Inspection, servicing, testing and supply of spares for the ankerlig 2 fire protection system (5-Year nec3 term contract)

Closing

• Closing date and time: 05 November 2026 at 10:00. Late tenders are not accepted.

Compulsory site clarification meeting

• Date and time: 27 October 2026 at 09:00.
• Venue: Ankerlig Gas Turbine Power Station.
• Attendance is compulsory; bidders who do not attend are disqualified and will not be evaluated.
• Attendance confirmation: by 12:00 on 23 October 2026 to the Eskom Representative, stating the company name, position and contact details of each proposed attendee.

Clarification queries

• Written queries must reach Eskom before the clarification deadline, which is 5 working days before the tender submission deadline.

Other

• Tender issue date: 15 October 2026.
• Tender validity period: 12 weeks from the closing date and time.

Compulsory site clarification meeting: 27 October 2026 at 09:00 at Ankerlig Gas Turbine Power Station. Attendance is compulsory; bidders who do not attend are disqualified and will not be evaluated. Bidders must confirm attendance by 12:00 on 23 October 2026 with the Eskom Representative, stating the company name, position and contact details of each proposed attendee.

Eskom Representatives (all queries and clarifications in writing; no query may be addressed to any other Eskom official)

• Name: Rashaad Sedan
• Email: [email protected]
• Name: Le-Anne Moses
• Email: [email protected]
• Telephone: 021 941 5703

Procurement Manager

• Name: Zodidi Mavume
• Role: Procurement Manager

Fraud and corruption reporting

• Telephone: 0800 11 2722
• Email: [email protected]

Submission

• Method: Eskom E-tendering site on the Eskom Tender Bulletin

Site

• Ankerlig Gas Turbine Power Station, Western Cape

Submission channel

• Electronic submission only via the Eskom E-tendering site on the Eskom Tender Bulletin; no hard copies are accepted.
• Upload documents under the folders Technical, Commercial, Financial and Other.
• All documents in PDF; the price list in PDF plus a copy in Excel.
• Maximum 500 MB per document; total submission capped at 4 GB.
• Zip or compressed files may not be uploaded.
• The submission status must show as complete. If a tender is resubmitted, only the latest version is accepted and all earlier submissions are void.
• Late tenders are not accepted; ensuring submission before the closing time is the bidder's responsibility.

Returnables required at closing (disqualifiable if not completed, signed and submitted)

• Annexure A Authorisation Form: authorises the named signatory to bind the bidder, supported by a certified board, members', trustee or partnership resolution or a power of attorney.
• Annexure B Acknowledgement Form.
• Annexure C Tenderer's Particulars.
• Annexure D Integrity Pact Declaration: confirms the bidder has read and accepts Eskom's Supplier Integrity Pact.
• Annexure E CPA requirements for local goods/services (where applicable).
• Annexures G1–G4 SBD 6.2 local production and content declarations (only where designated materials apply).
• Annexure H SBD 1 Invitation to Bid: bidder and contact details, signed as the offer cover page; required from all bidders including foreign suppliers.
• Annexure J SBD 4 Declaration of Interest: discloses whether any director, shareholder or member is employed by the state or connected to anyone at Eskom.
• Tax Evaluation Questionnaire (Attachment 10): determines whether the entity is a personal service provider for PAYE.
• E-tendering Help Manual acknowledgement form.
• Electronic tender in PDF.

Returnables required at closing for evaluation (zero score if omitted, not disqualification)

• Annexure I SBD 6.1 Preference Points Claim Form under the PPPFA 2022 regulations.
• Proof of specific goals: valid B-BBEE certificate or sworn affidavit.

Non-disqualifiable returnables

• If a non-disqualifiable returnable is missing or incomplete at closing, the Procurement Practitioner will request it in writing; it must be submitted within 5 working days of the request or the bidder is disqualified.
• The 5-working-day rule does not apply to CIDB proof of grading.

Joint venture tenders

• Letter of intent or valid JV agreement confirming each partner's rights, obligations and profit-sharing ratios.
• Written confirmation that the JV will operate as a single business entity for the contract duration.
• Confirmation of a single designated bank account in the JV's name, independent of the individual partners.

Disqualification risks

• Failure to attend the compulsory site clarification meeting.
• Late submission.
• Any disqualifiable returnable left incomplete, unsigned or omitted.
• Tender signed by an unauthorised person.
• Submitting more than one tender, individually or as a JV/consortium partner.
• Subcontracting 100% of the scope of work.

Returnables required at closing (disqualifiable if incomplete, unsigned or omitted): Annexure A Authorisation Form; Annexure B Acknowledgement Form; Annexure C Tenderer's Particulars; Annexure D Integrity Pact Declaration; Annexure E CPA for local goods/services (where applicable); Annexures G1–G4 SBD 6.2 local production and content declarations (where designated materials apply); Annexure H SBD 1; Annexure J SBD 4 Bidder's Disclosure; Tax Evaluation Questionnaire; E-tendering Help Manual acknowledgement form; electronic tender in PDF.

Returnables required at closing for evaluation (zero score if omitted): Annexure I SBD 6.1 Preference Points Claim Form; proof of specific goals (valid B-BBEE certificate or sworn affidavit).

Other returnables: tax clearance certificate (where applicable); Employment Equity compliance proof (designated employers); CIDB proof of grading 4SF or higher; completed NEC Term Services Contract; completed Pricing Schedule in PDF and Excel; additional documents such as ECSA, SACPCMP, CVs, permits or licences where applicable to the scope; CSD registration proof; COIDA certificate; quality documents (List of Tender Returnables Cat 3 Rev 7, Form A Cat 3 Rev 9, Supplier Quality Management Specification, QCP/ITP rev 2, CQP Template 2021); safety documents (OHS acknowledgement form, Tender Evaluation Template High Risk, OHS Specification, OHS&Q Management Plan, risk assessment procedure, PPE memo, work at height standard, substance abuse management, incident management, life-saving rules, vehicle and driver safety, PPE standard, confined spaces, right of refusal, life-saving rules acknowledgement); financial statements, public interest score and ITA34C; Technical Evaluation Criteria (Attachment 3).

JV tenders must also submit a letter of intent or valid JV agreement, written confirmation of single-entity operation, and confirmation of a single designated bank account.

Evaluation stages

1. Eligibility and basic compliance: the bidder must meet the eligibility criteria, submit a complete tender with commercial, financial and technical information, and submit the mandatory commercial returnables by the stated deadlines. Failure to upload tender documents renders the tender non-responsive.
2. Functionality/technical evaluation: applicable. Minimum qualifying score: 80% of the technical evaluation. Eskom may reduce this to a pre-determined lower threshold of 70% if no bidder reaches 80%. Bidders below the threshold are not evaluated further.
3. Price: scored out of 80 points.
4. Specific goals: scored out of 20 points under the PPPFA.
5. Ranking: 80/20 preference point system; price and specific goal scores are added and bidders ranked from highest to lowest.

Price evaluation basis

• Prices are evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies in any bill of quantities or activity schedule, and adjusted for acceptable variations, deviations or alternative tenders.
• Net present value comparison based on the tendered programme and prices, price adjustment factors, exchange rate fluctuations and other risk parameters where applicable.
• Unconditional discounts count for evaluation; conditional discounts are not used for evaluation but are applied at payment.

Other

• Objective criteria: not applicable.
• Reverse e-auction: not applicable.
• Alternative tenders: not allowed.
• Contractual requirements are not evaluation criteria; they are assessed after evaluation and ranking and must be met before contract award.
• Failure to submit evidence of a specific goals claim does not disqualify a bidder but scores zero for that goal.

Scope

• Fire protection system for Ankerlig 2 Power Station, Western Cape.
• Scope of work is contained in the NEC Term Services Contract (Attachment 1).
• Pricing Schedule/BOQ: Attachment 2.
• The tender is for the whole of the contract.

Contract

• Conditions of contract: NEC3 Term Services Contract.

Cataloguing

• The successful bidder may be required to provide cataloguing information per item after contract award and must label all materials delivered to Eskom to Eskom's labelling specifications.
• Where cataloguing applies, the Pricing Schedule must include a line item for cataloguing, which bidders must quote; Eskom pays for cataloguing.

Skills development

• Contract Skills Development Goals apply at 0.25% for the SF class of works, as set out in the BOQ/pricing schedule.
• The recommended supplier must submit the CSDG documentation (Targeted Enterprise Declaration Affidavit, Project Interim Report, Project Completion Report and Declaration) after contract award.

Technical returnables

• Technical Evaluation Criteria (Attachment 3) must be submitted.

The pricing schedule must be submitted in PDF and in Excel. Prices are evaluated inclusive of VAT, corrected for arithmetical errors and excluding contingencies. Unconditional discounts count for evaluation; conditional discounts are not used for evaluation but are applied at payment. Price is scored out of 80 points.

Pricing

• Complete the Pricing Schedule provided in the tender attachments or NEC contract; pricing on company letterheads is not permitted.
• Submit the pricing schedule in PDF and a copy in Excel.
• Prices are evaluated inclusive of VAT, corrected for arithmetical errors and excluding contingencies.
• Unconditional discounts count for evaluation; conditional discounts are applied at payment only.

Payment terms

• Contracts below R50 000 000 including VAT: payment within 30 days of receipt of undisputed invoices.
• Contracts above R50 000 000 including VAT: payment within 60 days of receipt of undisputed invoices.

Security

• Provision of security for performance: not applicable.

Financial due diligence (supporting evidence)

• Latest approved annual financial statements of the tendering company (not the parent or ultimate holding company); drafts and management accounts are not accepted. Statements must include the company background, a signed director's report, a signed auditor's/reviewer's/compiler's/accounting officer's report, statement of financial position, statement of comprehensive income, statement of changes in equity, statement of cash flows and notes.
• Signed public interest score (South African unaudited entities only), giving the actual score, stating whether the company is owner managed, and confirming whether the statements were externally prepared.
• Copies of ITA34C for the current and previous years of assessment (South African unaudited entities only).
• Unincorporated JVs and SPVs: each partner must submit its own annual financial statements covering the same items.
• Start-ups formed within the last 12 months need not submit statements, but must submit first-year statements once available if awarded.

Other

• Eskom may negotiate with preferred bidders if tendered prices are not market-related.

Mandatory

• CSD registration: proof of CSD registration (CSD number or CSD report) is a mandatory contractual requirement for all tenders.
• Tax: a certified tax clearance certificate is required from foreign bidders with a South African footprint that are not registered on CSD and have no SARS pin, and from local bidders that have not provided a SARS e-filing PIN or CSD profile/number. Foreign suppliers with no South African footprint complete SBD 1 but need no proof of tax compliance.
• CIDB: contractor grading of 4SF or higher, based on the estimated contract value over the 5-year period. Registration may be achieved within 21 working days of the closing date.
• COIDA: original certificate of good standing or proof of application from the Compensation Fund or a licensed compensation insurer (South African bidders only).
• Employment Equity: designated employers must provide proof of compliance with the Employment Equity Act, including proof of submission of the Employment Equity report to the Department of Labour (South African bidders only).

B-bbee

• Specific goals are scored out of 20 points under the PPPFA.
• Evidence: a valid B-BBEE status level certificate issued by an authorised body or person, a sworn affidavit prescribed by the B-BBEE Codes of Good Practice, or another requirement prescribed under the B-BBEE Act.
• Failure to submit proof of a specific goals claim does not disqualify a bidder but scores zero for that goal.

Joint ventures

• Every JV member must be registered with the CIDB.
• The lead partner must hold a 3SF grading, or not lower than one level below the required grading in the class of works, with the required recognition status.
• The combined CIDB grading must equal 4SF or higher.
• The JV agreement must state that members are jointly and severally liable for executing the contract.

Ineligibility

• Nationality of a country on any international sanctions list (applies to proposed subcontractors and suppliers).
• Submitting more than one tender, individually or as a JV/consortium partner.
• A JV/consortium agreement that does not state joint and several liability.
• Conflict of interest, including a common controlling partner or majority shareholder, or a relationship giving access to another bidder's information or influence over Eskom's decisions.
• Tender signed by an unauthorised person.
• Restriction by National Treasury, listing on the Tender Defaulters list, or restriction by Eskom (including directors).
• Subcontracting 100% of the scope of work.
• Being under any restriction to do business with Eskom or State-Owned Companies.

Quality and safety returnables

• Quality: List of Tender Returnables Cat 3 Rev 7, Form A Cat 3 Rev 9, Supplier Quality Management Specification, Quality Control Plan or Inspection Test Plan (QCP/ITP) rev 2, CQP Template 2021.
• Safety: Eskom Acknowledgement Form for OHS Legal and Other Requirements, Tender Evaluation Template High Risk (Annexure C1), OHS Specification, OHS&Q Management Plan, OHS Risk Assessment Procedure rev 5, PPE Non-Compliance Memo, Work at Height Standard, Management of Substance Abuse in the Workplace, OHS Incident Management Procedure, Life-Saving Rules Standard rev 7, Vehicle and Driver Safety Management Procedure, Eskom PPE Standard, Working in Confined Spaces, Employees Right of Refusal to Work in Unsafe Situations Procedure, Acknowledgement Form Life-saving Rules.
• SHE and quality returnables should be submitted by the closing date to expedite evaluation.

Local content

• SBD 6.2 local production and content declarations (Annexures G1–G4) apply only where designated materials are included.
• Contract Participation Goals: not applicable.

Specific goals are scored out of 20 points under the PPPFA.

Evidence of B-BBEE status: a valid B-BBEE status level certificate issued by an authorised body or person, a sworn affidavit prescribed by the B-BBEE Codes of Good Practice, or another requirement prescribed under the B-BBEE Act.

A bidder that does not submit proof of a specific goals claim is not disqualified but scores zero for that goal.

Safety returnables: Eskom Acknowledgement Form for OHS Legal and Other Requirements, Tender Evaluation Template High Risk, OHS Specification Requirements, OHS&Q Management Plan, OHS Risk Assessment Procedure, PPE Non-Compliance Memo, Work at Height Standard, Management of Substance Abuse in the Workplace, OHS Incident Management Procedure, Life-Saving Rules Standard, Vehicle and Driver Safety Management Procedure, Eskom PPE Standard, Working in Confined Spaces, Employees Right of Refusal to Work in Unsafe Situations Procedure, and the Acknowledgement Form Life-saving Rules.

Conditions of contract: NEC3 Term Services Contract.

Contractual requirements such as CSD registration, SHEQ, financial viability and B-BBEE are not evaluation criteria but must be met before contract award; failure to meet them by the stipulated deadline may render a tender non-responsive.

Payment terms: 30 days for contracts below R50 million including VAT and 60 days for contracts above R50 million including VAT, from receipt of undisputed invoices.

Eskom may negotiate with preferred bidders if tendered prices are not market-related.

Main contractors are discouraged from subcontracting to their own subsidiaries; any such subcontracting must be declared in the tender.

Eligibility: bidders must not be restricted from doing business with Eskom or State-Owned Companies.

Ineligible: nationality of a country on an international sanctions list; more than one tender submitted; a JV/consortium agreement without joint and several liability; conflict of interest; tender signed by an unauthorised person; restriction by National Treasury; listing on the Tender Defaulters list; restriction by Eskom; subcontracting 100% of the scope.

Basic compliance: meet the eligibility criteria, submit a complete tender with commercial, financial and technical information, and submit the mandatory commercial returnables by the stated deadlines.

Mandatory contractual requirement: proof of CSD registration.

CIDB: contractor grading of 4SF or higher, or a JV with a combined grading of 4SF or higher.

Contract Skills Development Goals: 0.25%.

Functionality/technical evaluation applies. Minimum qualifying score: 80% of the technical evaluation; Eskom may reduce this to 70% if no bidder reaches 80%. Price is scored out of 80 points and specific goals out of 20 points under the PPPFA, ranked on the 80/20 system. Prices are evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies and adjusted for variations. Objective criteria and reverse e-auction are not applicable.