Three-year single-vendor secure access service edge (sase) solution: supply, installation, configuration and managed services

Closing date: 10 December 2026 at 11:00.

Briefing session: 19 November 2026, non-compulsory, on Microsoft Teams.

Teams link: https://teams.microsoft.com/meet/3193862178849455?p=4ElHqM1BcIj9szqe09

Bid validity: 120 days from the closing date.

Bidding procedure enquiries:

• Email: [email protected]

Technical enquiries:

• Contact: Khomotso Mokwele
• Email: [email protected]
• Telephone: not provided

Submission:

• Method: e-submission via the e-Tender portal
• Portal: e-tender

Invoices:

• Email: [email protected]

Submission method: e-submission via the e-Tender portal only.

Closing time: 11:00 on 10 December 2026.

Late, telegraphic, telephonic, telex or facsimile bids will not be accepted.

Bids must be submitted on the official forms; forms may not be retyped or redrafted.

Any alteration must be initialled; correction fluid is prohibited.

Returnable documents:

• SBD 1 (Invitation to Bid): bidder details and signed offer.
• SBD 3.1 (Pricing Schedule – Firm Prices): itemised pricing for the 36-month SASE service.
• SBD 4 (Bidder's Disclosure): discloses whether any director, shareholder or controlling person is employed by the state or connected to anyone at BMA; every question must be answered.
• SBD 6.1 (Preference Points Claim): claims specific-goal points and requires a B-BBEE certificate or sworn affidavit.
• SBD 7.1 (Contract Form – Purchase of Goods/Works): signed by the successful bidder as the service provider.
• CSD registration declaration: confirms the bidder's CSD details are correct and up to date.
• Authority to sign / board resolution: signed by all directors, members or partners, authorising the named signatory to bind the bidder.
• SARS Tax Compliance Status PIN or printed TCS certificate.
• B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs).

Disqualification risks:

• Failure to register on the CSD by the closing time.
• Omission of any returnable form or required document.
• Unanswered questions on SBD 4.
• Uninitialled alterations or use of correction fluid.
• Late submission.

Preference point system: 80/20.

Points allocation:

• Price: 80 points.
• Specific goals: 20 points.

Specific goals points:

• Black ownership: 10 points (100% = 10; ≥51% and <100% = 5; >0% and <51% = 2; 0% = 0).
• Women ownership: 4 points (100% = 4; ≥51% and <100% = 2; >0% and <51% = 1; 0% = 0).
• Youth ownership: 3 points (100% = 3; ≥51% and <100% = 2; >0% and <51% = 1; 0% = 0).
• Military veterans ownership: 3 points (100% = 3; ≥51% and <100% = 2; >0% and <51% = 1; 0% = 0).

Evaluation stages:

1. Administrative compliance: all mandatory forms and documents must be submitted.
2. Mandatory compliance: requirements in the Terms of Reference (sections 1 to 48) must be met.
3. Preference points: calculated on price and specific goals as above.

Failure to submit proof for specific goals means those points are not claimed.

BMA reserves the right to request presentations from shortlisted bidders and to negotiate with them before or after award.

Scope: procurement, installation, configuration and management of a single-vendor Secure Access Service Edge (SASE) solution for the Border Management Authority.

Contract period: three (3) years (36 months).

Services include professional services.

The solution must be from a single vendor.

Detailed specifications and terms of reference are in Annexure C (sections 1 to 48).

Bidders must indicate brand and model, country of origin, compliance with specifications, any deviations, and delivery period.

Goods and services must conform to the standards in the bidding documents and specifications.

The supplier must not disclose contract information without the purchaser's written consent; all documents remain the purchaser's property and must be returned on completion.

Pre-bidding testing is at the bidder's cost.

The purchaser may inspect the supplier's premises at reasonable hours.

If inspections or tests show compliance, the purchaser bears the cost; if not, the supplier bears the cost and non-compliant supplies may be rejected.

Rejected supplies must be removed and replaced at the supplier's cost and risk.

Pricing form: SBD 3.1 – Firm Prices.

Only firm prices are accepted; non-firm prices or prices subject to exchange rate variation will not be considered.

Item 1: procurement, installation, configuration and management of a single-vendor SASE solution for 36 months with professional services.

The schedule must show subtotal, VAT at 15%, and grand total.

All delivery costs must be included.

Offer validity: 120 days from the closing date.

Lead time must be stated in days or weeks.

Pricing: firm prices only; non-firm prices or prices subject to exchange rate variation will not be considered.

Pricing schedule: SBD 3.1, item 1 covers the 36-month SASE service with professional services; subtotal, VAT at 15%, and grand total must be shown.

All delivery costs must be included in the bid price.

Offer validity: 120 days from the closing date.

Payment: within 30 days of receipt of an approved invoice, against key deliverables and subject to professional-level quality standards.

Disbursements: must not exceed 10% of the total amount paid and are reimbursed only against original receipts for pre-agreed expenses.

Currency: South African Rand, inclusive of VAT.

No bid security, performance bond or retention is stated.

CSD registration: mandatory; bidders not registered on the Central Suppliers Database at the closing time will be disqualified.

SARS Tax Compliance Status: a valid TCS PIN or printed TCS certificate must be submitted; consortia, joint ventures and subcontractors must each provide a separate TCS PIN or CSD number.

B-BBEE: a valid B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to claim preference points.

SBD 4: every question must be answered; failure to do so invalidates the bid.

SBD 6.1: must be completed to claim specific-goal points.

SBD 7.1: the successful bidder must sign the contract form.

Authority to sign: a board resolution signed by all directors, members or partners is required.

Foreign suppliers: must be represented in South Africa or have a permanent establishment; proof must be enclosed.

Employment: service providers may not employ non-South African citizens without a valid work permit; non-compliance may lead to contract termination.

No person in the service of the state, or company with such a director or member, may bid.

Contract period: three (3) years.

Warranty: goods must be new, unused and of the latest model; warranty valid for 12 months after delivery and acceptance, or 18 months after shipment, whichever is earlier.

Payment: within 30 days of invoice; invoice must be accompanied by a delivery note.

Prices: fixed for the contract duration; no variation except as authorised.

Amendments: only by written agreement signed by both parties.

Assignment: not permitted without the purchaser's prior written consent.

Subcontracts: must be notified in writing; the supplier remains liable.

Delays: the supplier must notify the purchaser in writing; the purchaser may extend time with or without penalties.

Penalties: for late delivery or non-performance, a penalty calculated at the prime interest rate per day of delay may be deducted from the contract price.

Termination: the purchaser may terminate for failure to deliver, failure to perform obligations, or corrupt or fraudulent practices.

Restriction: BMA may restrict the supplier from doing business with the public sector for up to 10 years; the supplier has 14 days to provide reasons why the restriction should not be imposed.

The 80/20 preference point system applies: 80 points for price and 20 points for specific goals.

Specific goals points:

• Black ownership: 10 points (100% = 10; ≥51% and <100% = 5; >0% and <51% = 2; 0% = 0).
• Women ownership: 4 points (100% = 4; ≥51% and <100% = 2; >0% and <51% = 1; 0% = 0).
• Youth ownership: 3 points (100% = 3; ≥51% and <100% = 2; >0% and <51% = 1; 0% = 0).
• Military veterans ownership: 3 points (100% = 3; ≥51% and <100% = 2; >0% and <51% = 1; 0% = 0).

Bidders must submit proof to claim specific-goal points; otherwise no points are awarded.

BMA may request presentations from shortlisted bidders and may negotiate before or after award.