General building maintenance services at or tambo international airport

SCM / Procurement enquiries:

• Contact: Theo Nkomo
• Role: Supply Chain representative
• Email: [email protected]
• Telephone: 011 723 1400

Technical enquiries:

• Contact: Theo Nkomo
• Role: Technical representative
• Email: [email protected]
• Telephone: 011 723 1400

Submission email: [email protected]

Service delivery address:

OR Tambo International Airport

Airports Company South Africa SOC Limited

Gauteng

South Africa

Submission method: email only to [email protected]

Closing time: 26 October 2026 at 12:00 (South African Time)

Late bids will not be accepted under any circumstances

Bid validity: 12 weeks (84 days) from closing date

Pricing: fixed rates for the full contract duration; no price adjustments

Returnable documents (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): signed offer cover page with bidder details
• SBD 4 (Declaration of Interest): discloses state employment or connections of directors/shareholders
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under 80/20 system
• SBD 8 (Past Supply Chain Practices): declares any prior supply chain misconduct
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure
• Authority to Sign / Board Resolution: authorises the named signatory to bind the bidder
• Proof of CSD registration and valid SARS Tax Compliance Status PIN (or printed TCS certificate)
• CIDB registration certificate showing Grade 4GB or higher
• B-BBEE evidence: valid sworn affidavit or SANAS-accredited B-BBEE certificate (consolidated for JVs)
• Certified copies of key personnel qualifications and CVs
• Three signed reference letters on client letterheads for general building maintenance projects

Disqualification risks:

• Submission after closing time
• Missing or unsigned returnable forms
• CIDB grading below 4GB
• Failure to achieve minimum 75/100 functionality score
• False declarations on SBD forms

Evaluation follows five stages:

Stage 1: Responsiveness test – bid must be complete, signed and comply with all tender conditions

Stage 2: Mandatory Administration Criteria – CIDB contractor grading 4GB or higher; fully completed and signed Form of Offer

Stage 3: Not separately defined in document

Stage 4: Functionality evaluation – minimum threshold 75 out of 100 points required to proceed

• Key Personnel Experience (30 points):

• Site Manager: 5+ years building maintenance/construction experience = 10 pts; <5 years = 0 pts
• Boiler Maker/Welder: 3+ years boiler making/welding experience = 10 pts; <3 years = 0 pts
• Carpenter/Joiner: 3+ years carpentry/joinery experience = 10 pts; <3 years = 0 pts

• Key Personnel Qualifications (30 points):

• Site Manager: Diploma NQF Level 6 in Construction Management, Civil Engineering, Quantity Surveying or Architecture = 10 pts; otherwise 0 pts
• Boiler Maker/Welder: Trade test certificate in Boiler Making/Welding plus OHS training certificate = 10 pts; otherwise 0 pts
• Carpenter/Joiner: Trade test certificate in Carpentry/Joinery plus OHS training certificate = 10 pts; otherwise 0 pts
• Foreign qualifications must be verified by SAQA with certificates submitted

• Company References (40 points):

• 3 or more relevant reference/completion letters = 40 pts
• Fewer than 3 = 0 pts
• Letters must be on client letterhead with project description, value, duration and contactable details
• Relevant work includes tiling, flooring, ceilings, painting, welding, waterproofing

Stage 5: Price and Preference (80/20 split) – Preferential Procurement Regulations 2022

• Price points: 80 points allocated via standard formula
• Specific goals (20 points):

• B-BBEE Level 1 = 5 pts, Level 2 = 4.5, Level 3 = 4, Level 4 = 3, Level 5 = 2, Level 6 = 0.5, Level 7 = 0.3, Level 8 = 0.1, Non-compliant = 0
• Black youth majority-owned entities = 5 pts
• Black women majority-owned entities = 5 pts
• Companies majority owned by people with disabilities = 5 pts

• Proof required: original or certified copy of valid sworn affidavit or SANAS-accredited B-BBEE certificate (consolidated for JVs)

Stage 6: Objective criteria – may justify award to other than highest scorer if justified

Scope: General building maintenance services for a period of 4 months at OR Tambo International Airport

Work categories include: tiling, flooring, ceilings, painting, welding, waterproofing and similar building maintenance trades

Key personnel required (must be dedicated to the contract):

• Site Manager (1): minimum 5 years building maintenance/construction experience; diploma NQF Level 6 in Construction Management, Civil Engineering, Quantity Surveying or Architecture
• Boiler Maker/Welder (1): minimum 3 years boiler making/welding experience; trade test certificate in Boiler Making/Welding plus OHS training certificate
• Carpenter/Joiner (1): minimum 3 years carpentry/joinery experience; trade test certificate in Carpentry/Joinery plus OHS training certificate

All key personnel CVs and certified qualification copies must be submitted

Company must provide 3 or more reference letters for completed general building maintenance projects

Contract duration: 4 months fixed term

Pricing: fixed rates, no escalation or adjustment for the contract duration

Insurance requirements: detailed in Appendix 2 (not fully extracted); successful bidder must provide required policies before contract formation

Health and safety: Appendix 3 requirements apply; successful bidder must complete safety/environmental documentation

Pricing format: fixed rates for the full 4-month contract duration; no contract price adjustments, foreign exchange fluctuations or escalation permitted

VAT: shown separately as an addition to the tendered total

Bid security / performance guarantee: not explicitly stated in extracted text; contract data refers to securities, bonds, guarantees and insurance policies to be submitted before contract formation if requested

Retention: not specified in extracted text

Payment terms: not specified in extracted text

Financial capacity / turnover thresholds: not specified in extracted text

Insurance: tenderer advised to seek qualified advice; extent of employer-provided insurance (if any) may not cover full contract requirements; detailed requirements in Appendix 2 and Contract Data

Mandatory eligibility:

• CIDB registration: Grade 4GB or higher (construction works)
• CSD registration: Central Supplier Database number required
• Tax compliance: valid SARS Tax Compliance Status PIN or printed TCS certificate; each JV/consortium/subcontractor party must submit separate proof
• B-BBEE: valid sworn affidavit (EMEs ≤R10m, QSEs ≤R50m) or SANAS-accredited B-BBEE certificate (entities >R50m); consolidated certificate for JVs
• Authority to sign: board resolution or similar authorising the signatory
• Company registration: CIPC registration implied

Professional registrations: not explicitly required beyond trade test certificates for boiler maker/welder and carpenter/joiner

Local content: not specified in extracted text

Standard forms to complete (compress to obligation):

• SBD 1: signed offer cover page
• SBD 4: declaration of interest (state employment/connection disclosure)
• SBD 6.1: preference points claim under 80/20 system
• SBD 8: past supply chain practices declaration
• SBD 9: independent bid determination certificate
• Authority to Sign / Board Resolution: authorises signatory