Supply, delivery & installation of air conditioners and cages – tender in eastern cape

Closing date: 26 October 2026 at 12:00. No briefing or site visit is scheduled.

Project Manager (price enquiries):

• Name: Ms. S. Singunza
• Email: [email protected]
• Telephone: 048 801 5030

SCM enquiries:

• Name: Tandolwetu Petelo
• Email: [email protected]
• Telephone: 048 801 5159

Submission address:

Registry Office, IYM offices, No. 1 JA Calata Street, Cradock, 5880

Submission method: sealed envelope, marked with quotation number and project name, placed in the bid box at the Registry Office, IYM offices, No. 1 JA Calata Street, Cradock, 5880. No email submissions. Closing: 26 October 2026 at 12:00.

Returnable documents (all must be included):

• Signed quotation (with company stamp).
• MBD 4 (Declaration of Interest) and MBD 9 (Certificate of Independent Bid Determination).
• CSD report.
• SARS PIN or tax compliance certificate.
• Certified copies of directors' identity documents.
• Municipal utility bill or lease agreement reflecting account status.
• B-BBEE certificate or sworn affidavit (for preference points).
• Municipal account (for locality points).

Disqualification: late or incomplete quotations; submission of SBD forms (use MBD forms instead).

Certified copies of directors' ID documents. MBD 4 and MBD 9 declarations. CSD report. SARS PIN or tax compliance certificate. B-BBEE certificate or sworn affidavit. Municipal utility bill or lease agreement. Municipal account.

Evaluation uses the 80/20 preferential point system. Price accounts for 80 points; 20 points are allocated as follows:

• Locality (50% of preference points):
• Enterprise within Inxuba Yethemba Local Municipality: 10 points
• Enterprise within Chris Hani District Municipality: 8 points
• Enterprise within Eastern Cape: 5 points
• Enterprise within South Africa: 2 points
• Enterprise outside South Africa: 0 points
• B-BBEE (50% of preference points):
• 100% Black-owned firms: 10 points
• B-BBEE certificate or sworn affidavit required to claim points.

Municipal account must be submitted to receive locality points. Failure to attach B-BBEE certificate results in loss of preference points.

Supply, delivery and installation of 4 midwall split air conditioners, 8 cages for the air conditioners, and repairs of 4 existing air conditioners.

Air conditioner specifications (each):

• Type: Split unit, midwall
• Capacity: 18 000 BTU
• Colour: White
• Compressor: Rotary
• Operating modes: Dehumidification, Sleep, Turbo, Fan
• Condenser coil: Copper
• Energy efficiency rating: B
• Cop: 3.6
• Smart feature: Remote control timer
• Power requirement: AC 220-240 V, 1-50 Hz
• Annual electricity consumption: 1.2 kWh
• Indoor unit: W x H x D 90 cm x 31 cm x 22.5 cm, weight 12 kg
• Outdoor unit: W x H x D 88 cm x 65.5 cm x 31 cm, weight 43 kg
• Warranty: 1 service annually

Cages: 8 cages for the air conditioners (specifications not detailed).

Repairs: 4 existing air conditioners (scope not detailed).

Pricing schedule: itemised unit prices for 4 air conditioners, 8 cages, and repairs of 4 existing air conditioners. Sub-total, VAT at 15%, and total. Prices evaluated inclusive of VAT (except non-VAT vendors).

Pricing schedule: itemised unit prices for each line (air conditioners, cages, repairs), sub-total, VAT at 15%, and total. All prices evaluated inclusive of VAT, except for non-VAT vendors (then exclusive of VAT). Payment within 30 days after delivery. Quotations valid for 60 days from closing date. Municipality reserves the right to award in full or part.

CSD registration and CSD report required. SARS PIN or tax compliance certificate required. Certified copies of directors' identity documents. Municipal utility bill or lease agreement reflecting account status. MBD 4 and MBD 9 declarations required. B-BBEE certificate or sworn affidavit required for preference points. Municipal account required for locality points. SBD forms will not be accepted; use MBD forms.

Warranty: 1 service annually. Payment within 30 days after delivery. Quotations valid for 60 days. Municipality may award in full or part.

Payment within 30 days after delivery. No late or incomplete quotations accepted. Municipality reserves right to reject any quotation without reason. SCM policy applies. Prices inclusive of VAT unless non-VAT vendor. Quotations signed/stamped. Municipal utility bill or lease agreement required. Quotations valid 60 days. Award may be full or part. CSD report and SARS PIN required. SBD forms not accepted. B-BBEE certificate required for preference points.

80/20 preferential point system. 20 points: locality (50%) and B-BBEE (50%). Locality points: Inxuba Yethemba 10, Chris Hani 8, Eastern Cape 5, South Africa 2, outside 0. B-BBEE: 10 points for 100% Black-owned. Municipal account required for locality points.