How will bids be evaluated?

Four phases: Phase 1 Administrative and Mandatory Requirements (must comply to proceed). Phase 2 Technical and Functional Requirements: must score 80 out of 100 to qualify. Phase 3 Site Evaluation/Inspection: must score 80 out of 100 to qualify. Phase 4 Price and HWSETA Specific Goals: 80/20 preference point system. Price max 80 points, specific goals max 20 points. Price formula: Ps = 80(1 - Pt/Pmin). Specific goals points: Black woman ownership 51%-100% (3 points), People with disability ownership 20% or more (4 points), Black youth ownership 30%-100% (5 points), QSE/EME (5 points), Black ownership 51%-100% (3 points). Total max 20 points. Tie-break: highest specific goals points, then drawing of lots. HWSETA may award to non-highest scorer on justifiable grounds.

What are the technical specifications?

Office space in business environment in Gauteng, within 20km radius from 17 Bradford Road, Bedfordview. Size: 4327m2 to 5005m2 Gross Lettable Area. Existing building, complete built structure. Toilets per occupied floor: minimum 3 male, 3 female, 1 disability-friendly. Functional elevator connected to backup power. IT Server Room: minimum 20m2, brick walled, fireproof door, no water/sewerage pipes above or through, raised flooring, dedicated air-conditioning units connected to alternate energy source. If no existing server room, bidder may construct (cost part of Tenant Installation Allowance) for 8 points. Lessor must maintain and service all building health and safety equipment: fire extinguishers, fire hoses, fire alarm systems, fire sprinkler systems, smoke detector systems, access control systems. Alternate energy supply for all office space required. Tenant Installation Allowance: one month's gross rent per year of lease term, used for professional fit-out team.

What financial requirements apply to bidders?

Pricing schedule (Annexure A) must be completed in full; failure leads to disqualification. Prices inclusive of 15% VAT, shown separately. Prices in South African rand. Total bid price for stated scope. HWSETA may negotiate rates. Payment: 30 days after receipt of valid invoice. No additional amounts payable. Maintenance and servicing costs part of Operational Cost in pricing schedule.

What compliance and legal requirements must bidders meet?

Returnable forms and documents: - SBD 1 (Invitation to Bid): completed and signed. - SBD 4 (Declaration of Interest): completed and signed by each party. - SBD 6.1 (Preference Points Claim Form): completed and signed to claim specific goals. - SBD 7 (Contract Form): successful bidder to fill in and sign. - General Conditions of Contract (GCC): accepted and initialled on each page. - SARS Tax Compliance Status PIN: valid PIN; each consortium/JV member and sub-contractor must submit own. - CSD registration: detailed CSD report with MAAA number. - Title deed: copy to prove ownership. - Power of Attorney/Letter of Authority: if agent, signed by property owner. - B-BBEE certificate or sworn affidavit (EME/QSE) for specific goals. - Certified disability certificate or medical report for disability points. - POPIA consent: indicate YES/NO and sign. Bids from persons in service of state, or companies with directors who are state employees, will not be considered.

What are the important dates and deadlines for this tender?

Compulsory briefing session: 7 September 2026 at 12h00 PM via MS Office Teams. Contract period: 01 March 2027 to 31 March 2030. Closing date: not stated in the provided text.

Who should be contacted for queries about this tender?

Bidding procedure enquiries: Nolwazi Luthuli, tel (011) 607 6944, email tenders@hwseta.org.za. Technical enquiries: Shalendra Ballasur, tel (011) 607 6900, email shalendrab@hwseta.org.za. Submission address: HWSETA office, 17 Bradford Road, Bedfordview (bid box).

HWSETA Head Office Office Space Rental Tender

At a GlanceAI Enhanced

Tender Type

Request for Bid(Open-Tender)

Delivery Location

17 Bradford Road, Bedford - Bedfordview - Bedford -

Organization Type

GOVERNMENT

Published

29 Aug 2026

OCDS Reference

ocds-9t57fa-167399

Summary

Hwseta seeks a suitably qualified service provider to lease office space for its head office in gauteng, within a 20km radius of 17 bradford road, bedfordview. The lease runs from 01 march 2027 to 31 march 2030, requiring 4,327m² to 5,005m² gross lettable area in an existing building. Bidders must meet mandatory document requirements, achieve at least 80% in both technical/functional and site evaluation phases, and comply with the 80/20 preference point system.

Key Requirements

Office space must be in a business environment in Gauteng, within 20km radius from 17 Bradford Road, Bedfordview.

Office space size must be between 4,327m² and 5,005m² Gross Lettable Area, in an existing complete built structure.

Lease period: 01 March 2027 to 31 March 2030, with beneficial occupation before start date for renovations.

Mandatory documents: completed Annexure A pricing schedule, title deed proving ownership, and if agent, Power of Attorney/Letter of Authority signed by property owner.

Returnable forms: SBD 1, SBD 4, SBD 6.1, General Conditions of Contract (initialled each page), SARS Tax Compliance PIN, CSD report with MAAA number, B-BBEE certificate or sworn affidavit, disability certificate/medical report if claiming disability points, POPIA consent.

Bids must be delivered to HWSETA office, 17 Bradford Road, Bedfordview, by closing date and time; late bids not accepted. No faxed or emailed bids.

Compulsory briefing session: 7 September 2026 at 12h00 PM via MS Office Teams.

Bidders must achieve at least 80% in Phase 2 (Technical/Functional) and Phase 3 (Site Evaluation) to proceed to Phase 4 (Price and Specific Goals).

Price evaluation uses 80/20 preference point system: max 80 points for price, max 20 points for HWSETA specific goals (Black woman ownership, disability ownership, Black youth ownership, QSE/EME, Black ownership).

Bids must be valid for 180 days from closing date.

Back to All Tenders

Next Tender

Bid response documents may be deposited in the bid box situated at (street address)

Hwseta office,17 Bradford Road, Bedfordview

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

Contact person nolwazi luthuli contact person shalendra ballasur

Telephone number (011) 607 6944 telephone number (011) 607 6900

Facsimile number facsimile number

E-mail address [email protected] E-mail address [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier tax central

Compliance status compliance supplier

System pin: database

No: MAAA

Are you the

Accredited

Are you a foreign based

REPRESENTATIVE IN Yes No

Supplier for the goods

SOUTH AFRICA FOR Yes No

/Services offered?

The goods [if yes, answer the

/Services [if yes enclose proof] questionnaire below]

Offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status

System pin code from the south african revenue service (SARS) and if not register as per 2.3 Below.

P a g e | 6

Part a

Terms and conditions for bidding

Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not

Be accepted for consideration.

1.2. All bids must be submitted on the official forms provided (not to be re-typed) or in the

Manner prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the

Preferential procurement regulations, the general conditions of contract (gcc) and,

If applicable, any other special conditions of contract.

1.4. The successful bidder will be required to fill in and sign a written contract form

(Sbd7).

Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued

By SARS to enable the organ of state to verify the taxpayer’s profile and tax status.

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS

Website www.SARS.GOV.ZA.

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved; each party must

Submit a separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier

Database (csd), a csd number must be provided.

2.7 NO bids will be considered from persons in the service of the state, companies with

Directors who are persons in the service of the state, or close corporations with

Members persons in the service of the state.”

Nb: failure to provide / or comply with any of the above particulars may render the bid

Invalid.

Signature of bidder:

...................................................

Capacity under which this bid is signed:

...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: .................................

P a g e | 7

Consent in terms of section 11 of the protection of personal information act, 2013

(“Popia”)

In order for Health and Welfare Sector Education and Training Authority ("HWSETA”) to consider the bidder’s

response to the tender advertisement to become a Service Provider of HWSETA, it will be necessary for

HWSETA to Process Service Provider’ personal information which may be shared with HWSETA for the

purposes of the bid and publication of comprehensive information on all the tenders awarded by HWSETA, in

line with the National treasury Instruction No. /2023.

HWSETA is committed to transparency and accountability in its procurement processes. As part of our mandate,

we ensure that all tender awards are published within the prescribed number of working days of the successful

bidder accepting the bid award in writing. This information is made available on the e-Tender Portal, the

HWSETA website and other media platforms where the bids were originally advertised.

HWSETA will process the Service Provider’s Personal Information in accordance with its Privacy Policy, which

can be accessed on HWSETA website. Access to your Personal Information and Purpose Specification:

Personal Information will be processed by the HWSETA for purposes of assessing the Service Provider's

submission in relation to the advertised tender and the purposes of assessing current Services required by the

HWSETA. We may also share the Service Provider’s Personal Information with third parties within the Republic

of South Africa, including to carry out verification and background checks. In this regard, the Service Provider

acknowledges that HWSETA’s authorized verification agent(s) and Service Providers will access Personal

Information and conduct background screening.

Consent:

Consent: By [ticking] "Yes" and signing below, the Service Provider agrees and voluntarily consents to HWSETA

and/or its associated third parties appointed by it’s processing of its Personal Information for the purposes of

evaluating the submitted bid, publication of personal information on the platforms mentioned above, including to

confirm and verify any information provided in the submission and Service Provider gives HWSETA permission

to do so. The Service Provider understands that it is free to withdraw its consent on written notice to HWSETA in

accordance with HWSETA Privacy Policy and the Service Provider agrees that the Personal Information may be

disclosed by the HWSETA to third parties. Please note that if the Service Provider withdraws consent at any

stage, HWSETA may be unable to process the bid submitted, confirm the information provided with third parties

and render the purpose impossible.

Select your response YES NO

Supplier Name

Date D MM YYYY

Pricing Schedule

Source: Head office TOR.pdf

YES NO A fully completed Annexure A: Pricing Schedule

must be submitted. Additional information may be

attached to the Pricing Schedule template. Failure

6 to complete the attached template shall lead to

disqualification.

Table 2: technical & functional requirements. Criteria 10 – 16.

Instructions:

The bidder is required to complete Table 2, which details the remaining seven (7) technical

& functional requirements of the bid. In the column titled “THE BIDDER TO INDICATE

Level of compliance to the below requirements by allocating him / herself

POINTS ACCORDING TO THE POINTS SCHEME”, the points allocated by the bidder, is a

declaration that the said requirement is being provided, or, where applicable, a commitment

that the said requirement will be provided, as per the respective criteria. NONALLOCATION OF POINTS BY THE BIDDER WILL UNFORTUNATELY

Result in a zero score.

Table 2

Bidder to indicate level *the technical & functional requirements of compliance to the

(Points allocation) below requirements by

Allocating him /

Herself points

According to the

Points scheme. Non-

Allocation of points

By the bidder will

Unfortunately

Result in a zero

Score.

Information Technology (IT) Server Room

Compliance with all the below server room requirements = 10 points
If there is no existing server room, or, if the existing server room does not meet with Points: _________

the below minimum requirements, however, the bidder agrees to construct a server

room as per below requirements within a time frame negotiated with the HWSETA (the

cost forms part of the Tenant Installation Allowance) = 8 points

o Server room not less than 20m2 in size.

o Brick walled.

o Fireproof door.

o No water/sewerage pipes above or through the room.

o Raised flooring in the room for flood prevention.

o Server room specific air-conditioning unit and a backup air conditioning unit of similar size,

type, and function. Both air conditioning units to be connected to the alternate energy source/or 7

generator and on separate, dedicated electrical breakers.

 Bids submitted that do not comply with the following may not be considered for evaluation:

A bid without all mandatory required documents.

Pricing schedules not in the required format.

Shortlisted bidders might be invited to make a presentation if applicable , to the HWSETA

before a final decision is made to award. The presentation will either be virtual via TEAMS or

physically at the HWSETA Head Office situated at 17 Bradford Road, Bedfordview.

15.1 Bidders must complete the necessary bid document. The bid document comprises of the following:

Part 1: HWSETA Invitation to Bid SBD 1(must be completed and signed)

Part 2: SARS Tax Compliance Status PIN

Part 3: Declaration of interest SBD4 (completed fully and signed)

Part 4: Preference Points Claim Form in terms of the Preferential Procurement Regulations 2022

SBD6.1(completed and signed)

Part 5: Pricing schedule (be detailed)

Part 6 Proof of registration as a Service Provider on the National Treasury Central Supplier Database (CSD).

(Supply a copy of a detailed CSD report with MAAA number)

Part 7 Required evaluation criteria submission documents

Part 8 General Condition of Contract to be submitted with the bid document

Part 9 Mandatory requirements MUST be provided (Failure to submit any of the below mandatory documents

together with your proposal submission will lead to disqualification)

 Annexure A: pricing schedule must be submitted. The HWSETA Pricing Schedule template must be

completed in full. Additional information may be provided by the bidder which must be attached to the

 A copy of the title deed to prove ownership of the property must be submitted

 If the bidder is an agent, a formal Power of Attorney or letter of Authority, signed by the property owner,

must be submitted

15.2 PART 1: Invitation to Bid

Bidders must complete and submit the “Invitation to Bid” document and sign it where specified.

15.3 PART 2: SARS Tax Pin (to be obtained from SARS)

15.3.1 A valid SARS Tax status pin must accompany Service Provider’s proposal. In case of a consortium/ joint

venture, or where sub-Service providers are utilised, a valid SARS Tax status pin for each consortium/ joint

venture member and/or sub-contractor (individual) must be submitted. No tender shall be awarded to a

bidder who is not tax compliant. HWSETA reserves the right to cancel a contract with a successful bidder

in the event that such bidder does not remain tax compliant for the full term of the contract.

15.4 PART 3: Declaration of Interest (Annexure C)

15.4.1 Each party to the bid must complete and submit the Declaration of Interest and sign it.

15.4.2 Note: The HWSETA prohibits an award to the following persons:

P a g e | 14

15..4.2.1 Persons who are in the service of the State.

15.4.2.2 To a natural person, of which any Director, Manager, Principal stakeholder or stakeholder is a person

in the service of the State or who is an advisor or consultant contracted with the HWSETA

15.4.3 Bidders providing false or fraudulent information of documentation shall subject themselves to immediate

disqualification

15.5 PART 4: Preference Points Claim Form in terms of the Preferential Procurement Regulations 2022

(Annexure D) SBD 6.1

15.5.1 Bidders must complete and submit the Preference Points Claim Form (Purchases).

15.5.2 for a consortium or joint venture:

A consolidated B-BBEE certificate must be submitted

15.6 Part 5: pricing schedule

 Value Added Tax must be included and shown separately.

 All bid prices must be inclusive of 15% value-Added Tax where applicable

The pricing schedule included in the bid document must be completed in full and submitted in Part 5. The bidder

may attach any other document to further compliment the pricing schedule.

15.7 Part 6: proof of csd registration

A detailed copy of the CSD report together with the MAAA number must be submitted in Part 6.

15.8 Part 7: evalution criteria evidence

All the supporting evaluation criteria supporting documents must be submitted under Part 7 of the proposal

15.9 Part 8: general conditions of contract(annexture a

The fully initialled (on each page) General Conditions of Contract must be submitted under Part 8 of the

15.10 Part 9: mandatory requirements

 Annexure A: pricing schedule template must be completed in full. Additional information may be

provided by the bidder must be attached to the HWSETA Pricing schedule

 A copy of the title deed to prove ownership of the property must be submitted

 If the bidder is an agent, a formal Power of Attorney or letter of Authority, signed by the property owner,

must be submitted

(Failure to submit any of the above listed mandatory documents together with your proposal submission will lead

to disqualification)

18.2 If the bidder fails to provide detailed costing as required in the pricing schedule.

18.3 If the bidder is prohibited from being awarded a tender in terms of paragraph 15.4

18.4 If the bidder is not registered on the National Treasury Central Supplier Database.

reference.

21.2.2 Bidders must, as part of their bid documents, submit supportive documentation for all technical

requirements as indicated- hereunder. The panel responsible for scoring the respective bids will

evaluate and score all bids based on their submissions and the information provided.

P a g e | 19

21.2.3 Bidders will not rate themselves but need to ensure that all information is supplied as required. The

bid Evaluation Committee (BEC) will evaluate and score all responsive bids and will verify all

documents submitted by the bidders.

21.3 FUNCTIONAL EVALUATION CRITERIA (refer to PART B of the RFB))

21.3.1 The value scored for each criterion will be multiplied with the specified weighting for the relevant

criterion to obtain- the marks scored for each criterion.

21.3.2 The scores will be converted to a percentage and only bidders that have met or exceeded

the minimum threshold of 80% for functionality will be evaluated and scored in terms of pricing and

negotiate rates submitted by bidders. The pricing schedule must include the total bid price for the stated

scope of work.

In terms of Regulation 4 of the Preferential Regulations pertaining to the Preferential Procurement Policy

Framework Act 2000 (Act ) Preferential Procurement Regulations, 2022 responsive bids will be

adjudicated by the state on the 80/20 preference point for Specific goals in terms of which points are awarded

to the bidders on the bases of:

The bidder’s price (maximum 80 points)

Specific goals (maximum 20 points)

bidders Operational Cost that must be specified in 5

Annexure A: Pricing Schedule.

A copy of the title deed to prove ownership of the YES NO property must be submitted.
If the bidder is an agent, a formal Power of Attorney

or Letter of Authority, signed by the property owner

must be submitted.

Certificate of Occupancy.

Pricing Schedule

YES NO A fully completed Annexure A: Pricing Schedule

must be submitted. Additional information may be

attached to the Pricing Schedule template. Failure

6 to complete the attached template shall lead to

disqualification.

Table 2: technical & functional requirements. Criteria 10 – 16.

Section

Source: Head office TOR.pdf

21.4 HWSETA SPECIFIC GOALS (Phase 1c)

For this tenderer will be allocating 20 points for the HWSETA specific goals stated in the table below as

may be supported by proof/documentation stated in the condition of this tender.

Note to the tenders: the tenderer must indicate how they claim the points for each preference point

system – Refer to the attached SBD 6.1 form)

Hwseta specific definition point

No.

Goals allocation

Classification

Black woman 3

ownership is a generic term which

percentage 51% means African woman,

to 100% (3 Coloured woman and

points) Indian woman

Less than 51%

(0 points)

People with people who have a long- 4

disability term or recurring physical

ownership or mental impairment

percentage 20% which substantially limits

or more (4 their prospects of entry

points) Less into, or advancement in,

than 20% (0 employment.

points)

Black youth 5

ownership persons between the

percentage ages of 14 and 35

30%-100%

ownership (5

P a g e | 20

points) Less

than 30% (0

points)

A Qualifying Small Business 4 QSE/EME (5 5

points) Enterprise (QSE) in terms of a code

of good practise on black economic

empowerment issued in terms of

section 9(1) of the Broad-Based

Black Economic Empowerment Act

An Exempted Micro

Enterprise (EME)in terms

of the code of good

practise on black

economic empowerment

issued in terms of section

9(1) of the Broad -Based

Black Economic

Empowerment Act

Black ownership Is a generic term which

percentage means Africans, 3

51%-100% (3 Coloureds and Indians

points) Less

than 51% (0

points

Total maximum points 20

NB: Points will be allocated based on ownership to the company (main tendering entity). Please

attach proof/required documents.

 Sworn Affidavit (EME/QSE) or

 B-BBEE certificate by SANAS accredited agency

 Certified disability certificate issued by a registered medical professional in case of claiming

points for disability. This certificate should clearly state the nature and severity of your

disability, confirming that you’re unable to work.

 A medical report and functional assessment report completed by a registered doctor and

should not be older than three months.

Note to tenderers: the tenderer must indicate how they claim points for each preference point system)

Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for

specific goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed.

HWSETA reserves the right to require of a tenderer, either before a tender is adjudicated or at any time subsequently,

to substantiate any claim in regard to preferences, in any manner required.

P a g e | 21

The points scored by a bidder in respect of points indicated above will be added to the points scored for price.

Bidders are requested to complete the various specific goals forms in order to claim points.

Only a bidder who has completed and signed the declaration part of the preference claim form will be considered for

specific goal points.

21.5. PRICE/FINANCIAL FORMULAR AND POINTS ALLOCATION (Phase 1d)

The Preferential Procurement Regulations 2022 were gazetted on 4 November 2022 (No.47452) with

effect from 16 January 2023. The 80/20 preference points systems will be applied in accordance with

the formula and applicable points provided for in the respective status level contributor tables in the

Regulations.

Price/financial proposals must be submitted in South African rand. HWSETA reserves the right to

negotiate rates submitted by bidders. The pricing schedule must include the total bid price for the stated

scope of work.

In terms of Regulation 4 of the Preferential Regulations pertaining to the Preferential Procurement Policy

Framework Act 2000 (Act ) Preferential Procurement Regulations, 2022 responsive bids will be

adjudicated by the state on the 80/20 preference point for Specific goals in terms of which points are awarded

to the bidders on the bases of:

The bidder’s price (maximum 80 points)

Specific goals (maximum 20 points)

The following formula will be used to calculate the points for price in respect of bidders with Rand value up to

R50 000 000:

− bddd

ɐe = 80(1 −be bddd )

Where

Ps= Points scored for price of tender under consideration;

Pt= Price for tender under consideration; and

Pmin = Price of lowest acceptable tender

A maximum of 80 points may be allocated for price and 20 points may be awarded to a tenderer for the specific goal

specified for the tender. The points scored for the specific goal must be added to the points scored for the price and

the total must be rounded off to the nearest two decimal places. Subject to section 2(1) (f) of the Act, the contract

must be awarded to the tenderer scoring- the highest points.

P a g e | 22

21.6 Adjudication of bid

HWSETA reserves the right to arrange contracts with more than one contractor.

In the event that two or more bids have sored equal total points, the contract will be awarded to the bidder

scoring the highest number of points for specific goals. Should two or more bids be equal in all respects, the

award shall be decided by drawing of lots.

A contract may, on reasonable and justifiable grounds, be awarded to a bid that did not score the highest

number of points.

The Board will consider the recommendations of the Bid Adjudication Committee as well as the Tender

Standing Committee and make the final award.

The successful bidder will usually be the service provider scoring the highest number of points, or it may be

a lower scoring bid on justifiable grounds, or no award at all.

Part a evaluation criteria

The bids will be evaluated on functionality separately first. Bids scoring less than 80% on the functionality will not be

considered further in the evaluation and will be disregarded.

P a g e | 23

Appointment of a service provider to provide office space for the health

And welfare sector education and training authority (hwseta) head

Office.

Part b

Section 1: introduction and background

The HWSETA is a statutory entity established in March 2000. The HWSETA is responsible for education,

training and skills development of the health, social development and veterinary sectors. The HWSETA

seeks to achieve the following within the sector:

a) Develop and implement the Sector Skills Plan.

b) Skills development planning, programs, and initiatives.

c) Monitoring of education and training.

d) Identification of workplaces for practical work experience.

e) Support and facilitate the development of the National Skills Development Strategy.

f) Disbursement of levies collected.

g) Forge links with all stakeholders and relevant bodies.

h) Account for the effective and efficient use of public monies in line with the provisions of the

Public Finance Management Act.

i) Promotion of the employment of disabled persons.

1. The HWSETA is seeking a suitably qualified bidder to provide office space for their Head Office.
The office space must be in a business environment in the Gauteng area, within a 20km radius from

17 Bradford Road, Bedfordview.

The office space must be available for occupation from 01 March 2027 up until 31 March 2030.

Section 2: evaluation criteria

Bids will be evaluated in four phases:

Phase 1: Administrative and Mandatory Requirements (Part A)

Bidders must comply with the administrative requirements as per Parts 1– 4, Part 6 and Part

8 read with 3.1 of the condition of contract as well as the mandatory requirements as per

paragraph 15.1, Part 9. Bidders who comply with these requirements will qualify for

evaluation in Phase 2: Technical and Functional Requirements.

Phase 2: Technical and Functional Requirements

In Phase 2: Technical and Functional Requirements, bidders are required to achieve 80

points out of 100 to qualify for evaluation in Phase 3: Site Evaluation/Inspection.

Phase 3: Site Evaluation/Inspection

In Phase 3: Site Evaluation/Inspection, bidders are required to achieve 80 points out of 100

to qualify for evaluation in Phase 4: Price and HWSETA specific goals.

Phase 4: Price and HWSETA Specific Goals

All proposals submitted will be evaluated in accordance with either the 80/20 or 90/10

preference point system where the lowest acceptable tender will be used to determine the

applicable preference point system.

Section 3: phase 2 – technical and functional evaluation

In Phase 2: Technical and Functional Requirements, bidders are required to achieve 80

points out of 100 to qualify for evaluation in Phase 3: Site Evaluation/Inspection.

Table 1: technical & functional requirements. Criteria 1 – 9.

Instructions:

The bidder is required to complete Table 1, which details the first nine (9) technical & functional

requirements of the bid. Please indicate the page in the bid where the supporting information and

or documentation can be found. If the bidder does not answer “YES” to the first nine (9)

criteria and if Table 1 is not fully completed, the bid will unfortunately not be

considered further.

Table 1

Technical & functional supporting information and / or

Requirements documentation

Duration of Agreement (Lease Period)

Yes NO

The bidder agrees to the lease period of 01

March 2027 up until 31 March 2030, with

beneficial occupation provided before the

start date of the lease for the required

renovations and installations.

Location

The office space is in a business environment in Please provide the buildings’

the Gauteng area, within a 20km radius from YES NO address details:

17 Bradford Road, Bedfordview.

Building Requirements

The office space size is between 4327m2 to 5005m2 YES NO Please indicate the actual size of

Gross Lettable Area. the office space in m2 (GLA) that is

being tendered.

Yes NO

The office space is in an existing building that is a

complete built structure.

Toilet facilities:

NO yes

Separate Male (minimum quantity of 3),

Separate Female (minimum quantity of 3),

disability friendly toilet (minimum quantity

of 1) to be available on each floor that is

occupied by the HWSETA.

There is a functional elevator to cater for the NO movement of goods, persons, and disabled YES

persons between floors.

The elevator is connected to the backup

power supply in the building.

Tenants in building: NO

YES The names of the current tenants together with,

a detailed description of the nature of the

respective tenants’ business must be submitted.

Note:

The current tenants of the proposed building/s

will be evaluated by determining if the nature of Please indicate page in the

their business is conducive to the HWSETA bid were information on the

operations and shall be deemed acceptable

tenants in the building can beby the HWSETA in its sole and absolute

discretion, e.g. if a neighboring business reviewed.

poses a security risk.

Page:

Business Continuity

Electricity Outage: YES NO

The bidder agrees to provide an alternate energy

supply for all of the proposed office space in the

event of electricity interruptions.

Maintenance

Lessor maintenance obligations

Yes NO

The Lessor shall assume full financial and

operational responsibility for the installation,

servicing, maintenance, repair, and

replacement of all building equipment and

systems detailed below for the entire duration

of the lease.

Alternate energy supply system

Scope: The Bidder shall install, maintain, and

service the alternate energy supply system.

Health and safety equipment

Scope: The Bidder shall maintain and service all

building health and safety equipment and

systems.

Inclusions: This includes, but is not limited to:

fire extinguishers, fire hoses, fire alarm systems,

fire sprinkler systems, smoke detector systems,

and access control systems.

Heating, ventilation, and air

Conditioning (HVAC)

Installation: The Bidder shall install a fully

decentralized HVAC system upon completion

of the fit-out.

Funding: The cost of system decentralization,

including the supply and installation of any

additional air-conditioning units, shall be funded

through the Tenant Installation Allowance.

Maintenance: All ongoing repair and

replacement costs for the HVAC system shall

be borne entirely by the Bidder.

Elevators and escalators

Scope: The Bidder shall maintain and service

all elevators and escalators within the building.

Note:

Maintenance and servicing costs will form part of the

bidders Operational Cost that must be specified in 5

Annexure A: Pricing Schedule.

Tenant Installation Allowance

The bidder agrees to provide a Tenant

Installation Allowance of an amount equal to

one month’s gross rent for every year of the YES NO

lease term.

The HWSETA reserves the right to view the

invoices received by the bidder for the fit out

of the premises.

Fit-Out

The landlord will hire a professional team

to complete the internal fit-out of the office

premises. All fees for this team and all fit-

out costs will be deducted from the Tenant

Installation Allowance. YES NO

The team's responsibilities include, but are not

limited to, the following activities:

Layout designs and detailed spatial planning.
Core drilling for network cables where required.
Supply and installation of HVAC systems.
Securing the necessary municipal approvals.
Ensuring that the fit-out of the premises is

compliant with all South African Statutory

Regulations and Acts.

Ensuring that the fit-out requirements is to the

satisfaction of the HWSETA.

Providing a complete turnkey solution.

Documents / Information

A copy of the title deed to prove ownership of the YES NO property must be submitted.
If the bidder is an agent, a formal Power of Attorney

or Letter of Authority, signed by the property owner

must be submitted.

Certificate of Occupancy.

DocumentHWSETA GENERAL CONDITION OF CONTRACT.pdfReview complete

Description

Source: HWSETA GENERAL CONDITION OF CONTRACT.pdf

provisions

in the SCC shall prevail.

Table of clauses

Definitions
Application
General
Standards
Use of contract documents and information; inspection
Patent rights
Performance security
Inspections, tests and analysis
Packing
Delivery and documents
Insurance
Transportation
Incidental services

Evaluation Criteria

Source: HWSETA GENERAL CONDITION OF CONTRACT.pdf (TENDER)

Bidders must have a valid tax clearance certificate from the South African Revenue Service (SARS) prior to award. Bidders must not have engaged in corrupt or fraudulent practices. The contract is subject to the National Industrial Participation Programme (NIPP) where applicable. Specific eligibility criteria may be detailed in the Special Conditions of Contract, which are not provided in the extracted text.

Technical Specifications

Source: HWSETA GENERAL CONDITION OF CONTRACT.pdf (TENDER)

The goods supplied shall conform to the standards mentioned in the bidding documents and specifications. The supplier must provide packing sufficient to prevent damage or deterioration during transit, including rough handling, extreme temperatures, salt, and precipitation. Delivery of goods shall be made in accordance with the terms specified in the contract. The supplier may be required to provide incidental services such as on-site assembly, commissioning, furnishing of tools, operations and maintenance manuals, maintenance/repair, and training of purchaser's personnel. Spare parts may be required as specified in the Special Conditions of Contract. The warranty period is twelve (12) months after delivery and acceptance, or eighteen (18) months after shipment, whichever concludes earlier, unless otherwise specified in the Special Conditions of Contract.

Financial Requirements

Source: HWSETA GENERAL CONDITION OF CONTRACT.pdf (TENDER)

The successful bidder must furnish a performance security within thirty (30) days of receipt of the notification of contract award, in the amount specified in the Special Conditions of Contract. The performance security may be a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque. Payment will be made in Rand unless otherwise stipulated in the Special Conditions of Contract. Payments shall be made no later than thirty (30) days after submission of an invoice or claim. Prices charged shall not vary from those quoted in the bid, except for price adjustments authorized in the Special Conditions of Contract or in the purchaser's request for bid validity extension.

Compliance Requirements

Source: HWSETA GENERAL CONDITION OF CONTRACT.pdf (TENDER)

The contract shall be written in English. The contract shall be interpreted in accordance with South African laws. No contract shall be concluded with any bidder whose tax matters are not in order; a tax clearance certificate from the South African Revenue Service must be submitted prior to award. The supplier shall not assign its obligations under the contract without the purchaser's prior written consent. The supplier shall notify the purchaser in writing of all subcontracts awarded under the contract. The supplier shall indemnify the purchaser against third-party claims of infringement of patent, trademark, or industrial design rights. The supplier shall not disclose contract documents or information without the purchaser's prior written consent. The supplier shall permit the purchaser to inspect and audit the supplier's records relating to performance of the contract.

Health & Safety

Source: HWSETA GENERAL CONDITION OF CONTRACT.pdf

Definitions 1. The following terms shall be interpreted as indicated:

1.1 “Closing time” means the date and hour specified in the bidding

documents for the receipt of bids.

1.2 “Contract” means the written agreement entered into between the

purchaser and the supplier, as recorded in the contract form signed by

the parties, including all attachments and appendices thereto and all

documents incorporated by reference therein.

1.3 “Contract price” means the price payable to the supplier under the

contract for the full and proper performance of his contractual

obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting

of any thing of value to influence the action of a public official in the

procurement process or in contract execution.

1.5 "Countervailing duties" are imposed in cases where an enterprise

abroad is subsidized by its government and encouraged to market its

products internationally.

1.6 “Country of origin” means the place where the goods were mined,

grown or produced or from which the services are supplied. Goods are

produced when, through manufacturing, processing or substantial and

major assembly of components, a commercially recognized new

product results that is substantially different in basic characteristics or

in purpose or utility from its components.

1.7 “Day” means calendar day.

1.8 “Delivery” means delivery in compliance of the conditions of the

contract or order.

1.9 “Delivery ex stock” means immediate delivery directly from stock

actually on hand.

1.10 “Delivery into consignees store or to his site” means delivered and

unloaded in the specified store or depot or on the specified site in

compliance with the conditions of the contract or order, the supplier

bearing all risks and charges involved until the supplies are so

delivered and a valid receipt is obtained.

1.11 "Dumping" occurs when a private enterprise abroad market its goods

on own initiative in the RSA at lower prices than that of the country of

origin and which have the potential to harm the local industries in the

in its sovereign capacity, wars or revolutions, fires, floods, epidemics,

quarantine restrictions and freight embargoes.

1.13 “Fraudulent practice” means a misrepresentation of facts in order to

influence a procurement process or the execution of a contract to the

detriment of any bidder, and includes collusive practice among bidders

(prior to or after bid submission) designed to establish bid prices at

artificial non-competitive levels and to deprive the bidder of the

benefits of free and open competition.

1.14 “GCC” means the General Conditions of Contract.

1.15 “Goods” means all of the equipment, machinery, and/or other materials

that the supplier is required to supply to the purchaser under the

contract.

1.16 “Imported content” means that portion of the bidding price represented

by the cost of components, parts or materials which have been or are

still to be imported (whether by the supplier or his subcontractors) and

which costs are inclusive of the costs abroad, plus freight and other

direct importation costs such as landing costs, dock dues, import duty,

sales duty or other similar tax or duty at the South African place of

entry as well as transportation and handling charges to the factory in

the Republic where the supplies covered by the bid will be

manufactured.

1.17 “Local content” means that portion of the bidding price which is not

included in the imported content provided that local manufacture does

take place.

1.18 “Manufacture” means the production of products in a factory using

labour, materials, components and machinery and includes other

related value-adding activities.

1.19 “Order” means an official written order issued for the supply of goods

or works or the rendering of a service.

1.20 “Project site,” where applicable, means the place indicated in bidding

documents.

1.21 “Purchaser” means the organization purchasing the goods.

1.22 “Republic” means the Republic of South Africa.

1.23 “SCC” means the Special Conditions of Contract.

1.24 “Services” means those functional services ancillary to the supply of

the goods, such as transportation and any other incidental services,

such as installation, commissioning, provision of technical assistance,

training, catering, gardening, security, maintenance and other such

obligations of the supplier covered under the contract.

1.25 “Written” or “in writing” means handwritten in ink or any form of

electronic or mechanical writing.

Application 2.1 These general conditions are applicable to all bids, contracts and orders

including bids for functional and professional services, sales, hiring,

letting and the granting or acquiring of rights, but excluding

immovable property, unless otherwise indicated in the bidding

documents.

2.2 Where applicable, special conditions of contract are also laid down to

cover specific supplies, services or works.

2.3 Where such special conditions of contract are in conflict with these

general conditions, the special conditions shall apply.

General 3.1 Unless otherwise indicated in the bidding documents, the purchaser

shall not be liable for any expense incurred in the preparation and

submission of a bid. Where applicable a non-refundable fee for

documents may be charged.

3.2 With certain exceptions, invitations to bid are only published in the

also be applicable to any other enterprise or any partner, manager,

director or other person who wholly or partly exercises or exercised or

may exercise control over the enterprise of the first-mentioned person,

and with which enterprise or person the first-mentioned person, is or was

in the opinion of the Accounting Officer / Authority actively associated.

23.6 If a restriction is imposed, the purchaser must, within five (5) working

days of such imposition, furnish the National Treasury, with the

following information:

(i) the name and address of the supplier and / or person restricted by the

purchaser;

(ii) the date of commencement of the restriction

(iii) the period of restriction; and

(iv) the reasons for the restriction.

These details will be loaded in the National Treasury’s central database

of suppliers or persons prohibited from doing business with the public

sector.

23.7 If a court of law convicts a person of an offence as contemplated in

sections 12 or 13 of the Prevention and Combating of Corrupt Activities

Act, No. , the court may also rule that such person’s name be

endorsed on the Register for Tender Defaulters. When a person’s name

has been endorsed on the Register, the person will be prohibited from

doing business with the public sector for a period not less than five years

and not more than 10 years. The National Treasury is empowered to

determine the period of restriction and each case will be dealt with on its

own merits. According to section 32 of the Act the Register must be

open to the public. The Register can be perused on the National Treasury

website.

Anti-dumping 24.1 When, after the date of bid, provisional payments are required, or antiand countervailing dumping or countervailing duties are imposed, or the amount of a

duties and rights provisional payment or anti-dumping or countervailing right is

increased in respect of any dumped or subsidized import, the State is

not liable for any amount so required or imposed, or for the amount of

any such increase. When, after the said date, such a provisional

payment is no longer required or any such anti-dumping or

countervailing right is abolished, or where the amount of such

provisional payment or any such right is reduced, any such favourable

difference shall on demand be paid forthwith by the contractor to the

State or the State may deduct such amounts from moneys (if any)

which may otherwise be due to the contractor in regard to supplies or

services which he delivered or rendered, or is to deliver or render in

terms of the contract or any other contract or any other amount which

may be due to him

Force 25.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the

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