ESKOM northern cape: panel of service providers for vegetation management (3-Year, as-and-when-required)

The contract is for vegetation management services on Eskom networks within the GEMMA Cluster's Northern Cape Operating Unit, carried out on an as-and-when-required basis. Services cover overhead lines, substations, switching stations, access roads, and electrical infrastructure, and must align with the relevant Eskom specifications listed.

Service scope: Vegetation management on overhead lines, substations, switching stations, access roads, and electrical infrastructure (miniature substations and ring main units), including asset creation projects and other sites outside of ERE scope.

Applicable specifications (to be followed by the service provider):

• 240-52456757: Contract Specification for Vegetation Management Services on Eskom Networks
• 240-70172585: Vegetation Management and Maintenance within Eskom land, Servitudes and Rights of Way
• 240-125477962: Herbicide Usage in Eskom Prohibited and Restricted Areas, Live Chambers, Telecommunication Infrastructure Yards and Security Fences
• 240-135662021: Working with chainsaws on ground level and from a bucket attached to a vehicle-mounted crane/aerial device
• 240-134709307: Work with mechanical high cutters - on ground level and from a bucket attached to a vehicle-mounted crane/aerial device
• 08TI_018: Felling Dangerous Trees in Eskom
• 240-80605256: Access to Private Property (includes strategy on accessing game)
• 240-125120940: Work with petrol-driven pruners - on ground level and from a bucket attached to a vehicle-mounted crane/aerial device

Only equipment listed in the contract's equipment table will be paid for under this contract; other equipment falls outside the contract scope and costs are borne by the requester or contractor.

Eskom requires the provision of vegetation management services, including bush clearing, herbicide application, and grass cutting, in the GEMMA Cluster of the Northern Cape Operating Unit. The contract is for a period of three years, operating on an "as and when required" basis.

Scoring for submitted environmental documentation:

• Each required document is scored 0 (not submitted or does not meet minimum requirements) or 1 (submitted and meets minimum requirements).
• Bidders must achieve an overall 'Approved' status.
• No other evaluation criteria are detailed in this annexure.

Scope of work is vegetation management for the GEMMA Cluster (Northern Cape Operating Unit), provided on an as-and-when-required basis over three years. The document specifies 19 environmental document requirements, including:

• Signed company environmental policy covering pollution prevention, continual improvement, and legal compliance.
• Signed organogram naming an Environmental Responsible Person.
• Valid environmental appointment letter accepted by the appointee.
• Communication plan for environmental topics/events.
• Environmental incidents register with reporting template.
• Environmental aspects and impacts register specific to the scope, including a rating methodology.
• Environmental objectives and action plan linked to significant aspects.
• Environmental emergency plan with contacts and drill form.
• Compliance monitoring and measurement procedure.
• Non-conformance and corrective/preventative action process.
• Herbicide management certificate.
• Pest control operator certificate.
• Chainsaw operator certificate.
• Tree identification training certificate.
• Environmental Management Plan with method statements covering: vegetation management, water management, access control, dust and noise control, environmental human resources, environmental training, incidents management and reporting, landowner liaison, compliance obligations, wildlife interaction (snakes and bees), operational activities, rehabilitation work, ablution facilities on site, and handling/storage/management of hazardous chemical agents.
• Waste management plan covering handling, storage, transport, disposal, waste separation, minimisation, hazardous waste, COVID-19 waste, and disposal records.
• Certified environmental law certificate.
• Training schedule and training matrix showing resources trained and planned dates.

As part of the environmental compliance pack, bidders must submit:

• Signed company environmental policy.
• Environmental appointment letter.
• Herbicide management certificate.
• Pest control operator certificate.
• Chainsaw operator certificate.
• Tree identification training certificate.
• Certified environmental law certificate.
• Training schedule and matrix.

The document lists environmental health and safety elements to be covered in method statements, including emergency planning, wildlife interaction (snakes and bees), hazardous chemical handling, and waste management, including COVID-19 waste.

• Environmental emergency plan with contacts and drill form.
• Method statements for wildlife interaction, hazardous chemical storage/handling, and waste management.
• Non-conformance and corrective action process.
• Compliance monitoring and measurement plan.

The following documents must be submitted for environmental compliance:

• Signed company environmental policy (pollution prevention, continual improvement, legal compliance).
• Signed organogram with an Environmental Responsible Person.
• Valid environmental appointment letter.
• Communication plan/strategy.
• Environmental incidents register.
• Environmental aspects and impacts register with rating methodology.
• Environmental objectives and action plan.
• Environmental emergency plan.
• Compliance monitoring and measurement procedure.
• Non-conformance and corrective/preventative action process.
• Herbicide management certificate.
• Pest control operator certificate.
• Chainsaw operator certificate.
• Tree identification training certificate.
• Environmental Management Plan with method statements for listed elements.
• Waste Management Plan with specified sub-elements.
• Certified environmental law certificate.
• Training schedule and training matrix.

The tenderer must submit a company organogram detailing the proposed vegetation management team, with each team member's responsibilities clearly stated. One person may cover more than one function, and the organogram must align with the resources and personnel certificates submitted. The tenderer must also provide a list of at least two previous vegetation projects, including project name, scope of work, voltage level, and a reference/contact person. This list must be signed off by the CoE (Centre of Excellence) on the company letterhead. Company experience contributes 15 points to the desktop evaluation.

The document does not provide the closing date, briefing dates, or any other dates besides the compilation dates of the evaluation document.

• Compiler date: 6 August 2026 (Seymour Koloko, Officer Technical Support)
• Approver date: 5 August 2026 (Lanese Barth, Technical Support Manager)

Contacts stated in the document:

• Name: Seymour Koloko

• Role: Officer Technical Support (Compiler)

• Email: not stated

• Telephone: not stated

• Name: Lanese Barth

• Role: Technical Support Manager (Approver)

• Email: not stated

• Telephone: not stated

Submission address: not stated in the document.

Returnable documents — all must be valid at the time of submission and legible; certified copies must not be older than 3 months on the day of submission.

Mandatory documents to submit:

• Company organogram detailing the proposed vegetation team and responsibilities (must reflect resources in Item 2).
• List of minimum 2 previous vegetation projects, signed off by the CoE on company letterhead, including project name, scope, voltage, and reference/contact person.
• Certified copies of all personnel certificates as per the organogram.
• List of vehicles, tools and equipment, including rental agreements where applicable.
• Asset register on company letterhead for operational/safety equipment.
• Signed off PPE issue register per team member.

Disqualification risks:

• Failing to obtain the 80% minimum threshold in Stage 1 desktop evaluation.
• Providing fraudulent or inaccurate information during desktop evaluation — Eskom may disqualify or rectify the score.

Submission method and address: not stated in the document.

Closing date and time: not stated in the document.

Technical evaluation is conducted in two stages:

Stage 1 — Desktop Evaluation (100 points) with an 80% minimum threshold to proceed to Stage 2.

Stage 2 — Site Assessment & Verification of vehicles and tools/equipment with a 90% threshold. Vehicles and tools/equipment are verified on-site.

If information found fraudulent/inaccurate during verification, Eskom may disqualify the bidder or adjust the desktop score.

Stage 1 scoring allocation (out of 100):

• Company profile: 15 points (organogram 5, company experience 10)
• Personnel training/accreditation: 34 points
• Vehicles: 15 points
• Operational/safety equipment: 21 points
• Personal protective equipment (PPE): 15 points

Functional requirements that earn zero if not fully met:

• Chainsaw operators must provide all 6 required unit standard certificates; if fewer than 6 are provided, zero is awarded.
• High risk tree felling team members must provide all 4 unit standard certificates; zero if fewer than 4 per member.

Scope: Vegetation management services for Eskom's Northern Cape Operating Unit (GEMMA Cluster) on an "as and when required" basis for 3 years.

Required personnel certificates (Stage 1 functional requirements):

Site Supervisor (1 person):

• ORHVS (HVO2) — from Eskom accredited facilitator
• Brush cutter certificate
• Pruner certificate
• Tree Identification certificate
• All 6 chainsaw unit standards (if fewer than 6 provided, zero awarded)
• All 4 high risk tree felling unit standards
• Basic Electricity / N2 Electrical / Fundamental of Electricity L2C01
• Work at Heights and Rescue
• EPZ – Equipotential Earthing OL2 002
• Pre-Task Planning and Risk Assessment / HIRA
• Supervision EW 001

Additional personnel:

• 2 Brush cutters: each must hold a commercial brush cutter certificate (unit standard 23243 / 123243) — 4 points
• 1 Pruner: pruning certificate (unit standard 262157) — 2 points
• 2 Chainsaw operators: each must hold 6 specified unit standards (117058, 117061, 117062, 117064, 117066, 117069) — 4 points total for all 12 certificates
• 1 Tree Identification certificate — 2 points
• 1 Herbicide Applicator certificate — 2 points
• 2 High Risk Tree Felling team members: each must hold 4 unit standards (262187, 262280, 262258, 262301) — 4 points

Vehicles (15 points):

• Minimum one vehicle that can carry team, equipment and tools, with rack for ladder; or a trailer; or a condor with trailer; or two double cab bakkies.
• Vehicle must be registered in the name of the tendering company or leased in the company name.
• No employees may be transported in the back of closed vehicles unless proper seating and safety belts are provided.

Operational/Safety Equipment (21 points, listed on asset register on company letterhead):

• 2 functional brush cutters (4 points)
• 1 pole pruner (2 points)
• 2 functional chainsaws (4 points)
• 1 approved fuel container (2 points)
• 1 functional herbicide applicator (rucksack sprayer) (2 points)
• Digital camera/phone (2 points)
• 1 fibre glass extension ladder (1 point)
• Rope and sling (2 points)
• Road side work signalling equipment (photo of flags and cones) (2 points)

Company experience: Minimum of 2 previous vegetation projects, with details of project name, scope, voltage, and reference/contact person, signed off by the CoE on letterhead (10 points).

Personnel qualifications: Certificates must be valid, legible, and not older than 3 months. Required certificates for the site supervisor include ORHVS (HVO2), brush cutter, pruner, tree identification, chainsaw unit standards (6), high risk tree felling unit standards (4), basic electricity/electrical, work at heights and rescue, EPZ earthing, pre-task planning/HIRA, and supervision. Additional personnel: 2 brush cutters with commercial brush cutter unit standards, 1 pruner with pruning unit standard, 2 chainsaw operators with 6 unit standards each, 1 tree identification certificate, 1 herbicide applicator, and 2 high risk tree felling team members with 4 unit standards each. Vehicles and equipment must be owned or leased in the company name. All certificates must align with the organogram.

No financial requirements, bid security, guarantees, retention, or payment terms are stated in the document.

Eligibility and compliance requirements include:

• Company organogram and background, showing team and responsibilities.
• At least 2 previous vegetation projects, with project name, scope, voltage, contact/reference person, signed off by the CoE on company letterhead.
• All personnel certificates must be valid at submission; certified copies not older than 3 months.
• All certificates must match the submitted organogram structure.
• Vehicles must be owned or leased in the name of the tendering company.
• PPE issue register signed off per team member.

No B-BBEE, CIDB, CSD, tax or other compliance requirements are stated in the document.

Personal Protective Equipment (PPE) requirements: Each Site Supervisor, Brush cutter operator, Herbicide Applicator, Pruner, and Chain Saw Operator must receive a full set of task-specific PPE, including boots/shoes, hardhat with screen, hand protection/gloves, eye protection, overalls or pants, chainsaw pants and shirts. A signed-off issue register per team member is required. This section contributes 15 points to the desktop evaluation. Additionally, workers performing work for Eskom must not be transported in the back of closed vehicles unless proper seating and safety belts are provided.

Technical evaluation is conducted in two stages. Stage 1 (Desktop Evaluation) requires a minimum of 80% to proceed. Stage 2 (Site Assessment & Verification) verifies vehicles and tools/equipment with a threshold of 90%. If any information provided in the desktop evaluation is found fraudulent or inaccurate during verification, Eskom may disqualify the tenderer or adjust the desktop score. The total Stage 1 score is out of 100, with sub-scores: company profile 15, personnel training/accreditation 34, vehicles 15, operational/safety equipment 21, and PPE 15.

Mandatory returnable: completed and signed Annexure K – E-Tendering Training Acknowledgement Form, submitted to Eskom before the closing time. The form must be fully completed; omission or late submission renders the bid non-responsive and disqualified.

Responsiveness to the mandatory E-Tendering Training Acknowledgement Form is the only stated gate. No scoring or preference point system is described in the provided document.

Vegetation management service for the Northern Cape Operating Unit of the GEMMA Cluster, contract period three (3) years, as and when required.

Evaluation is in two stages.

Stage 1 (desktop evaluation):

• Tenderers must pass the minimum threshold of Stage 1 to proceed.
• Stage 1 details (threshold, criteria) are not stated in this document.

Stage 2 (site assessment & verification):

• Applies to tenderers meeting the Stage 1 threshold.
• Vehicles, tools and equipment are verified on-site.
• Minimum threshold for Stage 2: 90%.
• If information provided in the desktop evaluation is found fraudulent or inaccurate during verification, Eskom may disqualify the tenderer or rectify the desktop score.

Scope: Vegetation management service in the Northern Cape Operating Unit (GEMMA Cluster), as and when required.

Vehicles (weighted 20 points):

• Minimum one (1) vehicle that can carry team members, equipment, and tools; must have a rack to carry a ladder if needed.
• If one vehicle cannot fulfil the requirement, provision may be influenced by the organogram (number of vehicles to transport workers).
• A trailer (with ladder rack) or condor with trailer may be used as an alternative.
• Specified: Two (2) double cab bakkies.
• Vehicles must be owned (with valid registration in the name of the tendering company) or leased (with rental agreement) in the company's name.

Operational and safety equipment (weighted 55 points):

• 2 functional brush cutters (10 points) – each with asset number and asset register.
• 1 pole pruner (5 points) – asset with asset number and register.
• 2 functional chainsaws (10 points) – asset with asset number and register.
• 1 approved fuel container (5 points) – asset with asset number and register.
• 1 functional herbicide applicator (rucksack sprayer) (5 points) – asset with asset number and register.
• Digital camera or phone (5 points) – asset with asset number and register.
• 1 fibre glass extension ladder (5 points) – asset with asset number and register.
• Rope and sling (5 points) – asset with asset number and register.
• Road side work signalling equipment: photo of flags and cones (5 points) – asset with asset number and register.

Personal protective equipment (PPE) (weighted 25 points):

• 1 full set for Site Supervisor (5 points).
• 1 full set for Brush Cutter (5 points) – must include leg guards/leg protection.
• 1 full set for Pruner (5 points).
• 1 full set for Chainsaw Operator (5 points) – must include chainsaw pants.
• 1 full set for Herbicide Applicator (5 points) – must include chemical respirator and eye protection.
• Each PPE set should include: safety boots/shoes, full overall or pants and shirts, head protection, hand protection/gloves, eye protection.

The only compliance requirement stated in this document is that vehicles, tools and equipment must be owned by the tendering company or leased in the company's name, with valid registration and rental agreements where applicable. No other compliance requirements (e.g., CSD registration, tax clearance, B-BBEE) are stated in this document.

PPE requirements for each role:

• Site Supervisor: 1 full set – safety boots/shoes, full overall or pants and shirts, head protection, hand protection/gloves, eye protection.
• Brush Cutter: 1 full set – safety boots/shoes, full overall or pants and shirts, head protection, leg guards/leg protection, hand protection/gloves, eye protection.
• Pruner: 1 full set – safety boots/shoes, full overall or pants and shirts, head protection, hand protection/gloves, eye protection.
• Chainsaw Operator: 1 full set – safety boots/shoes, full overall or pants and shirts, head protection, chainsaw pants, hand protection/gloves, eye protection.
• Herbicide Applicator: 1 full set – safety boots/shoes, full overall or pants and shirts, head protection, hand protection/gloves, eye protection, chemical respirator.
• PPE requirement totals 25 points; no employees may be transported in the back of vehicles with canopies unless proper seating and safety belts are provided.

Stage 2 site assessment & verification:

• Tenderers that meet the minimum threshold of Stage 1 proceed to on-site verification.
• Vehicles and tools & equipment are verified during this stage with a threshold of 90%.
• If information provided during desktop evaluation is found fraudulent or inaccurate, Eskom may disqualify the tenderer or rectify the desktop score.

Eskom is appointing a panel of service providers for vegetation management services in the Northern Cape Operating Unit of the GEMMA Cluster.

The contract runs for three years on an 'as and when required' basis.

Tenderers may not sub-contract 100% of the scope; that constitutes ineligibility.

Closing date: 23 November 2026 at 08:00 (SAST).

Briefing / site visit: any such meeting, if stated as compulsory in Tender Data, must be attended; details of date, time and venue are in the Tender Data and are not provided in this document.

Eskom Representative (as identified in the Invitation to Tender) — all communication must be directed to this person only.

Department: Supply Chain Management.

Address for tender submission: as stated in Tender Data.

Submission method: electronic via Eskom Tender Bulletin on the Eskom E-tendering page only; no paper tenders accepted for e-tendering.

Closing time: 23 November 2026 at 08:00 SAST (GMT+2).

Required returnables (all must be fully completed, signed and submitted by closing unless otherwise noted):

• Acknowledgement Form: confirms receipt of tender documents and whether the tender is for the whole or part of the scope.
• Mandatory tender returnables as set in Tender Data: must be valid and current for the entire tender validity period.
• Form of Agreement (signed): commits the signatory, who is held personally liable.
• Proof of authority to act as agent (if applicable): authenticated copy required.
• SDL&I Undertaking: must be submitted by contract award.
• Designated material and thresholds information: required by contract award.

Packaging (if paper submission is permitted by Tender Data):

• Submit original and one copy as separate sealed packages, marked "ORIGINAL" and "COPY".
• Each package and the outer envelope must show the Eskom address, tender number, bidder name, physical address, email and contact telephone.
• Outer package must be marked "Confidential".

Disqualification risks:

• Tenders not received by closing time are late and returned unopened; proof of posting or courier is not proof of delivery.
• Missing original or copy (if paper tender), unsigned tender, missing mandatory returnables, or documents submitted after closing.
• Using correction fluid or tape on tender documents.
• Unsealed or incorrectly addressed outer package.
• Tenders submitted to the tender box instead of the e-tendering system (where e-tendering applies).

Evaluation stages:

1. Basic compliance: must meet all basic compliance requirements from the Tender Data; failure renders the tender non-responsive.
2. Mandatory tender returnables: must include all mandatory documents, or the tender is disqualified.
3. Pre-qualification criteria (if stated in Tender Data): compliance required; a criterion is not measured twice in different phases.
4. Functionality (if a criterion): scored against stated criteria; must meet the minimum threshold in Tender Data to proceed.
5. Financial analysis (if applicable): financial statements assessed for risk; insufficient mitigating factors or unresolved risk excludes the bidder from award.
6. Price and preference points: price evaluated per Tender Data and B-BBEE scored as per CSD report, certificate or affidavit.

Scoring:

• Price and Specific Goals scored under the 90/10 or 80/20 system per PPPFA; 90/10 applies where the tendered amount is equal to or above the prescribed threshold, 80/20 below the threshold.
• For PPPFA points: if no B-BBEE certificate/affidavit is submitted by closing, or it is fraudulent or expired, the bidder scores zero for that element but is not disqualified on that ground alone.
• Specific Goals: failure to meet or submit proof by closing results in zero points for Specific Goals, not disqualification.
• Ranking: price score plus Specific Goals score totals are ranked highest to lowest.
• Award may be made to a non-highest tenderer only under PPPFA Section 2(1)(f) objective criteria stated in the Tender Data; functionality and B-BBEE scorecard elements may not be used as objective criteria.

The tender is for the appointment of a panel of service providers to render vegetation management services in the Northern Cape Operating Unit of the GEMMA Cluster.

Contract period: three (3) years, on an "as and when required" basis.

Tenderers may not sub-contract 100% of the scope of work; tenders that are 100% sub-contracted are ineligible.

Tenderers must provide proof of safety, health, environment and quality (SHEQ) systems, policies and capabilities to Eskom's satisfaction at closing and/or contract award.

All costs and personnel associated with SHEQ must be reflected in the tender.

Rates and prices must be in South African Rand, inclusive of all duties, taxes (including VAT) and levies applicable 14 days before closing.

Rates are fixed for the contract duration unless otherwise stated.

Bidders must not alter the tender documents except to correct errors, and corrections must be initialled by all signatories; correction fluid or tape is prohibited.

Arithmetical errors are corrected per Eskom's rules: words prevail over figures; unit rate multiplications and additions are checked; the bidder may confirm or accept corrections, and refusal leads to tender rejection.

No compensation is given for tendering costs.

Pricing:

• Rates and prices must be in South African Rand unless otherwise stated.
• All duties, taxes (including VAT) and other levies applicable 14 days before closing must be included.
• Rates and prices are fixed for the duration of the contract, with no contract price adjustment unless provided for.
• No costs incurred in preparing or submitting a tender will be compensated.

Insurance:

• Eskom's insurance (if any) may not cover all risks; bidders should obtain professional advice.

Financial evaluation:

• Financial statements are assessed for risk; bidders whose financial risk is too high or who do not accept mitigating factors are excluded from award.

Security for performance:

• If security is required, the bidder must name at least two financial institutions it intends to approach; Eskom may reject unsuitable institutions.

CSD registration: mandatory; bidders must be registered on the Central Supplier Database.

Restriction: bidders (or any principals) must not be under any restriction to do business with Eskom or State-Owned Companies.

B-bbee:

• Proof of B-BBEE level (certificate, CSD number or CSD report) must be provided at closing if B-BBEE is a pre-qualification criterion; otherwise zero points under PPPFA allocation.
• Fraudulent or expired certificates may lead to disqualification.
• Sub-contracting to designated groups requires sub-contractor B-BBEE evidence at closing.

CIDB:

• If CIDB grading is a qualification criterion, registration is required at closing or within 21 working days after closing; proof of registration is mandatory.
• If only an application for CIDB is available at closing, proof of application must be submitted; the actual registration printout must be submitted by contract award.

Sheq:

• Proof of safety, health, environment and quality systems must satisfy Eskom at closing and/or contract award; all SHEQ costs and personnel must be included in the tender.

Legal compliance:

• Comply with National Treasury instruction notes, PPPFA regulations, amended B-BBEE Codes, COIDA, OHS Act, Eskom SHEQ requirements, and any other applicable legislation.

Misrepresentation:

• Falsifying information, certificates or affidavits may lead to disqualification, suspension from doing business with State-Owned Companies for up to 10 years, and criminal prosecution.

Compliance with the OHS Act and Eskom's SHEQ requirements is mandatory.

Proof of SHEQ systems, policies and capabilities must be provided to Eskom's satisfaction at closing and/or contract award.

All SHEQ-related costs and personnel must be included in the tender.

Contract duration: three (3) years on an as-and-when-required basis, as per the tender invitation.

Tender validity: bidders must hold their tenders valid until a contract is concluded; Eskom may request an extension, and a bidder that refuses is excluded from further consideration.

Eskom reserves the right to cancel the tender at any time before contract conclusion, and is not liable for any losses or damages arising from participation in the tender process.

Eskom may enter into negotiations with one or more selected bidders.

Confidentiality: all procurement-related matters are confidential; Eskom documents may be used only for preparing the tender.

Alternative tenders are permitted only if a main tender is submitted and if allowed by the Tender Data.

If security for performance is required, the bidder must name at least two financial institutions it intends to approach; Eskom may reject unsuitable institutions.

Evaluation follows: basic compliance, mandatory returnables, pre-qualification criteria, functionality (if applicable), financial analysis (if applicable), then price and preference points.

A criterion is not measured twice (no 'double dipping').

Functionality requires a minimum threshold stated in the Tender Data.

Price and Specific Goals are scored under 90/10 or 80/20 PPPFA system, and totals are ranked highest to lowest.

Bidders scoring zero for B-BBEE (no certificate or expired) are not disqualified on that basis but score zero.

Objective criteria per PPPFA Section 2(1)(f) may be used only if stated in the Tender Data; functionality and B-BBEE scorecard elements cannot be used as objective criteria.

Closing date: 23 November 2026 at 08:00 (per tender record; the document does not state this date).

Note: The specification document was authorised on 17 October 2021 and has a next review date of October 2024. No other dates (briefings, site visits, clarification deadlines) are stated in the provided source.

No contact persons, emails, telephone numbers or submission addresses are stated in the document.

Department: Supply Chain Management (derived from tender record; no specific contact details given).

Returnable forms — all must be completed, signed and submitted with the bid:

• Form A (Tender and Contract Quality Requirements for Supplier Quality Management Specification 240-105658000/QM 58 and ISO 9001): signed acknowledgement and acceptance of Eskom quality requirements.
• Quality documentation as per the applicable category (1, 2, 3 or 4) indicated in Form A — see evaluation criteria.
• The List of Tender Returnables (240-12248652) specifies which quality documents are required for this tender.

Submission method: not stated in the document.

Disqualification risks:

• Omitting or failing to sign any required quality documentation.
• Submitting the bid after the closing time.

Evaluation is based on the quality category selected by Eskom for this tender. Only one category applies per procurement.

Category 1 (highest):

• Valid ISO 9001 certificate from an accredited certification body.
• Latest internal and external management system audit reports, including nonconformities and corrective actions.
• Draft contract quality plan specific to the scope of work, addressing ISO 10005 minimum requirements.
• Draft or example Inspection and Test Plan (ITP) or Quality Control Plan (QCP) from similar work.
• Documented information for control of externally provided processes, products and services.
• Documented roles, responsibilities and authorities (e.g. org charts, job descriptions).
• Management review meeting records (agendas, minutes, attendance registers).

Category 2:

• Objective evidence of a developed, implemented and maintained QMS conforming to ISO 9001.
• Submitted documents include: QMS manual, quality policy, quality objectives, control of documented information, internal audit procedure, control of nonconforming outputs, and nonconformity/corrective action procedure.
• Latest internal audit reports.
• Draft contract quality plan per ISO 10005.
• Example ITP/QCP from similar work.
• Control of externally provided processes, products and services.
• Roles, responsibilities and authorities documentation.
• Management review meeting records.

Category 3:

• Objective evidence of a developed QMS conforming to ISO 9001, with same documented information as Category 2 (except audit reports).
• Draft contract quality plan per ISO 10005.
• Example ITP/QCP.
• Control of externally provided processes, products and services.
• Roles, responsibilities and authorities documentation.

Category 4 (lowest):

• Quality method statement based on ISO 9001, specific to the scope of work.
• Signed/approved quality policy aligned with strategic direction.
• Quality objectives.
• Control of externally provided processes, products and services.
• Roles, responsibilities and authorities specific to the project.

The applicable category will be shown in Form A. Bidders must prepare quality documentation accordingly.

Eskom requires all suppliers and sub-suppliers to develop, implement, maintain and continually improve a quality management system (QMS) conforming to ISO 9001 (latest revision). The QMS must form the basis for conformity to Eskom quality requirements throughout the contract.

Key obligations:

• The main supplier is accountable for its sub-suppliers' quality programmes and must manage them accordingly.
• Unless excluded by the selected category, a valid ISO 9001 certificate from an accredited certification body is required for both supplier and sub-suppliers.
• Suppliers must plan, document and implement quality-related activities and interfaces.
• Contract quality plans (CQPs) and quality control plans (QCPs)/inspection and test plans (ITPs) must be submitted and accepted by Eskom before work commences.
• Eskom templates may be used as guidelines where the supplier has no existing template.
• All relevant codes, standards and acceptance criteria must be available at the work location, in English and any workforce-appropriate language.
• Quality kick-off meetings and mandatory pre-inspection meetings will be held; coordination meetings require 14 days' advance notice.
• Suppliers must maintain documented information for preservation of materials and equipment, including special precautions for valves, motors, piping, etc.
• Eskom may appoint inspection agencies or resident quality inspectors; suppliers must provide workspace at no cost.
• Supplier performance will be monitored through audits and assessments.

No pricing, bid security, bond, guarantee, retention or payment terms are stated in the document.

Financial capacity: not stated in the provided source.

QMS certification:

• ISO 9001:2015 (or latest applicable revision) certification from an accredited body is required unless the selected quality category excludes it.
• QMS must be maintained and continuously improved throughout the contract.

Quality documentation:

• Complete and sign Form A.
• Submit category-specific quality documents (see evaluation criteria).
• Provide internal/external audit reports where applicable.
• Submit draft contract quality plan, QCP/ITP examples, and documented QMS information as per the selected category.

Other compliance:

• B-BBEE: The document mentions B-BBEE minimum level 1 and the PPPFA, but no specific B-BBEE threshold or evidence requirements are stated.
• CIDB: Referenced (CIDB 1004) but no grading requirement is stated.
• Tax, CSD, CIPC: not stated in the document.
• The specification applies to all Eskom divisions, subsidiaries, suppliers and sub-suppliers.

Supplying vegetation management services in the Northern Cape Operating Unit of the GEMMA Cluster on an as-and-when-required basis for three years.

Quality requirements are evaluated, with Category 3 quality deliverables assessed for compliance. The evaluation covers:

• ISO 9001:2015 QMS certification or documented compliance
• Evidence of QMS in operation
• Draft Contract Quality Plan
• Draft ITP/QCP
• Form A completed and signed

Vegetation management services for Eskom's Northern Cape Operating Unit (GEMMA Cluster), covering overhead lines, substations, switching stations, access roads, electrical infrastructure (miniature substations, ring main units), asset creation projects and other sites outside ERE scope. Service is on an "as and when required" basis for three years.

B-BBEE requirements not specified in the provided document. Tax and CSD requirements not stated in the provided document.

Evaluation focuses on quality management deliverables:

• Section A: QMS documentation (score value 7)
• Section B: Evidence of QMS operation (score 2)
• Section C: Draft Contract Quality Plan (score 1)
• Section D: Draft ITP/QCP (score 1)
• Section E: Form A completed and signed (score 1)

• Closing date: 23 November 2026 at 08:00
• The template shows an effective date of 01 April 2021 and a next review date of 01 April 2026, but these relate to the template itself, not this tender

• Submit a completed Contract Quality Plan (CQP) template
• CQP must have a supplier representative compiled version and be approved by the owner of the organisation
• Leave Eskom approval fields blank; Eskom completes them after award
• The tender record indicates closing 23 November 2026 at 08:00; no other submission instructions in this document

• The CQP is to be submitted as part of the tender; Eskom reviews and accepts it after contract award
• No scoring split, minimum qualifying scores, or evaluation stages stated in this document

• The attached document is a blank Contract Quality Plan template, not the actual scope of work
• Bidders must describe the full scope of work in the CQP using the categories provided (design, manufacturing, supply and delivery, construction/installation/maintenance, commissioning, professional services, other)
• Communication with Eskom must cover quality-related matters: documentation, supplier representative contacts, emails, minutes of meetings, fixed contract meetings, weekly progress meetings and reporting
• Bidders must include an organogram showing roles, responsibilities, QA and QC functions, and work verification responsibilities
• Bidders must list interfacing documents (processes, standards, codes, specifications), suppliers and sub-suppliers, and any outsourced activities
• Bidders must identify items to be manufactured, refurbished or purchased, with production schedules and serial numbers
• Bidders must identify activities requiring QCP/ITP (offsite and onsite) and any processes with special controls governed by manufacturing/fabrication standards

• Submit method statements and safe working procedures
• Submit PQRs (Procedure Qualification Records) and repair procedures
• Maintain updated procedure registers (PQRs, method statements, repair procedures)
• Maintain a register of non-conformances/defects/punch items with analysis

• The organogram must show team members' responsibilities and qualifications necessary to fulfil stated duties
• Include who is responsible for carrying out a task and who is responsible for checking the work

• Follow SANS 466:2005 and ISO 10005:2005 guidelines for the quality plan
• Engage a supplier representative (Rev 0 during tender, to change to Rev 1 after contract signing) and an owner of the organisation to approve the CQP
• Eskom will review and accept the CQP after award (project coordinator, site engineer, QC, contract manager, end user, project manager)
• Implement quality management system, quality policy, quality objectives, risk management, documented information control, and method statements
• List core processes, documents, work instructions, industry standards, specifications, and drawings applicable to the scope
• State how records will be controlled and retained (with filing/indexing/cross-reference system)
• Describe concession management, non-conformance (defects, repair, rework) and inspection management processes
• Indicate identification and traceability methods affected by statutory and regulatory requirements

• No specific eligibility criteria (CSD, tax clearance, B-BBEE, CIDB) are stated in this document

• Method statements must describe in logical sequence how the job is carried out safely and without risks to health/safety, including all risks identified in the risk assessment and control measures
• Submit safe working procedures and method statements to Eskom

• Post-delivery activities must be described, including warranty period and conditions, customer satisfaction measurement, technical support, defect correction period and retention funds
• Consider statutory, regulatory and scope of work requirements when determining post-delivery activities

The document is an Eskom standard form for a Quality Control Plan / Inspection and Test Plan (QCP/ITP). It is a blank template to be completed by the successful bidder; it contains no information specific to this vegetation management tender.

Quality management

• The QCP/ITP form is a template for planning and recording inspection and test activities. Approval is required from the contractor/supplier, and from Eskom where applicable.
• Intervention points are classified as hold, witness, document review, and surveillance/verification. Each intervention point may require 100% testing/inspection, sample testing/inspection, 100% or sample witness, or document review for information.
• Inspection and test methods may include visual, microscopy, NDT, liquid/dye penetrant, magnetic particle, eddy current, etc. Acceptance criteria may include functionality, performance measures, regulatory compliance, chemical tests, etc.
• The supplier and Eskom (or their AIA/NOBO, internal/TPI) are to record inspection results and reference the controlling document. Statutory status is marked S (statutory) or N (non-statutory).
• Records must identify source documents. The form is uncontrolled when downloaded from the document management system; users must check the authorised version.
• Eskom Holdings SOC Ltd (Reg No 2002/015527/30) retains copyright; reproduction is not allowed without consent.

Vegetation management services are required on overhead lines, substations, switching stations, access roads, electrical infrastructure including miniature substations and ring main units, Asset Creation projects, and other sites as determined to be outside the scope of ERE, in the Northern Cape Operating Unit of the GEMMA Cluster.

Eskom Quality Representative: Victor Masilo Motlokoa, Asset Design Manager - Gemma Cluster Quality Rep (signed 22 October 2025).

Returnable documents: Form A must be completed, signed and submitted with the bid to acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and the ISO 9001 Standard.

Pre-contract award quality category: Category 3 (refer to clause 3.5 of 240-105658000). The tenderer must complete and sign Form A to confirm acceptance of Eskom Supplier Quality Requirements.

The scope covers vegetation management services on overhead lines, substations, switching stations, access roads, electrical infrastructure (miniature substations and ring main units), including Asset Creation projects and other sites determined to be outside the scope of ERE, in the Northern Cape Operating Unit of the GEMMA Cluster.

The quality management system must cover ISO 9001 clauses: Context of the Organisation, Leadership, Planning, Support, Operation, Performance Evaluations, and Improvement. The seven quality management principles apply: Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence-based decision making, and Relationship management.

Post-contract award requirements include Eskom rights of access, rights to information, preservation, quality audits, management of nonconformities and nonconforming outputs, and special processes as per clause 3.8 of 240-105658000.

The tenderer must comply with Eskom Supplier Quality Requirements per specification 240-105658000 and the ISO 9001 Standard.

The pre-contract award quality category is Category 3. The tenderer must complete and sign Form A to acknowledge and accept Eskom Supplier Quality Requirements as per 240-105658000 and ISO 9001.

Returnable forms and documents must be submitted with the bid:

• Valid B-BBEE certificate (SANAS accredited), sworn affidavit, or CIPC certificate.
• Proof of ownership/shareholding (preferably CIPC documentation) with shareholding breakdown.
• Certified ID copies of shareholders.
• Proof of disability (where applicable).
• B-BBEE Improvement or Retention Plan (essential document) within 30 days of contract signature.
• Completed SDL&I Implementation Schedule returned to SDL&I representative within 28 days of contract award.
• Completed pricing schedule, separated into local and imported components where applicable.

Failure to provide documentation for preference points means the bidder scores 0 out of 10/20 for specific goals and can only score for price (out of 90/80).

Evaluation is based on the 90/10 or 80/20 preference point system.

• Maximum 10 points (90/10 system) or 20 points (80/20 system) for specific goals (B-BBEE status).
• Points for specific goals are added to price points; total rounded to two decimal places.
• Contract awarded to highest scoring tenderer per PPPFA section 2(1)(f).

B-BBEE status level points (90/10 system / 80/20 system):

• Level 1: 10 / 20
• Level 2: 9 / 18
• Level 3: 6 / 14
• Level 4: 5 / 12
• Level 5: 4 / 8
• Level 6: 3 / 6
• Level 7: 2 / 4
• Level 8: 1 / 2
• Non-compliant: 0 / 0

SDL&I objectives (Section 2) do not form part of scoring but commitments become contractual obligations.

Scope: Vegetation management services in the Northern Cape Operating Unit of the GEMMA Cluster, on an 'as and when required' basis.

Contract duration: Three (3) years.

SDL&I obligations and targets:

• Local procurement content: Eskom target 100%.
• Procurement spend on entities with minimum 51% black ownership: Eskom target 10%.
• Jobs: tenderer must propose type and number of jobs created and retained in South Africa.
• Skills development: tenderer must develop skills of unemployed and scarce/critical skills as per Government Gazette 43937 (2020 list of occupations in high demand). Candidates shall be from Northern Cape province and composition representative of SA population demographics.
• Skills targets: Environmental vegetation management course (18), Supervisor with HIRA and ORHVS, Chainsaw and bush cutter operator. Skills to be alternated.
• Skills development costs are fully for the tenderer; Eskom makes no financial contribution. SETA grants and SARS tax rebates may be accessed.

Tenderers must directly participate in developing critical and scarce skills, as per the skills development targets. Skills development candidates must not be Eskom employees or registered learners. Tenderers bear the full cost of skills development; Eskom contributes nothing. Tenderers may approach relevant SETAs and SARS for grants, subsidies, incentives, and tax rebates.

Where a contract combines local and imported goods/services, the tender response must separate components as per the Price Schedule included with the tender documents. Local procurement content is total spending minus imported component.

SDL&I penalty and performance security:

• Penalty of 2.5% of invoice amount for failure to meet SDL&I obligations.
• Penalty of 2.5% of contract value for failure to meet SDL&I obligations.
• Eskom retains 2.5% of every invoice (excluding VAT) as security for fulfilment of SDL&I obligations.
• Retained amounts released only upon receipt of SDL&I progress report, fulfilment of all SDL&I obligations, and submission of approved compliance report by SDL&I Department.

Pricing:

• Tender response must separate local and imported components as per Price Schedule.
• Local procurement content = total spending minus imported component.

B-BBEE requirements:

• Valid B-BBEE certificate issued by SANAS accredited verification agency, or sworn affidavit/CIPC certificate as applicable.
• Revenue ≤ R10 million (EME): may submit sworn affidavit.
• Revenue ≤ R50 million (QSE): must comply with all elements of QSE scorecard unless at least 51% black owned, in which case sworn affidavit is required.
• Revenue above R50 million: valid B-BBEE certificate required.

B-BBEE improvement plan:

• Tenderers with B-BBEE level 4 at contract award must achieve Level 3 by end of first year, then improve one level higher thereafter.
• Tenderers with levels 5-8 or non-compliant at contract award must achieve Level 4 by end of first year, then improve at least one level each year from second year.
• Level 1 tenderers only need to maintain level.

Sworn affidavit validity:

• Must include deponent name (as per ID) and ID number.
• Must indicate designation (director, owner, member).
• Must include enterprise name (as per CIPC), business address.
• Must reflect percentage of black ownership, black female ownership, and designated group.
• Must indicate total revenue for year under review and whether based on audited financials or management accounts.
• Must state financial year end.
• Must indicate B-BBEE status level (only one level).
• Must indicate empowering supplier status (for QSEs, basis must be selected).
• Date signed by deponent and Commissioner of Oaths must be the same; signed in presence of Commissioner who signs and stamps.
• Commissioner of Oaths cannot be an employee or ex officio of the enterprise.

B-BBEE status levels map to specific goal points as per the preference point system (90/10 or 80/20). Tenderers failing to provide preference point documentation score 0 for specific goals and may only score for price. Points for specific goals are added to price points, total rounded to two decimal places, and the contract is awarded to the highest total scorer.

Closing date and time: 23 November 2026 at 10h00

Clarification meeting (non-compulsory): 10 November 2026 at 10h00, via MS Teams. Link: https://teams.microsoft.com/meet/392842789991003?p=DcfHianep7to9teofT

Clarification queries deadline: 5 working days before the tender closing date.

Tender validity: 120 days from closing date and time.

Eskom Representative:

• Name: Dicky Ridgard
• Telephone: 051 404 2035
• Email: [email protected]

Procurement Manager:

• Name: Ms Jabu Mtshali
• No contact details provided beyond the signature.

Fraud and corruption reporting: 0800 11 2722, [email protected]

Submission platform: Eskom E-tendering site (no email address for submissions).

Submission method: Electronic only, via the Eskom E-tendering site (Eskom Tender Bulletin). No hard copies or zip files accepted. Each document upload max 500 MB, total submission max 4 GB. Submit under folders: Technical, Commercial, Financial, Other. The price list must be uploaded in PDF and a copy in Excel. If resubmitting, only the latest version is accepted; previous submissions are void. Submission status must be indicated as complete.

Closing time: 23 November 2026 at 10h00.

Returnable forms (disqualifiable at closing if not completed, signed and submitted):

• Annexure A: Authorisation Form — confirms the signatory is authorised to bind the bidder (company/CC/partnership/JV/sole proprietor/trust). A certified copy of the resolution or power of attorney is required.
• Annexure B: Acknowledgement Form — confirms receipt of the full tender documentation.
• Annexure C: Tenderer's Particulars — bidder identity and contact details.
• Annexure D: Integrity Declaration Form — commits to the Supplier Integrity Pact.
• Annexure E: CPA Requirements for Local Goods/Services — applies to local suppliers.
• Annexure H: SBD 1 Invitation to Bid — the official offer document.
• Annexure J: SBD 4 Bidders Disclosure — discloses any state employment or conflict of interest.

Non-disqualifiable at closing (may be requested in writing within 5 working days):

• Annexure I: SBD 6.1 Preference Points Claim Form (PPPFA 2022) — used for scoring; failing to submit scores zero for specific goals but does not disqualify.
• E-tendering Help Manual acknowledgement form.

Required at closing (not disqualifiable, scored as part of evaluation):

• Specific goals evidence — proof of claim for specific goals.

Required prior to contract award (must be submitted before award if not already):

• NEC3 Term Services Contract, completed (the contract form).
• Pricing schedule (if not in the contract).
• Additional documents (ECSA/SACPCMP/CVs/permits/licenses) — if applicable to scope.
• Tax clearance certificate — only for bidders not on CSD or not providing SARS PIN.
• Employment Equity compliance — if a designated employer (South African tenderers).
• COIDA certificate of good standing or proof of application (South African tenderers).
• Quality, Safety and Environmental documents as required by scope.
• Latest approved annual financial statements (audited), including director's report, auditor's report, all statements, notes, public interest score (if not audited), ITA34C for current and previous years (if not audited).
• JV/consortium documents if applicable: valid JV agreement with joint and several liability, confirmation of single business entity, and a single designated bank account.

Disqualification risks:

• Not meeting eligibility criteria (see 'Eligibility' in this summary).
• Submitting a late tender.
• Submitting more than one tender, or being part of multiple tenders.
• Conflict of interest (e.g., common controlling shareholder with another bidder).
• Tender signed by an unauthorised person.
• Being on National Treasury restricted list, Tender Defaulters list, or restricted by Eskom.
• Subcontracting 100% of the scope of work.
• Not submitting mandatory returnables at closing.
• For e-tendering: failure to upload any required document renders the tender non-responsive.

Tender validity: 120 days from closing date and time (also referred to as 16 weeks).

Evaluation stages and scoring:

1. Functionality (Technical) evaluation: weight 100%. Desktop evaluation threshold: 80%. Bidders below 80% are disqualified. Bidders passing 80% must travel to Blanckenbergvlei with vehicles and equipment for onsite evaluation. Onsite evaluation threshold: 90%.

2. Price evaluation: scored out of 90 points. Prices include VAT, are corrected for arithmetical errors, exclude contingencies, adjusted for any variations, and compared on a Net Present Value basis. Unconditional discounts count for evaluation; conditional discounts applied at payment.

3. Specific Goals (PPPFA): scored out of 10 points under the 90/10 preference system. If a bidder fails to submit evidence for a specific goal, they receive 0 points for that goal but are not disqualified.

Ranking: Functionality (pass/fail) then combined total of Price (90) + Specific Goals (10) = 100. The 90/10 system applies. Tenderers ranked highest to lowest.

Evaluation summary: 100 = Price 90 + Specific Goals 10, with a pass/fail functionality gate at 80% desktop and 90% onsite.

Note: Contractual requirements (CSD, SHEQ, financial viability) are not evaluation criteria; they are assessed after ranking, before award. Failure to meet contractual requirements may lead to being considered non-responsive.

Scope: Appointment of a panel of service providers to render vegetation management services in the Northern Cape Operating Unit of the GEMMA Cluster, on an 'as and when required' basis.

Contract period: Three (3) years.

Nature: Panel contract; no guaranteed volumes.

Key documents:

• The detailed Scope of Work is provided in the folder on the Eskom website (see tender documentation folder).
• Full technical requirements are detailed in the 'Technical' folder on the Eskom website and are used for functionality evaluation.

Functional evaluation includes assessment of vehicles and equipment at an onsite evaluation in Blanckenbergvlei. The specific technical criteria are not listed in this document.

The contract will be based on the NEC3 Term Services Contract.

Note: The tender is for the whole contract — no alternative tenders or partial offers are permitted.

Payment terms:

• Contracts valued below R50 million (incl. VAT): Eskom pays within 30 days of receipt of undisputed invoices.
• Contracts valued above R50 million (incl. VAT): Eskom pays within 60 days of receipt of undisputed invoices.

Pricing format:

• Pricing Schedule / BOQ to be submitted in PDF format with a copy in Excel format.
• The price list must be provided as a separate upload in the 'Financial' folder.
• Prices are evaluated inclusive of VAT.
• Confirmed pricing must remain valid for the tender validity period (120 days).

Security:

• Performance security: Not applicable.

Financial viability:

• Additional contractual requirement: submission of financial statements for financial analysis. This is compulsory for CIDB-related transactions from R30,000 excluding VAT.
• The financial statements must be latest approved annual financial statements (no draft or management accounts).
• The financial statements must be of the tendering company (not parent or holding company).

Eligibility criteria (disqualifying if not met):

• Tenderer must not have the nationality of a country on any international sanctions list (applies also to subcontractors and suppliers).
• Tenderer must not submit more than one tender (except where e-tendering size limits apply).
• JV/consortium tenderers must have a signed JV agreement confirming joint and several liability.
• No conflict of interest with other bidders or with Eskom.
• Tender must be signed by an authorised person.
• Tenderer must not be restricted by National Treasury, on the Tender Defaulters list, or restricted by Eskom.
• Tenderer must not subcontract 100% of the scope of work.

CSD registration (mandatory contractual requirement):

• Tenderer must be registered on the Central Supplier Database (CSD) and provide a CSD number/CSD report.

Tax compliance:

• Tenderer must have a valid SARS PIN for verification via CSD, or provide a certified copy of a tax clearance certificate.
• Foreign tenderers with a footprint in South Africa but not on CSD must submit tax clearance. Foreign suppliers with no SA footprint do not need to prove tax compliance.

B-bbee:

• Preference points claimed via SBD 6.1 (Annexure I). Proof of B-BBEE status level is required to claim specific goals points.
• B-BBEE status level certificates or sworn affidavits as per B-BBEE Codes of Good Practice are acceptable.

CIDB grading: Not applicable (no CIDB requirement for this tender).

Employment Equity:

• If the tenderer is a designated employer, proof of compliance with the Employment Equity Act (including submission of the EE report to the Department of Labour) is required. South African tenderers only.

Coida:

• South African tenderers must provide an original certificate of good standing or proof of application from the Compensation Fund (COID) or licensed insurer.

Sheq:

• Safety, Quality and Environmental requirements are detailed in the respective folders on the Eskom website. These are assessed as contractual requirements, not evaluation criteria. If there are shortfalls, the tenderer is given one opportunity to correct and resubmit within 7 working days after clarification.

Safety, Health, Environment and Quality (SHEQ) requirements apply. The tenderer must submit the required SHEQ documentation as per the folders on the Eskom website (Quality, Safety, Environmental).

COIDA: South African tenderers must provide an original certificate of good standing or proof of application from the Compensation Fund (COID) or a licensed insurer.

These are contractual requirements, not evaluation criteria, but failure to meet them within the stipulated deadlines may render the bidder non-responsive and ineligible for award.