Supply and delivery of led high-mast luminaires (195w and 390w) to dawid kruiper municipality

Closing date: Friday, 13 November 2026 at 14:00.

Bid validity period: 120 days from the date quotations are returnable.

No briefing or site visit is mentioned.

Submission and delivery address:

Dawid Kruiper Municipality

Electrical Department

Kowen Street

Upington

Northern Cape

Enquiries: no named contact is provided in the document.

Submission method: sealed, original signed bids only, deposited in the Municipal tender box. Faxed and emailed bids will not be considered.

Submission address: Dawid Kruiper Municipality, Municipal Offices, (tender box), Upington, Northern Cape.

Bids must be clearly marked: "TN050/2026: SUPPLY AND DELIVERY OF LED HIGH MAST LIGHTS".

Bids must be received before or at 14:00 on Friday, 13 November 2026. Bids received after the closing time will be disqualified.

Returnable forms (all must be completed and signed):

• MBD 1 (Invitation to Bid): covers bidder and contact details, signed as the offer cover page.
• MBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the municipality.
• MBD 6.1 (Preference Points Claim): claims B-BBEE preference points.
• MBD 7.1 (Contract Form): the contract agreement for the supply of goods.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares past dealings with the state.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no collusion.
• Summary of items and bid price (Section D): completed with total bid price inclusive of VAT.

Bid document must be returned as a whole, without any alteration, modification, deletion, editing or formatting changes. Any such change will result in disqualification.

Bids will be opened immediately after closing time in the Councillors Caucus Room at the Municipal Offices.

Evaluation follows the Preferential Point Scoring System as set out in the Council's Supply Chain Management Policy. The lowest or only bid will not necessarily be accepted.

Mandatory requirements before evaluation:

• CSD registration with proof submitted.
• Tax matters in order, certified by SARS prior to award.
• No municipal rates and taxes or municipal services charges in arrears.
• Valid municipal account (not older than 3 months, not in arrears for more than 90 days) or sworn affidavit/lease agreement where the bidder is not liable for municipal service levies.
• Submission of valid manufacturer certifications (SANS 60598 and ISO 9001) and all datasheets and test certificates. Bids without these will be deemed non-responsive.

Scope: supply and delivery of LED luminaires for existing high-mast lighting installations in various locations within Dawid Kruiper Municipality.

Quantities:

• 195W LED high-mast flood lights: 96 units
• 390W LED high-mast flood lights: 68 units

195W LED luminaire (specification summary):

• Supply voltage: 230 VAC 50 Hz (198–264 VAC tolerance)
• Power factor ≥ 0.95
• Surge protection: 10 kV / 10 kA minimum
• Removable power supply: yes
• Rated power: 190–250 W
• Initial light output: minimum 30,000 lumens
• Number of LEDs: minimum 80 (2 mm² or 4 mm²)
• Current: 800 mA
• Colour temperature: 4000 K neutral white
• Cri ≥ 70
• Optics: 4010, 4011
• Housing: marine-grade high-pressure die-cast aluminium
• Protector: high-impact clear glass
• Finish: unpainted
• Weight: 5–6 kg
• IP66 minimum ingress protection
• IK07 minimum impact protection
• LED lifetime: 100,000 hours
• Recommended mounting height: 8–30 m
• Adjustable U-bracket supplied with 3 x Ø12 mm bolts
• Suitable for high-mast installation, bracket/spigot compatible with existing pole arrangement and wind loading

390W LED luminaire (specification summary):

• Supply voltage: 230 VAC 50 Hz (198–264 VAC tolerance)
• Power factor ≥ 0.95
• Surge protection: 10 kV / 10 kA minimum
• Removable power supply: yes
• Rated power: 380–410 W
• Initial light output: minimum 60,000 lumens
• Number of LEDs: minimum 160 (2 mm² or 4 mm²)
• Current: approximately 1,500–1,600 mA
• Colour temperature: 4000 K neutral white
• Cri ≥ 70
• Optics: 4010, 4011 or equivalent
• Light distribution suitable for high-mast applications, uniform illumination of roads, public spaces and residential areas
• Housing: marine-grade high-pressure die-cast aluminium
• Protector: high-impact clear glass
• Finish: unpainted
• Weight: approximately 8–12 kg
• IP66 minimum ingress protection
• IK07 minimum impact protection
• LED lifetime: minimum 100,000 hours
• Recommended mounting height: 15–40 m
• Adjustable U-bracket with 3 x Ø12 mm bolts
• Suitable for high-mast installation, bracket/spigot compatible with existing pole arrangement and wind loading

Manufacturer datasheets, photometric information, and warranty documentation must be submitted. Warranty: minimum 5 years for the luminaires.

Delivery: goods and services must be delivered as a whole.

Manufacturer quality certifications are mandatory:

• SANS 60598-2-1:2020 / SANS 60598-2-3:2013 / SANS 60598-2-5:2016 / SANS 60598-1:2024
• Iso 9001

All datasheets and test certificates must be supplied with the tender. Bids lacking these will be deemed non-responsive.

Luminaires must meet the technical specifications (minimum lumen output, CRI, PF, IP ratings, surge protection, etc.) as detailed in technical specifications.

Pricing must be quoted according to Section D (Summary of Items and Bid Prices).

Prices must be firm, inclusive of VAT and delivery costs, and valid for 120 days.

The municipality may award per line item, as a whole, or reduce items based on budget.

Total bid price must be entered in Section D, Section C, and MBD 1.

Pricing schedule: bidders must quote according to the price schedules and specifications (Section D - Summary of Items and Bid Prices).

Prices must be:

• Firm (no escalation).
• Inclusive of VAT.
• Inclusive of delivery costs.
• Valid for 120 days.

The municipality reserves the right to award per line item, as a whole, or to reduce items based on available budget.

No performance security amount is stated in the document.

Payment terms per GCC: payment 30 days after invoice and delivery note submission, in Rand.

CSD registration: bidders must be registered on National Treasury's Central Supplier Database and submit proof.

Tax compliance: bidders must have tax matters in order as certified by SARS prior to award. No contract will be concluded with a bidder whose tax matters are not in order.

Municipal account: copy of municipal account not older than 3 months and not in arrears for more than 90 days required. If not liable for municipal service levies, submit a sworn affidavit and/or valid lease agreement.

Manufacturer certifications (mandatory, non-responsive without them):

• SANS 60598-2-1:2020 / SANS 60598-2-3:2013 / SANS 60598-2-5:2016 / SANS 60598-1:2024
• Iso 9001
• All datasheets and test certificates

Returnable forms (see submission guidelines).

Completion of the contract agreement (MBD 7.1) is required. The General Conditions of Contract (GCC) apply and include the following key provisions:

• Performance security: the successful bidder must furnish performance security within 30 days of notification of award, in the form of a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque. The amount is specified in the Special Conditions of Contract (not stated in the document).
• Warranty: goods must be new, unused, current models, free from defects for 12 months after delivery/acceptance or 18 months after shipment, whichever is earlier. The luminaire warranty is minimum 5 years.
• Payment: payments made in Rand, no later than 30 days after submission of invoice.
• Prices must not vary from the quoted bid.
• Delivery: supplier must deliver according to the contract schedule; delays subject to penalties.
• Penalties: for late delivery, the municipality may deduct from the contract price an amount calculated at the current prime interest rate per day of delay, and may consider termination.
• Termination for default: possible in cases of late delivery, failure to perform, or corrupt/fraudulent practices.
• Assignment/subcontracting: supplier may not assign or transfer the contract without written consent; subcontracts must be notified in writing.
• Variation orders: changes up to 15% of the original contract value may be instructed.
• Insurance: goods must be fully insured during manufacture, transit, and delivery.
• Tax: no contract with bidders whose tax matters are not in order; municipal rates and taxes must not be in arrears.
• Disputes: resolution via consultation, then mediation, then South African courts.
• Language: contract in English.
• Applicable law: South African law.
• No transfer or amendment without written consent.

The evaluation follows the Preferential Point Scoring System as set out in the Council's Supply Chain Management Policy. No further detail on the scoring split or minimum scores is stated in the document.