Supply, delivery, installation and commissioning of pressure certified hydrogen storage vessels.

SCM Enquiries: Acquisition Department, South African Weather Service.

Email: [email protected].

Written enquiries must be submitted at least 5 days before the closing date.

Bids must be submitted online only on the e-Tender platform (https://www.etenders.gov.za/). Tutorial: https://youtu.be/B7pNseNJYHM. Submission via any other channel disqualifies the bid. All returnable documents must be completed, signed, and uploaded before the closing time and date. Responses received after closing time will not be considered regardless of reason. Bidders should initial every page. Returnable documents (Annexures):

• Annexure A (Invitation to Bid): bidder contact details and declarations.
• Annexure B (General Conditions of Contract): standard GCC.
• Annexure C (Bidder's Disclosure): may cover past SCM practices and independent bid determination.
• Annexure F (Preference Points Claim Form): claims B-BBEE points under PPPFA 2022 regulations.
• Annexure G (Pricing Schedule and Financial Proposal).
• Annexure H (Specifications / Terms of Reference) plus the bidder's Technical/Functional Proposal.
• Annexure i (POPIA Supplier Consent Form).
• Any other documentation issued with the bid.
• Signed teaming agreement if a joint venture, consortium, trust, or partnership.
• Proof of subcontracting arrangement if subcontracting.

SAWS may reject bids not in prescribed format, reject bids with incomplete SBDs, request clarifications, conduct site inspections or due diligence, verify references and OEM accreditations, and request audited financial statements prior to award. Bidders bear all costs of preparation and attendance. SAWS may cancel the bid before award if needs change, funds lapse, no acceptable tender received, or material irregularities occur.

This bid is subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, 2022. A preference points claim form (Annexure F) must be submitted to qualify for B-BBEE points. A valid B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must accompany the claim. SAWS will evaluate bids in stages: first compliance and eligibility, then technical/functional proposal (Annexure H response), then pricing. Shortlisted bidders may be required to give a final presentation to the evaluation committee. SAWS may split the award among multiple bidders. Price must be market-related; SAWS may reject bids that are not. Prior to award, SAWS conducts supplier due diligence including reference letter verification (must provide valid, responsive contact details) and OEM accreditation verification (must provide active official OEM email). Failure to verify either may result in score adjustment or disqualification.

The scope is the supply, delivery, installation, and commissioning of pressure certified hydrogen storage vessels. The document states no further technical detail (quantities, dimensions, standards, or specific performance requirements) beyond the title. Bidders must respond to Annexure H (Specifications / Terms of Reference) with a Technical/Functional Proposal.

Successful bidders must conclude a Service Level Agreement (SLA) with SAWS. The SLA will measure, monitor, and assess supplier performance, and bidders must provide a scorecard showing how their product/service is measured to meet SAWS objectives. Goods supplied must conform to standards mentioned in bidding documents and specifications.

Pricing must be submitted on Annexure G (Pricing Schedule and Financial Proposal). SAWS may request audited financial statements to assess financial stability. Payment terms: 30 days from receipt of invoice, unless otherwise agreed. No specific bond, guarantee, or insurance percentage is stated in the document. No performance security amount is specified.

Tax Compliance: Provide a SARS Tax Compliance Status (TCS) PIN or TCS certificate. If registered on the Central Supplier Database (CSD) but no TCS PIN, provide the CSD number. Each party in a joint venture or consortium must submit separate TCS/CSD. Bidders in the service of the state are disqualified. Foreign suppliers without South African tax obligations must complete the foreign supplier questionnaire in Annexure A. B-BBEE: A B-BBEE status level verification certificate or sworn affidavit (for EMEs/QSEs) must be submitted to claim preference points. CIPC registration is not mentioned in the document. CIDB grading not mentioned. Accreditation or OEM authorisation may be required if stated in the specification; SAWS will verify OEM accreditations prior to award.

The GCC (Annexure B) applies. Special Conditions of Contract (SCC) may supplement the GCC; the SCC prevails in any conflict. The successful bidder signs a written contract (SBD7). Performance security may be required – amount specified in SCC (none given in this document). Payment: 30 days from invoice, unless otherwise agreed. Penalties: calculated at the prime interest rate per day on delayed deliverables. SAWS may terminate for default or insolvency. Liquidated damages not specified beyond penalties. Warranties: goods supplied must be new and defect-free; standard 12-month warranty from acceptance or 18 months from shipment, unless SCC states otherwise. Force majeure clause applies. Disputes: mediation then South African courts. No assignment without consent. The contract is governed by South African law.

Bids must be submitted online on the e-Tender platform. A tutorial link is provided. All documents issued with the bid must be completed and submitted before closing. Joint ventures, consortia, trusts, or partnerships must submit a signed teaming agreement. By submitting, bidders consent to processing of personal information in line with POPIA and SAWS policy. The bidder must have approved operational premises with necessary infrastructure and relevant accreditation. SAWS may conduct a due diligence site visit to verify capacity.

SAWS will conduct supplier due diligence on the recommended bidder prior to award. This includes verifying reference letters and OEM accreditations. Failure to provide verifiable contact details or non-verifiable OEM authorisation may result in score adjustment or disqualification.