to Eskom to all work procedures, records,

and supporting documentation through provision of access to view and photocopy, as

required, to support verification of scope of work requirements. Access shall include the

ability to photograph Eskom equipment, systems, system components, materials, etc.;

6.1.7. shall provide access to all quality-related information pertaining to activities performed by

itself or sub-suppliers, where Eskom might not have participated in the witnessing of their

quality assurance or control (this refers to inspections, audits, etc. performed by the supplier

on its own sub-suppliers);

6.1.8. shall allow Eskom to assess, audit, approve, or reject any sub-suppliers employed by

Eskom’s suppliers to assist with the product and/or service delivery to Eskom; and

6.1.9. shall ensure that the above requirements flow down to sub-suppliers.

6.2. Eskom Rights to Information

6.2.1. To expect that the works will be conducted in accordance with the contract between the

parties.

6.2.2. To have access to the supplier’s information as determined by applicable legislation.

6.2.3. Eskom reserves the right to oversee the supplier’s audit programmes by participating in

selected audits as an observer and by assessing the supplier during key work stages. Eskom

will coordinate with the supplier to develop an oversight schedule aligned with the supplier’s

audit schedule.

6.2.4. To obtain access to any audit reports of audits performed by the supplier reflected in the audit

programme.

6.2.5. To conduct independent quality audits during all phases of the contract, and the supplier shall

provide all resources to support these activities.

6.2.6. Eskom shall have the right to participate in, or request that, a technical investigation be

launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when

risk to Eskom products or service deliverables is identified.

6.2.7. To participate in, and/or lead, investigations related to incidents involving its products.

6.2.8. To require from suppliers to be responsible for the cost of re-inspections.

6.2.9. To withhold payment from suppliers as a result of outstanding nonconformities, irrespective

of the agreed payment schedule and in accordance with the conditions of contract.

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user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the

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6.2.10. Shall be granted electronic and hard-copy access to all quality plans, procedures,

documentation, and other quality records relating to the work, including, but not limited to,

data extracts.

6.2.11. Reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as well

as any documentation, materials, or equipment associated with the work, at any time or

project work location.

6.2.12. Shall carry out assessments and audits on all new suppliers and sub-suppliers.

6.2.13. Reserves the right to appoint resident quality inspectors who can be based at the supplier’s

or sub-supplier’s premises and on site where the work is being performed.

6.2.14. Reserves the right to select intervention points within all developed supplier QCPs/ ITPs for

Eskom oversight of selected functions and to perform surveillance or audits of the work.

6.2.15. Shall be given access at all reasonable times before, during, and after manufacture and

before delivery, construction, erection, and commissioning to measure, test, and inspect the

products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.

6.2.16. Reserves the right to suspend any pending deliveries by the issuing of a cease delivery

order at any time and for any portion of the work that is not being performed in accordance

with the specified/agreed requirements.

6.3. Preservation

The supplier shall develop and implement a comprehensive preservation programme consisting of

plans, processes, procedures and actions undertaken for the purpose of planning for and

maintenance of material deliverables quality. The supplier preservation programme scope includes,

but is not limited to, the following:

6.3.1. Engagement of personnel suitably qualified for oversight of, and (as required) direct

implementation of, preservation programme requirements.

6.3.2. Development and implementation of preservation programme training appropriate to work

need.

6.3.3. Eskom may make use of its appointed service provider tasked to provide a full suite of

services encompassing an online monitoring system and asset tracking during, but not limited

to the following stages: inspections, testing, shipping, transportation, storage, and

commissioning. The supplier is to enable full access during all of these stages in order to

allow the installation of the devices on Eskom-identified products and equipment, which

include the sub-supplier’s testing facilities, processing plant, and any other processes

deemed important towards effective and efficient quality control.

6.3.4. Eskom seeks cooperation between the supplier’s designers and those of Eskom’s service

provider in ensuring seamless installation of the device and other associated installations.

Moreover, there is also a need to integrate data flows and systems between Eskom and the

supplier. Further details are included in the Eskom specifications and works information.

6.3.5. Review and tracking of compliance with Eskom and supplier engineering specification of

preservation requirements.

6.3.6. Review and tracking of compliance with sub-supplier provided preservation requirements and

recommendations.

6.3.7. Evaluation of prospective temporary and longer-term material storage sites for consistency

with preservation programme expectations.

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user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the

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6.3.8. Preservation work plan development and plan execution performance evaluation of all parties

engaged for provision of material transportation, handling, or storage services.

6.3.9. Oversight of material quality preservation plan preparation and plan execution performance

at all work locations.

6.3.10. Development of a preservation programme records management process, in compliance

with Eskom information management requirements, which comprehensively addresses

generation, maintenance, and ready access by Eskom to all preservation programme

records.

6.3.11. The supplier shall deploy a clearly defined documented programme providing for

identification of all physical asset pre-operation preservation of quality requirements. In this

reference, the term “physical assets” should be understood to include bulk materials,

including consumable items, equipment systems, system components, and any other

procured or supplied materials or equipment transferred to project control, but not deployed

for operational purposes.

6.3.12. Where the project responsibility for equipment and materials management has been formally

delegated, the supplier’s preservation programme shall ensure clear and unambiguous

communication of pre-operation preservation of goods quality requirements to sub-suppliers.

6.3.13. The supplier’s preservation programme shall clearly and unambiguously document

processes and procedures for efficient and effective monitoring of compliance with

programme requirements.

6.3.14. Compliance monitoring shall commence with ensuring comprehensive consideration of

preservation requirements in the engineering instruction and subsequent inclusion of said

instruction in procurement documentation and shall be applicable until such time as

equipment or materials have been incorporated in an operating or operational system or

structure.

6.3.15. Compliance evaluation frequency shall anticipate transfer of tactical-level responsibility for

management of preservation responsibilities between project functional areas, for example,

procurement to logistics, logistics to fabrication, fabrication to logistics, logistics to

construction, etc., and shall, in similar fashion, anticipate transfer of support for tactical-level

responsibility between various subcontracted service providers.

6.3.16. Supplier engineering shall ensure that preservation requirements for scope of work systems,

system components, equipment, materials, and other procured goods are clearly and

unambiguously documented and that preservation requirements are efficiently and effectively

communicated to project procurement, logistics, construction management, quality, security,

and other project functional areas, as required, for efficient and effective implementation of

preservation requirements. This shall take the form of a preservation programme applicable

to all systems, system components, equipment, materials, customer-supplied materials, and

other goods procured or managed under the scope of work.

6.3.17. The supplier’s preservation management programme shall clearly and unambiguously

address temporary, long-term, and in-transit preservation requirements, including, but not

limited to:

• requirements for protection against, or insulation from, atmospheric conditions,

sunlight, temperature, soil, dust, humidity, salt spray, corrosive atmospheres, or

other physical environment conditions.

• detailed procedures for application, use, monitoring, and maintenance of coatings,

coverings, fasteners, lines, and other components for internal and external weather

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user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the

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proofing;

• requirements for electrical grounding or isolation;
• requirements for internal or external environment creation, for example, inert gas

charging, heating, cooling, etc., inclusive of gas storage, electric power supply, etc.;

• detailed procedures for initial set-up, charging, activation, and maintenance of

internal atmosphere generation, regeneration, monitoring, and relieving systems, for

example, inert gas management systems;

• requirements for protection against, or insulation from, vibration or long-period

cyclical motion in transit, for example, wave-generated movement during sea

transport;

• internal and external structural integrity protection, for example, internal and external

bracing, padding, framing, chocking, etc.;

• support structure requirements, for example, stools, pads, or other devices,

substrates, or support required to ensure in-storage and in-transit stability of

systems, system components, equipment, and material, or other discrete units or

items;

• provision for physical separation and/or barriers to prevent airborne or direct

transmittal of contaminants between work areas or between work areas and storage

areas, for example, prevention of carbon steel grinding or cutting debris impact on

stainless steel elements, airborne drift of blast aggregate into vessels or machinery,

etc.;

• provision for, and final disposition of, temporary and longer-term storage or transit

required supports and related binding devices, for example, stools, stands, sea

fasteners, platforms, chocks, spacers, cabling, etc.;

• provision of requirements for temporary work platforms or other support structures

required to ensure provision of preservation services, for example, provision of a

self-elevating work platform for periodic access to elevated fittings, gauges, man-

ways, etc.;

• requirements for protection against, or insulation from, contact with other objects, for

example, padding or other protection for external tubing, fittings, or other impact-

sensitive structures or components;

• clear physical delineation of temporary and longer-term storage areas supplemented

by hard and soft barriers, as required, to maintain a protective perimeter;

• documented agreements with storage facility and transportation provider

management regarding security management, including, but not limited to, facility

access and egress control and control of access to project goods and materials

within facility boundaries or aboard vehicles or vessels; and

6.3.18. detailed procedures for inspection and testing to verify performance of preservation

procedures and to provide for timely notice and corrective action to maintain preservation

status.

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6.3.19. The supplier’s preservation management programme scope shall encompass management

of preservation requirements, from initial transfer of ownership or management responsibility

to project scope of responsibility, through any period of temporary or longer-term storage and

through any period of transit, including transit for final delivery at point of active use or

installation.

6.3.20. The supplier’s preservation management programme shall clearly and unambiguously

address processes and procedures to ensure that storage and control of materials are

accomplished in accordance with manufacturer recommendations, specifications, and

project-specific requirements.

6.3.21. The supplier’s preservation management programme shall incorporate special precautions

to address preservation and control of valves, electrical motors and components, mechanical

and rotating equipment, piping and fittings, instrumentation, flange faces, gaskets, coatings,

insulation, and other materials. Special precautions include, but are not limited to, supplier-

specified maintenance procedures related to engines, electric motors, pumps, compressors,

etc., such as periodic shaft rotation, engine turnover, lubrication, etc.

6.3.22. The supplier shall ensure that clear and unambiguous requirements for preservation of the

system, system components, equipment, materials, and other procured goods are clearly

and unambiguously documented in purchase orders, work authorisations, and other

communications between the supplier and sub-suppliers.

6.3.23. Where sub-supplier expertise is utilised in determination of the preservation protocol, supplier

procurement processes shall ensure clear and unambiguous documentation of sub-supplier

input into preservation management programme requirements.

6.3.24. Supplier procurement shall ensure that preservation requirements for scope of work systems,

system components, equipment, materials, and other procured goods are clearly and

unambiguously documented and that preservation requirements are efficiently and effectively

communicated to project logistics, construction management, quality, security, and other

project functional areas, as required, for efficient and effective implementation of preservation

requirements.

6.3.25. The supplier shall ensure comprehensive, clear, and unambiguous designation of sub-

supplier responsibility for execution of all preservation management programme elements,

including, but not limited to, all systems, processes, procedures, methods, ready access to

records, and provision of equipment, tools, or services essential to efficient and effective

execution of the preservation management programme.

6.3.26. The supplier shall ensure that preservation management programme responsibilities are

clearly and unambiguously defined within the project team and efficiently and effectively

implemented at all project scope of work locations. Inclusion of supplier and sub-supplier

scope of work in the development and implementation of a preservation management

programme shall be considered essential to efficient and effective preservation management

programme execution.

6.3.27. The supplier shall ensure clear and unambiguous designation of project team responsibility

for oversight and management of preservation management programme elements during

every stage of project development.

6.3.28. The supplier shall ensure that Eskom has free and unrestricted access to all preservation

records for inspection and audit.

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user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

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6.4. Quality Audits Related Conditions

6.4.1. The supplier shall maintain an accurate quality audit and related quality performance review

schedule and shall incorporate the current schedule as an attachment to the supplier CQP.

6.4.2. The supplier’s quality audit and related quality performance review schedule development

process shall be designed to incorporate consideration of information generated by

previously conducted audits and reviews, by input from project risk management evaluations

(risk register), or from Eskom or sub-supplier subject matter expertise.

6.4.3. Eskom reserves the right to oversee supplier audit programmes by participating in selected

audits as an observer and by assessing the supplier during key work stages. Eskom will

coordinate with the supplier to develop an oversight schedule aligned with the supplier’s audit

schedule.

6.4.4. Eskom will have the right to obtain access to any audit reports of audits performed by the

supplier reflected in the audit programme.

6.4.5. Eskom reserves the right to conduct independent quality audits, scheduled and unscheduled,

during all phases of the contract. The supplier shall provide all resources to support these

activities.

6.4.6. Eskom shall be given access at all reasonable times before, during, and after manufacture

and before delivery, construction, erection, and commissioning to measure, test, and inspect

the products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.

6.4.7. The supplier shall obtain access for Eskom to measure, test, witness tests, and inspect

products that are being manufactured by any sub-supplier. This includes surveillances.

6.4.8. The assessments and audits shall be carried out on all new suppliers and their sub-suppliers.

6.4.9. Eskom shall have the right to participate in, or request that, a technical investigation be

launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when

risk to Eskom products or service deliverables is identified.

6.4.10. Qualification requirements for supplier and sub-supplier personnel engaged in conducting

quality audits and related quality performance reviews shall be defined in the supplier CQP

and shall be in compliance with the Project Quality Personnel Qualification Specification.

6.5. Management of Nonconformities and Nonconforming Outputs Identified by Eskom

6.5.1. Nonconformity reports raised by Eskom and issued against the supplier shall be investigated

by the supplier as a matter of urgency in order to determine the root cause, corrective action

measures, as required, with implementation time frames.

6.5.2. A formal response shall be prepared in respect of the defined criteria and submitted to Eskom

for its review, evaluation, and acceptance, within a maximum of 14 calendar days from the

date of issue of the nonconformity and should be aligned with the site

requirements/procedure.

6.5.3. Eskom may, at its discretion, request a response sooner and, in any case, before the supplier

proceeding with any pending/further intervention or corrective action, as may be required by

Eskom.

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6.5.4. Should Eskom or its inspection authority/agency identify any nonconforming products during

the conduct of its audits/surveillances/inspections, the supplier shall be deemed to be in

breach of contract and shall be held liable for any repair, rework, and/or associated

replacement costs. The supplier may, in such instances, also be held liable for the full costs

associated with the conducting of follow-up audits/surveillances/inspections.

6.5.5. The nature, magnitude, and/or frequency of nonconformity and inspection defect/rejection

reports raised by Eskom or its appointed inspection authority/agency shall form the basis of

any action to rescind/withdraw the supplier’s qualification status.

6.5.6. Nonconforming outputs identified by Eskom shall be documented via a NC Report and issued

to the suppliers via the contract communication protocol. The suppliers shall investigate the

matter and respond in writing to Eskom of disposition within the stated contractual conditions.

Note: The dates for the disposition should align to contractual conditions.

6.5.7. Eskom shall identify repeat deficiencies as systematic failures of the supplier’s QMS and

shall notify the supplier of the trends. Eskom can initiate an internal audit to highlight the

system failures. The supplier with raise a Corrective Action Report and undertake Root

Cause Analysis. In such cases, QMS rectification and/ or update measures shall be taken

immediately.

6.5.8. Should the Supplier fail to respond and rectify nonconforming products within stipulated

contractual conditions. The Project Manager should apply contractual remedies in

accordance with Fidic/ NEC contract.

6.5.9. Repeated Nonconformities, if there are any identified repeat nonconformities from the same

supplier within a period of 6 months or less. This must then be escalated to the management

review committees of the BU/ OU/ Cluster/ or Divisions for adjudication. If not resolved, then

the matter must be escalated to the supplier review committee for recommendation.

6.6. Special Processes

The following requirements shall be applicable as well as additional requirements as specified in the

scope of work for the provision of the following special process services:

6.6.1. The supplier shall ensure that all processes which require that procedures be pre-qualified

or work methods and operators tested and qualified are controlled and all steps followed

before the work can commence.

6.6.2. This typically covers such activities as welding, non-destructive testing, special fabrication

techniques, coating, painting, etc.

6.6.3. All special processes (procedures and processes) shall be submitted for review and

acceptance by Eskom, accredited or certified agency. No work shall commence until these

are accepted.

Where applicable, a relevant Management System for the special process shall be certified or

approved by an accredited body and proof of certification shall be submitted to Eskom for review.

An example for this will be the Welding Management System based on ISO 3834.

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user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 4

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6.6.4. The supplier shall ensure that all processes which require that procedures be pre-qualified

or work methods and operators tested and qualified are controlled and all steps followed

before the work can commence.

6.6.5. This typically covers such activities as welding, non-destructive testing, special fabrication

techniques, coating, painting, etc.

6.6.6. All special processes (procedures and processes) shall be submitted for review and

acceptance by Eskom, accredited or certified agency. No work shall commence until these

are accepted.

6.6.7. Where applicable, a relevant Management System for the special process shall be certified

or approved by an accredited body and proof of certification shall be submitted to Eskom for

review. An example for this will be the Welding Management System based on ISO 3834.

6.6.8. Where samples are required for acceptance, these shall be submitted to Eskom for review

and acceptance.

6.6.9. The supplier shall ensure that all operators are suitably qualified for these processes in

accordance with the procedures, processes and/ or applicable standards/ codes.

6.6.10. The records of qualification of procedures, processes and operators shall be maintained by

the supplier in accordance with the applicable procedure or code and these made available

to Eskom at all times.

7. Acceptance

This document has been seen and accepted by:

Name Designation

Portia Mngomezulu Group Executive: Corporate Services

Mpho Dire Chief Procurement Officer (Acting): Corporate Services

Bathusi Montwedi Senior Manager (Acting): Procurement and Supply Chain Management

Sanjiv Kalicharran Senior Manager (Acting): Risk and Sustainability - Quality Management

Rolland Ngugama Middle Manager: Risk and Sustainability - Quality Assurance

Pamela Dondashe Middle Manager: Risk and Sustainability - Quality Assurance

8. Revisions

Date Rev. Compiler Remarks

Specification was due for revision and in addition, to

align the requirements with the latest Eskom business

October 2025 4 SA Sambo

processes and systems. Including updates on

numbering of the document.

October 2021 3 SA Sambo Specification was due for revision and in addition, to

align the requirements with the latest Eskom business

processes and systems.

October 2018 2 SA Sambo Specification reviewed to be aligned with the

requirements of ISO 9001:2015

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 4

Page:

Date Rev. Compiler Remarks

March 2016 1 SA Sambo Specification was due for revision and also to

repackage the requirements and tender returnable

documents into four categories.

December 2011 0 A Hunter New document

9. Development Team

The following people were involved in the development of this document:

• Andrew Else
• Bongi Tshabalala
• Feziwe Mogamisi
• Lesego Garegae

10. Acknowledgements

• Eskom Operational Quality Forum Members

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---

B.2 Documented information for Control of Externally Provided Processes, Products and Services - Must include criteria for evaluation, selection,

---

Indicate with an

105658000 (x) as applicable

Specification or (-) if not

Applicable

Pre-contract award quality requirements x

(*Select Only Applicable Category). NB: Not more than one category must be selected. Also indicate

whether site assessment is applicable.

Category 1 (refer to clause 3.5.-105658000) -

Category 2 (refer to clause 3.5.-105658000) -

Category 3 (refer to clause 3.5.-105658000) X

Category 4 (refer to clause 3.5.-105658000) -

Main Supplier and Sub-supplier Capability and Capacity Assessment (refer to clause 3.-105658000) -

3 post-contract award(eskom)

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Cell A2: Occupational Health and Safety Baseline Risk Assessment Substation ProjectsTemplate

---

The aim of the Health & Safety (H&S) specification is to provide principal contractor/s and suppliers

with:

• The overarching framework within which the principal contractor is required to demonstrate

compliance to legal and Eskom Holdings (NTCSA) H&S requirements.

• Establish the way the principal contractor is to manage H&S risks in the execution of the

contract.

NTCSA strives to exceed the minimum standards prevailing in the construction industry and requires

full commitment from all parties to be pro-active to achieve best H&S business practice.

This H&S Specification is intended for principal contractor and their contractors to develop a H&S

plan that meets the specified requirements.

2. Supporting Clauses

2.1 Scope

This H&S specification sets out the minimum legal and NTCSA requirements for construction work

that is specific to the scope of work, site, and type of project.

2.2 Purpose

To indicate to principal contractor the H&S requirements on the project, upon which their planning

for the management of H&S will be based on and thus produce their H&S plan.

2.3 Applicability

This specification is only applicable to the project as mentioned on the first page, title all principal

contractors, contractors, service providers, suppliers and all the activities and processes carried out

for and on behalf of PD.

This specification shall be implemented from the date of approval.

3. Normative/Informative References

Parties using this specification shall apply the most recent edition of the documents listed below.

3.1 Normative

• 32-727: Safety, Health, Environment and Quality Policy
• 240-62196227: Life-saving Rules Standard
• 240-62946386 Vehicle & Driver Safety Management Procedure
• 240-114967625: Operating Regulations for High Voltage Systems
• 32-37 Substance Abuse

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Page: of 39

• 32-124: Eskom Holdings (NTCSA) Fire Risk Management
• 32-95: Occupational Health and Safety Incident Management Procedure
• 240-43848327: Employees’ right of refusal to work in an unsafe situation.
• 32-418: Working from Heights Procedure
• 32-520: Occupational Health & Safety Risk Assessment Procedure
• 32-123: Emergency Planning
• 32-407: Behaviour Safety Observation Procedure
• Occupational Health and Safety Act, No and applicable Regulations
• 32-726: Contract and Contractor OHS Management
• 32-524: Manual, Developing a Specification
• 32-1126: Eskom Holdings (NTCSA) Smoking Policy
• 32-1134: Physical Access Control at Eskom Holdings (NTCSA) Premises
• Disaster Management Act, 2002: (Act No.)
• All relevant South African legislation-national; provincial, municipal by-laws.
• All relevant international/national recognised code of practice (such as South African National

Standards – SANS)

• 240-70413865 Power Delivery Operating Assessment, Authorisation and Training Standard,

Note: only latest documents must be used and all pertinent OHS Regulation as per the scope of

works must be included. Remove this note prior authorising this specification.

3.2 Informative

[1] ISO 45001, Occupational Health and Safety Management Systems-Requirements

[2] ISO 9001, Quality Management Systems- Requirements

[3] Construction Regulations of 2014

[4] Council for the Built Environment Act

[5] Project and Construction Management Profession Act

4. Definitions

Authorised person: a competent person who has been given permission in writing to perform

specific duties and responsibilities in terms of the Operating Regulations for High Voltage Systems.

Baseline risk assessment: (32-520) baseline operational risks refer to the H&S risks associated

with all standard processes, as well as routine and non-routine activities in the business.

Critical Lifts: (1) any lift weighing in excess of 20 tons, (2) any lift involving a crane suspended work

platform (man cage), (3) any lift over critical operating and/or process equipment and (4) any lift that

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exceeds 85 % of the crane’s load chart (5) any lift that utilises more than one lifting device (Tandem

Lift).(6) Load transfers.(7) night lifting.

Eskom Holdings (NTCSA) Requirements: Eskom Holdings (NTCSA) requirements, which evolve

from directives, policies, standards, procedures, specifications, work instructions, guidelines, or

manuals.

Hazard identification: the identification and documenting of existing or expected hazards to the

health and safety of persons, which are normally associated with the type of construction work being

executed or to be executed.

Medical surveillance: a planned programme or periodic examination (which may include clinical

examinations, biological monitoring, or medical tests) of employees by an occupational health

practitioner or, in prescribed cases, by an occupational medicine practitioner.

Method Statement: is a written document detailing work procedures and sequences of operations.

On Site/Site: any workplace where the contractor or his employees perform construction related

work as agreed contractually with the client.

Planned Task Observation: an independent observation made during the planned period in which

the task is being executed.

Pre-Task Risk Assessment: a meeting held prior to the commencement of the day’s work with

relevant personnel (client representative included) associated with the task at hand.

Risk Assessment: a programme to determine any risk associated with any hazard at a construction

site in order to identify the steps needed to be taken to remove, reduce, or control such hazard.

H&S File: a file or other record in permanent form, containing the information on the H&S

management system during construction including all information relating to construction phase after

the handover to Client.

Safe Work Procedures: a series of specific steps that guide a worker through a task from start to

finish in a chronological order. Safe work procedures are designed to reduce the risk by minimizing

potential exposure.

5. Abbreviations

Abbreviation Explanation

AIA Approved Inspection Authority

COIDA Compensation for Occupational Injuries and Diseases Act

CR Construction Regulations

DMR Driven Machinery Regulations

DSTI Daily Safety Task Instruction

EA Environmental Authorization

ECO Environmental Control Officer

FAS Fall Arrest Systems

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Abbreviation Explanation

GSR General Safety Regulations

RHCA Regulations for Hazardous Chemical Agents, 2020

H&S Health and Safety

HIRA Hazard identification and risk assessment

HV High Voltage

LDV Light Delivery Vehicles

LMI Lifting Machine Inspector

LME Lifting Machine Entity

LTIR Lost Time Incident Rate

NEC New Engineering Contract

NEMA National Environmental Management Act

NTCSA National Transmission Company South Africa

NQF National Qualifications Framework

OHNP Occupational Health Nursing Practitioner

OHS Act Occupational Health and Safety Act No.

OHS Occupational Health and Safety

ORHVS Operating Regulations for High Voltage Systems

PPE Personal Protective Equipment

PTO Planned Task Observations

RSA Republic of South Africa

SANAS South African National Accreditation System

SANS South African National Standards

SACPCMP South African Council for the Project & Construction Management Professions

SAQA South African Qualifications Authority.

SDS Safety Data sheets

SHEQ Safety, Health, Environment Quality

SETA Skills Education Training Authorities

SWP Safe Work Procedure

PD Project Delivery

VFL Visible Felt Leadership

6. Key Project Team

• Project Manager: L.Mletshe

Manages the contract signed with the principal contractor and ensures that H&S specifications are

developed and issued with tender enquiries, and that the principal contractor’s H&S plan is approved

prior to commencement of work. He must ensure that applicable legal and other requirements are

complied with by the principal contractor and (if applicable) their contractors. The project manager,

thus takes the overall accountability of this project as

• Designer:

Is responsible for the overall management of the project design as well as ensuring the management

of the compliance of the completed works to the design during and after construction on site.

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• Health and Safety Senior Advisor: Linda Shabalala

Provides assurance, advice, and support to the project in the management of the H&S issues on the

project. They will also assist in the development of project’s H&S Specifications which will be issued

with enquiry documents, and that the principal contractor’s H&S plan is submitted; evaluated and

approved. They will be responsible for auditing and ensuring compliance to legal requirements. The

H&S Senior Advisor shall approve the principal contractor H&S plan in all projects that does not have

a CWP.

7. Roles and Responsibilities

7.1 Visible Commitment

Visible commitment is essential in providing a safe work environment. managers, supervisors, and

employees at all levels must demonstrate their commitment by being proactively involved in the dayto-day operations, in particular H&S aspects of the project / contract.

A minimum of one (1) Visible Felt Leadership engagement (VFL) per month shall be conducted by

the contractor’s project manager. The contractor General Manager/Chief Executive or executive

representative shall one (1) VFL quarterly that shall be submitted to Client Project Manager.

7.2 Designers

The designer of a structure must comply with Construction Regulations 6 and ensure that cognizance

is taken of ergonomic design principles and foreseeable constructability health and safety risks

during construction and life cycle of the structure.

7.3 Principal Contractor’s Accountabilities

a. The principal contractor shall comply with provisions of Construction Regulations 7.

b. Where a principal contractor procures the services of a contractor, the principal

contractor shall first inform the client. Such contractor shall also comply with relevant

sections of this H&S specification.

c. The principal contractor must demonstrate how activities of various contractors will be

coordinated to mitigate the risks.

d. The principal contractor shall ensure that his/her H&S plan is approved by the client

before gaining access to site. The same principle will apply to its contractor, where he/she

shall approve his/her contractors H&S plan.

e. A comprehensive & updated list of all contractors on site, also indicating the type of work

being done.

f. The principal contractor shall coordinate, consolidate, and submit H&S performance and

that of contractors on the last day of each month to the client.

g. The principal contractor must ensure that their senior management conduct VFL, at least

once a quarter.

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h. The principal contractor must incorporate the client's induction into their induction and

induct their contractors before site access. The principal contractor shall keep all

induction material including registers.

8. Management and Supervision of Construction Work

a. The principal contractor shall comply with provisions of Construction Regulations 8.

b. The principal contractor shall appoint one (1) full-time competent construction manager

responsible for a single site. In a case where a construction manager is not available, an

alternate construction manager shall be appointed in writing for a specified duration.

c. Having considered the size of the site one or more assistant construction manager shall

be appointed in writing.

d. The principal contractor must, in writing, appoint one Full Time safety officer in

accordance with the requirements of Construction Regulations 8(5).

e. Construction supervisors and their assistance must be appointed in accordance with

Construction Regulations 8(7) & (8) respectively.

f. The appointed safety officer(s) shall be registered with SACPCMP.

The appointment of a registered or non-registered construction manager shall be

done in accordance with the provisions of the PD SACPCMP Registration Categories

attached on the Appendix A, annexure B.

Note: No construction work must commence or continue without a competent construction

manager(s), a supervisor(s), being on site.

9. Process for Monitoring

This document is under revision control and is valid for the duration of the works and will be

amended, as and when necessary, as requirements are being amended and therefore it will be

required for the principal contractor and contractor’s H&S plan to be amended accordingly.

Conformance to this document shall be via regular safety inspections and by Monthly Audits.

9.1 Related/Supporting Documents

Annexure A – Eskom Holdings (NTCSA) SHEQ Policy Statement 32-727

Annexure B – 20241010 SACPCMP Registration Categories

Annexure C – Contractor Manpower Sourcing and Verification

Annexure D – Pre-Task Planning Template

Annexure E – Flash Report template

Annexure F – Portable Toilet Specification

Annexure G – Contractor OHS File Handover Record Template

Annexure H – PD Loading and Offloading

Annexure I – Tender Evaluation Criteria

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Annexure J – Site Readiness Evaluation Criteria

Annexure K - Health and Safety Requirements Acknowledgement

Annexure L - Appointments and Competencies Guide_559-1762006876

Project Details

9.2 Scope of Work

The following civil works needs to be done for Kwagga Substations access road.

• Refurbish 4m wide tar road

• Clean open-cut drains and gutters that run next to the road

• Conduct DCP and Troxler

The following civil works needs to be done for Rigi Substations access road.

• Refurbish and construct 6m-9m wide tar road

• Clean open-cut drains and gutters that run next to the road

• Conduct DCP and CBR test

• Place vegetation outside the gate of the substation

• Construct cut-off drain outside the gate of the substation

• Location: Kwagga and Riggi Substation

1. Anticipated date for the commencement of work on site: 15 February 2027
2. Project completion date or project duration: 30 December 2028

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9.3 The Client Project Organogram:

Senior Manager

Projects

Harrish Mahabir

Programme Intergration Acting Senior Safety Risk Construction H&S

Manager Manager Advisor H&S Manager Agent

Ofhani Matsea Sandile Mokoena Linda Shabalala Lindiwe Masoeu N/A

Project Manager Project Scheduler H&S Officer

Lungi Mdletshe Nyamunzhedzi Musetsho Sherlley Mokone

Project Site Supervisor Cost Engineer Risk Advisor coordinator

Nanda Moonsamy

Wisani Mabaso Alfred Mashala N/A

Project Officer Quantity Survey

Rebone Mkhonto Kulani Maringaa

9.4 Principal Contractor Organogram

The principal contractor shall provide an organisational organogram related to this project, listing all

the levels of responsibility from the Chief Executive down to the supervisors responsible for the

project. The organogram must list the names of appointees and their roles and responsibilities

including the statutory requirements appointees. All organograms shall be updated timeously when

appointments are changed and filed in the project H&S file.

For the duration of the contract, the principal contractor shall ensure that competent persons are

appointed in writing in terms of the requirements of the OHS Act and its Regulations; and

or other statutory and Eskom Holdings (NTCSA) requirements and that all their appointees are made

aware of their accountabilities and responsibilities and have been suitably trained in terms of their

appointment.

10. Notification of Construction Work

The principal contractor shall notify in writing in a form similar to annexure 2 the relevant Provincial

Director (Labour Centre) of the Department of Employment and Labour of the intention to carry out

construction work as defined in the Construction Regulations 4, at least 7 days before construction

work is to be carried out. No construction work shall commence without a proof of submission of

such notification to the client.

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11. Principal Contractor Appointments and Agreements

11.1 OHS Act Section 37 (2) (Legal) Agreement

a. An OHS section 37(2) agreement shall be signed between the client and the principal

contractor at the time of contract award.

b. The original copy of an OHS section 37(2) agreements shall be retained by the contractor

and a copy retained by the client project manager.

c. A copy of OHS section 37(2) agreement must form part of the respective contractor’s H&S

file.

11.2 CR 5(1)(k) Appointment

a. At contract award the principal contractor shall be appointed in writing by the PD Project

Manager for the construction site. Therefore, site access shall be granted once all the

contractual requirements are met.

b. A copy of CR 5(1)(k) appointment must form part of the respective contractor’s H&S file.

11.3 Designated employer, Sec 16(2) and other competencies appointments

The principal contractor shall ensure that a designated employer is appointed in writing for the for

the duration of the project.

12. Appointments and Competencies

The principal contractor shall ensure that competent persons are appointed in writing for OHS

statutory and non-statutory functions in line with their organisational structure. See Annexure L

The principal contractor shall ensure that the appointees understand their roles, responsibilities and

accountabilities. Copies of relevant appointments shall be kept on an OHS site safety file.

13. Training and Awareness

The scope of training shall include, but not limited to, the type of work being performed and the

relevant procedures. Where training is provided by the external service providers, the principal

contractor shall ensure that the service providers are accredited by SAQA or QCTO (Appropriate

qualifications and training registered in terms of the National Qualifications Framework Act No. ).

The principal contractor must demonstrate how he/she intends managing training/awareness within

their organisation including method of informing visitors and other persons entering the site about

hazards prevalent onsite.

Persons with foreign qualifications and registrations to convert these to equivalent local registrations

in that level or category (this shall be in accordance with SAQA and SETA requirements). The letter

from SAQA shall form part of the tender and site readiness submissions to PD.

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14. OHS Policy

The principal contractor shall develop an OHS Policy authorised by their Chief Executives that states

overall OHS objectives and commitment to improving OHS performance and must be conspicuously

displayed and shared with all stakeholders.

15. Compliance and Non-Compliance

The principal contractor shall comply with relevant legal and other requirements as part of the

contract. Expenses to the principal contractor, which result from such compliance, as well as any

site-specific requirements, will be for the principal contractors’ account.

Where the principal contractor appoints another contractor(s), the same roles, and responsibilities

in relation to the contractor as the client has in relation to the principal contractor shall apply.

The client reserves the right to stop work and issue a non-conformance report and/ Prohibition

notice(s) whenever H&S violations are observed from the principal contractors and their contractors,

after engaging and making both aware of such. Expenses incurred because of such work stoppage

and standing time shall be for the principal contractor’s account. Any nonconformances/findings/observations found during the audits/inspections on the contractor shall be

raised and discussed with the relevant principal contractor (with whom the contractor is contracted

with).

15.1 Legal and Other Requirements

The principal contractors shall comply with the relevant applicable legislation, specifications, and

standards in accordance with the scope of the project.

The principal contractor shall compile a legal register listing all applicable legislation and standards

that may have an impact on the scope of work that they are performing on the construction project.

The register shall be updated as and when there are amendments.

16. Hazardous Work by Children (Child Labour)

The Bill of Rights in the Constitution of the Republic of South Africa is clear on the rights of

children, especially when it comes to child labour. Child labour shall not be permitted in any of

NTCSA, PD sites.

17. Hazard Identification and Risk Assessment

The principal contractor shall develop a Risk Assessment in line with Construction Regulation 9 in

alignment to Eskom/NTCSA, 32-520 procedure.

Detailed Risk Assessment must be conducted to ensure that all the applicable scenarios are covered

and documented per site activities including practical controls. High Risk Activities

When the principal contractor and/or his/her contractors are working in an area where a high health

and safety hazard exists, the principal contractor shall:

a) Develop a SWP.

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b) Ensure that permanent and adequate supervision is available for the duration of the work

performed.

c) Work within visible earths (Standard Line Construction Method).

d) Ensure the use of safety standbys in areas of high-risk activities, and activities that fall within

the scope of the permit to work system.

e) Provide, erect and maintain the required barricading, lighting, flags, flashing lights, or other

safety control equipment to enable operations to proceed in a safe manner.

f) Maintain defined access ways, which are clear of obstructions, to allow for emergency vehicle

entry.

g) Provide any temporary protective shielding required for protecting nearby operations from

the construction activities, at their own cost.

18. Operational Regulations for High Voltage Systems

a. To ensure the safety of workers, visitors and other persons who may be affected, the

operating regulations for high voltage systems shall apply during construction of high voltage

apparatus (construction of transmission/distribution lines) or working in live yard inside a

substation.

b. The principal contractor shall ensure that workers in prohibited areas inside a sub-station are

under supervision of an authorised person, under a work permit. When an authorised person

resigns from a company and is employed by another company, his authorisation shall expire

immediately.

c. The authorised person shall be present throughout the operations.

Reference: ORHVS, 240-114967625 and Power Delivery Operating Assessment,

Authorisation and Training Standard, 240-70413865.

19. Costing for H&S

The principal contractor shall ensure that the submitted tender adequately makes provision for the

cost of H&S.

Note: the costing for H&S must be itemised based on the overall scope of the project e.g.: resources,

provision of PPE, occupational hygiene, occupational health, etc.

20. Site Access

The principal contractor shall not permit any person to enter the construction site where their health

and safety may be at risk. Notices at every entrance prohibiting the entry of unauthorised persons

shall be posted:

a. No one should enter the construction site without being inducted. The principal contractor

shall demonstrate how site access shall be manage on site.

b. Entering or leaving the site shall only take place at official access control points and may only

be done via the official designated walkways.

c. Where construction line is being constructed the principal contractor shall ensure that:

i). Members of the public are not allowed to be in the proximity where the activities are

being executed.

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ii). Domestic animals are managed not to be in the proximity where the activities are being

executed.

21. Signage

Symbolic safety signs shall comply with the requirements of SANS 1186.The display of the following

signage is mandatory:

a. The principal contractor sign shall be posted at their site offices and shall have the name

and contact details of the: Construction Supervisor; Health and Safety Manager/ Officer; First

Aider; Health and Safety Representative and Evacuation warden, Construction Health and

Safety Agent and Construction Permit (where applicable). Emergency numbers, principal

contractor name (including a logo), construction manager and contact number.

b. The Contractors shall provide signage in accordance with the scope and work area.

c. All safety and warning signs shall be always obeyed.

22. Principal Contractor’s Site Facilities

Site facilities shall be established and maintained by the principal contractor. The facilities include

but are not limited to the following (refer to OHS Act, Construction Regulations 30). See also

Annexure F for portable toilet specifications. The design of the toilet should not expose employees

to splashes of other people’s human waste.

23. Public Safety

Principal contractors shall in their H&S plan, factor how they would safeguard members of the public

against their activities during the project.

24. Project and Site Rules

24.1 Life Saving Rules

The Eskom Holdings (NTCSA) Life Saving rules applies to NTCSA employees, agents, consultants,

contractors, and visitors. Visitors to NTCSA sites are expected to respect and comply with these

rules. Anyone who refuses to do so may be instructed to leave to leave NTCSA premises

immediately. Failure to adhere to these rules will be regarded a serious transgression, and it is

expected that the employer will take appropriate disciplinary action. The client also reserves the right

to suspend the contractor’s activities pending the outcome of such disciplinary processes.

These rules are enforced to prevent serious injury or loss of life among employee, labour broker or

contractor working in any area within Eskom Holdings (NTCSA) area.

The rules are:

Rule description of rule

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Open, isolate, test, earth and create an equipotential zone

Before touch

To ensure a safe electrical work environment, no person may work/operate on, around

or near any electrical network, line or apparatus, electrically connected to the power

Rule 1

system and/or electrically charged and/or not electrically charged unless if trained,

authorised, competent and supervised. The equipotential zone is only applicable for

work being done on medium and high voltage apparatus.

(That is plant, any plant operating above 1000 V)

Hook up at height

Working at height means any work performed above a stable work surface or where a

person puts himself/herself in a position where he/she exposes himself/herself to a fall

Rule 2 from or into.

Working at height is a significant part of work in NTCSA and is regarded as a high-risk

activity, as a result, all precautions must be taken to prevent incidents while working at

height.

Buckle up

Where required, the proper wearing of seat belts for any driver, operator and passenger

Rule 3 is mandatory in all vehicles/equipment when driving and/or travelling for NTCSA

business purposes.

.

Be sober

No person who is under the influence or who appears to be under the influence of

Rule 4

intoxicating liquor or drugs will be permitted to enter or remain on a NTCSA site conduct

NTCSA business or drive/operate a vehicle/equipment for NTCSA business purposes.

Ensure that you have a permit to work

Rule 5 No person shall work without the required Permit to Work (PTW). This includes driver’s

license and other statutory permits

Ensure safe live working

To ensure safe live work: Each live worker shall ensure all live work basic principles are

adhered to, as outlined (for the method being used) in the High Voltage Live Working

Rule 6

Standard; Observe and maintain the Minimum Approach Distance; Only perform live

work and tasks that are authorised for and that are documented in the respective Task

Manual.

24.2 Smoking

Smoking is only permitted at designated areas in accordance with the requirements of the

smoking policy (32-1126: Eskom Holdings (NTCSA) Smoking Policy). Add to the appendix A.

24.3 Cellular Phones

A contractor shall develop and implement a risk-based cell phone policy for a particular

construction site. Cellular phones shall not be used in areas where their usage is prohibited.

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24.4 Fire Extinguishers

A Principal Contractor shall have a layout plan (site offices, laydown area) where fire-fighting

equipment is located. Fire extinguishers should be inspected monthly and be maintained annually

by a competent service provider. These records shall be kept in the project safety file.

24.5 Vehicles and Traffic Rules

a. The principal contractor shall ensure that the driver of the vehicle has a valid driver’s licence.

b. Principal contractor shall ensure that drivers and passengers wear seatbelts while travelling

in a motor vehicle.

c. No passengers shall be permitted to be transported at the back of trucks or light delivery

vehicles (LDV).

d. Passengers shall only be permitted to be transported at the back of such vehicles if fitted with

a specially designed crew cab with appropriate seating and seat belt per passenger, by the

manufacturer and manufacturer appointed fitment centre. The test certificate shall be

submitted for consideration to the client.

e. Where a vehicle licence condition stipulates the number of persons to be transported on the

vehicle, such number shall not be exceeded.

f. The principal contractor shall ensure that the vehicles are inspected daily and maintained

regularly as per the manufacture’s specification.

24.6 Substance and Drug Abuse Management

a. The principal contractor must develop a substance abuse management procedure to manage

substance abuse on site. The procedure shall be in line with the client substance abuse

management procedure were applicable. Eskom Holdings (NTCSA) Substance Abuse

Procedure 32-37.

b. All testing equipment shall be calibrated as per the manufacturer’s recommendation and the

calibration be available on the safety file.

c. The alcohol testers must be trained and appointed in writing.

25. Pre-Task Risk Assessment

The principal contractor shall conduct a daily pre-task risk assessment with employees involved with

the task, such as DSTI. This assessment will be the basis of daily pre-job briefings or toolbox talks

before work begins, highlighting critical steps from the SWP to ensure safety. Proof of

communication and confirmation of understanding will be recorded and kept at the job site during

execution. The signed pre-task risk assessment form shall be filed in the safety file.

26. Pre-task Planning

Upon receipt of the task for the day, the principal contractor manager or his/her assignee the site

supervisor, shall perform a pre-task planning in accordance with Line Construction; Substation

Works and 559-1432317009 Rev 1, Pre-Task Planning Template, see, Annexure D.

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27. Safe Work Procedures / Method Statements and Practices

The principal contractor shall compile a project/ site-specific SWP for all the high-risk activities as

identified in the risk assessment and scope of work, which will be submitted to client. Proof that the

SWP’s are discussed with all employees on site should be available in the site safety file.

28. Planned Task Observations (PTO)

The construction manager / supervisor shall conduct Planned Task Observations (PTO).

PTOs shall be conducted in such a way that the employee is observed against the actual steps of

the safe work procedure (SWP)/ method statements and marked against compliance with each step.

This will assist in determining employee competence and compliance. Record shall be kept. The

findings raised on the PTOs must be addressed/discussed with all employees on site to ensure

conformance and adherence to safe work procedures and method statements.

The minimum items that must be in the PTO but not limited to:

a. Project name.

b. Title of the SWP, reference number and revision number.

c. Specific activity.

d. Steps.

e. Safety Steps.

f. Critical steps.

g. Follow-up action.

h. Observation conducted by (full name).

i. Designation (e.g., supervisor).

j. Individual/Team observed names.

k. Date of observation.

l. Signature.

29. Work at Elevated Positions and Roof Work

30. The Principal Contractor shall ensure that all work performed at elevated positions conform to

the requirements of the Construction Regulations, the relevant Unit Standard (US) and 32-418

(Working at Height Procedure).

2. A fall protection plan, which must be based on the tower design supported by the required risk

assessments will be compiled, implemented, reviewed, and communicated to all employees

working at heights.

3. The principal contractor shall review their risk assessment and fall protection plan as required,

at intervals to be determined by the principal contractor, and taking into consideration:

a. Incident trend analysis, or new/revised technology.

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b. Changes to scope of work, changes to work methods/procedures/equipment, etc.

4. The Contractors shall stop all persons working in elevated positions during periods of inclement

weather.

5. Safety belts are not allowed to be used in Eskom Holdings (NTCSA). An appropriate full body

safety harness shall be worn when working at an elevated position. All FAS equipment in use

must meet the specifications outlined in the OHS Act and the following applicable standards:

a. SANS 50361:2003

b. SANS 50363:2003

c. SANS 50353-1:2003

d. SANS 50354:2003

e. Eskom Work at Heights Standard 32-418

f. Eskom Personal Protective Equipment (PPE) for Work-at-Heights Specification 240-

100979500. Working in elevated positions shall only be carried out under the supervision of a competent

person in accordance with US 229995.

7. Fall arrest/protection plan and equipment shall be implemented where fall prevention is not

possible:

a. Fall protection equipment shall comply with Unit Standards and other recognised

international standards.

b. The Principal Contractor and/or his contractor shall compile a fall protection equipment

inspection, testing and maintenance procedure (Refer to SANS 50365 and manufactures

requirements for safe use and for inspections).

8. Provision must be made to prevent objects and/or material from falling from elevated areas and

the protection of persons working below. A drop zone shall be established with barricading and

necessary signs.

9. An Engineer shall do a design and calculations for all scaffolding where applicable.

29.1 Ladders (Portable)

a) Ladders used on the site shall comply with the OHS Act and Regulations, the relevant

SANS standards, or other recognised international standards.

b) Damaged ladders shall be clearly marked and quarantined and removed from the project

site.

c) Prior to work being performed, an adequate risk assessment shall be conducted, and

work shall be conducted in accordance with General Safety Regulation 6 and 13A and

Construction Regulation 10 of the OHS Act

29.2 Training and authorization

a) Every employer shall ensure that no person engages in any activity in relation to work at

heights unless they are competent to do so.

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b) Only training providers that use competent training instructors and assessors who are

SETA-Accredited and SAQA-registered in terms of the relevant unit standards shall be

used.

c) All persons who work at heights or who are required to do rescue at heights shall receive

three days of Fall Arrest System (FAS) training and two days of rescue training in

accordance with the Unit standards 22998 and 229995.

d) The Contractor must ensure that all persons who work at heights and those who will be

required to do rescue at heights shall receive training according to the relevant unit

standards. As a minimum, individuals who work at height and are not responsible for

performing a rescue must undergo three days of FAS training (Unit Standard 229998)

and rescuers must further undergo two days rescue training in accordance with the Unit

Standard 229995. Rescuers must be appointed in writing for the site/project.

e) Official FAS training shall not have an expiry date on the certificate.

f) Only the training date shall be indicated on the certificate.

g) Official rescue training shall expire every three years from the date of issue.

h) The principal contractor shall ensure that there is a Level (insert level 2 or 3 depending

on the SoW and remoteness of the site) First Aider trained for every team working at

height. See Annexure L - all line construction First Aider shall be level 3

NB: All work at heights appointments and competency certificates shall be kept in the Health and

Safety File.

30. Occupational Health and Hygiene

The principal contractors and contractors shall identify the occupational stressors which could

include exposure to chemical and biological hazards, noise, dust, vibration, heat, etc., to which any

person may be exposed because of his work activities.

30.1 Occupational Hygiene Management Program

Principal Contractors and contractors shall develop, implement, and maintain an occupational

hygiene management programme to ensure that the occupational hygiene stressors are identified

assessed (monitored) and controlled. The occupational hygiene programme shall include, but not

limited to the following elements:

a. Occupational health risk assessment as a foundation.

b. Occupational hygiene monitoring program. Monitoring shall be performed by a SANAS

accredited AIA.

c. Communication of occupational hygiene results and requirements.

d. Conduct awareness trainings and keep registers; and

e. Keep Occupational Hygiene surveys reports for a period of 40 years.

Where there are occupational hygiene stressors, principal contractors and contractors shall ensure

that occupation surveys are conducted to assess stressors. These programs may include but not

be limited to:

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a. Hearing Conservation Programme.

b. Heat and cold stress Management Program.

The principal contractors and contractors shall report to the Department of Employment and Labour

on occupational hygiene milestones (e.g., crystalline silica). Evidence of reporting and copies of

such reports shall be made available to the client senior advisor H&S / H&S officer.

Copies of all occupational hygiene surveys conducted by the principal contractor and contractor shall

be submitted to PD Management/Occupational Hygiene Practitioners for information and record

keeping.

The principal contractor shall provide and adhere to effective monitoring procedures. These

procedures shall include the planning, carrying out and recording of the results of the measurement

programme. This is to confirm the effectiveness of the implemented control measures, and the

results shall be made available to the Contracts Manager/Employer’s Representative on request.

Note: Principal contractors and contractors are responsible to measure and monitor all Occupational

Hygiene stressors as contemplated in the Occupational Health and Safety act 85 0f 1993.

30.2 Medical Surveillance Programme

The Principal Contractor and contractor shall ensure that their employees are registered on a

medical surveillance programme and are in possession of a valid medical fitness for duty certificate

specific to the construction work to be performed. The Fitness for duty certificate shall be in form of

Construction Regulation, Annexure 3, and be relevant to the type of work (risk based) that the

employee will be exposed to.

The principal contractor and contractors shall ensure that employees have undergone pre-entry

medical examination before starting work on site. No employee shall access site without a valid

medical fitness for duty certificate.

The principal contractor and contractors shall ensure that employees undergo a periodic medical

examination as and when a need arise.

The Principal Contractor and contractors shall ensure that employees undergo an exit medical

examination at the end of the project or when the service of the specific employee has been

terminated or has expired.

Note.: The client will only accept medical surveillances conducted by an Occupational Health

Practitioner who holds a qualification in occupational health and registered with Health Professions

Council of South Africa (HPCSA).

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30.3 Pre-Existing / Current Medical Condition

30.3.1 Disclosure of pre-existing injuries or medical conditions

A pre-existing condition as defined by the OHS Incident Management Definitions and Classification

Parameters Standard (240-131838225), is a medical condition/medical impairment as a result of an

incident arising out of, and in the course of employment, shall be considered:

a) Non-work-related if the incident arises solely because of a pre-existing medical

condition/medical impairment and if a worker without such a condition/medical impairment

would not have suffered such an incident; or

b) Work-related if the incident arises where the pre-existing condition/medical impairment may

have been a contributing factor.

Note 1: Principal contractors are to follow their own processes and procedures for classification. At

a minimum, the decision about the impact/implication of such pre-existing medical condition/medical

impairment must be confirmed by an occupational medicine practitioner (as defined in the OHS Act,

section 1).

Pre-existing medical conditions can include health issues such as cancer, diabetes, lupus,

depression, acne, hypertension, asthma, arthritis, ulcerative [Allergies] colitis etc or just about any

other health condition such as previous medical operational condition in any part of the body.

An injury are any old injuries that existed prior to the work injury that may or may not have fully

healed. Some workplace environments could aggravate pre-existing conditions even if they would

not necessarily have caused a new condition in an otherwise healthy individual. Examples may

include amongst others, traumatic injury worsening back pain, joint pain (condition), sore neck, knee

injuries etc.

30.3.2 A prospective employer / Supplier expectations/ duties

A prospective employer / supplier shall:

a) request a prospective worker to disclose all pre-existing injuries or medical conditions existing

during the period of the employment process that could reasonably be expected to be

aggravated by performing their employment related duties.

b) request disclosure in writing and this request must be accompanied by details of the nature

of the duties that are subject to the employment.

c) advise prospective workers that if they knowingly supply false or misleading information, they

will not be entitled to compensation or damages under the Compensation for Occupational

Injuries and Diseases Act, Act for any event that aggravates the non-disclosed

pre-existing injury or condition.

d) ensure that pre-existing or current condition is part of:

i). Individual employment contract. Because the contract defines the terms and

conditions of employment

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ii). Included in the employment induction.

iii). Person Job Specification shall be developed to have a portion where the individual

when visiting the occupational medical practitioner, it has been completed by the

employer, employee and the medical practitioner can complete the document.

iv). The employee shall reveal any pre-existing or current medical condition to the

Occupational Medical Practitioner prior the assessment.

v). Part of toolbox talk at least monthly, and awareness conducted more often, and

vi). Records shall be kept.

30.3.3 A prospective contractor employee duty

A prospective employee must, where requested in writing by a prospective employer, disclose all

pre-existing injuries or medical conditions of which they are aware of, that could reasonably be

expected to be aggravated by performing the employment related duties. If the prospective

employee is engaged before making the disclosure (or being requested to make the disclosure),

his or her entitlement to compensation is unaffected.

However, if the prospective employee does not disclose pre-existing medical condition or injury,

this may have an impact on the future management of incidents in particular the work relatedness

or not of an incident which may be attributed or not to pre-existing conditions.

30.3.4 Key considerations for employers

Employers considering implementing changes to their employment conditions and processes in

relation to these amendments shall note:

a) it is the prospective employer's duty to request disclosure of pre-existing injuries or medical

conditions from prospective workers during the pre-employment, periodic and post

screening process, and such information shall be kept confidential.

b) when providing details of the nature of the duties that are subject to the employment, it is

important that this information is accurate and provides specific details of the nature of the

duties. The prospective employee must receive information that will enable them to make

an informed decision about whether their pre-existing injury or condition might be

aggravated by the duties.

c) if the Workers' Compensation Commissioner has previously provided a copy of the

employee's claims history summary the employer shall not:

i). disclose to anyone else the contents of or information contained in the

summary.

ii). give access to the document to anyone else.

iii). use the contents of or the information contained in the summary for any

purpose other than for the purposes of the employment process (penalties

apply).

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any

manner or form by third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No

2021/539129/30

File name: Central Grid Access Road Kwagga and Riggi Substation _ C.TXA1293 _Rev 01

HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 555xxxxxxxxx

Revision: 01

Page: of 39

d) changes to employment conditions and processes should be made in consultation with the

employer's human resources or advisor and employee representative. Employers who may

have queries concerning equal employment condition and processes should seek

independent advice.

e) employers shall keep accurate records relating to this disclosure as this information will be

requested where applicable during the claim determination process.

f) The employer shall follow their own disciplinary procedure and share the outcome with the

client.

Note:

I. The employer shall ensure that the employees are not exposed or expected to execute

an activity that will exacerbate the pre-existing or current medical condition. Risk

assessment shall be conducted to determine the area where the individual shall be

expected to execute the duties.

II. The pre-existing or current medical condition shall be applicable to new or current

employees within a specific employer.

III. The employer shall manage all the pre-existing or current medical condition (this

include referrals medical conditions) as per legal requirements as all information shall

be kept private and confidential all the time.

30.4 Emergency Care

A list of emergency numbers (local emergency numbers and Eskom Holdings (NTCSA)

ER24(084 124/010 205 3400) numbers) shall be posted where it is visible in the office’s places such

as information H&S board, eating area etc. The principal contractor and contractor(s) shall ensure

that all employees are familiar with the emergency numbers. Where the principal contractor or/and

contractor(s) has established their own contract with a specific service provider, those numbers must

be part of the induction and be used in conjunction with local or Eskom Holdings (NTCSA) numbers.

The principal contractor must make clear to the employees that in any event one of the numbers

must be used or the combination to ensure that the life of the individual is preserved.

30.5 Employee Assistance Programs (EAP)

The contractor will engage the local clinics on HIV/AIDS Awareness programme. This will include

voluntary counselling and testing (VCT) of individuals, with chronic illnesses such as diabetes;

hypertension; HIV/AIDS awareness training. Ensure access to ongoing support for affected

individuals. The Contractor shall communicate the programme to all personnel.

30.6 Rehabilitation

The principal contractor and contractor(s) shall ensure rehabilitation of employees injured where

rehabilitation is required.

The treating Doctor/Hospital will recommend and refer. The principal contractor must comply with

recommendations, communicate with employee and provide transport according to the planned

appointment.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any

manner or form by third parties without the written consent of National Transmission Company South Africa SOC Ltd Reg No

2021/539129/30

File name: Central Grid Access Road Kwagga and Riggi Substation _ C.TXA1293 _Rev 01

HEALTH AND SAFETY (H&S) SPECIFICATION Unique Identifier: 555xxxxxxxxx

Revision: 01

Page: of 39

The process shall continue until the rehabilitation of an employee is declared fit by the

Doctor/Hospital.

30.7 Compensation of Occupational Injuries and Diseases Act (COIDA)

The principal contractor and contractor(s) shall submit a valid letter of good standing with the

compensation fund or a licensed compensation insurer relevant for the construction sector.

31. Emergency Preparedness and Response

a) The principal contractor shall provide a site-specific emergency preparedness and

response plan of which it shall include the specific activities being executed for site and

offices and submit this plan to the client for review.

b) The Emergency Preparedness Plans must be relevant to the scope of works and to the

prevailing surrounding environmental risks.

c) The principal contractor shall ensure that all the employees are fully conversant with this

plan.

d) The Principal Contractor shall plan, conduct emergency drills at specific intervals and

identify areas for improvement. The report shall be written and action plan where

applicable be developed and all the records shall be made available for inspection/audit

by the client and/or authorities.

e) When preparing worksite Emergency Preparedness Plans, cognisance must be made

as to the locality of the site and the response time for the emergency services. Where

sites are remote, contractor management shall ensure that enough employees are

trained in the various disciplines to be able to afford prompt response attention.

32. Fire Safety

Contractors shall develop a fire safety procedure for the office/ campsite, which must meet the

requirements of the local authority fire department and Section 9 of the Environmental Regulations

for Workplaces.

33. Site plans

The principal contractor must develop a comprehensive site layout plan with the following as a

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Name list of all contractors’ employee on site:1 To be supplied to the Security In following format Department before