Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Issuing Organization
Passenger Rail Agency of South Africa (PRASA)Location
Gauteng
Closing Date
03 Nov 2026
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
30 Wolmaraans Street - Johannesburg - Johannesburg - 2001
Organization Type
GOVERNMENT
Published
27 Oct 2026
OCDS Reference
ocds-9t57fa-175902
Passenger rail agency of south africa (PRASA) requires the supply and delivery of overhead traction equipment (ohte) safety critical goods, including live line testers, high voltage warning signs, tension devices, kink remover machines, feeder crimping tools, insulation, track switches and mast pole stencils. Bidders must provide descriptive literature, an oem authorisation letter, a 24-month warranty, and three reference letters. The 80/20 preference point system applies, with price weighted at 80 points and specific goals at 20 points. The most consequential consideration is the mandatory stage 1a documentation, as any omission results in automatic disqualification.
Closing: 03 November 2026 at 12:00, hand delivery only to No 30 Wolmaraans Street, Braamfontein, Johannesburg; sign the submission register.
Mandatory Stage 1A documents (missing any = automatic disqualification): descriptive literature for all items, OEM authorisation letter, 24-month warranty document, and three signed reference letters from the past 3 years for electrical tools/materials supply.
Stage 1B documents (PRASA may request within 3 working days): JV/consortium/subcontract agreement (if applicable), valid SARS Tax Compliance PIN, completed all RFQ documentation, and CSD registration number.
Evaluation: 80/20 preference point system — price 80 points, specific goals 20 points; specific goals include B-BBEE Level 1 or 2 (4 points), 51% rural ownership (4 points), 51% Black youth (4 points), 51% Black women (4 points), 51% Black persons with disabilities (4 points).
Pricing: fixed prices in ZAR inclusive of all taxes, using the provided Section 7 pricing schedule; deviation makes the bid non-responsive; cost breakdown and price escalation basis required.
Validity period: 60 working days from closing date.
Disqualification risks: late bids, canvassing PRASA employees, persons in service of the state, listing on Register for Tender Defaulters or List of Restricted Suppliers, and non-submission of mandatory documents.
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Date & Time
Tuesday, 03 November 2026 - 12:00
Venue
null
Request for Quotation
30 Wolmaraans Street - Johannesburg - Johannesburg - 2001
Tenders in this industry often require registration with these bodies.
Recommended Certifications
Having these can improve your winning chances: Good Manufacturing Practice (GMP), SABS Product Certification, NRCS Certification
AI Document Analysis Stages
Submission Guidelines
Source: PROJECT SPECIFICATION AND BILL OF QUANTITY for safety critical electrical goods for WC KZN and GP.pdf (unknown)27 Oct
2026
Tender Published
Tender was published
03 Nov
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
SUPPLY AND DELIVER OF OHTE SAFETY CRITICAL GOODS (002).pdf
Supply and delivery of OHTE safety critical goods, including mast pole stencils, high voltage warning signs, tension devices, kink remover machines, feeder crimping tools, live line testers, high voltage insulation, and track switches, to the Passenger Rail Agency of South Africa (PRASA). Bidders must submit complete bids with all mandatory documents by the closing date, and the contract will be awarded based on the 80/20 preferential procurement system with 80 points for price and 20 points for specific goals.
PROJECT SPECIFICATION AND BILL OF QUANTITY for safety critical electrical goods for WC KZN and GP.pdf
Supply and delivery of OHTE safety critical electrical goods to PRASA depots in Gauteng, KwaZulu-Natal and the Western Cape. The contract covers a defined list of tools, testers, signs and bonding materials, with a 5-month delivery period and a 24-month guarantee.
To download these documents and access AI-powered analysis, visit the main tender page.
Organization
Passenger Rail Agency of South Africa (PRASA)Contact Person
Mahuna Mphela
Phone
012-748-7456
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Returnable documents — all must be completed and submitted with the bid:
No submission channel, submission address, number of copies, or packaging requirement is stated in the document.
Evaluation Criteria
Source: PROJECT SPECIFICATION AND BILL OF QUANTITY for safety critical electrical goods for WC KZN and GP.pdf (unknown)Tendering procedure (clause 5):
The document states no scoring split, no minimum qualifying score, and no preference point system (80/20 or 90/10).
Technical Specifications
Source: PROJECT SPECIFICATION AND BILL OF QUANTITY for safety critical electrical goods for WC KZN and GP.pdf (unknown)Scope: Supply and delivery of safety critical electrical goods to PRASA electrical depots in Gauteng (GP), Kwa-Zulu Natal (KZN), and Western Cape (WC).
Regional quantity distribution:
Item specifications:
General requirements:
Pricing Schedule
Source: PROJECT SPECIFICATION AND BILL OF QUANTITY for safety critical electrical goods for WC KZN and GP.pdfBill of quantities format: item description, quantity, price rate, and total; VAT at 15%; totals exclusive and inclusive of VAT.
Quantities:
Delivery: PRASA electrical depots in GP, KZN, and WC.
Note: bill of quantities quantities differ from the regional distribution in clause 2 (for example, warning signs are 40 in the bill of quantities but 50 in clause 2).
Financial Requirements
Source: PROJECT SPECIFICATION AND BILL OF QUANTITY for safety critical electrical goods for WC KZN and GP.pdf (unknown)Pricing format: bill of quantities with item description, quantity, price rate, and total; VAT at 15%; totals exclusive and inclusive of VAT.
Bill of quantities:
Financial conditions:
No bid security, bond, retention, or payment terms are stated in the document.
Note: quantities in the bill of quantities differ from the regional distribution in clause 2 (for example, warning signs are 40 in the bill of quantities but 50 in clause 2).
Compliance Requirements
Source: PROJECT SPECIFICATION AND BILL OF QUANTITY for safety critical electrical goods for WC KZN and GP.pdf (unknown)Mandatory returnable documents:
The document does not state requirements for CSD registration, tax clearance status, B-BBEE level, CIDB grading, CIPC registration, professional-body registration, or local content.
Health & Safety
Source: PROJECT SPECIFICATION AND BILL OF QUANTITY for safety critical electrical goods for WC KZN and GP.pdfSafety-related requirements in the specification:
Contractual Terms
Source: PROJECT SPECIFICATION AND BILL OF QUANTITY for safety critical electrical goods for WC KZN and GP.pdfContract duration: 5 months from the date of award, i.e. from acknowledgement of receipt of the award letter.
Guarantee: 24 months from formal handover and acceptance by PRASA; the warranty document must cover the warranty period and commencement date, scope of coverage (parts, labour, and workmanship), defects and failures covered, response times for technical support and rectification, repair, replacement, or refurbishment procedures, details of local technical support and service centres, warranty exclusions and limitations, the claim procedure, confirmation of replacement parts availability, and the bidder's commitment to bear all warranty-related costs including labour and transport.
PRASA inspection: PRASA shall be formally invited to test and visually inspect the equipment before delivery.
Defects: any defects appearing during the guarantee period must be rectified to PRASA's satisfaction at no cost to PRASA.
Replacement cost: if the contractor fails to comply, PRASA may effect replacement of the defective material and the contractor must reimburse the total cost.
Penalty: R5000 per week for failure to complete delivery on or before the stipulated completion dates.
Section
Source: PROJECT SPECIFICATION AND BILL OF QUANTITY for safety critical electrical goods for WC KZN and GP.pdfTendering procedure (clause 5):
No scoring split, minimum qualifying score, or preference point system is stated in the document.
Description
Source: SUPPLY AND DELIVER OF OHTE SAFETY CRITICAL GOODS (002).pdfSupply and deliver OHTE safety critical goods. Goods include overhead traction equipment related items such as live line testers, crimping tools, tension devices, warning signs, and track switches. Contract will be awarded based on price and specific goals.
Important Dates
Source: SUPPLY AND DELIVER OF OHTE SAFETY CRITICAL GOODS (002).pdf (RFQ)Closing date: 03 November 2026 at 12:00.
No briefing or site visit stated.
Contact Information
Source: SUPPLY AND DELIVER OF OHTE SAFETY CRITICAL GOODS (002).pdf (RFQ)Enquiries
Complaints
Submission address
30 Wolmaraans Street
Braamfontein
Johannesburg
Submission Guidelines
Source: SUPPLY AND DELIVER OF OHTE SAFETY CRITICAL GOODS (002).pdf (RFQ)Submission method: hand delivery only.
Submission address: No 30 Wolmaraans Street, Braamfontein, Johannesburg.
Bidders must sign the submission register upon delivery.
Bids must be sealed in an envelope and addressed to PRASA.
Late bids are not accepted.
Bids must be submitted on the official forms provided; they may not be re-typed.
Responses must not reference any other quotation or proposal.
No changes to a quotation after closing.
Returnable forms (all must be completed, signed and submitted):
Disqualification risks:
Evaluation Criteria
Source: SUPPLY AND DELIVER OF OHTE SAFETY CRITICAL GOODS (002).pdf (RFQ)Evaluation stages:
Price formula (80/20 system):
Ps = 80 (1 - (Pt - Pmin) / Pmin)
Specific goals (20 points total, 4 points each):
Reserved rights:
Technical Specifications
Source: SUPPLY AND DELIVER OF OHTE SAFETY CRITICAL GOODS (002).pdf (RFQ)Supply and delivery of OHTE safety critical goods.
Items (quantity each):
Mandatory technical requirements:
Delivery period: bidder states working days from order date.
Experience & Qualifications
Source: SUPPLY AND DELIVER OF OHTE SAFETY CRITICAL GOODS (002).pdfBidders must provide three signed reference letters confirming successful supply and delivery of electrical tools/materials in the past 3 years. Each reference letter must be on client's official letterhead, include a brief description of the electrical tools/materials supplied, client name and contact details, and delivery period. PRASA may verify references.
Pricing Schedule
Source: SUPPLY AND DELIVER OF OHTE SAFETY CRITICAL GOODS (002).pdfComplete Section 7 Pricing Schedule with unit prices, totals, VAT, grand total. Prices in Rand, inclusive of all taxes, fixed. Cost breakdown required, price escalation basis/formula to be stated. Must use exactly the provided schedule; deviation causes non-responsiveness. Discounts only considered at final stage if unconditional.
Financial Requirements
Source: SUPPLY AND DELIVER OF OHTE SAFETY CRITICAL GOODS (002).pdf (RFQ)Pricing format:
Payment terms:
Validity period: 60 working days from closing date.
Compliance Requirements
Source: SUPPLY AND DELIVER OF OHTE SAFETY CRITICAL GOODS (002).pdf (RFQ)CSD: mandatory registration on National Treasury Central Supplier Database (secure.csd.gov.za). Foreign suppliers with no local entity excepted.
Tax compliance: submit valid SARS Tax Compliance Status PIN or CSD number; each consortium/JV/subcontractor party must submit separately.
B-BBEE: preference points claimed via SBD 6.1; evidence as per specific goals table (affidavit or certificate).
State employment exclusion: no bids from persons in service of the state, or entities with such directors/members.
GCC: PRASA General Conditions of Purchase apply.
SBD 8/9 not explicitly mentioned in this RFQ; not required.
Health & Safety
Source: SUPPLY AND DELIVER OF OHTE SAFETY CRITICAL GOODS (002).pdfNo specific OHS requirements stated in the document.
Contractual Terms
Source: SUPPLY AND DELIVER OF OHTE SAFETY CRITICAL GOODS (002).pdfWarranty: items free from defects for one year from acceptance (unless a different period is stated in the order); 24-month guarantee applies specifically to equipment offered.
Indemnity: supplier indemnifies PRASA against claims arising from supplier's negligence, IP infringement, breach of statutory duty, defective design/materials/workmanship.
Sub-contracting: only with PRASA's prior written approval; prime bidder remains liable for performance.
Governing law: South African law, non-exclusive jurisdiction.
Late delivery penalties may apply if stated in the order.
No oral variations to contract; only written.
PRASA may reject non-conforming items, return at supplier's risk, require replacement or rework.
Title and risk pass to PRASA upon acceptance.
Section
Source: SUPPLY AND DELIVER OF OHTE SAFETY CRITICAL GOODS (002).pdfStage 1A (mandatory): descriptive literature for all items, OEM letter, 24-month warranty document, 3 signed reference letters.
Stage 1B (other mandatory): JV/consortium agreement if applicable, valid SARS PIN, completion of ALL RFP documentation, CSD registration number.
Stage 3: Price (80 points) + Specific goals (20 points) = 100. 80/20 preference point system.
Price formula: Ps = 80 (1 - (Pt - Pmin)/Pmin).
Specific goals as per table.
PRASA may split award, negotiate market-related price, or award to other than highest scorer based on objective criteria.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
These rules are linked to the work category, industry, or regulated service area.
Act 38 of 2000
Important for public-sector construction and infrastructure tenders that require contractor grading or construction procurement standards.
Relevant because this tender appears to involve engineering, technical design, maintenance, or regulated built-environment work.
Act 85 of 1993
Sets health and safety duties for contractors, employers and service providers working on public-sector sites.
Relevant because this tender appears to involve engineering, technical design, maintenance, or regulated built-environment work.
Act 46 of 2000
Relevant where professional engineering services or regulated engineering work may be required.
Relevant because this tender appears to involve engineering, technical design, maintenance, or regulated built-environment work.
Address
30 Wolmaraans Street - Johannesburg - Johannesburg - 2001
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
2
Last checked
28 Oct 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Key Personnel
Median Estimate
R 1 725 000
Range
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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