Supply and delivery of water proficiency testing scheme samples for lethabo power station (5-year contract)

Nothing beyond the stated closing date was found in the tender document. The closing date is 25 November 2026 at 08:00.

Eskom representative for quality requirements:

• Name: Palesa Moji
• Date issued: 2026/08/25

No telephone or email addresses were provided in the document.

Returnable documents — all must be completed, signed and submitted with the bid:

• Form A (Tender and Contract Quality Requirements for Supplier Quality Management, ref 240-68099512): acknowledges and accepts Eskom quality requirements under ISO 9001.
• Documented evidence per Category 3 of the List of Tender Returnables (240-12248652): QMS manual, quality policy, quality objectives, control of documented information, control of nonconforming outputs, nonconformity and corrective action procedure, and internal audit procedure.
• Draft Contract Quality Plan specific to the scope of work (per ISO 10005).
• Draft or example of an Inspection and Test Plan (ITP) or Quality Control Plan (QCP) from similar/previous work.
• Documented information for Control of Externally Provided Processes, Products and Services.
• Roles, responsibilities and authorities documentation (e.g. organisation chart, responsibility matrix).
• Two customer reference letters covering the past 24 months.

Disqualification risks:

• Omitting or failing to sign any required document.
• Non-compliance with the required quality management system evidence.

Evaluation follows the Supplier Quality Management specification (240-105658000) and the List of Tender Returnables (240-12248652), Category 3, Option 2.

Scoring (per returnable, indicator = 1 point):

• Section A (QMS documentation per ISO 9001 clauses): 7 points available.
• Section B (Evidence of QMS in operation, incl. roles/responsibilities and external provider control): 2 points.
• Section C (Draft Contract Quality Plan per ISO 10005): 1 point.
• Section D (Quality Control Plan / ITP example): 1 point.
• Section E (Completed Form A and two customer reference letters): 2 points.

There is no stated minimum qualifying score, nor a price/functionality split in the provided documents. The bidder must demonstrate a developed QMS that complies with ISO 9001 (latest applicable revision); ISO 9001 certification is not explicitly required under Category 3 criteria.

Eskom requires monthly supply and delivery of water Proficiency Testing Scheme samples to Lethabo Power Station for a period of five (5) years.

The supplier must demonstrate a quality management system (QMS) conforming to ISO 9001 (latest applicable revision).

The bidder's QMS must cover:

• Quality manual or equivalent documented information describing scope.
• Quality policy and objectives approved by top management.
• Control of documented information (clause 7.5 of ISO 9001:2015).
• Control of nonconforming outputs (clause 8.7).
• Nonconformity and corrective action (clause 10.2).
• Internal audit (clause 9.2).
• Defined roles, responsibilities and authorities including quality function.
• Control of externally provided processes, products and services (clause 8.4) with criteria for evaluation, selection, monitoring and re-evaluation of external providers.

Contract Quality Plan (per ISO 10005) must be submitted prior to commencement of work.

Quality Control Plan (QCP/ITP) must identify hold points, witness points, and Eskom intervention points. Eskom may appoint inspection agencies or resident inspectors, and must have access to the supplier's and sub-supplier's facilities. QCP/ITPs become addenda to the contract once signed.

No pricing format, bid security, bonds, guarantees, retention, payment terms, or financial capacity thresholds are stated in the document.

The document specifies quality management requirements, not general compliance requirements.

Mandatory quality evidence (Category 3, Option 2):

• Completed and signed Form A.
• Objective evidence of a developed QMS compliant with ISO 9001 (latest applicable revision), including the documented information listed in the returnables.
• Two customer reference letters for the past 24 months.

ISO 9001 certification is not required; a documented, compliant QMS suffices.

No B-BBEE, CSD, tax, CIDB, or CIPC requirements are stated in this document.

Closing date: 27 January 2025. (Closing time not stated in the source.)

Returnable documents:

• E-Tendering Training Acknowledgement Form: mandatory returnable before the closing time. It confirms the tenderer has completed Eskom's e-tendering self-training (via the Noddy Guide, video, or clarification meeting) and can operate the e-tendering solution. The form must be fully completed, signed, and submitted. Failure to submit it within the prescribed period renders the tender non-responsive and disqualified.

Submission of the fully completed E-Tendering Training Acknowledgement Form is mandatory. Failure to submit it within the prescribed period results in disqualification.

• This is a supply and delivery contract for water Proficiency Testing Scheme samples for Lethabo Power Station, monthly, for 60 months. The document does not specify quantities or standards beyond the scope.

• Closing date: The tender record lists 25 November 2026 at 08:00 (as per the listing). The document does not specify a closing time.

• Department: Lethabo Power Station
• Buyer: Mkateko Maluleke (role not stated)
• SDL&I compiled by: Phinda Ndabula, Senior Advisor, Supplier Development, Localisation and Industrialisation (no direct contact details provided)

• Specific Goals points: maximum 10/20 points awarded for B-BBEE status level under the 90/10 or 80/20 system. Points are added to the price score and the total rounded to two decimal places.
• B-BBEE Status Level points: Level 1 = 10/20, Level 2 = 9/18, Level 3 = 6/14, Level 4 = 5/12, Level 5 = 4/8, Level 6 = 3/6, Level 7 = 2/4, Level 8 = 1/2, Non-compliant = 0/0.
• To claim preference points, bidders must submit a valid B-BBEE certificate (SANAS-accredited), sworn affidavit, or CIPS affidavit, plus proof of ownership/shareholding, certified ID copies of shareholders, proof of disability (if applicable), and for trusts/consortia/JVs a consolidated B-BBEE certificate.
• Failure to provide preference point documentation: bidder is not disqualified but scores 0 out of 10/20 for specific goals and may score only out of 90/80 for price.
• Objective criteria: not mandatory but a condition for contract award; failure may lead to the second-ranked bidder being recommended.
• Designated Sector: No (this commodity is not a designated sector). SBD 6.2 and Annex C are returnable if applicable.
• CIDB skills development: No compulsory training.
• SDL&I objectives (transformation, local content, jobs) are not scored but become contractual obligations; failure to meet them attracts penalties.
• Contract awarded to the tenderer with the highest total points.

• Scope: Monthly supply and delivery of water Proficiency Testing Scheme samples for Lethabo Power Station.
• Contract duration: 60 months (5 years).
• Budget: not disclosed (marked 'XXXXXX').

• Local content calculation: where a contract includes local and imported components, the tender response must be separated into components as per the price schedule. Local content is total spending minus the imported component.
• Tenderer must submit local content proposal against Eskom's 100% target.

• Performance security: Eskom will retain 1% of every invoice (excluding VAT) as security for SDL&I obligations, released only upon full fulfilment of those obligations.
• Penalty: 1% of contract value for failure to meet SDL&I obligations.
• No other pricing or financial requirements stated.

• B-BBEE evidence: For annual total revenue ≤ R10 million (EME), submit a sworn affidavit; for revenue ≤ R50 million (QSE), comply with QSE scorecard elements or submit a sworn affidavit if at least 51% black-owned; for revenue above R50 million, submit a valid B-BBEE certificate.
• B-BBEE improvement/retention plan: to be submitted within 30 days of signing the contract. Level 4 at award must reach Level 3 by end of year 1; Level 5-8 or non-compliant must reach Level 4 by end of year 1 and improve by one level each year thereafter.
• Proof of ownership/shareholding (preferably CIPC documentation) and certified ID copies of shareholders are required.
• Local content: Achieve 100% local content target (part of SDL&I obligations).
• SDL&I implementation schedule: to be completed and returned within 28 days after contract award.
• Quarterly SDL&I reports to be submitted per the Data Collection Template.

• The section on validity of sworn affidavits (Section 5 of the document) is not health and safety content; it is part of B-BBEE affidavit requirements.

• Specific goals: maximum 10/20 points based on B-BBEE status. Points added to price score and rounded to two decimal places.
• Objective criteria: not mandatory but condition for contract award; failure may lead to second-ranked tenderer being recommended.
• Preference point documentation: failure to submit results in 0 points for specific goals and price scored out of 90/80.
• No functionality scoring mentioned; award to highest total points.

The scope is the monthly supply and delivery of water Proficiency Testing Scheme samples to Lethabo Power Station for a period of five (5) years.

The contract is classified as high risk for OHS purposes.

The contractor will be the 'Main contractor' and is accountable for managing any appointed contractors, including their OHS compliance.

Closing date: 25 November 2026 (time not stated in document).

No briefing session or site visit dates are stated.

OHS Officer: P. Mhlongo

OHS Advisor: T. Mofokeng

Project address:

Lethabo Power Station

Deneysville / Viljoensdrift Road

Private Bag X415

Vereeniging, 1930 SA

No email or telephone contacts stated.

Returnable documents — all must be completed, signed and submitted with the bid:

• Annexure B: Acknowledgment of Eskom OHS legal and other requirements, signed by the authorised person (CEO/Director/Managing Director) and witnessed.
• Annexure C1: OHS Tender Evaluation Template (High Risk) — includes submission of:
• Health and Safety Plan addressing the scope of work risks, aligned with the OHS specification.
• Detailed costing for OHS (broken down, not a lump sum).
• Baseline OHS Risk Assessment (BRA) with methodology.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by the CEO, compliant with OHS Act Section 7.
• CVs and qualifications/certificates for OHS competency.

Submission method and address not stated in the extracted document.

Closing time: not stated (tender closing date is 25 November 2026 per the tender record).

Evaluation is conducted in the following stages:

1. Mandatory OHS tender returnables (Annexure C1) are evaluated; a bid may be recommended or not recommended based on compliance.
2. Bidders must be registered with the Compensation Commissioner and hold a valid Letter of Good Standing (COIDA).
3. Compliance with the Occupational Health and Safety Act and its regulations is mandatory.
4. A signed Section 37(2) agreement with Eskom is required.
5. Non-compliance with Eskom's Life-Saving Rules or substance abuse policy may lead to disqualification or disciplinary action.
6. B-BBEE Minimum Level: 2 (claimed in compliance requirements).

Scoring split and minimum qualifying score not stated.

The scope is the monthly supply and delivery of water Proficiency Testing Scheme samples to Lethabo Power Station for a period of five (5) years.

Delivery location: Lethabo Power Station, Deneysville / Viljoensdrift Road, Private Bag X415, Vereeniging, 1930.

The contractor is responsible for managing any appointed contractors and must ensure they have adequate resources and competencies.

The contractor must provide an organisational organogram showing the reporting structure from CEO to supervisors, signed by the 16(1) or 16(2) appointee.

A section 37(2) agreement must be signed between Eskom and the main contractor (and between the main contractor and any appointed contractors) as part of the safety file.

Costing for OHS must be itemised based on the overall scope of the project (training, PPE, safety equipment purchases, etc.), broken down, not provided as a lump sum.

No other financial requirements (bid security, guarantees, retention, payment terms) stated.

Mandatory compliance:

• Valid Letter of Good Standing (COIDA or equivalent) — must remain valid for the whole contract period.
• Registration with the Compensation Commissioner.
• Compliance with the Occupational Health and Safety Act and its regulations.
• A signed Section 37(2) agreement with Eskom.
• OHS policy signed by the CEO, compliant with OHS Act Section 7.
• Baseline OHS Risk Assessment (BRA) with methodology.
• Submission of a Health and Safety Plan aligned with the OHS specification.
• OHS competency evidence: CVs and qualifications/certificates.
• A signed Acknowledgment of Eskom OHS legal and other requirements (Annexure B).
• B-BBEE: Minimum Level 2.
• Adherence to Eskom's Life-Saving Rules and substance abuse policy (alcohol and drug level 0%).
• Management of contractors: demonstrate selection process, notify Eskom before appointing, ensure adequate resources, monitor compliance via audits, and deal with non-conformances. Eskom may request testimonials/references.
• All employees must undergo the relevant Eskom induction.

OHS tender returnables (Annexure C1) are evaluated as mandatory; a bid is recommended or not recommended.

Bidders must be registered with the Compensation Commissioner and hold a valid Letter of Good Standing (COIDA).

Compliance with the OHS Act and its regulations is mandatory.

A signed Section 37(2) agreement is required.

Non-compliance with Life-Saving Rules or substance abuse policy may lead to disqualification.

B-BBEE Minimum Level: 2.

Supply of monthly water proficiency testing scheme samples for Chemical Services at Lethabo Power Station for five years. Includes the analysis parameters in three groups (trace metals, nutrients, minerals) on a quarterly basis.

Approved by: C Radebe, Chemical Services Manager (Acting)

Compiled by: S Mahlasela, Senior Supervisor Chemistry

The Procurement Strategy is the normative reference for bidding and evaluation. ISO 9001 and ISO 17043 are cited as informative references. Monthly Z-score reports and quality control records are required as monitoring and performance evidence.

Scope: Monthly supply and delivery of water proficiency testing scheme samples to Chemical Services at Lethabo Power Station for five years.

Delivery: Electronic samples supplied monthly; quarterly participation in three analysis groups.

Group 1 - Trace Metals (quarterly): Iron, Copper, Zinc, Lead, Boron, Barium, Strontium, Molybdenum, Silicon, Phosphorus, Chromium, Aluminium, Manganese, Cadmium, Arsenic - all as ppb.

Group 2 - Nutrients (quarterly): Total phosphate, Ammonia, Nitrate, Nitrites, Orthophosphate, Oxygen absorbed, Chemical Oxygen Demand, Total Organic Carbon, Suspended Solids - as ppm where indicated.

Group 3 - Minerals (quarterly): pH @25°C, Conductivity @25°C (mS/m), Dissolved solids @180°C, Calcium, Magnesium, Sodium, Potassium, Chlorides, Sulphate, Total alkalinity, Fluoride (ppm), Turbidity (NTU).

Sample sizes and exact number of samples are at supplier discretion.

The scope references ISO 9001 and ISO 17043 as informative standards. Quality control records must be maintained.

All workers must have appropriate PPE and be familiar with the risk assessment, safety precautions and hazards. Work must be carried out by authorised or competent persons.

Contractor obligations: all workers must have appropriate PPE, be familiar with risk assessments and safety precautions, and work must be carried out by authorised or competent people.

Performance monitored through monthly z-score reports and quality control records.

Closing date: 25 November 2026 at 08:00.

Compulsory briefing/site visit: Details, if applicable, will be stated in the Tender Data. Attendance at a compulsory clarification meeting or site visit is mandatory; failure to attend results in disqualification.

All communication must be directed to the Eskom Representative identified in the Invitation to Tender. Contact details are not provided in this document. Queries must be made in writing.

Submission must be made via the Eskom Tender Bulletin site on the Eskom E-tendering page. Tenders must be uploaded and finalized no later than the closing date and time. Submit the tender in English, with all documents completed. The original tender must be signed. No late tenders will be accepted. The tender must be submitted with all mandatory returnables and the Acknowledgement Form. Proof of posting or courier delivery does not constitute proof of delivery. Eskom is not responsible for non-receipt or delays.

Returnable forms (must be completed and submitted):

• Acknowledgement Form: confirms receipt of tender documents and states whether the tender is for the whole or part of the scope.
• SDL&I Undertaking: must be submitted by contract award; failure to do so means the tender will not be considered for award.
• Proof of authority: if an agent submits on behalf of a principal, an authenticated copy of the authority must be submitted.

Disqualification risks:

• Failure to submit an original and one copy (paper format) or to upload documents correctly for e-tendering.
• Missing or incomplete mandatory returnables.
• Any tender not received in the manner or place stipulated by the closing time is considered late and will not be accepted.

Evaluation proceeds in stages: basic compliance, mandatory returnables, pre-qualification criteria (if applicable), functionality (if applicable), financial analysis (if applicable), price evaluation, and PPPFA preference points.

Scoring:

• Price and Specific Goals are scored under the 90/10 or 80/20 preference point system.
• If a tenderer fails to submit B-BBEE certificate/affidavit or it is fraudulent/expired, they score zero under preference points but are not disqualified on that ground alone.
• If a tenderer fails to meet Specific Goals or submit supporting documentation, they score zero points for Specific Goals.
• Eskom will not measure a criterion twice in different phases (no double dipping).
• Functionality, if a criterion, requires meeting a minimum threshold stated in the Tender Data to proceed.
• A contract may be awarded to a tenderer that did not score the highest points only under objective criteria per Section 2(1)(f) of the PPPFA (if stipulated). Functionality and B-BBEE scorecard elements cannot be used as objective criteria.

The tender is for the monthly supply and delivery of water Proficiency Testing Scheme samples for Lethabo Power Station, for a period of five (5) years. Specific quantities, delivery schedules, and sample volumes are not detailed in this document. The scope includes all associated duties, taxes (including VAT), and levies in the pricing.

Bidders must demonstrate that safety, health, environment, and quality (SHEQ) systems, policies, and capabilities are in place by the closing date. All costs for SHEQ compliance must be included in the tender. Compliance with Eskom's SHEQ requirements and applicable legislation is mandatory.

Pricing must include all duties, taxes (including VAT), and other levies. Rates and prices are fixed for the contract duration. Prices are to be submitted in South African Rand. Arithmetical errors will be corrected as per Eskom's rules: amounts in words prevail; prices may be corrected with tenderer's concurrence; failure to accept corrections leads to rejection. All costs for safety, health, environment, and quality must be included.

Pricing:

• Rates and prices must include all duties, taxes (including VAT), and other levies applicable 14 days prior to the closing date.
• Rates and prices are fixed for the contract duration, with no price adjustment unless specified in the Invitation to Tender.
• Submit rates and prices in South African Rand unless otherwise instructed.
• Arithmetical errors: discrepancies between figures and words — words prevail. Errors in rates, line-item totals, or totals will be corrected as per Eskom's rules; failure to accept corrections leads to tender rejection.

Financial analysis may be conducted to assess risk; if mitigating factors are insufficient, the tenderer may not be considered for award.

Insurance: Eskom-provided insurance may not cover full requirements; advise seeking professional advice.

Eligibility:

• Must be eligible to do business with Eskom, not under any restriction from doing business with Eskom or State-Owned Companies.
• Must not be based on 100% sub-contracting — such tenders are ineligible and disqualified.

Mandatory compliance:

• Provide proof that safety, health, environment, and quality (SHEQ) systems, policies, and capabilities are in place by closing date. All SHEQ costs must be included in the tender.
• Comply with all relevant legislation: National Treasury instruction notes, CIDB regulations (for construction works), dtic designations, PPPFA regulations, Amended B-BBEE Codes, COIDA, OHS Act, and Eskom's SHEQ requirements.
• If CIDB grading is a qualification criterion, must be registered with CIDB by closing date or capable of registration within 21 working days. Proof of registration is mandatory; otherwise disqualification.
• B-BBEE: Provide a valid B-BBEE certificate, CSD report, or affidavit (as applicable) to claim preference points. If B-BBEE level is a pre-qualification criterion, proof must be provided by closing date or the tender is disqualified.
• If subcontracting to designated groups under PPPFA, provide the sub-contractor's CSD number or B-BBEE certificate/affidavit by closing date.
• Misrepresentation or fraud (including B-BBEE fronting) leads to disqualification, reporting to the B-BBEE Commission, suspension from business with State-Owned Companies for up to 10 years, and possible criminal liability.

Bidders must comply with the OHS Act and Eskom's requirements for Safety, Health, Environment and Quality (SHEQ). Provide proof of SHEQ systems, policies, and capabilities by the closing date. All SHEQ-related costs and personnel must be reflected in the tender. Additionally, if CIDB contract skills development goals (CSDG) apply (for contracts of R5 million or more, or certain grading), the contractor must achieve those goals. Contract Participation Goals (CPG) apply to construction works contracts meeting specific criteria (e.g., GB and CE classes, minimum duration 6 months, at least 25% subcontracting).

Evaluation stages: basic compliance, mandatory returnables, pre-qualification criteria, functionality (if applicable), financial analysis, price evaluation, and PPPFA points. Price and Specific Goals are scored under 90/10 or 80/20 system. No double-dipping across phases. Functionality, if applicable, requires meeting minimum threshold. Award may go to a non-highest scorer only under objective criteria per PPPFA Section 2(1)(f), if stipulated. Reverse e-auction may be used in some tenders; if used, prices must not be included in the tender.

Returnable document: Tender Schedule T2.2a No 8 (Declaration of Shareholding or Beneficiaries). Must be completed, signed and submitted with the bid.

Mandatory declaration: bidders must disclose all shareholders or beneficiaries of the company or trust, including names, registration numbers and shareholding percentages. Bidders must state whether any shareholder or beneficiary is employed by, or a close family member of an employee of, Eskom Holdings or its subsidiaries, and provide details of the role or relationship.

Eskom seeks the monthly supply and delivery of water proficiency testing scheme samples to Lethabo Power Station for a five-year period under an NEC3 Supply Contract. The contract is structured in three parts: C1 Agreements and Contract Data, C2 Pricing Data, and C3 Scope of Work.

SCM / Supply Manager

• Name: Riaan Volschenk
• Email: [email protected]
• Telephone: 016 457 5196
• Address: Lethabo Power Station, Private Bag X 415, Vereeniging, 1930

Returnable documents: the completed Form of Offer and Acceptance (C1.1) including the price schedule (C2.2) and Schedule of Deviations. Only deviations listed in the Schedule of Deviations are valid; a covering letter will not be included in the final contract.

The signed Offer must state the offered total prices, excluding VAT, VAT at 15%, and the inclusive total.

The supplier must, within two weeks of receiving the signed contract, deliver any required securities, bonds, guarantees, proof of insurance and other documentation as specified in the Contract Data; failure amounts to repudiation of the agreement.

Submission channel and closing time are not stated in the document.

The document does not state a scoring system, minimum qualifying score, or evaluation stages. The contract is a priced NEC3 Supply Contract (SC3); prices are evaluated for award unless otherwise specified in the Tender Data.

Monthly supply and delivery of water Proficiency Testing Scheme (PTS) samples to Lethabo Power Station for a five-year period.

The service provider must be ISO 17043 accredited for water proficiency testing schemes.

Laboratory performance must meet ISO 17025:2017 guidelines and ISO 9001 good laboratory practices.

The service provider must provide method statements and a fully detailed Quality Control Plan (QCP) for acceptance within three (3) weeks of the Contract Date.

Pricing and participation: three analytical groups are priced quarterly:

• Group 1 – Trace metals: iron, copper, zinc, lead, boron, barium, strontium, molybdenum, silicon, phosphorus, chromium, aluminium, manganese, cadmium, arsenic (all in ppb).
• Group 2 – Nutrients: total phosphate, ammonia, nitrate, nitrites, orthophosphate, oxygen absorbed, COD, TOC, suspended solids (in ppm).
• Group 3 – Minerals: pH, conductivity, dissolved solids, calcium, magnesium, sodium, potassium, chlorides, sulphate, total alkalinity, fluoride, turbidity.

The supplier determines sample size per group.

Delivery place: Lethabo Power Station, Deneysville Vaaldam Road, Vereeniging, 1930.

Transport and packaging must be safe, well-stacked and preserved.

Service provider must be ISO 17043 accredited for the water proficiency testing scheme.

Laboratory performance must align with ISO 17025:2017 and ISO 9001 good practices.

Submit method statements and a fully detailed Quality Control Plan (QCP) for acceptance within three weeks of the Contract Date.

Supplier must conform to Purchaser's Goods Information and quality requirements.

Goods must be delivered in a safe, well-stacked and preserved condition.

Defects: defect date 52 weeks after delivery; defect correction period two weeks; defect access period five days.

Pricing uses a Price Schedule (C2.2) with lump sum or rate-times-quantity items.

The supplier must include in prices the cost of correcting defects, spread costs of items not separately listed, and not allow for compensation events.

Prices are fixed and firm for the first year; thereafter price adjustment based on 85% labour (SEIFSA Table C3) and 15% fixed.

No adjustment to lump sum prices if quantities differ; changes only via compensation events.

Supplier completes the pricing data in Part 2 of Contract Data, including tendered total prices, price schedule reference, overheads and profit percentage.

The offered total of the Prices (excl. VAT), VAT at 15%, and inclusive total must be stated in the Form of Offer.

Currency: South African Rand.

Payment: Amounts due are assessed per task order; payment is due 30 days after delivery of the task order.

Interest on late payments: prime rate (365-day year) at Standard Bank of South Africa, or LIBOR for other currencies.

Supplier’s liability for indirect or consequential loss (including loss of profit, revenue, goodwill) is limited to R0.00.

Supplier’s total liability for all matters, other than excluded matters, is limited to the total of the prices.

End of liability date: one year after delivery of the whole of the goods and services.

Prices are fixed and firm for the first year; thereafter price adjustment applies with a proportion of 85% labour (SEIFSA Table C3) and 15% fixed.

Performance bond: only required if the financial analysis recommends it.

Insurance: Supplier must provide insurances per Insurance Table A (loss/damage to goods, property liability, bodily injury, employer's liability). Eskom provides insurances per Insurance Table B.

Tax invoicing: Within one week of receiving a payment certificate, the supplier must provide a tax invoice; late submission extends the payment period accordingly. Include Eskom VAT number 4740101508.

Supplier must be ISO 17043 accredited (mandatory for the water testing scheme).

ISO 17025:2017 and ISO 9001 compliance for laboratory good practices.

B-BBEE: A change in the supplier’s B-BBEE status must be notified to the Purchaser within seven days; an updated verification certificate must be submitted within thirty days. A decrease in status may lead to renegotiation or termination.

Joint ventures: all members are jointly and severally liable; notify the Supply Manager of the key person within two weeks of Contract Date; change of composition requires written consent.

Confidentiality obligations apply to all information arising from the contract; images of goods require prior written consent.

No cession, delegation or assignment without written consent of the Purchaser.

No collusive, corrupt, fraudulent, coercive or obstructive actions; breach may lead to termination.

The supplier must comply with the NEC3 Supply Contract (April 2013) and Eskom Z-clauses Z1 to Z15.

Supplier must take reasonable precautions for health and safety of persons, and comply with applicable health & safety laws and Eskom's rules. The total price must include sufficient amount for health & safety compliance.

Asbestos provisions apply: permissible exposure limits of 0.2 fibres/ml (OEL) and short-term limit of 0.6 fibres/ml; Supplier may stop work if asbestos concentration exceeds action level; asbestos removal must be by a registered asbestos contractor at Purchaser's expense.

Supplier must comply with all applicable environmental laws and regulations, and ensure subcontractors and employees comply. Asbestos waste removal and disposal must be by a registered asbestos contractor at Purchaser's expense, in line with South African legislation.

Contract formed under NEC3 Supply Contract (April 2013) with Eskom Z-clauses Z1 to Z15.

• Cession, delegation or assignment requires written consent (Z1).
• Joint ventures: members jointly and severally liable; notify Supply Manager of key person within two weeks of Contract Date; composition cannot change without consent (Z2).
• B-BBEE changes: notify within 7 days, submit updated verification within 30 days; decrease may allow renegotiation or termination (Z3).
• Confidentiality: no disclosure of contract information without consent; images of goods require prior written consent (Z4).
• Waiver or relaxation does not constitute waiver of rights unless agreed in writing (Z5).
• Health, safety and environmental compliance required (Z6).
• Tax invoice must be provided within one week of payment certificate; late invoice extends payment period; include Eskom VAT number 4740101508 (Z7).
• Compensation events: notification clause amended (Z8).
• Purchaser’s liability for indirect/consequential loss limited to R0.00 (Z9).
• Termination if business rescue order granted (Z10).
• If delay damages reach limit, Purchaser may terminate (Z11).
• Prohibited actions (coercive, collusive, corrupt, fraudulent, obstructive) may lead to termination and investigation cooperation required (Z12).
• Insurance: Supplier provides per Insurance Table A; Purchaser per Table B (Z13).
• Nuclear liability: Supplier indemnified except for unlawful intent or unauthorised presence at Koeberg (Z14).
• Asbestos: Purchaser ensures safe ambient air; supplier may stop work if unsafe; asbestos removal by registered contractor at Purchaser’s expense (Z15).

Supplier’s liability limited: indirect/consequential loss to R0.00; property liability to applicable deductible; total liability to total of prices. End of liability: one year after delivery.

Delay damages: 2% per day up to maximum 15% per task order.

Law of contract: Republic of South Africa. Language: English. Reply period: two working days.

Contract start date, delivery dates, and programme details are to be provided by the supplier.

No evaluation detail provided beyond the requirement to complete the Form of Offer and Acceptance and the Schedule of Deviations.

The procurement is conducted through Eskom's eTendering system, an online platform replacing physical document submission. Bidders must upload their tender documents electronically. Access requires prior registration and a valid CSD number. The system allows bidders to view published tenders and submit documents, with email confirmation of completed submissions.

Closing date and time are not stated in the provided document.

Contact: Eskom E-Tender Document Submission 28

Email: [email protected]

For system problems, contact the buyer responsible for the published tender.

Submissions must be made electronically through the Eskom eTendering system at https://eTendering.eskom.co.za. Bidders must register on the system before submitting; registration requires a valid email address, cell phone number, and a CSD number. Documents must be uploaded under the correct category (technical, commercial, finance, etc.). Individual file size cannot exceed 50MB and total upload size cannot exceed 900MB. Finalise the submission by clicking 'Finalize Submission' and then 'Finalise and Close Submission'; the submission remains open for adding files until closed. After finalisation, an email confirming the submission is sent; keep the submission ID for enquiries.

No specific evaluation criteria are stated in the provided document. Bidders must be registered on eTendering and have a valid CSD number to access the system. The document mentions that some tenders may be sent directly to selected suppliers meeting criteria, but no scoring or thresholds are detailed.

CSD number required for access to the eTendering system. No other compliance requirements stated.

Supply and delivery of water proficiency testing scheme samples to Lethabo Power Station, monthly for five years. Open tender. Tender validity 120 days.

Closing date and time: 25 November 2026 at 10:00

Clarification meeting (non-compulsory): 09 November 2026 at 13:30 via Microsoft Teams

Meeting link: https://teams.microsoft.com/meet/3937268394092887?p=eLQ9HoLqamxmosSCmT

Meeting ID: 393 726 839 409 288 7

Passcode: Qf9Ab28Z

Tender validity: 120 days from closing date

Eskom Representative (all queries must be directed here in writing):

• Contact: Mkateko Maluleke
• Telephone: 016 457 5023
• Email: [email protected]

Fraud/corruption reporting:

• Telephone: 0800 11 2722
• Email: [email protected]

Submission method: electronic via Eskom E-tendering site (Eskom Tender Bulletin).

Submission deadline: 25 November 2026 at 10:00.

No hard copies or zip files accepted. Upload limit 500 MB per document, 4 GB total.

Tender validity period: 120 days from closing date and time.

Returnable forms at closing (disqualifiable if not submitted, completed and signed):

• Annexure A: Authorisation Form (proof of authority to sign for the entity).
• Annexure B: Acknowledgement Form (confirm receipt and completeness of tender documents).
• Annexure C: Tenderer's Particulars (bidder and contact details).
• Annexure D: Integrity Pact Declaration (commitment to ethical conduct).
• Annexure H (SBD 1): Invitation to Bid (completed as the offer cover page).
• Annexure J (SBD 4): Bidders Disclosure (declare any state employment or connections).

Returnable required at closing for evaluation (non-disqualifiable but scores zero if omitted):

• Annexure I (SBD 6.1): Preference Points Claim Form under PPPFA 2022.

Other returnables at closing (disqualifiable if not submitted):

• Completed NEC or other Contract.
• Completed pricing schedule (PDF and Excel copy).
• E-tendering Help Manual acknowledgement form.
• Certified copy of tax clearance certificate if not CSD-registered and no SARS PIN provided.
• Tax Evaluation Questionnaire (for services contracts).
• Proof of employment equity compliance if designated employer (South African tenderers only).
• For JV/consortium: letter of intent or valid JV agreement, confirmation of single business entity, and single bank account details.

Returnables at closing (non-disqualifiable but must be provided within 5 working days if requested):

• Annexure E: CPA for local goods/services (if applicable).
• Annexure F: CPA(IG) for imported goods/services (if applicable).
• Annexure G1-G4: SBD 6.2 and local content declarations (only if designated materials included).

Returnables required prior to contract award:

• CSD registration number/report (mandatory contractual requirement).
• Safety: COIDA certificate of good standing or proof of application, SHE Plan, safety method statement, SHE organogram, Safety Management System, SHE Communication Plan, sub-contractor SHE plan, Incident Management Plan, Risk Assessment.
• Quality: Category 3 Quality Requirements (see attached document).
• Environmental: Environmental Management Plan.
• Due diligence: latest approved annual financial statements (not draft), signed director's report, auditor's/reviewer's/compiler's report, statement of financial position, comprehensive income, changes in equity, cash flows, notes, public interest score (if not audited), ITA34C for current and previous years (if not audited).
• Technical/functionality documents as per criteria.

Disqualification risks:

• Tender not uploaded before closing time.
• Missing required mandatory returnables.
• Tender signed by non-authorised person.
• Tenderer submits more than one tender (except e-tendering size constraints).
• Tenderer on sanctions list, restricted by National Treasury, on Tender Defaulters list, or restricted by Eskom.
• Conflict of interest.
• Subcontracting 100% of scope.

Evaluation system: 80/20 preference points system.

Price scoring: out of 80 points.

Specific Goals (PPPAF): out of 20 points.

Ranking: price + specific goals total, ranked highest to lowest.

Minimum functionality threshold: 70% weighted final score required to be considered.

Functionality criteria (weighted):

• Referral letters: 30% (must provide contactable references or official purchase orders of previous work in water proficiency testing scheme; 3 or more contactable referrals = 30 points).
• ISO 17043 accreditation: 40% (valid certificate for water testing scheme accreditation).
• Scheme participation: 30% (must have 20 or more participants on the scheme; provide recent z-score report showing number of participants, with name and lab codes visible).

Scoring methodology for referral letters: 0 referrals = 0 points, 1 = 10, 2 = 20, 3 or more = 30.

ISO 17043: certificate provided = 40 points, not provided = 0.

Scheme participants: 0 = 0 points, 5-10 = 10, 10-15 = 20, 15-20 = 30, 20+ = 30 (as per scoring table).

Supply and delivery of water proficiency testing scheme samples to Lethabo Power Station.

Contract period: five (5) years, with monthly deliveries.

Service delivery location: Lethabo Power Station (Free State).

ISO 17043 accreditation required: valid certificate for the water testing scheme (weighted 40% in functionality evaluation).

Quality requirements: Category 3 Quality Requirements as per attached document must be submitted prior to award.

Quality management system required as part of safety/quality documents.

Completed pricing schedule/BOQ to be submitted with tender, in PDF and Excel copy. Prices evaluated inclusive of VAT, corrected for arithmetic errors, excluding contingencies, and adjusted for variations. Unconditional discounts considered for evaluation; conditional discounts applied at payment.

Cataloguing line item may be required post-award.

Payment terms:

• Contracts valued below R50,000,000 (incl. VAT): payment within 30 days of receipt of undisputed invoices.
• Contracts valued above R50,000,000 (incl. VAT): payment within 60 days of receipt of undisputed invoices.

Pricing: completed pricing schedule / BOQ, submitted in PDF and Excel copy. Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, and compared on net present value basis.

Security for performance: not applicable.

Cataloguing may be required post-award; pricing schedule must include a line item for cataloguing if applicable.

Mandatory contractual requirements (assessed before award):

• CSD registration (CSD number/report).

Additional safety, quality and environmental requirements (prior to award):

• COIDA certificate of good standing or proof of application (SA tenderers only).
• SHE Plan, safety method statement, SHE organogram, Safety Management System, SHE Communication Plan, sub-contractor SHE plan, Incident Management Plan, Risk Assessment.
• Category 3 Quality Requirements as per attached document.
• Environmental Management Plan.

Eligibility criteria (disqualifying):

• No restriction from doing business with Eskom or state-owned companies.
• No nationality on international sanctions list.
• Only one tender per bidder (except e-tendering size limits).
• No conflict of interest.
• Tender signed by authorised person.
• Not restricted by National Treasury or on Tender Defaulters list.
• Not restricted by Eskom.
• Must not subcontract 100% of scope.

B-BBEE: proof of status level via certificate, sworn affidavit, or other requirements per B-BBEE Act. Specific goals are part of scoring.

Tax compliance: tax clearance certificate required if not CSD-registered or no SARS PIN provided; foreign suppliers with no SA footprint only complete SBD 1.

Employment Equity Act: designated employers must provide proof of compliance.

Safety requirements (prior to award):

• COIDA certificate of good standing or proof of application (SA tenderers only).
• SHE Plan as per scope of work.
• Safety method statement.
• SHE organogram (project specific).
• Safety Management System.
• SHE Communication Plan as per site requirements.
• Sub-contractor SHE Plan as per site requirements.
• Incident Management Plan as per site requirements.
• Risk Assessment as per site.

Contract: NEC3 Supply Contract with options X1 (Price Adjustment for inflation), X2 (Changes in the law), X7 (Delay damages), and Z (Additional conditions of contract).

Payment terms as per financial requirements.

Eskom reserved the right to negotiate prices with preferred bidders if tendered prices are not market-related.

Main contractors discouraged from subcontracting with subsidiaries; must declare if doing so.

Functionality threshold: minimum 70% weighted final score required. Functionality criteria and scoring as detailed in standard evaluation criteria section.

The Eskom Supplier Integrity Pact is a binding code of ethical conduct between Eskom and all suppliers. It requires suppliers to act with integrity, avoid conflicts of interest, and refrain from fraud, corruption, or unfair tendering practices. Suppliers must comply with all applicable South African laws and Eskom's policies that affect supply chain processes.

No specific dates beyond the tender record are stated in the document.

Enquiries and reporting misconduct:

• Eskom Ethics office – [email protected]
• Eskom Forensic – [email protected]
• Eskom toll-free hotline – 0800 11 27 22, confidentiality guaranteed.

Returnable documents – each must be completed, signed and submitted:

• Integrity Declaration Form: declares no conflict of interest with Eskom employees or directors, and commits to fair tendering practices.
• Non-Disclosure Agreement (NDA): required before access to confidential information.

Disqualification risks:

• Omitting or leaving unsigned any returnable document.
• Submitting false certifications or forged documents.
• Any tender collusion, bid rigging, or dishonest practices.

Supplier must be registered on the Eskom Vendor Database.

Supplier must have no current conflict of interest with Eskom staff or directors.

Supplier must not be subject to Eskom's Supplier Discipline Process for prior misconduct.

Supplier must not be listed on the National Treasury List of Restricted Suppliers.

Compliance with all applicable South African laws, including employment equity, is required.

This document is the Eskom Supplier Integrity Pact, applicable to all Eskom Holdings SOC Ltd and wholly owned subsidiaries, and applies to every existing or potential supplier. It is not the scope of the water proficiency testing sample supply tender itself.

No specific financial requirements are stated in this document.

Registration on the Eskom Vendor Database is mandatory.

A signed Integrity Declaration Form must be submitted with every Eskom tender or RFQ.

Any interest or relationship with an Eskom employee or director must be disclosed; a later discovery of such a relationship must be reported.

Business courtesies or gifts to Eskom staff must not exceed R1500 and must not influence decisions.

Suppliers must not engage in collusive tendering or bid rigging.

Breaches may lead to suspension from the vendor database and referral to National Treasury for inclusion on the restricted suppliers list.

The pact is governed by South African law and remains valid until replaced. Breaches may trigger Eskom's Supplier Discipline Process, which can lead to suspension from the vendor database, other sanctions, and referral to National Treasury for inclusion on the restricted suppliers list. Eskom employees involved in tender evaluation or negotiation are prohibited from accepting gifts or benefits and must declare any conflicts of interest.