Local office accommodation (west region) ethekwini - eth

The Electoral Commission is a permanent body established under Chapter 9 of the Constitution and the Electoral Commission Act, responsible for managing elections and promoting democracy.

It operates approximately 270 municipal electoral offices, 9 provincial offices, and 10 warehouses.

This tender is for local office accommodation in eThekwini (West Region).

Closing date: 23 October 2026 at 11:00.

Briefing session: 01 October 2026 at 11:00 at Electoral Commission office, 2 Buckingham Terrace, 1 on Langford Road, Dawncliffe, Westville, Durban. (Not stated as compulsory.)

Enquiries: Online

Telephone: 012 622 5700

Email: [email protected]

General info: [email protected]

Submission address: 2 Buckingham Terrace, 1 on Langford Road, Dawncliffe, Westville, Durban.

Submission method: sealed envelope or suitable container, deposited in the tender box or designated room at the Electoral Commission office.

Address: 2 Buckingham Terrace, 1 on Langford Road, Dawncliffe, Westville, Durban.

Closing time: 23 October 2026 at 11:00.

Write company name and tender reference number (IEC/KZN-01/2026) on the envelope/container.

Bids submitted by telegram, facsimile, post, or email will not be accepted.

Late bids are recorded and set aside.

All applicable tender forms (pages 1–47) must be completed and signed in original ink; photocopied signatures or initials will result in disqualification.

Do not retype or substitute pages of the tender document.

Returnable forms include: Tender Questionnaire, financial information, deliveries and guarantees, bidder's disclosure, POPIA consent, and Political Party affiliation declaration.

Subcontractors (>25% of work) or joint venture/consortium members must each complete the mandatory forms (pages 13–25).

Failure to complete and sign all applicable pages in original ink invalidates the bid.

Evaluation based on PPPFA and Preferential Procurement Regulations, 2022.

80/20 preference point system applies (estimated value not exceeding R50,000,000 incl. VAT).

Points: Price (max 80) + B-BBEE specific goals (max 20).

B-BBEE points by status level (80/20 system): Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0.

Price points formula: Ps = 80(1 - (Pt - Pmin)/Pmin).

Bidder is not required to fill in the tender evaluation criteria.

Award to lowest acceptable bid that is market-related, subject to due diligence audit confirming capacity and capability.

Tie-break: highest specific goal points; if still equal, drawing of lots.

Procurement of local office accommodation for the Electoral Commission in eThekwini (West Region).

Scope: supply of office accommodation as per tender document.

The Electoral Commission operates approximately 270 municipal electoral offices, 9 provincial offices, and 10 warehouses.

Bidder must provide all tools/equipment needed unless otherwise stipulated.

Bids must be based on firm prices and delivery periods unless otherwise stated.

Pricing schedules must be completed comprehensively; mark N/A where not charged.

Incomplete pricing schedules lead to disqualification.

Prices must be firm and all-inclusive including VAT.

Unconditional discounts may be considered in adjudication.

Non-firm prices only if specified in bid specifications.

Bidder must state whether prices and delivery periods remain firm for contract duration.

Prices must be all-inclusive, including VAT for VAT-registered vendors; non-VAT registered bidders cannot charge VAT.

Payment within 30 days of receipt of valid invoice and statement, unless dispute.

Bids must be market-related; Electoral Commission may negotiate or cancel if not.

No specific bid security, bond, or guarantee percentage stated in the document.

Pricing schedules must be completed in detail; incomplete schedules lead to disqualification.

CSD registration is mandatory; failure to register invalidates the tender.

Tax compliance status must be compliant on CSD at time of award; non-compliant status leads to disqualification.

B-BBEE: Submit valid B-BBEE certificate (SANAS-accredited), CIPC B-BBEE certificate, or sworn affidavit as applicable.

EMEs (annual revenue ≤ R10m) may submit CIPC B-BBEE certificate or sworn affidavit (except sector codes).

QSEs (annual revenue ≤ R50m) with ≥51% black ownership must submit QSE sworn affidavit; others must submit SANAS-accredited certificate.

Non-EME/QSE must submit SANAS-accredited B-BBEE certificate.

Failure to submit B-BBEE evidence means zero specific goal points.

Subcontractors (>25% work) must be tax compliant on CSD and complete required forms.

Foreign bidders must answer questionnaire regarding SA presence and tax liability.

Contract will be a service level agreement (SLA) or official purchase order.

Electoral Commission may cancel order if delivery not met in time; no cancellation fees payable.

Part deliveries only with prior arrangement.

No price adjustments unless stipulated and agreed.

Electoral Commission not responsible for goods before delivery.

Defective or deviating goods may be returned.

Invoices must match CSD details and order amount.

Payment within 30 days of valid invoice.

Force majeure delays must be reported in writing immediately.

Electoral Commission may procure outside SLA in emergencies or if service provider not readily available.

SLA may be extended at Electoral Commission's discretion.

Scope may be increased or decreased with negotiation.

Bidder must not disclose confidential information without consent.

Failure to comply with SLA may lead to alternative execution, cost recovery, or cancellation and damages.

80/20 preference point system applies (estimated value ≤ R50m).

Price points (max 80) + B-BBEE specific goal points (max 20).

B-BBEE points table as per 80/20 system.

Award to lowest acceptable bid that is market-related, subject to due diligence.

Tie-break: highest specific goal points; if still equal, drawing of lots.