Provision of ash dam monitoring, dam safety evaluation and stability assessment for 36 months at komati power station

The Contract Quality Plan (CQP) template is to be completed by the supplier to identify and plan for meeting the client's/contract expectations and requirements for quality management. The CQP should address the following areas:

• Scope of work (full description as per NEC or FIDIC)
• Communication channels between supplier and Eskom (documentation, meetings, reporting)
• Organogram showing roles, responsibilities, and qualifications, including QA/QC functions
• Index of interfacing documents (processes, standards, codes, specifications)
• List of suppliers and sub-suppliers, including materials/components to be purchased and outsourced activities
• Monitoring of suppliers and contractors/sub-suppliers
• Interface of sub-suppliers with the supplier's QMS
• Index of items to be manufactured, refurbished, or newly purchased
• Related items/activities requiring QCP/ITP (offsite and onsite)
• Scope of work areas requiring special controls (e.g., welding, NDT/NDE)
• Index of documented information to be submitted to Eskom during the project
• How records will be controlled and retained
• Concession and non-conformance management
• Databook management process (if applicable)
• Management of working tools and equipment (including calibration/maintenance status)
• Dealing with customer property
• Product preservation
• Identification and traceability
• Commissioning and post-delivery activities (warranty, technical support, defect correction)

Returnable documents: the completed Contract Quality Plan (CQP) template, including supplier/contract name and Eskom enquiry/contract number, signed by the bidder's representative and the organisation owner. The CQP must be submitted for Eskom review and acceptance after award.

The bidder must complete the CQP template, including supplier/contract name, Eskom enquiry/contract number, and sign-off by the bidder's representative and organisation owner. The CQP must be submitted for Eskom review and acceptance after award. No other eligibility criteria (e.g., CSD registration, B-BBEE level, CIDB grading) are stated in the provided document.

The Contract Quality Plan (CQP) template is to be completed by the supplier to identify and plan for meeting the client's/contract expectations and requirements for quality management. The CQP should address the following areas:

• Scope of work (full description as per NEC or FIDIC)
• Communication channels between supplier and Eskom (documentation, meetings, reporting)
• Organogram showing roles, responsibilities, and qualifications, including QA/QC functions
• Index of interfacing documents (processes, standards, codes, specifications)
• List of suppliers and sub-suppliers, including materials/components to be purchased and outsourced activities
• Monitoring of suppliers and contractors/sub-suppliers
• Interface of sub-suppliers with the supplier's QMS
• Index of items to be manufactured, refurbished, or newly purchased
• Related items/activities requiring QCP/ITP (offsite and onsite)
• Scope of work areas requiring special controls (e.g., welding, NDT/NDE)
• Index of documented information to be submitted to Eskom during the project
• How records will be controlled and retained
• Concession and non-conformance management
• Databook management process (if applicable)
• Management of working tools and equipment (including calibration/maintenance status)
• Dealing with customer property
• Product preservation
• Identification and traceability
• Commissioning and post-delivery activities (warranty, technical support, defect correction)

No specific compliance requirements (e.g., CSD registration, B-BBEE level, CIDB grading) are stated in the provided document.

Bidder must be an Approved Professional Person (APP) registered with the Dam Safety Office of the Department of Water and Sanitation. Compliance with the National Water Act (Act No. 36 of 1998) Chapter 12, Dam Safety Regulations (R. 139 of February 2012), SANS 10286:1998, and the Occupational Health and Safety Act (Act No. 85 of 1993) is required. No other pre-qualification criteria (e.g., CSD, tax, B-BBEE, CIDB) are stated in the provided document.

Komati Power Station, located in Mpumalanga, approximately 40 kilometres west of Middelburg along the R35 Bethal Road. Constructed between 1961 and 1964, it was among the initial coal-fired power stations established by Eskom and has now reached the end of its operational life cycle. Presently, there are initiatives underway to decommission the facility and transform it into a Renewable Energy Station.

The power station is equipped with both process water dams and ash dams which are currently operational and require continuous monitoring. These are:

• Ash Dams – Ash Dam 1, Ash Dam Extension 1, Ash Dam Extension 2, Ash Dam Extension 3D, Ash Water Return Dam, Ash Water Return Sump
• Four (4) Raw Water Reservoirs
• Polluted Water/Stormwater Dams - Lake Stoffel, Lake Finn, 3rd Recovery Dam

Furthermore, SANS 10286 and Chapter 12 of the National Water Act (Act No. ) require the appointment of Approved Professional Persons (APP) to assume professional responsibility for the continuous monitoring and reporting to the Dam Safety Office (DSO) located within the Department of Water and Sanitation (DWS) for all dams which are classified, or should be classified, as a Category II or III Dam with a Safety Risk.

2. Supporting clauses

2.1 Scope

2.1.1 Purpose

The purpose of this document is to outline the scope of work required of an Approved Professional Person for the monitoring and assumption of professional responsibility for Komati Power Station’s Ash Dams and Process Dams.

2.1.2 Applicability

This document shall apply to Komati Power Station only.

2.1.3 Effective date

The effective date will be from the authorisation date.

2.2 Normative/Informative References

2.2.1 Normative

[1] National Water Act, 1998 (Act No. ) – Chapter 12.

[2] Government Notice Dam Safety Regulations R. February 2012.

[3] South African National Standards: Code of Practice, Mine Residue, SANS 10286: 1998.

[4] Occupational Health and Safety Act, 1993 (Act ).

[5] Ash Dam and Process Water Dam's Operation and Maintenance Manuals.

[6] Inspection Manual for Civil Works at Eskom's Power Stations (240-99527377)

[7] Dam Design Standard (240-55864300)

[8] Guideline for a Scope of Work for Appointment of Approved Professional Persons (APP) for Ash Dams and Water Dams With a Safety Risk (559-477942923)

2.2.2 Informative

[1] Komati Water Use Licence

[2] Komati Integrated Waste Licence[3] Komati Storm Water Management Plan

[3] National Environment Management Act, 1998 (Act No. )

[4] National Environmental Management: Waste Act

2.3 Roles and Responsibilities

2.3.1 Employer’s Representative

• Responsible to coordinate the works, and for all contract management and liaising with the contractor.
• Responsible for managing and supervising the works being executed at all times.
• Compiles scope of work
• Conducts technical evaluation, as per the issued technical evaluation strategy.

2.3.2 Principal Contractor (APP)

• Executes scope of work issued by the Employer.

2.3.3 Komati Safety

• Ensures compliance to safety legislation and standards, and that safety practices are consistently implemented during execution of the works.

2.3.4 Komati Environmental

• Ensures adherence to environmental legislation and standards, and environmental practices are effectively implemented at all times during execution of the works.

2.3.5 Komati Quality Management Department

• Assures adherence to quality legislation and standards, and that quality practices are effectively implemented at all stages of the works’ execution.

2.4 Process for Monitoring

The tender committee will adjudicate the tender evaluation and contract appointment.

3. Site description

Komati Power Station currently has both process and ash dams that are currently operational and require regular inspections and monitoring by an Approved Professional Person (APP) to ensure compliance with all relevant legislative, environmental and safety requirements. These dams are:

• Ash Dam Complex – Old Ash Dam (Ash Dam 1, Ash Dam Extension 1, Ash Dam Extension 2), New Ash Dam (Ash Dam Extension 3D), Ash Water Return Dam, Ash Water Return Sump
• Four (4) Raw Water Reservoirs
• Polluted Water/Stormwater Dams - Lake Stoffel, Lake Finn, 3rd Recovery Dam

The dam characteristics are as follows:

Dam Name | Description | Volume

Old Ash Dam (Ash Dam 1, Ash Dam Extension 1, Ash Dam Extension 2) | Ash disposal, currently not operational. | 1661 000t/a

New Ash Dam (Ash Dam Extension 3D) | Ash disposal. Not operational. | 1351 000t/a

Ash Water Return Dam | Collection of drainage and decanted water from Old Ash Dam | 120 000m3

Ash Water Return Sump | Collection drainage and decanted water from New Ash Dam | 2000m3

Four (4) Raw Water Reservoirs | Storage of raw water for potable water production | 50 000m3 each dam, total storage volume of 200 000m3

Lake Stoffel | Pollution control/effluent discharge dam | 6000m3

Lake Finn | Pollution control/effluent discharge dam | 4000m3

3rd Recovery Dam | Pollution control/effluent discharge dam | 120 000m3

4. Scope of work

• Provide professional engineering services and take responsibility as a registered Approved Professional Person (APP) registered with the Dam Safety Office of the Department of Water and Sanitation.
• Provide ongoing guidance to Komati Power Station to ensure compliance of Komati Power Stations process water and ash dams with all legal, environmental and safety requirements.
• Conduct monthly inspections of the ash dams and process water dams and chair monthly meeting to discuss the operation and maintenance of Komati Power Station dams. Produce monthly inspection reports with recommendations and monitor compliance with recommendations made.
• Dam Safety Evaluation on ash dams every two years.
• Performs slope stability analysis every 2 years to quantify the risks on ash dams and all other dams and advice the client on safety risks and environmental risks with recommendations.
• Perform dam break analysis on all dams every 2 years.
• Ensure that the ash dam’s structural integrity is not compromised in any way by any action.
• Provide advice on any actions deemed necessary to ensure the long-term health of the ash dam and all other dams.
• Perform all minor modifications including drawings pertaining to the ash dam operations and other dams.
• Execute the necessary geotechnical investigations to quantify the strength parameters of the ash every 2 years.
• Develop and assist in an overall operational strategy to coordinate activities between engineering, maintenance, and operating functions.
• Develop implementation strategies in the context of how to fix defects and potential defects for ash dams and other dams.
• Review all existing emergency procedures and where none exist compile one.
• Assess distress signs such as cracking, wet spots on the downstream face, and critical settlement.
• Monitor changes on dam embankments which may be critical to stability and to help predict unstable conditions.
• Conduct an aerial survey and capacity analysis for the ash dams annually.
• Carry out bathymetric survey of the process water dams every two years.
• Develop a mentorship and coaching program for Komati Auxiliary Engineering Department that will be implemented for the duration of the contract.
• The mentorship program must include involving Komati Auxiliary Engineering Department in all designs, inspections and investigation undertaken.
• Quarterly progress report on mentorship and coaching program.
• Check ash dam filter drains and regular monitoring of piezometer readings.
• Investigation reports with recommendations as and when required.
• Develop designs and design report with drawings as and when required.
• Quarterly station drain inspection.
• Calculate 1:50 years storm and freeboard levels on the dams.
• Assess water balance predictions
• Identify and highlight any risks regarding Komati Power Station Dams.
• Any changes to any of the dam structure must be provided in the Eskom title block
• Be available 24hrs for any emergency regarding Ash Dam
• Provide inputs and recommendations into the decommissioning plans for the ash dam complex.
• All the resources (equipment, software’s etc) required for the work must be provided by the contractor/consultants. Equipment to include the required plant/equipment required for the following activities:
• Aerial Survey
• Bathymetric Survey
• Geotechnical tests required as part of the Dam Safety Evaluation.

The scope of work requires compliance with the Occupational Health and Safety Act, 1993 (Act No. 85 of 1993). Komati Safety ensures compliance to safety legislation and standards, and that safety practices are consistently implemented during execution of the works.

Komati Environmental ensures adherence to environmental legislation and standards, and environmental practices are effectively implemented at all times during execution of the works. Informative references include the Komati Water Use Licence, Komati Integrated Waste Licence, Komati Storm Water Management Plan, National Environment Management Act, 1998 (Act No. 107 of 1998), and National Environmental Management: Waste Act.

All documents supplied by the Contractor shall be subject to Eskom’s acceptance. The language of all documentation shall be in English. All project documents must be submitted to the Employer’s Representative with transmittal note. In order to portray a consistent image, it is important that all documents used within the project follow the same standards of layout, style and formatting.

The tender committee will adjudicate the tender evaluation and contract appointment. The Employer’s Representative conducts technical evaluation as per the issued technical evaluation strategy.

Returnable documents: the completed Method Statement template (as per the provided format) must be submitted with the proposal. The template requires details of the supplier representative, scope of work, objectives, customer focus, competency and training, infrastructure and PPE, leadership, risk management, process improvement, data analysis, and relationship management. No other submission instructions are provided in the source document.

No evaluation criteria are specified in the source document. The tender record indicates a Request for Proposal, but the scoring method, preference points system, and any minimum qualifying score are not stated.

Scope: Provision of ash dam monitoring, dam safety evaluation, and stability assessment at Komati Power Station.

Contract period: 36 months.

The bidder must complete a Method Statement covering the following areas:

• Scope of work as per the contract document or RFQ.
• Objectives and outputs (2-3 SMART objectives).
• How customer needs are identified and communicated.
• Human resources, skills, competencies, and training required.
• PPE required.
• Tools, equipment, and infrastructure required (including testing/measurements).
• Organisation's mission, vision, values, and communication of policies.
• Risk identification and mitigation actions.
• Process improvement actions.
• Data collection and analysis for decision-making.
• Stakeholder management, including supplier selection and monitoring, and any outsourcing.

No specific compliance requirements are stated in the source document. The tender record does not mention CSD registration, tax clearance, B-BBEE, CIDB grading, or other pre-qualification criteria.

The contract is for the appointment of Approved Professional Persons for monitoring of Komati Power Station ash dams and water dams for a period of three years.

Closing date: 20 November 2026 at 10:00.

Employer's Agent:

• Name: Nhlanhla Mbamba
• Address: Komati Power Station, Private Bag, Blinkpan, 2250

Returnable documents: the completed NEC3 Form of Offer & Acceptance (C1.1), Contract Data provided by the Consultant (C1.2b), Pricing Data (Part C2), and the Employer's Scope (Part C3). All must be completed, signed and submitted with the bid.

Submission method: not stated in the document.

Closing time: 10:00 on 20 November 2026.

The services cover the appointment of Approved Professional Persons (APP) for the monitoring and professional responsibility of ash dams and water dams at Komati Power Station for a period of 36 months.

Dams to be monitored:

• Ash Dams: Ash Dam 1, Ash Dam Extension 1, Ash Dam Extension 2, Ash Dam Extension 3D, Ash Water Return Dam, Ash Water Return Sump
• Four (4) Raw Water Reservoirs
• Polluted Water/Stormwater Dams: Lake Stoffel, Lake Finn, 3rd Recovery Dam

Statutory basis: SANS 10286 and Chapter 12 of the National Water Act (Act No. 36 of 1998) require the appointment of an APP to assume professional responsibility for continuous monitoring and reporting to the Dam Safety Office (DSO) of the Department of Water and Sanitation (DWS) for all dams classified, or to be classified, as Category II or III with a Safety Risk.

Normative references:

• National Water Act, 1998 (Act No. 36 of 1998) – Chapter 12
• Government Notice Dam Safety Regulations R.139 of 24 February 2012
• SANS 10286: 1998 – Mine Residue
• Occupational Health and Safety Act, 1993 (Act 85 of 1993)
• Ash Dam and Process Water Dam's Operation and Maintenance Manuals
• Inspection Manual for Civil Works at Eskom's Power Stations (240-99527377)
• Dam Design Standard (240-55864300)
• Guideline for a Scope of Work for Appointment of Approved Professional Persons (APP) for Ash Dams and Water Dams With a Safety Risk (559-477942923)

Informative references:

• Komati Water Use Licence
• Komati Integrated Waste Licence
• Komati Storm Water Management

Pricing: Option A – Priced contract with activity schedule. The tenderer prices each activity as a lump sum; only completed activities without defects are assessed for payment.

Delay damages: R2,500.00 per day for late completion of the whole of the services.

Liability limits:

• Consultant's total liability limited to the total of the Prices.
• Consultant's liability for indirect or consequential loss limited to the total of the Prices.
• Consultant's liability for defects found after the defects date limited to the total of the Prices.
• End of liability date: five years after Completion of the whole of the services.

Employer's limitation of liability: Employer's liability to the Consultant for indirect or consequential loss is limited to R0.00.

Insurance: The Consultant must maintain insurance cover as specified in the Contract Data, including professional indemnity for failure to use reasonable skill and care, and cover for death or bodily injury to employees with a limit of indemnity of not less than R500,000.00 per claim.

Payment: Assessment interval between the 25th day of each successive month; payment period 14 days or 30 days. Currency: South African Rand.

VAT: The Consultant must include Eskom's VAT number 4740101508 on each invoice.

B-BBEE: The Consultant must notify the Employer within seven days of any change in B-BBEE status, and submit an updated verification certificate within thirty days. A decrease in B-BBEE status may lead to re-negotiation or termination.

Ethics: Any corrupt practice constitutes grounds for termination.

Confidentiality: The Consultant must not disclose information arising from the contract without consent; taking images of the project works requires prior written consent.

Cession and assignment: The Consultant may not cede, delegate or assign rights or obligations without written consent.

Joint ventures: If the Consultant is a joint venture, consortium or unincorporated grouping, all parties are jointly and severally liable. The key person with authority to bind must be notified within two weeks of the Contract Date.

Tax: The Consultant must comply with the VAT Act and include Eskom's VAT number on invoices.

Returnable documents: Form A (Tender & Contract Quality Requirements) must be completed and signed by the tenderer to acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard. No other submission instructions are stated in the provided document.

Bidders must complete and sign Form A to acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard. No other eligibility criteria are stated in the provided document.

The provision of ash dam monitoring, dam safety evaluation and stability assessment at Komati Power for a period of 24 months. The tenderer must select the applicable quality category (Category 3 is indicated as applicable) and indicate whether a site assessment is applicable.

The tenderer must align with ISO 9001 standard clauses covering context of the organisation, leadership, planning, support, operation, performance evaluation, and improvement, as well as the seven quality management principles.

The tenderer must accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard. This includes post-contract award quality requirements such as contract execution, supplier quality performance monitoring, Eskom rights of access and information, preservation, quality audits, management of nonconformities, and special processes.

Bidders must complete and sign Form A to acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard. No other evaluation criteria are stated in the provided document.

Komati Power Station, a decommissioned coal-fired power station being repurposed as a Renewable Energy Station, requires dam monitoring and advisory services. The site includes ash facilities, raw water reservoirs, and polluted water/stormwater dams. Services must comply with SANS 10286 and the National Water Act, with an APP responsible for monitoring and reporting to the DSO. The contract period is 36 months.

No contact details (name, email, telephone) or submission address are stated in the document.

Returnable documents:

• Proof of an Approved Professional Person (APP) registered with the Department of Water and Sanitation (DWS), including evidence of current registration.
• Technical Project Proposal / Method Statement detailing how the scope will be executed.
• Evidence of company experience: signed contracts, task orders, or purchase orders with completion certificates.
• A sample dam monitoring report from a similar project.
• Project Execution Organogram with CVs, certified qualifications, and professional registration certificates for all proposed resources.
• List of verifiable references for all submitted projects.

Submission method and address: not stated in the document.

Disqualification risks:

• Failing to achieve a minimum weighted technical score of 70%.
• Not submitting the mandatory APP registration proof.

Technical evaluation only; SHEQ and financial/commercial evaluation are not covered by this document.

Mandatory criterion:

• Submission of proof of an APP registered with DWS (current registration).

Qualitative criteria (weights toward overall score):

• Method statement / technical project proposal: 30
• Company experience – tenders awarded: 25
• Company experience – reports submitted: 5
• Technical expertise – site project execution organogram: 10
• Technical expertise – experience of resources: 30

Scoring methodology (per criterion):

• 5 points = 100% compliant, no foreseen technical risk
• 4 points = 80% compliant with acceptable risks/exceptions/conditions
• 2 points = 40% non-compliant
• 0 points = 0% totally deficient/non-responsive

Minimum qualifying score: 70% weighted overall. Only bidders achieving 70% or higher proceed to further evaluation.

Experience of resources scoring (per resource, averaged):

• ≥5 years: 5 points

• 2 but <3 years: 4 points

• 1 but <2 years: 2 points

• No experience: 0 points

Scope: Provision of dam monitoring, dam safety evaluation, and stability assessment services at Komati Power Station for a period of 36 months.

Location: Komati Power Station, Mpumalanga, approximately 40 km west of Middelburg on the R35 towards Bethal.

Dams to be monitored:

• Ash facilities: Ash Dam Compartments 1 and 2, Ash Dam Extension 3D, Ash Water Return Dam, Ash Water Return Sumps
• Raw water storage: four (4) Raw Water Reservoirs
• Polluted water/stormwater dams: Lake Stoffel, Lake Finn, Third Recovery Dam

Regulatory basis: SANS 10286 and Chapter 12 of the National Water Act. Dams classified (or requiring classification) as Category II or III with a safety risk must be monitored and reported on by an Approved Professional Person (APP). The APP is professionally responsible for dam safety monitoring and reporting to the Dam Safety Office (DSO) within the Department of Water and Sanitation (DWS).

Services required: dam monitoring services, including APP services where required, and specialist dam safety advisory support.

Method statement / technical project proposal (weight 30):

• Must detail how the scope will be met, including execution of dam inspections and associated activities for both ash dams and water dams.
• Must indicate compliance with relevant standards, guidelines, and legislative requirements.
• Scoring: 5 points for a comprehensive methodology covering all activities; 4 points if methodology lacks detail for specialised activities (e.g., dam safety evaluation); 2 points if methodology does not cover all activities in the scope; 0 if no proposal submitted.

Company experience (weight 25):

• Must demonstrate experience in projects of similar scope, nature, and complexity.
• Evidence: signed contracts with contract numbers, or task orders/work orders with completion certificates, or purchase orders with completion certificates.
• Scoring: 5 points for a contract in place for a cumulative period of at least 5 years within the last 10 years, or 5 valid purchase orders with 5 completion certificates; 4 points for 2–4 years cumulative, or 2–4 purchase orders with certificates; 2 points for 1 year cumulative, or 1 purchase order with certificate; 0 for no evidence.
• Reference list must include: project name, brief description, client/employer name, valid contact person and details (telephone and email), project start and completion dates, contract/project value.

Reports submitted (weight 5):

• Submit a sample dam monitoring report from a similar project. Evaluated for technical expertise, methodology, quality of analysis, reporting standards, and overall capability. 5 points if submitted, 0 if not. Reports handled in confidence.

Site project execution organogram (weight 10):

• Submit a detailed organogram identifying all key personnel, roles, responsibilities, and reporting lines.
• For each resource: comprehensive CV, certified copies of relevant qualifications, and valid professional registration certificates where applicable.
• Scoring: 5 points for organogram with CVs and qualifications; 4 points for organogram with qualifications but no CVs; 2 points for organogram with CVs but no qualifications; 0 if none submitted.

Experience of resources (weight 30):

• Indicate years of relevant experience for all key site resources.
• Scoring per resource: ≥5 years = 5 points; >2 but <3 years = 4 points; >1 but <2 years = 2 points; no experience = 0 points.
• Final score is the average of all evaluated resources.

Mandatory:

• Approved Professional Person (APP) registered with the Department of Water and Sanitation (DWS). Proof of current registration must be submitted with the tender.

Other compliance requirements (CSD, tax, B-BBEE, CIDB, etc.) are not stated in this document.

The document does not detail OHS requirements. It notes that SHEQ evaluation is not covered by this technical evaluation strategy.

Mandatory requirement: submit proof of an APP registered with DWS, including evidence of current registration. This ensures legal compliance with Dam Safety Regulations.

Technical evaluation threshold: minimum weighted score of 70% to qualify for further evaluation. Weighted scorecard methodology used. Scoring scale: 5 (100% compliant), 4 (80% compliant with acceptable qualifications), 2 (40% non-compliant), 0 (0% totally deficient). Qualitative criteria weights: method statement (30), company experience – tenders awarded (25) and reports submitted (5), technical expertise – organogram (10) and experience of resources (30). TET members: Tshenolo Sebolai (Prof Engineer Civil), Daniel Rammutha (Prof Engineer Civil), Lehlohonolo Setlaelo (Senior Advisor – Technical Support). All three evaluate the mandatory criterion and all qualitative criteria.

Eskom invites proposals for the provision of ash dam monitoring, dam safety evaluation, and stability assessment at Komati Power Station for 36 months. The tender documents are provided free of charge. The RFP is an open invitation. The contract will be for the whole of the contract.

Eskom Representative:

Name: Zwelibanzi Msibi

Telephone: 013 295 9519

Email: [email protected]

Fraud and corruption reporting:

Telephone: 0800 11 2722

Email: [email protected]

Submission portal: https://www.eskom.co.za/TENDERS/

Submission method: electronic only via the Eskom E-tendering website (https://www.eskom.co.za/TENDERS/). No hard copies accepted. Upload documents under the folders Technical, Commercial, Financial, and Other. All documents in PDF format; the price list must be submitted in PDF and a copy in Excel format. File size limit: 50MB per file, total submission 900MB. No zip/compressed files. If resubmitting, the latest version is accepted; previous submissions become null and void. Ensure the submission status is marked complete. Late tenders are not accepted.

Mandatory returnables at closing (disqualifiable if missing or unsigned):

• Certificate of attendance for the compulsory clarification meeting.
• Annexure A (Authorisation Form): authorises the signatory to bind the bidder; attach certified copy of resolution/power of attorney.
• Annexure B (Acknowledgement Form).
• Annexure C (Tenderer's Particulars).
• Annexure D (Integrity Pact Declaration): confirms adherence to the Supplier Integrity Pact.
• Annexure E (CPA Requirements for Local Goods/Services).
• Annexure F (CPA(IG) for Foreign Goods/Services, if applicable).
• Annexure G1-G4 (SBD 6.2 local production and content declarations).
• Annexure H (SBD 1 Invitation to Bid).
• Annexure J (SBD 4 Bidders Disclosure).

Returnables required at closing (non-disqualifiable, 5 working days to remedy):

• Annexure I (SBD 6.1 Preference Points Claim Form).
• Tax Clearance Certificate (if not on CSD or no SARS PIN).
• Tax Evaluation Questionnaire (if applicable).
• Employment Equity compliance proof (for designated employers).
• E-tendering Help Manual acknowledgement form.

Returnables required prior to contract award:

• CSD registration (CSD number/report).
• OHS returnables (OHS Plan, Baseline Risk Assessment, COIDA letter of good standing, signed OHS Policy).
• Quality returnables (Form A, QMS documentation, draft contract quality plan).
• Environmental returnables (environmental policy, management plan, risk assessment, incident procedures).
• Due diligence: latest approved annual financial statements (not draft), signed director's report, auditor's/reviewer's report, and other financial statements components.
• NEC or other Contract, completed.
• Completed pricing schedule.

Disqualification risks:

• Missing or unsigned disqualifiable returnables.
• Not attending the compulsory clarification meeting.
• Late submission.
• Submitting more than one tender (except where allowed).
• Conflict of interest.
• Tender signed by non-authorised person.
• Being on National Treasury restricted list, Tender Defaulters list, or restricted by Eskom.
• Subcontracting 100% of the scope.

Evaluation stages:

1. Eligibility check (basic compliance).
2. Mandatory technical evaluation (APP registration with DWS).
3. Functionality/technical evaluation (qualitative criteria attached to tender documents).
4. Price evaluation.
5. Specific goals (B-BBEE) scoring.
6. Ranking by total score.

Scoring:

• Price: scored out of 80 or 90 points (exact split not stated; the document uses placeholders [80 or 90] and [20 or 10]).
• Specific Goals (B-BBEE): scored out of 20 or 10 points under PPPFA.
• Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations/alternatives, and compared on Net Present Value basis.
• Unconditional discounts count for evaluation; conditional discounts applied only at payment.
• If a bidder fails to submit evidence for a Specific Goal, it scores 0 for that goal but is not disqualified.
• Eskom may award to a tenderer other than the highest scorer if objective criteria justify (objective criteria attached).

Mandatory technical criterion:

• Approved Professional Person (APP) registered with the Department of Water and Sanitation (DWS) — proof of current registration must be submitted.

Scope: Provision of ash dam monitoring, dam safety evaluation, and stability assessment at Komati Power Station for a period of 36 months.

Key requirements:

• An Approved Professional Person (APP) registered with the Department of Water and Sanitation (DWS) must be available and evidence of current registration submitted.
• Services must comply with Dam Safety Regulations.
• The contract is a NEC3 Professional Service Contract, Main Option A (Price contract with price list), with dispute resolution procedure W1, and secondary options X1 (price adjustment for inflation), X2 (changes in law), X18 (limitation of liability), X19 (task order), and Z (additional conditions).
• Alternative tenders are allowed based on different completion date, payment method, technical methods/specifications, or combinations of secondary options.
• The successful tenderer may be required to provide cataloguing information and label materials per Eskom specifications; cataloguing must be quoted as a line item if required.

Pricing schedule/BOQ is attached. The price list must be submitted in PDF and Excel format. Prices are evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, and adjusted for variations/alternatives. Unconditional discounts count for evaluation; conditional discounts applied at payment. Cataloguing may be required and must be quoted as a line item if applicable.

Payment terms:

• Contracts below R50,000,000 (incl. VAT): payment within 30 days of receipt of undisputed invoices.
• Contracts above R50,000,000 (incl. VAT): payment within 60 days of receipt of undisputed invoices.

Pricing:

• Completed pricing schedule (BOQ) must be submitted; price list in PDF and Excel.
• Prices evaluated inclusive of VAT.
• No bid security or performance security required (not applicable).
• Eskom may negotiate with preferred bidders if prices are not market-related.

Financial viability:

• Annual financial statements (latest approved, not draft) required as a contractual requirement prior to award. Must include background, signed director's report, signed auditor's/reviewer's/compiler's report, statement of financial position, comprehensive income, changes in equity, cash flows, and notes.
• For unincorporated JV or SPV, each partner must submit its own financial statements.
• Public interest score and ITA34C required for South African entities that are not audited.

Mandatory contractual requirements (assessed after evaluation, prior to award):

• CSD registration (CSD number/report).

Additional contractual requirements:

• OHS: OHS Plan specific to project, Baseline Risk Assessment (BRA) with methodology, valid COIDA letter of good standing, signed OHS Policy aligned with OHS Act Section 7 and ISO 45001 Clause 5.2. Only one opportunity to submit outstanding documents within 7 working days; failure may render bidder non-responsive.
• Quality: Completed and signed Form A; objective evidence of QMS compliant with ISO 9001 (manual, policy, objectives, control of documented information, internal audit procedure, control of nonconforming outputs, corrective action procedure); draft contract quality plan per ISO 10005; documented information for control of externally provided processes; roles/responsibilities documentation; Contract Quality Plan (Eskom ref 240-105658000 and 240-109253698); Quality Control Plan (Eskom ref 240-105658000 or 240-109253302).
• Environmental: Procedure for reporting critical environmental observations to Komati Environmental Department; signed Environmental Policy per ISO 14001:2015; environmental management plan/method statement for site inspections; risk assessment for seepage, erosion, pollution, contaminated water, uncontrolled discharge; procedure for managing and reporting environmental incidents.

Eligibility:

• Not under restriction to do business with Eskom or State-Owned Companies.
• Not from a country on international sanctions list.
• No conflict of interest.
• Not restricted by National Treasury or on Tender Defaulters list.
• Not restricted by Eskom.
• Must not subcontract 100% of scope.
• Joint ventures must have agreement stating joint and several liability.

B-bbee:

• Proof of B-BBEE status level required: certificate from authorised body, sworn affidavit per B-BBEE Codes, or other prescribed requirement.
• SBD 6.1 Preference Points Claim Form must be submitted.

Tax compliance:

• Tax clearance certificate required if not on CSD or no SARS PIN.
• Foreign suppliers with no SA footprint need not provide tax compliance proof.

Employment Equity:

• Designated employers must provide proof of compliance with Employment Equity Act, including EE report submission to Department of Labour.

OHS returnables required prior to award: OHS Plan specific to project, Baseline Risk Assessment (BRA) with methodology, valid COIDA letter of good standing, signed OHS Policy aligned with OHS Act Section 7 and ISO 45001 Clause 5.2. Only one opportunity to submit outstanding documents within 7 working days; failure may render bidder non-responsive. No work may commence until the Safety file is approved by the Contract custodian and OHS professional.

Environmental returnables required prior to award: procedure for reporting critical environmental observations to Komati Environmental Department; signed Environmental Policy per ISO 14001:2015; environmental management plan or method statement for site inspections; risk assessment addressing seepage, erosion, pollution, contaminated water, and uncontrolled discharge; procedure for managing and reporting environmental incidents.

The contract will be a NEC3 Professional Service Contract with Main Option A (Price contract with price list), dispute resolution procedure W1, and secondary options X1 (price adjustment for inflation), X2 (changes in law), X18 (limitation of liability), X19 (task order), and Z (additional conditions). Payment terms: below R50 million incl. VAT – 30 days; above R50 million – 60 days. Eskom may negotiate with preferred bidders if prices not market-related. Subcontracting with subsidiaries is discouraged and must be declared.

Functionality requirements are applicable. Technical evaluation criteria are attached to the tender documents. Prices will be scored out of 80 or 90 points, and specific goals out of 20 or 10 points under PPPFA. Ranking is by total score from pricing and specific goals. Contractual requirements are not evaluation criteria but are assessed after ranking. Objective criteria may allow award to a non-highest scorer.

The tender is for the provision of ash dam monitoring, dam safety evaluation and stability assessment for a period of 36 months at Komati Power. The document also mentions a fire response training programme for the proto team for 5 years at Komati Power Station, but the tender record indicates the former.

Eskom Quality Representative:

• Name: Sechaba Molepo
• Designation: Quality Assurance Officer
• Date: 25/09/2026

Returnable documents:

• Form A (Tender & Contract Quality Requirements): must be completed and signed by the tenderer to acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard.
• No other returnable forms are specified in the provided document.

The tender specifies quality category 4 (refer to clause 3.5 of 240-105658000) as applicable. Bidders must complete and sign Form A to accept Eskom Supplier Quality Requirements. No other evaluation criteria (e.g., price, functionality, preference points) are stated in the provided document.

The scope is the provision of fire response training programme for the proto team for a period of 5 years at Komati Power Station. The tender is for the provision of ash dam monitoring, dam safety evaluation and stability assessment for a period of 36 months at Komati Power. (Note: The document text contains conflicting descriptions; the tender record states the latter.)

The document references ISO 9001 clauses and quality principles, but no specific methodology or execution plan is provided.

Eskom requires compliance with its Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard. The following post-contract award conditions apply: Contract Execution, Supplier Quality Performance Monitoring, Eskom Rights of Access, Eskom Rights to Information, Preservation, Quality Audits Related Conditions, Management of Nonconformities and Nonconforming Outputs, and Special Processes. All are marked as applicable.

No specific compliance requirements (e.g., CSD registration, tax clearance, B-BBEE level) are stated in the provided document.

Provision of advisory services on an as-and-when-required basis to support ash dam decommissioning and water dam operations, including technical reviews, strategic advice, stakeholder engagement support, and specialist advisory input as directed by the employer.

Returnable documents: none specified in the source document. Submission method and address not stated.

Evaluation criteria not detailed in the source document. The document lists work items but no scoring method or preference point system.

Scope of services for a 36-month period at Komati Power Station:

• Quarterly inspections and reports for process water dams: Lake Stoffel (6,000 m³), Lake Finn (4,000 m³), 3rd Recovery (100,000 m³, Category II embankment dam), and 4 raw water reservoirs (each 50,000 m³, Category I concrete reservoirs).
• Monthly ash dam inspections and reports: Ash Water Return Dam (120,000 m³, Category II), Ash Dam Compartments 1 and 2 (493,900 m³, Category III tailings dam), and 3D sumps (2,000 m³).
• Annual aerial survey and capacity analysis of ash dams (3 years).
• Once-off dam break analysis and review of emergency procedures for Lake Stoffel, Lake Finn, Ash Water Return Dam, 3rd Recovery, and raw water reservoirs.
• Once-off bathymetric survey of operational dams (Lake Stoffel, Lake Finn, 4 raw water reservoirs, 3rd Recovery).
• Once-off geotechnical investigations and dam safety evaluation reports for raw water reservoirs, ash dam compartments 1 and 2, and 3rd Recovery.
• Annual station drain inspections (3 years).
• Once-off review of operational manuals for the effluent recovery system (Lake Stoffel, Lake Finn, 3rd Recovery), raw water reservoir, and ash dams.
• As-and-when-required advisory services to support ash dam decommissioning and water dam operations, including technical reviews, strategic advice, stakeholder engagement, and specialist input (80 hours).

Quarterly inspections and reports are required for: Lake Stoffel (6,000 m³), Lake Finn (4,000 m³), 3rd Recovery (100,000 m³, Category II embankment dam), and 4 raw water reservoirs (each 50,000 m³, Category I concrete reservoirs). Annual station drain inspections are required (3 years).

Pricing schedule includes:

• Monthly ash dam inspections: Ash Water Return Dam (120,000 m³, Category II) – 144 hours/month; Ash Dam Compartments 1 and 2 (493,900 m³, Category III) – 144 hours/month; 3D sumps (2,000 m³) – 80 hours/month.
• Annual aerial survey and capacity analysis (3 years).
• Once-off dam break analysis and review of emergency procedures for Lake Stoffel, Lake Finn, Ash Water Return Dam, 3rd Recovery, and raw water reservoirs.
• Once-off bathymetric survey of operational dams.
• Once-off geotechnical investigations and dam safety evaluation reports for raw water reservoirs, ash dam compartments 1 and 2, and 3rd Recovery.
• Once-off review of operational manuals for the effluent recovery system, raw water reservoir, and ash dams.
• As-and-when-required advisory services (80 hours).
• Estimated total amount for the 3-year period is stated.

Pricing schedule includes:

• Preliminaries and generals: health and safety requirements (sum), medicals (sum), travelling (81 days over 3 years at 354 km return at R4.95/km, not exceeding 354 km per day; total 28,674 km).
• Labour hours for inspections: 30 hours per quarter for Lake Stoffel and Lake Finn, 50 hours per quarter for 3rd Recovery and raw water reservoirs, 144 hours per month for ash water return dam and ash dam compartments, 80 hours per month for 3D sumps.
• Annual aerial survey and capacity analysis (3 years).
• Once-off items: dam break analysis, review of emergency procedures, bathymetric survey, geotechnical investigations and reports, operational manual reviews.
• Estimated total amount for the 3-year period is stated as a single figure (not provided in the source).

Health and safety requirements and medicals are listed as preliminaries items, but no specific compliance thresholds (e.g., CSD, tax, B-BBEE, CIDB) are stated in the source document.

Health and safety requirements and medicals are listed as preliminaries items. Travelling is allowed for 81 days over 3 years at 354 km return at R4.95/km, not exceeding 354 km per day (total 28,674 km).

No evaluation criteria are detailed in the source document beyond the listing of work items.

Provision of Ash Dam Monitoring, Dam safety evaluation and Stability assessment at Komati Power Station. Duration: 3 years (36 months).

Returnable documents:

• Valid B-BBEE certificate (SANAS accredited) or sworn affidavit (EME/QSE) or CIPS affidavit.
• Proof of ownership/shareholding (preferably CIPC documentation) with shareholding breakdown.
• Certified ID copies of shareholders.
• Proof of disability (where applicable).
• For trusts, consortia, or joint ventures: consolidated B-BBEE status level verification certificate.
• B-BBEE Improvement Plan (essential document) within 30 days of contract signing.
• SDL&I Implementation Schedule completed and returned to SDL&I representative within 28 days after contract award.
• Quarterly SDL&I compliance reports per Data Collection Template.

Disqualification risks:

• Failure to provide documentation for preference points does not disqualify, but limits score to 90/80 for price and 0 for specific goals.
• Missing B-BBEE certificate or sworn affidavit is a condition for contract award.

Evaluation:

• Price and specific goals scored under PPPFA. Maximum 10/20 points for specific goals (depending on 90/10 or 80/20 system).
• Points for price and specific goals added, rounded to two decimal places. Contract awarded to highest total.
• B-BBEE preference points per table:
• Level 1: 10 (90/10) or 20 (80/20)
• Level 2: 9 or 18
• Level 3: 6 or 14
• Level 4: 5 or 12
• Level 5: 4 or 8
• Level 6: 3 or 6
• Level 7: 2 or 4
• Level 8: 1 or 2
• Non-compliant: 0
• SDL&I objectives do not form part of scoring but commitments become contractual obligations.
• Bidders who submit objectives but do not meet Eskom's targets are not disqualified.

Scope: Provision of Ash Dam Monitoring, Dam safety evaluation and Stability assessment at Komati Power Station.

Duration: 3 years (36 months).

Specific goals (SDL&I) – maximum 10/20 points:

• Transformation: B-BBEE Improvement or Retention Plan.
• Local Procurement Content: tender response must separate local and imported components per Price Schedule.
• Job Creation: proposal for type and number of jobs created and retained in South Africa.
• Candidates must be representative of South African population demographics and sourced from vicinity of the station; encouraged from Komati Feeder areas.

B-BBEE requirements:

• Valid B-BBEE certificate (SANAS accredited) or sworn affidavit (EME/QSE) or CIPS affidavit is condition for contract award.
• EME (annual total revenue ≤ R10 million): may submit sworn affidavit.
• QSE (annual total revenue ≤ R50 million): must comply with all elements of QSE scorecard relevant to sector, unless at least 51% black owned, then sworn affidavit.
• Annual total revenue above R50 million: must submit valid B-BBEE certificate.
• B-BBEE improvement milestones:
• Level 4 at award: must achieve Level 3 by end of first year, then improve one level per year.
• Level 5-8 or non-compliant: must achieve Level 4 by end of first year, then improve at least one level per year from second year.
• Sworn affidavits must meet validity requirements: deponent name and ID, designation, enterprise details, black ownership percentages, total revenue, financial year end, B-BBEE status level, empowering supplier status, same date signatures, Commissioner of Oath not an employee or ex officio of enterprise.

The tender is for the provision of ash dam monitoring, dam safety evaluation and stability assessment at Komati Power for a period of 36 months. The document provided focuses on OHS returnables required for the tender.

Returnable documents (must be submitted with the tender):

• Annexure B: Eskom procedures and OHS requirement acknowledgement form.
• OHS Plan: project-specific, aligned with the health and safety specification.
• Baseline Risk Assessment (BRA): covering all activities, hazards, risks, consequences, controls, and legal requirements; include the methodology used.
• Valid Letter of Good Standing (COIDA or equivalent).
• Signed OHS Policy: aligned with Section 7 of the OHS Act and ISO 45001 Clause 5.2.

Submission method and closing time: not stated in the provided document.

Evaluation stages: mandatory and functionality evaluation first, then OHS returnables evaluation.

• The service provider is given only ONE opportunity to submit outstanding OHS documents within 7 working days after the tender close-out.
• Failure to submit outstanding documents within the stipulated time may result in the tenderer being regarded as non-responsive and ineligible for contract award.
• OHS requirements must be complied with prior to signing the contract.

Scope: Provision of ash dam monitoring, dam safety evaluation and stability assessment at Komati Power for a period of 36 months.

• OHS Plan must be specific to the project, considering OHS assessment and aligned with the health and safety specification or requirements.
• Baseline Risk Assessment must consider and detail all activities, hazards, risks, consequences, controls, and legal & other requirements.
• OHS Policy must be aligned with Section 7 of the OHS Act and ISO 45001 Clause 5.2.

OHS compliance requirements (tender phase):

• Valid Letter of Good Standing (COIDA or equivalent).
• Signed OHS Policy aligned with Section 7 of the OHS Act and ISO 45001 Clause 5.2.
• OHS Plan specific to the project.
• Baseline Risk Assessment with methodology.
• After award, the successful bidder must comply with the OHS Safety file requirements issued by Eskom; no work may commence until the Safety file is approved by the Contract custodian together with the OHS professional.

Department: Supply Chain Management

Returnable documents:

• SBD 4 (Bidder's Disclosure): complete, sign and submit. Discloses any relationship with state employees, interests in other enterprises, and certifies the bid was prepared independently. A false declaration disqualifies the bid.

Eligibility and disqualification:

• Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Bidders must not have engaged in collusive bidding, disclosed bid terms to competitors, or been involved in drafting the specifications or terms of reference for this bid.
• The bid will be disqualified if the SBD 4 disclosure is found to be untrue or incomplete.

No specific compliance requirements beyond the SBD 4 disclosure are stated in the provided document.

No additional evaluation criteria beyond the SBD 4 disclosure requirements are stated in the provided document.