Five-year general renovations, repairs and maintenance of building and electrical infrastructure at groenkloof (sanparks)

Compulsory clarification meeting

• Date and time: 27 October 2026 at 10:00.
• Venue: SANParks Main Boardroom, Groenkloof National Park, SANParks Head Office, 643 Leyds Street, Muckleneuk, Pretoria.
• Attendance is compulsory. A tender will be disqualified if no representative attends.
• The representative must be suitably qualified and experienced to understand the implications of the work.
• Tenderers must complete and sign the attendance register in the name of the tendering entity.

Enquiries closing

• Written questions must be submitted by 13 November 2026 at 12:00.
• Questions received after this time will not be considered.

Closing

• 20 November 2026 at 11:00.

Tender opening

• 20 November 2026 at 11:00 at SANParks Head Office, 643 Leyds Street, Muckleneuk, Pretoria, 0002.

Tender validity

• 12 weeks (84 calendar days).

Bidding procedure enquiries

• Contact: Garret Kobe
• Role: Manager: SCM – Infrastructure & Special Projects
• Telephone: 012 426 5132
• Email: [email protected]

Technical enquiries

• Contact: Suveer Mewalal
• Telephone: 012 426 5196
• Email: [email protected]

Enquiry rules

• All enquiries must be in writing and reference the relevant page or paragraph.
• Enquiries must reach the contact by 13 November 2026 at 12:00.
• No other SANParks employee may be approached for information; doing so may disqualify the bid.

Postal address

PO Box 787

Pretoria

0001

Delivery address

SANParks Head Office (Groenkloof National Park)

643 Leyds Street

Muckleneuk

Pretoria

Gauteng

0002

Submission method

• Hand delivery only. Electronic and emailed tenders will not be accepted.
• Tenders must be completed by hand in legible, non-erasable black ink and signed where required.
• Correction fluid is prohibited; corrections must be crossed out and initialled.
• Submit on the official issued tender documentation only; retyped documents are not accepted.
• Original only, plus 0 (nil) copies.
• Include one electronic copy of the Bill of Quantities in Excel format on a memory stick.

Delivery address

Tender box: SANParks Head Office (Groenkloof National Park)

643 Leyds Street

Muckleneuk

Pretoria

Gauteng

0002

Package identification

GNP-033-26: General renovations, repairs and maintenance of building and electrical infrastructure in Groenkloof for a period of five (05) years

Closing

• Closing date and time: 20 November 2026 at 11:00.
• Late tenders will not be accepted.
• Tender offers will be opened at SANParks Head Office, 643 Leyds Street, Muckleneuk, Pretoria, 0002 on 20 November 2026 at 11:00.

Returnable documents

• SBD 1 (Invitation to Bid): bidder identification and contact details, signed as the offer cover page.
• Form of Offer and Acceptance: signed tender offer.
• SBD 6.1 (Preference Points Claim Form): claims preference points under the Preferential Procurement Regulations, 2022.
• B-BBEE certificate (DTIC or SANAS) or sworn affidavit, original or certified copy, supporting the points claimed.
• Consolidated SANAS-accredited B-BBEE certificate where the bidder is a trust, consortium or joint venture.
• Fully priced Bills of Quantities with every item priced, plus the Excel copy on memory stick.
• Record of Addenda: confirm receipt of and compliance with all addenda, if any.
• Proof of registration on National Treasury's Central Supplier Database (CSD).
• SARS Tax Compliance Status PIN or printed TCS certificate; each consortium, joint venture or sub-contractor party must submit its own TCS certificate, PIN or CSD number.
• Valid Letter of Good Standing (COIDA) in the Building/Civil/Construction field from the Department of Labour, Compensation Fund or a licensed mutual association such as FEM.
• Capacity of Tenderer forms recording human resources, comparable project experience and performance.
• Proof of authority to sign, such as a company resolution or board resolution.
• CVs and letters of appointment or employment contracts for the Project Manager, Site Agent and Artisan.
• Project experience evidence: letters of appointment for current projects, completion certificates for completed projects, and client reference letters.

Disqualification risks

• Tender received after the closing time.
• Non-attendance of the compulsory clarification meeting.
• Failure to submit a fully priced Bills of Quantities.
• Failure to submit SBD 1 or a signed Form of Offer.
• Failure to submit requested clarification or documentation within 7 calendar days of request.
• Use of correction fluid, or corrections not crossed out and initialled.
• Submission by email or in electronic form.

Documents to be completed and returned with the tender

• SBD 1 (Invitation to Bid), signed.
• Signed Form of Offer and Acceptance.
• SBD 6.1 (Preference Points Claim Form).
• B-BBEE certificate or sworn affidavit; consolidated SANAS-accredited certificate for trusts, consortia and joint ventures.
• Fully priced Bills of Quantities, plus the Excel copy on memory stick.
• Record of Addenda, confirming receipt of and compliance with addenda.
• Proof of CSD registration.
• SARS Tax Compliance Status PIN or printed TCS certificate.
• Valid COIDA Letter of Good Standing.
• Capacity of Tenderer forms and proof of authority to sign.
• CVs, letters of appointment or employment contracts, letters of appointment for current projects, completion certificates and client reference letters.

Submission

• Original only, plus 0 (nil) copies.
• Deliver to the tender box at SANParks Head Office, 643 Leyds Street, Muckleneuk, Pretoria, by 20 November 2026 at 11:00.

Evaluation stages

1. Eligibility and responsiveness screening.
2. Functionality evaluation — minimum qualifying score: 18 out of 24 points (75%). Tenders below this threshold are non-responsive and rejected.
3. Risk assessment (technical and commercial).
4. Price and preference points under the 80/20 system.

Functionality criteria (24 points)

• Technical Expertise: maximum 8 points.
• Project Manager: minimum 3 years' project management experience and a minimum 3-year qualification (NQF Level 6) in the Built Environment — 4 points.
• Site Agent: qualified Installation Electrician (Regulation 11.2) with a valid wireman's licence and minimum 3 years' work experience — 3 points.
• Artisan: trade-tested refrigeration technician (HVAC-R) with minimum 2 years' work experience — 1 point.
• A full score of 8 is required to proceed to the second functionality criterion.
• CVs with proof of experience and qualifications, and letters of appointment or employment contracts confirming permanent or fixed-term employment, must be submitted.
• Facilities & General Building Maintenance Projects: maximum 16 points.
• General building maintenance and renovation contracts between R6.5 million and R13 million inclusive of VAT, completed in the past 5 years: 2 points per contract, maximum 8 points for 4 or more contracts.
• Client reference letters on work performance: 4 or more letters — 8 points; 3 letters — 6 points; 2 letters — 2 points; fewer than 2 letters — 0 points.
• Each reference letter must state the client, description of works, project value and performance level.
• Insufficient information scores zero for that criterion.

Price and preference points (100 points)

• Price: 80 points, scored as Ps = 80(1 − (Pt − Pmin)/Pmin).
• Specific goals: 20 points.
• Black ownership: 10 points (91–100% — 10; 81–90% — 8; 71–80% — 6; 61–70% — 4; 51–60% — 2; 0–50% — 0).
• Woman ownership: 5 points (71–100% — 5; 61–70% — 4; 51–60% — 3; 41–50% — 2; 30–40% — 1; 0–29% — 0).
• Locality: 5 points for enterprises based and operating in the Tshwane municipal district.
• Total evaluation points = points for the financial offer + points for specific goals.
• Failure to submit the required preference documentation results in zero points for specific goals but does not by itself disqualify the tender.

Risk assessment

• Technical risk criteria: suitably qualified and experienced human resources; experience on comparable projects in the past 5 years; contractual commitments and quality of performance on comparable projects in the past 5 years; attendance of the compulsory clarification meeting by a suitably qualified and experienced representative.
• Commercial risk criteria: rates tendered, bank rating, financial capability and capacity, access to sufficient financial resources to deliver the works and meet guarantees and warranties, absence of current or impending legal action affecting financial standing, auditor's report on current liquidity, and financial statements.
• Each criterion carries equal weight. Failure on any one criterion renders the tender non-responsive.

Scope

• General renovations, repairs and maintenance of building and electrical infrastructure at Groenkloof.
• Contract period: five (05) years.
• Work is executed under the CIDB Standard for Uniformity in Construction Procurement, with the Standard Conditions of Tender in Annex C applying.
• The contract covers general building works, renovations and maintenance, and electrical infrastructure work.

Key personnel to be deployed

• Project Manager: minimum 3 years' project management experience and a minimum 3-year qualification (NQF Level 6) in the Built Environment.
• Site Agent: qualified Installation Electrician (Regulation 11.2) with a valid wireman's licence and minimum 3 years' work experience.
• Artisan: trade-tested refrigeration technician (HVAC-R) with minimum 2 years' work experience.
• All three must be in the bidder's permanent or fixed-term employment and available for the execution and completion of the work.
• Replacement of key personnel requires approval from the Client and Engineer, who may reject proposed replacements.

Site inspection

• Tenderers must inspect and examine the site and its surroundings before bidding, and satisfy themselves on the nature of the site, quantities and nature of work and materials, means of access, accommodation needs, and all risks and contingencies.

Access

• The Employer will be provided access for inspections, tests and analysis as required.

Technical Expertise (maximum 8 points)

• Project Manager: minimum 3 years' project management experience and a minimum 3-year qualification (NQF Level 6) in the Built Environment — 4 points.
• Site Agent: qualified Installation Electrician (Regulation 11.2) with a valid wireman's licence and minimum 3 years' work experience — 3 points.
• Artisan: trade-tested refrigeration technician (HVAC-R) with minimum 2 years' work experience — 1 point.
• CVs with proof of experience and qualifications, and letters of appointment or employment contracts confirming permanent or fixed-term employment, must be submitted.
• A full score of 8 is required to proceed to the second functionality criterion.

Facilities & General Building Maintenance Projects (maximum 16 points)

• General building maintenance and renovation contracts between R6.5 million and R13 million inclusive of VAT, completed in the past 5 years: 2 points per contract, maximum 8 points for 4 or more contracts.
• Client reference letters on work performance: 4 or more — 8 points; 3 — 6 points; 2 — 2 points; fewer than 2 — 0 points.
• Each reference letter must state the client, description of works, project value and performance level.
• Evidence: letters of appointment for current projects stating scope, contract value and project address; completion certificates for completed projects; and client reference letters.
• Project details must include telephone contact details for the client or project agent.
• Insufficient information scores zero for that criterion.

Site inspection and work understanding

• The compulsory clarification meeting and site inspection take place at SANParks Main Boardroom, Groenkloof National Park, SANParks Head Office, 643 Leyds Street, Muckleneuk, Pretoria on 27 October 2026 at 10:00.
• Tenderers must inspect and examine the site and its surroundings and satisfy themselves on the form and nature of the site, the quantities and nature of work and materials, means of access, accommodation needs, and all risks, contingencies and circumstances affecting the tender.
• The representative attending must be suitably qualified and experienced to understand the implications of the work.
• Attendance is compulsory; a tender will be disqualified if no representative attends.
• Closing time for receipt of tenders: 20 November 2026 at 11:00. Email and late tenders will not be accepted.

Tenderers must submit a fully priced Bills of Quantities with every item priced, completed by hand in legible, non-erasable black ink.

• An electronic copy of the BoQ in Excel format must be included on a memory stick.
• Errors and omissions in the BoQ are dealt with under clause 3.9 of the Standard Conditions of Tender.

Pricing

• Pricing is by fully priced Bills of Quantities; every item must be priced.
• The BoQ must be completed by hand in legible, non-erasable black ink.
• An electronic copy of the BoQ in Excel format must be submitted on a memory stick.
• Errors, omissions and rate imbalances are dealt with under clause 3.9 of the Standard Conditions of Tender; the Employer notifies the tenderer and requests acceptance of the corrected total. If the tenderer does not accept the corrected offer or no consensus is reached, the tender is classified non-responsive.
• Lump sum Preliminary & General is priced as tendered or in accordance with the contract conditions.

Preference point system

• 80/20 system applies, for requirements with a Rand value up to R50 million including all applicable taxes.

Financial viability assessment

• The Employer assesses whether the tenderer can deliver the works and meet guarantees and warranties for the amount tendered.
• Aspects considered include rates tendered, bank rating, financial capability and capacity, access to sufficient financial resources, absence of current or impending legal action, auditor's report as proof of current liquidity, and financial statements.

Contract participation goals

• None.
• CIDB B.U.I.L.D. Programme: none.

CIDB registration

• Required grading: 6GB or higher, or capable of being registered at that grading before evaluation.
• Bidders below the determined grading or not CIDB registered will be disqualified.
• Joint ventures: every member must be CIDB registered; the lead partner must hold a 6GB grading, or not lower than one level below the required designation with the required recognition status; the combined grading must meet the 6GB requirement.

Statutory and registration requirements

• Registration on National Treasury's Central Supplier Database (CSD).
• Tax compliance at tender award stage; submit a SARS Tax Compliance Status PIN or printed TCS certificate. Each consortium, joint venture or sub-contractor party must submit a separate TCS certificate, PIN or CSD number.
• Valid Letter of Good Standing (COIDA) in the Building/Civil/Construction field from the Department of Labour, Compensation Fund or a licensed mutual association such as FEM.
• Proof of authority to sign, such as a company or board resolution.

B-BBEE and preference evidence

• Valid B-BBEE certificate (DTIC or SANAS) or sworn affidavit, original or certified copy, to support points claimed.
• Trusts, consortia and joint ventures must submit a consolidated B-BBEE certificate from a SANAS-accredited provider.
• Locality points require verifiable proof of a Tshwane municipal district business address older than 2 years: a rental or lease agreement in the bidding company's name with proof of payment for the month before closing, or ownership of business premises with a municipal account in the company's name confirming the 2-year address.

Disqualifying status

• Persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.
• Listing on the Register of Tender Defaulters under the Prevention and Combating of Corrupt Activities Act of 2004.
• Abuse of the Employer's supply chain management system, fraud or improper conduct in relation to the system, or failure to perform on a previous contract with written notice to that effect.

Responsiveness

• Only tenderers meeting the eligibility criteria in the Tender Data may submit.
• Tender must be received by the closing date and time, completed by hand in non-erasable black ink, with no correction fluid.
• SBD 1, signed Form of Offer, Record of Addenda compliance, fully priced BoQ, compulsory briefing attendance, CSD registration, tax compliance and COIDA Letter of Good Standing are all required.
• Failure to provide requested clarification or documentation within 7 calendar days of request disqualifies the tender.

Preference points for specific goals (20 points)

• Black ownership: 10 points (91–100% — 10; 81–90% — 8; 71–80% — 6; 61–70% — 4; 51–60% — 2; 0–50% — 0).
• Woman ownership: 5 points (71–100% — 5; 61–70% — 4; 51–60% — 3; 41–50% — 2; 30–40% — 1; 0–29% — 0).
• Locality: 5 points for enterprises based and operating in the Tshwane municipal district.

Evidence required

• Valid B-BBEE certificate (DTIC or SANAS) or sworn affidavit clearly indicating the percentage black and woman ownership.
• Trusts, consortia and joint ventures must submit a consolidated B-BBEE certificate from a SANAS-accredited provider.
• Locality claims require verifiable proof of a Tshwane business address older than 2 years: a rental or lease agreement in the bidding company's name with proof of payment for the month before closing, or a municipal account in the company's name confirming the 2-year business address.
• Failure to submit the required documentation scores zero for specific goals; it does not by itself disqualify the tender.

A valid Letter of Good Standing (COIDA) in the Building/Civil/Construction field is required, issued by the Department of Labour, the Compensation Fund or a licensed mutual association such as Federated Employers Mutual Assurance (FEM).

Contract conditions

• The conditions of tender are the Standard Conditions of Tender in Annex C of the CIDB Standard for Uniformity in Construction Procurement (Government Gazette No. 42622, 8 August 2019), as amended.
• The Tender Data takes precedence over the Standard Conditions of Tender where there is ambiguity or inconsistency.
• The Employer is South African National Parks.
• Tenderers must not be listed on the Register of Tender Defaulters, must not have abused the Employer's supply chain management system, must not have committed fraud or improper conduct in relation to the system, and must not have failed to perform on a previous contract with written notice to that effect.
• The Employer may require access for inspections, tests and analysis.
• The Employer provides one paper copy of the signed contract.
• The language of communication is English.

Special conditions

• No alternative tender offers will be considered.
• Electronic tender offers will not be accepted.
• Tenders may only be submitted on the official issued tender documentation.
• Tender offer validity period: 12 weeks (84 calendar days).
• The Employer may require a bidder to substantiate any preference claim before adjudication or afterwards.
• Tenderers must comply with the Record of Addenda, if any.
• The Employer provides one paper copy of the signed contract.

Eligibility

• CIDB registration at 6GB or higher, or capable of being so registered before evaluation; bidders below the required grading or not registered are disqualified.
• Joint ventures: every member CIDB registered; lead partner at 6GB or not lower than one level below the required designation with the required recognition status; combined grading meeting the 6GB requirement.

Mandatory submission requirements

• SBD 1 and a signed Form of Offer.
• Fully priced Bills of Quantities.
• Attendance of the compulsory briefing meeting.
• Registration on National Treasury's Central Supplier Database (CSD).
• Tax compliance at tender award stage.
• Valid Letter of Good Standing (COIDA).
• Minimum functionality score of 18 out of 24 points.

Evaluation under the PPPFA and Regulations (2022) using the 80/20 preference points system.

• Price: 80 points, scored as Ps = 80(1 − (Pt − Pmin)/Pmin).
• Specific goals: 20 points — Black Ownership maximum 10, Woman Ownership maximum 5, Locality maximum 5.
• Total evaluation points = points for the financial offer + points for specific goals.
• Minimum functionality score to proceed: 18 out of 24 points.
• Functionality criteria: Technical Expertise maximum 8 points; Facilities & General Building Maintenance Projects maximum 16 points.