Frequently Asked Questions — Electrical Contractor Services – Independent Development Trust National Office – National Tender

Question 1

What are the submission requirements for this tender (Ref: )?

Accepted Answer

Returnable Documents: 1. National Treasury Central Supplier Database number MAAA______________________, 3. Unique SARS Tax Compliance Pin Number (submit valid letter), Compulsory returnable document: SBD 6.1, *CIPC Document (Company Registration Document will be required for verification (CIPC DOC))

Question 2

How will bids be evaluated?

Accepted Answer

6. Bid evaluation a) The points in respect of price will be calculated on the ceiling price of the bid. The calculation of price points will be done using the prescribed price formula set in Functionality scoring table Bids will be evaluated for functionality in this stage, based on achieving a minimum score of seventy point (70 points). Key functionality WEIGHTS Bidder must provide  5 Appointment letters 20 points letterhead 15 points  4 Appointment letters be considered for 10 points  3 Appointment lettersscoring purposes. Points  2 Appointment with 2 5 points with 1 Corresponding 3 points Knowledge in the 2-3 years (10 points) maintenance contract to ensure undisturbed functionality of all electrical-operated The expected deliverables should include quality and safety plan that is customized to NCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT This preference form must form part of all tenders invited. It contains general information and serves as a claim form for preference points for specific goals. 1.1 The following preference point systems are applicable to invitations to tender the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable a) The applicable preference point system for this tender is the 90/10 preference point system. b) The applicable preference point system for this tender is the 80/20 preference point system. c) Either the 90/10 or 80/20 preference point system will be applicable in this tender. The lowest/

Question 3

What are the technical specifications?

Accepted Answer

ELECTRICAL CONTRACTOR INDEPENDENT DEVELOPMENT TRUST NATIONAL OFFICE 1.1. The IDT is primarily responsible for social infrastructure development in the country, working with and on behalf of the Department of public works and Infrastructure and other partners Task Directive SCOPE OF SERVICES AND MAINTANANCETERMS OF REFERENCE ELECTRICAL CONTRACTOR INDEPENDENT DEVELOPMENT TRUST NATIONAL OFFICE The Independent Development Trust (IDT) seeks to appoint a service provider who will provide Electrical Services (operation and maintenance), and to provide a regular and systematic preventative maintenance Independent Development Trust offices as and when needed for a period of 3 years. Electrical companies with relevant skills, experience and empowerment profiles are invited to submit proposals to the IDT, to assist with electrical maintenance. The appointed Electrical Contractor will ensure proper maintenance and repairs of electrical components in the IDT National Office. These Terms of Reference outline the purpose, background of the assignment, scope and management of the planned work within the timeframe, skills and experience being sought and bidding specifications. Scope of services and maintenance: Square meter of the area 6000 m2 Number of floors 2 Number of basement 1 Number of Air-cons 144 Number of offices 94 Number of DB Boards 6 Number of occupants 208 2. Project Objectives In accordance with risk management best practices and good corporate governance standards, it is essential for Facilities Management Sub-Unit to have an electricity maintenance contract to ensure undisturbed functionality of all electrical-operated components. Legislative and technical requirements are outlined below: 2.1 Legislation The following legislations, best practices and framework, are applicable, but not limited:  The Republic of South Africa Constitution;  The Public Finance Management Act, no (PFMA) as amended;  Compensation for Occupational Injuries and Diseases Act, 1993 (COIDA);  Treasury Regulations, Instructions/Circulars and Practice Notes;  Occupational Health and Safety Act;  ISO 9001;  National Building Regulation;  SANS 10142.  ECSA Regulations 3. Deliverables / Outcomes The expected deliverables should include quality and safety plan that is customized to Independent Development Trust business environment. All work to be carried out shall meet Engineering Council of South Africa (ECSA) requirements. 4. Mandatory requirements expertise and skills  Bidders must provide a valid CIDB grading certificate of 1EB or higher as part of their tender submission  Electrical Contractors’ Association Registration (of the company) and /or Any other relevant professional certifications of the company;  Trade test certificate of the individual resource (medium and high voltage engineering) issued by relevant trade test center.  Certification of trade in electrical contracting issued by department of high education and training(DHET).  The Key Personnel / Project Manager must be ECSA accredited.  Letter of good standing with COIDA.  Valid Public liability insurance cover. Note: Failure to provide the requested information will result in the bidder being disqualified from further consideration 5.1 General maintenance, repair, modification and installations as and when required:  Cleaning of electrical installations;  Servicing of electrical installations;  Assessment of default lighting;  Replacing of default components e.g., power poles, plugs, dedicated plugs and data outlets as and when required.  Power supplies and batteries (Uninterrupted Power Supply and all equipment).  Distribution boards and legend cards.  Attend to all lighting in and outside the building, including.  Repairs of all electrical work in and outside the building.  Dedicated plug repairs.  AC (Alternating current) plug repairs.  Main power supply and back-up generator.  Remove all decommissioned wiring in the building.  Repair lighting protection to building.  New Installations.  Modifications.  Energy management recommendations.  Safety tests and issuing of certificates of compliance. The above list is non exhaustive. The contractor shall undertake to do maintenance on:  Any activities such as tests, measurements, replacements, adjustments and repairs intended to restore or retain the electrical installation after the repairs in a specified state in which the unit can perform its required functions.  All action taken to retain material in a serviceable condition or to restore it to serviceability and repair.  All supply and repair action taken to keep a force in condition to carry out its mission.  The routine recurring work required to keep the facilities (electrical installation) in such condition that may be continuously used at its original or designed capacity and efficiency for its intended purpose. Response time  Turnaround time of the service provider shall be expected to be within 2-12 hours of receipt of a call…

Question 4

What compliance and legal requirements must bidders meet?

Accepted Answer

Tax Compliance Pin Number (submit valid letter) CSD Number Central Supplier Database number MAAA______________________ Appointment letters 20 points appointment letters (on with 5 Corresponding Appointment letters Appointment lettersscoring purposes Appointment letter Appointment letters with 0 1. National Treasury Central Supplier Database number MAAA______________________ 3. Unique SARS Tax Compliance Pin Number (submit valid letter) Compulsory returnable document: SBD 6.1 *CIPC Document (Company Registration Document will be required for verification (CIPC DOC)) Bidder must provide  5 Appointment letters 20 points letterhead 15 points  4 Appointment letters  3 Appointment lettersscoring purposes. Points  1 Appointment letter include CV of Project CV on Technician, trade 2-3 years (10 points) Note: Submission of a cv  Bidders must provide a valid CIDB grading certificate of 1EB or higher as part of  The Key Personnel / Project Manager must be ECSA accredited.  Letter of good standing with COIDA. Points Allocation: 90 points B-BBEE Details: nts Claim Form in Terms of the Preferential Procurement Regulations 2022), attached in this RFQ document. Compulsory returnable document: SBD 6.1 Source Documents to be submitted with the Bid or RFQ *CIPC Document (Company Registration Document will be required for verification (CIPC DOC)) *Woman (Originally Certified ID Document) *Youth (Originally Certified ID Document) *People with Disability (Letter from the Dr. Confirming the Disability) *Black Ownership (Originally Certified ID Document) Non-Submission of Source documents will result in the allocation of zero points for specific goals Note –price quote should be on a company letterhead; if not, the bidder will be disqualified INDEPENDENT DEVELOPMENT TRUST TERMS OF REFERENCE ELECTRICAL CONTRACTOR INDEPENDENT DEVELOPMENT TRUST NATIONAL OFFICE 1.1. The IDT is primarily responsible for social infrastructure development in the country, working with and on behalf of the Department of public works and Infrastructure and other partners Task Directive SCOPE OF SERVICES AND MAINTANANCETERMS OF REFERENCE ELECTRICAL CONTRACTOR INDEPENDENT DEVELOPMENT TRUST NATIONAL OFFICE 1. Background The Independent Development Trust (IDT) seeks to appoint a service provider who will provide Electrical Services (operation and maintenance), and to provide a regular and systematic preventative maintenance Independent Development Trust offices as and when needed for a period of 3 years. Electrical companies with relevant skills, experience and empowerment profiles are invited to submit proposals to the IDT, to assist with electrical maintenance. The appointed Electrical Contractor will ensure proper maintenance and repairs of electrical components in the IDT National Office. These Terms of Reference o

Question 5

What are the important dates and deadlines for this tender?

Accepted Answer

{"closingDate":"09 OCTOBER 2026"}

Question 6

Who should be contacted for queries about this tender?

Accepted Answer

{"name":"Ms. Mahali","email":"AidaN@idt.org.za","phone":"012 845 2011","department":"reserves the right to purchase a","address":null}

Electrical contractor services – independent development trust national office – national tender

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Broad-Based Black Economic Empowerment Act (B-BBEE Act)

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