Electrical reinstatement of unit at kwamagxaki shopping centre – RFQ in eastern cape

Compulsory briefing session: 22 October 2026 at 11:00

Venue: Kwamagxaki Shopping Centre, C/O Ralo & Cetu Roads, Kwamagxaki, Gqebertha, Eastern Cape

Closing date and time: 29 October 2026 at 11:00

Compulsory briefing session: 22 October 2026 at 11:00 at Kwamagxaki Shopping Centre, C/O Ralo & Cetu Roads, Kwamagxaki, Gqebertha, Eastern Cape.

Enquiries and submission contact:

• Contact: Luvo Pakkies
• Telephone: 081 216 0464
• Email: [email protected]

Site address: Kwamagxaki Shopping Centre, C/O Ralo & Cetu Roads, Kwamagxaki, Gqebertha, Eastern Cape

Submission method: email to [email protected]

Closing time: 29 October 2026 at 11:00

Returnable documents (all must be completed, signed and submitted):

• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the procuring institution. False declarations disqualify the bid.
• SBD 6.1 (Preference Points Claim): claims specific-goal points under the 80/20 system.
• SBD 6.2 (Declaration for Local Production and Content): declares local content on electrical cables at a minimum of 90%.
• CIPC registration documents listing all directors/shareholders, with certified ID copies.
• Valid Tax Compliance Status (TCS) certificate with a unique PIN from SARS, submitted by closing.
• Valid Sworn Affidavit (EME) or original/certified B-BBEE certificate, plus proof of address (utility bill, lease, title deed, or municipality letter) to claim specific-goal points.
• Valid certified copy of CIDB certificate (grade 1EB or higher) showing bidder name, issue and expiry dates.
• Two contactable reference letters for similar work completed in the last three years, with company name, contact person, telephone/email, project scope and date, accompanied by completion certificates.
• Valid COIDA certificate.
• Proof of registration with ECB/ECA or Department of Labour as a registered installer.

Disqualification risks:

• Quoting not in line with the specification.
• Omitting or leaving unsigned any returnable document.
• Late submission, regardless of reason.
• Unverifiable references.

Evaluation is in three phases:

Phase 1 – SCM document assessment: submission of completed and signed SBD 4, SBD 6.1 and SBD 6.2. Failure eliminates the quotation.

Phase 2 – Mandatory requirements (pre-qualification):

• CIDB grade 1EB or higher (certified copy required).
• Minimum two contactable reference letters for similar work in the last three years (with completion certificates).
• Valid COIDA registration.
• Registration with ECB/ECA or Department of Labour as a registered installer.
• Minimum 90% local content on electrical cables (SBD 6.2).

Failure to meet any mandatory requirement eliminates the quotation.

Phase 3 – Preference points (80/20 system):

• Price: 80 points
• Specific goals: 20 points

Specific-goal points (claimed via SBD 6.1):

• Enterprise size: Micro 8, Small 5.6, Medium 3.2, Large 0.8
• B-BBEE ownership level: L1 2, L2 1.75, L3 1.50, L4 1.25, L5 1, L6 0.75, L7 0.25, L8 0
• Black Women Owned (≥30%): 4
• Youth: 2
• Spatial: Rural 4, Townships 2.4, City 0.8

Points are forfeited if supporting proof is not submitted with the quotation.

Scope: Electrical reinstatement of Unit LSH0405 (Seasons Find) at Kwamagxaki Shopping Centre, C/O Ralo & Cetu Roads, Kwamagxaki, Gqebertha, Eastern Cape.

The unit is due for an upgrade as part of planned maintenance; the tenant is reducing space, requiring renovations including electrical works.

Work items (quantities):

• Remove all existing electrical reticulation/trunking/plugs/lights and make safe – 1 item
• Supply and install new mini sub DBs inside the units, including cabling, breakers and ELs – 3 items
• Ensure all 3 units have their own supply to the mini DB and install new counters for accurate metering – 3 items
• Supply and install new 5ft double open channel light fittings incl LED tubes (incl cabling) – 20 items
• Supply and install new light fittings incl LED bulbs for toilets – 3 items
• Supply and install new 3-pin double plugs (incl cabling) – 20 items
• Supply and install new switches (incl cabling) – 10 items
• Supply and install new LED floodlights to run off day/night switches – 8 items
• Allowance for supply and installation of plastic trunking along walls where plugs need to be installed – 25 m
• Issue Certificate of Compliance (CoC) on completion – 3 items

Bidders that do not quote as per the specification will be regarded as non-responsive and disqualified.

No specific quality management requirements are stated beyond the requirement to issue a Certificate of Compliance (CoC) on completion of the installation.

Pricing must be submitted on the itemised schedule provided, covering all ten work items. The schedule requires a subtotal, VAT at 15% and grand total. Quotations must be inclusive of all costs and taxes and valid for at least 30 days.

Pricing format: itemised schedule of rates as per the scope of work, with subtotal, VAT at 15% and grand total.

Quotations must be inclusive of all costs and applicable taxes (VAT) and valid for at least 30 days.

No late quotations accepted under any circumstances.

No bid security, guarantee or retention is specified.

Consultant hourly rates (if applicable) must align with SAICA/DPSA or the relevant professional body rates.

Consultant travel arrangements must comply with government travel cost containment measures.

Mandatory compliance:

• CIDB: grade 1EB or higher (certified copy required, showing bidder name, issue and expiry dates).
• COIDA: valid certificate of registration with the Department of Labour.
• ECB/ECA registration or Department of Labour registration as an installer.
• Local content: minimum 90% on electrical cables (SBD 6.2).
• Tax: valid Tax Compliance Status (TCS) certificate with unique PIN from SARS, submitted by closing.
• CIPC: company registration documents listing all directors/shareholders, with certified ID copies.
• B-BBEE: valid Sworn Affidavit (EME) or original/certified B-BBEE certificate to claim specific-goal points.
• Proof of address (utility bill, lease, title deed, or municipality letter) required to claim specific-goal points.
• References: minimum two contactable reference letters for similar work in the last three years, with completion certificates.

No specific health and safety plan is required, but the bidder must hold a valid COIDA certificate and comply with the Compensation for Occupational Injuries and Diseases Act.

The RFQ is subject to the National Treasury General Conditions of Contract (GCC). The GCC covers standard provisions including payment, prices, contract amendments, assignment, subcontracts, delays, penalties, termination for default, force majeure, termination for insolvency, dispute settlement, limitation of liability, governing language, applicable law, notices, taxes and duties, and prohibition of restrictive practices. No special conditions of contract are stated beyond the terms and conditions in the RFQ.

Terms and conditions: Quotations must be inclusive of all costs and taxes (VAT) and valid for at least 30 days. No late quotations accepted. Failure to submit valid Sworn Affidavit (EME) or original/certified B-BBEE certificate, CIPC, utility bill/lease/title deed/municipality letter results in no preference points for Specific Goals. Suppliers must submit CIPC registration documents listing all directors/shareholders and certified ID copies. Suppliers must complete and return all required documents, failing which the quotation is declared invalid. Valid Tax Compliance Status (TCS) certificate with PIN from SARS must be submitted at closing. Consultant hourly rates must align with SAICA/DPSA rates. Consultant travel arrangements must comply with government travel cost containment measures. The RFQ is subject to the National Treasury General Conditions of Contract. Fraud hotline: 0800 724 666, email [email protected], sms 30916.

Mandatory requirements: (1) CIDB registration grade 1EB or higher, with certified copy of certificate (provide CRS No). (2) Minimum two contactable reference letters for similar work in the last three years, with company name, contact person, telephone/email, project scope and date; purchase orders and appointment letters must be accompanied by completion certificates; unverifiable references may lead to disqualification. (3) Valid COIDA certificate. (4) Registration with ECB/ECA or Department of Labour as a registered installer. (5) Signed SBD 6.2 indicating minimum 90% local content on electrical cables.

Evaluation phases: Phase 1 – SCM document assessment (SBD 4, SBD 6.1, SBD 6.2). Phase 2 – Mandatory requirements as listed. Phase 3 – Preference points on 80/20 system: Price 80 points, Specific Goals 20 points. Specific-goal points: enterprise size (Micro 8, Small 5.6, Medium 3.2, Large 0.8), B-BBEE status level (L1 2, L2 1.75, L3 1.50, L4 1.25, L5 1, L6 0.75, L7 0.25, L8 0), Black Women Owned (≥30%) 4, Youth 2, Spatial: Rural 4, Townships 2.4, City 0.8.