Supply, delivery and installation of new office furniture – george municipality (GMQ009/26-27)

Closing: Friday, 23 October 2026 at 12:00 — quotations placed in the tender box after this time will not be accepted.

Quotation opening: Friday, 23 October 2026 at 12:05 in the Committee Room, George Municipality.

Enquiries

• Contact: Mr Timothy Craak
• Telephone: (044) 801 9388

Issued by

The City Council of George

P O Box 19

George

6530

Submission address

Fifth Floor, Directorate: Financial Services

Supply Chain Management Unit

Civic Centre

71 York Street

George

Employer's acceptance signatory

• Name: Mr Bevan Ellman
• Capacity: Director: Corporate Services
• Address: George Municipality, Civic Centre, York Street, George

Submission method: sealed envelope, clearly marked with the quotation number, placed in the tender box — posted, faxed or emailed quotations will not be accepted.

Submission address:

Fifth Floor, Directorate: Financial Services

Supply Chain Management Unit

Civic Centre

71 York Street

George

Closing time: 12:00 on Friday, 23 October 2026; no quotation may be placed in the box after 12:00.

Quotation opening: 12:05 on the same day in the Committee Room.

Late or unmarked quotations will not be considered.

Quotation documents: available from the Supply Chain Management Unit, Fifth Floor, Civic Centre, 71 York Street, George at a non-refundable deposit of R70.15 each, or free of charge at www.george.gov.za.

Returnable documents:

• MBD 1 (Tax Compliance Information): records the bidder's TCS/CSD number, tax number and B-BBEE evidence type.
• MBD 4 (Declaration of Interest): discloses any director, trustee, shareholder or member in the service of the state or connected to the evaluating authority.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and locality preference points.
• MBD 6.1(a) (Sworn Affidavit – B-BBEE Exempted Micro Enterprise): affidavit for an EME claiming B-BBEE points.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares the bidder's past SCM conduct.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set without collusion or price disclosure.
• Board, member or partner resolution authorising the signatory; a separate consortium or joint venture resolution where applicable.
• Joint Venture Agreement where bidding as a joint venture — a bid without it is disqualified.
• Schedule of Sub-Contractors, if any are proposed.
• Past Experience schedule (compulsory).
• Pricing Schedule completed in every line and column.
• Details of the tendering entity's bank.
• Certified copies of the identity documents of the company's directors and owners.
• Status of municipal accounts.
• Valid tax clearance certificate and TCS PIN.
• Valid original B-BBEE certificate or certified copy (or sworn affidavit for an EME/QSE).
• Proof of address to support a locality points claim.

Formatting rules: complete the documents in black ink; cross out mistakes in ink and sign fully at each alteration; no correction fluid; do not dismember the quotation document; attach all supporting documents at the end.

Details of the tendering entity's bank: the bidder authorises the employer to approach the listed bank for a financial reference, giving the bank name, branch name and code, account holder, account number and account type.

Preference point system: 80/20, applied to quotations above R30 000 (VAT included) and up to R300 000 (VAT included).

Points allocation (total 100):

• Price: 80
• B-BBEE status level: 10
• Specific goals (locality): 10

Award: the bidder scoring the highest points.

B-BBEE points (80/20): Level 1 = 10; Level 2 = 9; Level 3 = 7; Level 4 = 6; Level 5 = 4; Level 6 = 3; Level 7 = 2; Level 8 = 1; non-compliant contributor = 0. No valid B-BBEE certificate means no B-BBEE points.

Locality points (80/20): office within the boundaries of George Municipality = 10; within Garden Route District Municipality = 6; within the Western Cape = 4; outside the Western Cape = 2. Proof of address is required or no points are awarded.

Framework: Preferential Procurement Policy Framework Act (Act 5 of 2000) Regulations 2022, the George Municipality Supply Chain Management Policy and its Preferential Procurement Policy.

Unclaimed points: failure to submit the required proof for specific goals is treated as no claim for those points.

Verification: the municipality may call for substantiation of any preference claim at any time and may conduct site visits to verify a locality claim, applying substance over legal form (GRAP). Fronting or any attempt to circumvent the locality initiative will be reported to National Treasury for blacklisting on the CSD.

Scope: supply, delivery and installation of new office furniture for George Municipality.

Furniture (melamine; colour Lockeport unless stated):

• L-shape table 1600 x 1000 x 22mm, left-hand side — 6 units.
• L-shape table 1600 x 1000 x 22mm, right-hand side — 6 units.
• Central-locking mobile pedestal 550mm x 430mm with 3 standard drawers — 12 units.
• Pinnacle high-back chair — 15 units: swivel and tilt, gas height adjustment, five-star base, supports users up to 140kg, black.

Delivery and installation: set-up, delivery and labour costs must be included in the quoted prices.

Appointment: only one successful bidder will be appointed.

Past Experience schedule — compulsory to complete.

Bidders must give details of similar works or services satisfactorily completed in the past, including the nature of the work, the contract value, the employer's name, the duration and completion date, and the employer's contact number.

Pricing schedule (unit prices excluding VAT): L-shape table 1600 x 1000 x 22mm (LHS) — quantity 6; L-shape table 1600 x 1000 x 22mm (RHS) — quantity 6; central-locking mobile pedestal 550mm x 430mm — quantity 12; Pinnacle high-back chair — quantity 15.

Sub-total plus 15% VAT equals the total price including all applicable taxes.

A price must be quoted in every line and column or the quotation will not be considered for evaluation; R0.00 must be entered where no charge applies; set-up, delivery and labour costs must be included; only one successful bidder will be appointed.

Pricing format: pricing schedule with unit prices excluding VAT per line item; the sub-total plus 15% VAT gives the total price including all applicable taxes.

Quantities to price: L-shape table (LHS) 6; L-shape table (RHS) 6; central-locking mobile pedestal 12; Pinnacle high-back chair 15.

Pricing rules:

• A price must be quoted in every line and column; an incomplete pricing schedule will not be considered for evaluation.
• R0.00 must be entered where no charge applies.
• Set-up, delivery and labour costs must be included in the pricing.
• Prices must be firm and valid for at least 60 days from the offer date.
• A firm delivery period must be indicated.
• Mistakes in prices and calculations are at the bidder's own risk.

Tax: transactions exceeding R30 000 require a valid SARS tax clearance certificate, and a TCS PIN must accompany the quotation.

Eligibility

• No quotation will be considered from a person in the service of the state, provincial government or a municipality.
• Successful bidders must register on the Central Supplier Database (CSD); a supplier database number is required on the summary page.

Tax

• A TCS PIN for the bidder's tax compliance must be submitted with the quotation.
• Transactions exceeding R30 000 require a valid tax clearance certificate issued by SARS.
• Consortia, joint ventures and sub-contractors: each party must submit a separate TCS certificate, PIN or CSD number.

B-bbee

• A valid original B-BBEE certificate or a valid certified copy must be submitted; an EME may submit a sworn affidavit (MBD 6.1(a)).
• A trust, consortium or joint venture qualifies for points on its B-BBEE status level as a legal entity if it submits its B-BBEE certificate.
• No certificate submitted means no B-BBEE points.

Locality

• Proof of address (municipal account plus affidavit, rental or lease agreement, or affidavit) must be submitted to claim locality points.

Other documents

• Certified copies of the identity documents of the directors and owners.
• Status of municipal accounts.
• Board, member or partner resolution authorising the signatory.
• Joint Venture Agreement where applicable — a bid without it is disqualified.
• POPIA: the service provider must safeguard personal information processed for the municipality and report any suspected unauthorised access immediately.

Specific goals — locality of the bidder's office (80/20 system): within the boundaries of George Municipality = 10 points; within Garden Route District Municipality = 6; within the Western Cape = 4; outside the Western Cape = 2.

Proof of address (municipal account plus affidavit, rental or lease agreement, or affidavit) must be submitted; without it no points are awarded.

The municipality may verify locality claims by site visits and inspections, applying substance over legal form (GRAP). Bidders attempting to circumvent the initiative, including through fronting, will be reported to National Treasury for blacklisting on the CSD.

Offer validity: the quotation remains open for acceptance for 60 days from the closing date and time.

Withdrawal or default: if the bidder withdraws within the validity period or fails to perform when called upon, the municipality may cancel the contract and recover any additional expense caused by accepting a less favourable quotation or by inviting fresh quotations, by set-off against money due or against any guarantee or deposit held.

Acceptance: acceptance may be communicated by letter or order sent by certified or registered mail; posting is deemed proper service from the dispatch date.

Contract effectiveness: the agreement takes effect when the supplier receives one fully completed original copy, including any schedule of deviations; the supplier has five working days from receipt to notify the municipality in writing of any reason it cannot accept the agreement.

Governing law: the law of the Republic of South Africa; the bidder must nominate a domicilium citandi et executandi in South Africa for legal notices.

POPIA: the service provider must maintain security measures over personal information processed for the municipality and notify it immediately of any suspected unauthorised access.

Prices quoted must be firm and valid for at least 60 days from the date of the offer.

A firm delivery period must be indicated.

Joint ventures: the Joint Venture Agreement must be submitted with the annexure; a bid without it will be disqualified.

Evaluation and award follow the Preferential Procurement Policy Framework Act (Act 5 of 2000) Regulations 2022, the George Municipality Supply Chain Management Policy and its Preferential Procurement Policy.

Points allocation (total 100): price 80; B-BBEE status 10; specific goals 10.

The applicable preference point system is 80/20.