Panel of eisa moderators and markers for occupational qualifications (3-Year contract)

Closing date: Tuesday 25 August 2026 at 13:00. Issue date: Tuesday 18 August 2026. No briefing or site visit is mentioned.

Inquiries and bid submissions: [email protected] (all inquiries in writing). Telephone: 011 274 4700. No physical address provided.

Bids must be submitted electronically to [email protected] by the closing date and time. Late bids will not be considered under any circumstances. Bids must be submitted on the official forms provided and must not be re-typed. The following returnable documents must be completed and signed: SBD 1 (Invitation to Bid), SBD 3.3 (Pricing Schedule – Professional Services), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), Annexure 5 (General Conditions of Purchase – signed on last page and initialled on each page), Annexure 6 (POPI Consent forms), and proof of banking details. Bidders must also submit a valid proof of banking details. Failure to provide required information, such as the specific qualification applied for, will result in automatic disqualification.

Returnable administrative documents include: Company Registration Documents (CIPC), CSD report/number, Joint Venture Agreement if applicable, valid B-BBEE certificate or affidavit, completed SBD forms (SBD 1, SBD 3.3, SBD 4, SBD 6.1), Annexure 5 (General Conditions of Purchase) signed, Annexure 6 (POPI consent forms), and Tax PIN from SARS. Bidders will not be disqualified at this stage if documents are missing, but they will be required before award.

Evaluation is conducted in three stages. Stage 1: Pre-qualification criteria – returnable administrative documents must be submitted; however, bidders will not be disqualified at this stage if documents are missing, but they will be required before award. Stage 2: Functionality evaluation – bidders must score a minimum of 75 points out of 100 to qualify. Functionality criteria: reference letters (30 points) – 3 or more relevant letters from clients in Water/Energy sectors as facilitator, assessor, moderator, or marker; letters must be not older than 3 years, on client letterhead, include client name, work title, years, contactable reference, signed, and indicate quality. Qualifications (30 points) – relevant qualifications as per enlisted occupational qualifications; certified copies not older than 6 months; foreign qualifications must have SAQA evaluation. Experience (40 points) – 3+ years relevant experience or registered assessor/moderator = 40 points; 2 years = 30 points; less than 2 years = 20 points; no experience = 0 points. Stage 3: Pricing and preference points – 80/20 system: 80 points for price, 20 points for B-BBEE status level. Price points calculated using formula Ps = 80(1 - (Pt - Pmin)/Pmin). B-BBEE points: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, non-compliant = 0. No financial proposals are required at this stage since it is a panel appointment; price will not be assessed, only technical and skills assessment/interviews. EWSETA reserves the right to negotiate prices with successful bidders.

The panel will provide External Integrated Summative Assessment (EISA) marking and moderation services for a three-year period, as and when required. The panel will be engaged on a pro-rata basis to support EWSETA in fulfilling QCTO obligations. The specific occupational qualifications covered are: Occupational Certificate: Radiation Protection Monitor (SAQA ID 110356, NQF 4, 115 credits); Occupational Certificate: Water Works Management Practitioner (118808, NQF 6, 298); Occupational Certificate: Water Regulation Practitioner (101471, NQF 8, 216); Occupational Certificate: Industrial Water Process Controller (102578, NQF 5, 251); Higher Occupational Certificate: Solar Photovoltaic Standalone Service Technician (120863, NQF 5, 133); Occupational Certificate: Solar Photovoltaic Standalone System Mounter (120885, NQF 4, 84); National Occupational Certificate: Solar Photovoltaic Standalone Systems Installer (120883, NQF 4, 211); Occupational Certificate: Solar Photovoltaic Service Technician (99447, NQF 5, 344); Occupational Certificate: Energy Efficiency Technician (Energy Audit Technician) (99426, NQF 6, 119). Bidders must clearly indicate the specific qualification they are applying for; failure to do so results in automatic disqualification. Markers' responsibilities include assessing and grading exam scripts, providing feedback to Assessment Quality Partners, ensuring fairness and consistency, adhering to marking guidelines, maintaining confidentiality, participating in moderation and calibration, handling special cases, submitting final marks, and contributing to quality assurance. Moderators' responsibilities include reviewing and moderating marked assessments, validating accuracy, providing feedback, ensuring adherence to guidelines, handling disputes, and reporting findings. Panel members must keep the same team profile throughout the contract; changes require written authorization from EWSETA.

Markers must assess and grade exam scripts, provide feedback, ensure fairness and consistency, adhere to marking guidelines, maintain integrity, participate in moderation and calibration, handle special cases, submit final marks, and contribute to quality assurance. Moderators review and moderate marked assessments, validate accuracy, provide feedback, ensure adherence to guidelines, handle disputes, and report findings. Assignments are allocated on an RFQ basis as needed. Panel members must maintain the same team profile throughout the contract unless written authorization is obtained.

Bidders must have relevant qualifications as per the enlisted occupational qualifications. Certified copies of qualifications must be attached, not older than 6 months. Foreign qualifications must be accompanied by a SAQA evaluation certificate. Bidders must have relevant experience in the role applied for: 3+ years or registered assessor/moderator = 40 points; 2 years = 30 points; less than 2 years = 20 points; no experience = 0 points. Reference letters from previous clients in Water/Energy sectors are required, not older than 3 years, on client letterhead, with contact details.

Supplies and services that do not comply with contract requirements may be rejected. If inspections, tests, or analyses show non-compliance, the cost is borne by the supplier. Rejected supplies must be removed at the supplier's cost and replaced with compliant supplies. The purchaser may inspect the supplier's records and have them audited.

No financial proposals are required at the bid stage since this is a panel appointment; price will not be assessed. The pricing schedule (SBD 3.3) requires bidders to indicate a ceiling price based on total estimated time for completion, including all expenses and taxes. It also requires listing persons involved with hourly and daily rates, phases with cost per phase and man-days, travel expenses, and other expenses. Bidders must indicate if rates are firm for the full period and the period required for commencement. Bidders registered for VAT who submit bids without VAT will be disqualified. All bidders must complete the VAT declaration. EWSETA will not make upfront payments and undertakes to pay within 30 days of presentation of a valid tax invoice. Scheduled outages, after hours or weekends must be part of total costs and not additional cost.

Bidders must submit: Company Registration Documents (CIPC), CSD report/number, Joint Venture Agreement if applicable, valid B-BBEE certificate (issued by SANAS accredited entity) or B-BBEE affidavit for EMEs/QSEs, SARS Tax PIN or tax clearance certificate, and proof of banking details. Tax matters must be in order at time of award. Bidders must not be persons in the service of the state. Bidders must declare VAT status and provide VAT number if registered. Bidders must not have engaged in fronting, collusion, or corrupt practices. Bidders must commit to ethical conduct. Bidders must submit original or certified copies of B-BBEE certificates. For joint ventures, a consolidated B-BBEE certificate is required. Bidders will not be awarded B-BBEE points if they intend to subcontract more than 25% of the contract value to an enterprise that does not qualify for at least the same points, unless the subcontractor is an EME with capability.

The panel will be contracted for three years from date of appointment, on an as-and-when-required basis. Appointment to the panel does not guarantee work; assignments are allocated via RFQ as needed. EWSETA may award assignments to one or more panel members at its discretion. Panel members must maintain the same team profile throughout the contract; changes require written authorization. A contract will be signed with each appointed service provider. The contract will be managed in accordance with Treasury Regulation 16A9. Non-performance attracts penalties including withholding payments, contract termination, and reporting to National Treasury. A probation period of 30 days applies. The service level agreement will be reviewed annually. EWSETA will not make upfront payments. Payment within 30 days of valid tax invoice. Bidders must adhere to EWSETA employee code of conduct. Bidders must commit to ethical conduct and confirm no fronting, collusion, or corrupt practices. Any plagiarism in bids leads to disqualification. Clarification requests must be answered within 48 hours. No amendments without CEO approval. Staff changes require approval. Confidentiality undertakings apply.

Evaluation is conducted in stages. Stage 1: Pre-qualification criteria (returnable administrative documents). Stage 2: Functionality evaluation, where bidders must score a minimum of 75 points out of 100 to qualify. Functionality criteria include: reference letters (30 points), qualifications/professional certification (30 points), and experience in the role (40 points). Stage 3: Pricing and preference points using the 80/20 system. Price points are calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals include B-BBEE status level contribution (20 points). Bidders must submit valid B-BBEE certificates. No financial proposals are required at this stage since it is a panel appointment; price will not be assessed, only technical and skills assessment/interviews. EWSETA reserves the right to negotiate prices with successful bidders.